capitol area councilboy scouts of america philmont 2005 philmont 2005 council contingent contingent...
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Capitol Area CouncilCapitol Area Council
Boy Scouts of AmericaBoy Scouts of America
Philmont 2005Philmont 2005Council Contingent
Contingent Advisor: Sid Covington380-9083, 925-1231 (cell)[email protected]
Scout Advisor: Martin Payne926-6363 [email protected]
http://www.sccovington.com/philmont
6/8/2004 2005 Trek Final Meeting 2
TonightTonight
Travel InformationScheduleUniformPacking
Financial
PaperworkRegistrationYouth Protection
Contact Information
Duty Roster/Equipment
Duffle Bags & Maps
6/8/2004 2005 Trek Final Meeting 3
Travel InformationTravel InformationAustin to Philmont:Austin to Philmont:
Departure Date: Tuesday, June 21/Sunday, July 3, 6:00 amMeet 5:00 am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar)Class-A UniformBusses Depart at 6:00 am REGARDLESS!Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining HallDinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall)Arrive at the Philmont Welcome Center ~9:30 pm (MDT)Overnight in Tent City or trail tents (Advisors — have your tent counts ready)
Philmont to Austin:Philmont to Austin:Return Date: Monday, July 4/Saturday, July 16, ~11:00 pm
Packlines at Welcome Center at 5:00 am — check out of tent cityClass-A UniformDining hall for “continental” breakfast at 5:45 amDepart Philmont ~6:30 am (MDT)Lunch in Clovis, NM – CiCi’s PizzaDinner in Abilene – McMurry University, Mabee Dining HallArrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00 pm
Bus 1 Bus 2Pack lines on store side
Beall’sWhole Earth Provision Co.
CentralMarket
CavenderBoots
Westgate MallWhole Earth Provision Co.
Parking Lot
~5:306:00
6/8/2004 2005 Trek Final Meeting 4
Facts of Contingent Bus LifeFacts of Contingent Bus LifeBusses break!
VCRsAir conditionersWindow shadesCargo doors
It can get hot on a full bus! Particularly on the trip home (afternoon Texas heat).Everyone drinks/eats more snacks on way to Philmont than the way home!Bathrooms fill up!Bus drivers take breaks — we don’t!
6/8/2004 2005 Trek Final Meeting 5
Bus AssignmentsBus AssignmentsExpedition # Unit District Contact Bus Number
622-N-01 Crew 151 Tomahawk Gary Boyd 1
622-N-02 Crew 183 Pioneer Vickie Fuqua 1
622-N-03 Crew 2100 Longhorn Jim Eskew 1
622-N-05 Troop 151 Tomahawk T.W. Cook 1
622-N-04 Troop 146 Arrowhead Walt Reep 2
622-N-06 Troop 172 Arrowhead Larry Jantzen 2
622-N-07 Troop 284 Wolf Mountain Doug Spencer 2
622-N-08 Troop 448 Comanche Mike Gordon 2
704-L-01 Troop 4 Longhorn Jackson Harper 1
704-L-05 Troop 263 Green Dickson Paul Watkins 1
704-L-06 Troop 410 Longhorn Joe Denton 1
704-L-07 Troop 511 Longhorn Mike Dallas 1
704-L-02 Troop 88 Tejas Sam Brister 2
704-L-03 Troop 145 Tomahawk David Hailes 2
704-L-04 Troop 101 Comanche Tom Chenault 2
704-L-08 Troop 1954 Twin Valley Richard Warms 2
Bus Leaders
meet to
purchase
drinks &
snacks. June
18
Bus Leaders
6/8/2004 2005 Trek Final Meeting 6
General InformationGeneral InformationBring books, CD-players, radios, Gameboys, iPod’s, etc. (with earphones) for bus trips & base camp.
Bus Leaders will bring snacks & coolers with drinks (water) & snacks — no personal food.
Bus Leaders will bring movies for bus VCR’s (use good judgment in selecting).
Everything must be in duffle bags & backpacks.
Will leave your “stuff” (in your duffle bags) in lockers at Philmont while on trail.
Can leave “valuables” in envelopes in locked vault in Finance (cash, credit cards, key to locker, etc.)
6/8/2004 2005 Trek Final Meeting 7
UniformUniformWear Class-A Uniform while traveling & for base camp activities (meals, chapel services, campfires).
Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus.Applies to all participants — youth and adults.
Class-A Uniform:Troop-based crews:
Tan uniform shirt
Scout belt
Scout long pants -or-Scout Shorts with Scout socks
Will leave in duffle bag in locker while on trail.
Venturing Crew-based crews:Green uniform shirt
Crew’s “official” pant (long or short)
Crew’s “official” socks (with shorts)
Crew’s “official” belt
6/8/2004 2005 Trek Final Meeting 8
Trek Schedule:Trek Schedule:
Day 1 — Camping HQ/Tent City — (6/22 or 7/4) Financial Check-inMedical Re-checkEquipment shakedown*Museum tours (optional)
Day 2 — Depart CHQ/1st Day on trail (6/23 or 7/05)Day 3 — 2nd Day on trail, first full day (6/24 or 7/06)
Day 4 — 3rd Day on trail, Ranger Departs am (6/25 or 7/07)
…… (hike between camps, participate in programs)
Day 11 — Last Full Day on trail (7/2 or 7/14)
Day 12 — Return to Camping HQ/Tent City (7/3 or 7/15)Return equipmentSHOWERS!Souvenirs
Day 13 — Travel — Philmont to Austin (7/4 or 7/16)
Day 0 — Travel — Austin to Philmont – CHQ and/or Tent City (Tuesday, 6/21 or Sunday, 7/3) Meet Your
Ranger
* may do morning of Day 2
Logistics (bring wall map & V.V. map)Services (food, equipment)Crew Photo*Opening Campfire
Financial CheckoutTrip to CimarronClosing Campfire
Ranger Training: Hiking techniques Campsite setup Cooking Water purification Navigation …
6/8/2004 2005 Trek Final Meeting 9
Financial Financial Policies/InformationPolicies/Information
All crews are fully paid! Thank You!Thank You!We are within budget!We are within budget!Participants need personal money for:
Snacks at Camping Headquarters (before/after).
Souvenirs at Tooth of Time Trading Post.“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.”
Backcountry (~$20, small bills):Shotgun shooting — additional shotsFishing license — $1.50 (youth), $9-$40 (adult)Snacks (healthy)Fuel
Trip to Cimarron — any meals there$12.00$20.00
Root Beer in the
Cantina’s!!!
6/8/2004 2005 Trek Final Meeting 10
Paperwork Checklist for Paperwork Checklist for CrewsCrewsDocument Source Use at Philmont
Contingent Advisor
Crew Roster Multipart form received in March, 2005 with the TREKS-2005 Itinerary book.
Turn in original Day 1 Finance check-in.
Copy
CPR & First Aid Certification cards. At least one person per crew must be certified in First Aid and one in CPR.
From organization teaching the courses. They must be valid though the end of the trek.
Show originals Day 1 Finance check-in
Copy
Philmont Health and Medical Record form. Verify that this has been properly signed by qualified health professional, parent/guardian, participant.
Distributed in November, 2004 - MUST USE THE ORIGINAL PHILMONT COPY OF THE 2005 FORM - NO COPIES ARE PERMITTED.
Turn in original Day 1 Medical re-check. Will be returned a check-out Day 12.
Copy
Medical Insurance Card Make copy, staple to Health & Medical Record form. If family has no insurance, attach a note indicating this and mark the appropriate place on the Health & Medical Record form.
Turn in with Health & Medical Record form during Day 1 Medical re-check. Will be returned a check-out Day 12.
Copy
Philmont Talent Release form. Requires parent/guardian signature if participant is under 18 years of age.
Received in March, 2005 with the TREKS-2005 Itinerary book.
Turn in original Day 1 Finance check-in
Copy
Crew Member Listing Contingent website Not used by Philmont - this is to provide the Contingent Advisor with emergency contact information.
Original or Copy
6/8/2004 2005 Trek Final Meeting 11
Crew Advisor Responsibility:Crew Advisor Responsibility:
All participants are registered members of the Boy Scouts of America.
All adults (18 or older) with Boy Scout troop based crews — and —
All adults (21 or older) with Venturing Crew based crews — must be:
Registered as adult leadersCurrent (3 years) in Youth Protection
Can take the
on-line Youth
Protection
course on the
Council
website.
6/8/2004 2005 Trek Final Meeting 12
Contact InformationContact InformationParent/Family Information Letter:
Each advisor make copies for participant familiesDiscusses Uniform while traveling/base campIncludes telephone numbers for emergenciesComplete Travel informationInformation about money, packing, and manners
Phone numbers:Sid Covington:
Cell: (512) 925-1231Eagle Nest, New Mexico: (505) 377-6820
Philmont: (505) 376-2281
All this
information
is on the
Contingent
website.
6/8/2004 2005 Trek Final Meeting 13
Duty Roster:Duty Roster:
Prepare duty roster before leaving for Philmont.Make copies for all participants (laminate).Website has tool (Excel) & Philmont version.
Crew Decisions:All participantsshare work equally?TentmatesSkill levelCrew Leader?Adults?
6/8/2004 2005 Trek Final Meeting 14
EquipmentEquipment
Philmont-issued:Cooking gearFoodTents
Crew provided:Backpacking StovesTent pins
Bear bags/ropeWater purifier (Micro Pur)
Dining fly & poles
Ground clothsFirst Aid KitWater containers (collapsible)
14 p
ins
10 pinsBring extra
rope & carabineers if
you are going into the Valle Vidal.
Coffee isn’t included in food
packages. Pick up at Advisor’s
meeting in base camp Day 1.
6/8/2004 2005 Trek Final Meeting 15
What kind of personal “stuff” What kind of personal “stuff” do we need to take? do we need to take?
Good rain gear! Rain suit — no ponchos!
Backpack — with rain cover
Over-the-ankle boots
Sleeping bag with pad & sleeping clothes
Shorts & crew tee shirt(s)Lots of socks — liners & outer
Camera
Spices
Bowl, spoon, cup
Water bottles (3 - 1 qt)
Pocketknife
Flashlight
Compass & maps
Rope/Cord
Stuff sacks for dining fly & poles, ½ tent, tent pins, bear bag contents
Long pants, long-sleeve shirt
You
really
don’t
need all
that
stuff!
This is the
REALLY important stuff!
GPS recommended ifgoing to Valle Vidal.
Load campsite & intermediate waypointsbefore leaving home.
6/8/2004 2005 Trek Final Meeting 16
Duffle Bags/Council StripsDuffle Bags/Council Strips
Duffle Bags:Have a few bags for sale, $25.00 each
Patches:Have a few CSP’s for sale
Have Contingent patches for sale
Bring backpack & duffle bag ONLY! Don’t bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail.
Bring one padlock per crew for locker.
$3.00 each for participants
$5.00 each for others
6/8/2004 2005 Trek Final Meeting 17
Crew Unit Advisor Itinerary #South East
South West
North East
North West
Valle Vidal
622-N-01 Crew 151 Gary Boyd 32 12 12 12
622-N-02 Crew 183 Vickie Fuqua 8 12 12 12
622-N-03 Crew 2100 Frank Scofield 17 12 12 12
622-N-04 Troop 146 Walt Reep 28 12 12 12
622-N-05 Troop 151 T.W. Cook 16 12 12
622-N-06 Troop 172 Larry Jantzen 4 12 12
622-N-07 Troop 284 Doug Spencer 24 12 12 12 12
622-N-08 Troop 448 Mike Gordon 8 12 12 12
704-L-01 Troop 4 Jackson Harper 28 12 12 12
704-L-02 Troop 88 Sam Brister 27 12 12 12
704-L-03 Troop 145 David Hailes 13 12 12
704-L-04 Troop 101 Tom Chenault 11 12 12
704-L-05 Troop 263 Paul Watkins 24 12 12 12 12
704-L-06 Troop 410 Joe Denton 4 12 12
704-L-07 Troop 511 Mike Dallas 13 12 12
704-L-08 Troop 1954 Richard Warms 9 12 12 12
Maps Maps — one topo map set per person — one topo map set per person
Only take two
sets of maps
on the trail
with you!
Sister Crews
Advisors:bring the wall map with you for check-in!
6/8/2004 2005 Trek Final Meeting 18
Questions?Questions?
Philmont!
Philmont!Here we come!
It will be 5:00 in the
morning before you
know it!