Capitol Area CouncilCapitol Area Council

Boy Scouts of AmericaBoy Scouts of America

Philmont 2004Philmont 2004Council Contingent

Contingent Advisor: Sid Covington474-8696, 925-1231 (cell)sid_c@swbell.net

Scout Advisor: Martin Payne926-6363 x16mpayne@bsacac.org

http://www.bsacac.org/philmont

5/20/2004 2004 Trek Meeting 4 2

TonightTonight

Travel InformationUniformSchedule

Financial

PaperworkRegistration

Contact Information

Duty Roster/Equipment

Duffle Bags & Maps

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Travel InformationTravel InformationAustin to Philmont:Austin to Philmont:

Departure Date: Saturday, June 19, 2004, 6:00 amMeet 5:00 am at REI parking lot (Crossroads Shopping Center, 9901 N Capitol of Texas Highway)Busses Depart at 6:00 am REGARDLESS!Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining HallDinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall)Arrive at the Philmont Welcome Center ~9:30 pm (MDT)Overnight in Tent City or trail tents (Advisors — have your tent counts ready)

Philmont to Austin:Philmont to Austin:Return Date: Friday, July 2, 2004, ~10:30 pm

Packlines at Welcome Center at 5:00 am — check out of tent cityDining hall for “continental” breakfast at 5:45 amDepart Philmont ~6:30 amLunch in Clovis, NM – CiCi’s PizzaDinner in Abilene – McMurry University, Mabee Dining HallArrive REI parking lot (Crossroads Shopping Center) ~10:30 pm

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Bus AssignmentsBus AssignmentsExpedition

# Unit Contact Bus

Number Bus 1 Bus 2 Bus 3 Bus 1 Bus 2 Bus 3

620-B-01 Crew 399 Roy Keithley 1 12 12620-B-02 Crew 36 Barry J. Streusand 1 12 12620-B-04 Troop 413 Bob Bowne 1 4 12

2 43 4

620-B-11 Troop 30 Stuart Nelson 1 12 42 43 4

620-B-12 Troop 399 Harry Zimmerman 1 12 12620-B-06 Troop 201 Jerry Brockell 2 12 12620-B-09 Troop 472 Michael Sugars 2 12 12620-B-10 Troop 259 Chuck Perrone 2 12 12620-B-13 Troop 441 Mike Moriarty 2 12 12620-B-03 Troop 395 CR Thomas 3 12 12620-B-05 Troop 555 Cary McGregor 3 12 12620-B-07 Troop 231 Douglas Kaspar 3 12 12620-B-08 Troop 365 David Tabb 3 12 12

52 52 52 52 52 52Riders: 2 1 1 2 1 1

Total: 54 53 53 54 53 53160 160

Bus Assignments Austin-Philmont Philmont-Austin

Participants:

Bus Leaders

Crews “volunteering” to split up on

buses.

Bus Leaders

meet to

purchase

drinks &

snacks. June

12 ?

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General InformationGeneral InformationBring books, CD-players, radios, Gameboys, etc. (with earphones) for Bus trips & base camp.

Bus Leaders will bring snacks & coolers with drinks.

Bus Leaders will bring movies for bus VCR’s (use good judgment in selecting).

Will leave your “stuff” in lockers at Philmont while on trail.

Can leave “valuables” in envelopes in locked vault in Finance (cash, credit cards, key to locker, etc.)

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UniformUniform

Wear Class-A Uniform while traveling & for base camp activities.

Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus.

Class-A Uniform:Troop-based crews:

Tan uniform shirt

Scout belt

Scout long pants -or-Scout Shorts with Scout socks

Venturing-based crews:Green uniform shirt

Crew’s “official” pant & belt

Crew’s “official” socks

Will leave in duffle bag in locker while on trail.

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Trek Schedule:Trek Schedule:

Day 1 — Camping HQ/Tent City — (Monday, 6/20) Meet

Financial Check-in Logistics (bring wall map)Your

Medical Re-check Services (food, equipment)Ranger

Equipment shakedown* Crew Photo*Museum tours (optional) Opening campfire * may do morning of

Day 2

Day 2 — Depart HQ/1st Day on trail (Tuesday, 6/21)Day 3 — 2nd Day on trail, first full day (Wednesday, 6/22)

Day 4 — 3rd Day on trail, Ranger Departs am (Thursday, 6/23) …… (hike between camps, participate in programs)

Day 11 — Last Full Day on trail (Thursday, 6/30)

Day 12 — Return to Camping HQ/Tent City (Friday, 7/1)Return equipment Financial check-outSHOWERS! Closing campfireSouvenirs Trip to Cimarron

Day 13 — Travel — Philmont to Austin (Saturday, 7/2)

Day 0 — Travel — Austin to Philmont – CHQ/Tent City (Sunday, 6/19)

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Financial Policies/InformationFinancial Policies/InformationAll crews are fully paid! Thank You!Thank You!We are within budget!We are within budget!Participants need personal money for:

Snacks at Camping Headquarters (before/after).

Souvenirs at Tooth of Time Trading Post.“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.”

Backcountry (~$20, small bills):Shotgun shooting — additional shotsFishing license — $1.50 (youth), $9-$40 (adult)Snacks (healthy)Fuel

Trip to Cimarron — any meals there

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Paperwork Checklist for CrewsPaperwork Checklist for CrewsDocument Source Use at Philmont

Contingent Advisor

Crew Roster Multipart form received in March, 2004 with the TREKS-2004 Itinerary book.

Turn in original Day 1 Finance check-in.

Copy

CPR & First Aid Certification cards. At least one person per crew must be certified in First Aid and one in CPR.

From organization teaching the courses.  They must be valid though the end of the trek.

Show originals Day 1 Finance check-in

Copy

Philmont Health and Medical Record form.  Verify that this has been properly signed by qualified health professional, parent/guardian, participant.

Distributed in October, 2003 - MUST USE THE ORIGINAL PHILMONT COPY OF THE 2004 FORM - NO COPIES ARE PERMITTED.

Turn in original Day 1 Medical re-check.  Will be returned a check-out Day 12.

Copy

Medical Insurance Card Make copy, staple to Health & Medical Record form.  If family has no insurance, attach a note indicating this and mark the appropriate place on the Health & Medical Record form.

Turn in with Health & Medical Record form during Day 1 Medical re-check.  Will be returned a check-out Day 12.

Copy

Philmont Talent Release form. Requires parent/guardian signature if participant is under 18 years of age.

Received in March, 2004 with the TREKS-2004 Itinerary book.

Turn in original Day 1 Finance check-in

Copy

Crew Member Listing Contingent website Not used by Philmont - this is to provide the Contingent Advisor with emergency contact information.

Original or Copy

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Crew Advisor Responsibility:Crew Advisor Responsibility:

All participants are registered members of the Boy Scouts of America.

All adults (18 or older) with Boy Scout troop based crews — and —

All adults (21 or older) with Venturing Crew based crews — must be:

Registered as adult leadersCurrent (3 years) in Youth Protection

Can take the

on-line Youth

Protection

course on the

Council

website.

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Contact InformationContact InformationParent/Family Information Letter:

Each advisor make copies for participant familiesDiscusses Uniform while traveling/base campIncludes telephone numbers for emergenciesComplete Travel informationInformation about money, packing, and manners

Phone numbers:Sid Covington:

Cell: (512) 925-1231Eagle Nest, New Mexico: (505) 377-6820

Philmont: (505) 376-2281

All this

informatio

n is

on the

Contingent

website.

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Duty Roster:Duty Roster:

Prepare duty roster before leaving Austin.

Copies for all participants (reduce/laminate).

Website has both duty roster tool & Philmont version.

Pay attention to:Adults going toAdvisor coffeein staffed camps.

Tent mates

Match skilled with unskilled

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EquipmentEquipment

Philmont-issued:Cooking gear FoodDining fly Bear bags & ropesTents Water purifier (Polar Pure)

Crew provided:Stoves (white gas recommended) Ground clothsTent pins First Aid Kit

14 pins 10 pins

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EquipmentEquipment

Individual:Backpack Sleeping bag/PadBOOTS! Rain gearClothing Eating dishes/utensilsStuff sacks:

Tent (to split)Dining FlyDining Fly polesTent pinsOops bag

You really

don’t need

all that

stuff!

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Duffle Bags/Council StripsDuffle Bags/Council Strips

Duffle Bags:Have a few bags for sale, $20.00 each

Shoulder Strips:Have a few CSP’s for sale, $5.00 each

Bring backpack & duffle bag ONLY! Don’t bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail.Bring one padlock per crew for locker.

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Maps Maps — one topo map set per person — one topo map set per person

Crew Unit Advisor Itinerary # South Central NorthValle Vidal

620-B-01 Crew 399 Roy Keithley 13 12 12    

620-B-02 Crew 36 Barry J. Streusand 3   12 12  

620-B-03 Troop 395 CR Thomas 26 12 12    

620-B-04 Troop 413 Bob Bowne 25 12 12    

620-B-05 Troop 555 Cary McGregor 1 12 12    

620-B-06 Troop 201 Jerry Brockell 1 12 12    

620-B-07 Troop 231 Douglas Kaspar 4 12 12    

620-B-08 Troop 365 David Tabb 29 12 12 12  

620-B-09 Troop 472 Michael Sugars 11 12 12    

620-B-10 Troop 259 Chuck Perrone 13 12 12    

620-B-11 Troop 30 Stuart Nelson 21   12 12  

620-B-12 Troop 399 Harry Zimmerman 9     12 12

620-B-13 Troop 441 Mike Moriarty 8   12 12  

Only take two

sets of maps

on the trail

with you!

Sister Crews

Advisors:bring the wall map with you for check-in!

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Questions?Questions?

Philmont!

Philmont!Here we come!

It will be 5:00 in the

morning before you

know it!