call letter to october 2003 hod mtg. - · pdf file70305 chapter counselor training 688.05 ......

Mid-Atlantic District

Robert Eckman February 12, 2011 Mid-Atlantic District Treasurer 8605 Marsh Ct Springfield, VA 22153-2427 Phone : 703 440-5997, e-mail : [email protected]

SUBJECT: Financial Report, December 31, 2010 Brothers in Harmony: Attached are the financial reports of the Mid-Atlantic District as of December 31, 2010, and for the year-end 2010. At December 31, 2010 the cash balance was $130,303, an decrease of $29,348 from the balance of $159,651 at the end of 2009. Even with the sizable loss in 2010, over the last two years the cash balance increased by $10,221. Financial performance highlights and lowlights for 2010 include:

Our six conventions lost $25,226 in 2010. This is the first year since at least 1997 that we have not made a profit across all convention.

Total 2010 revenue was $258,176. Total convention revenue was $126,328. These are both the lowest yearly revenues since my records started in 1997. As 50% of our total revenue comes from conventions it’s clear we had a problem in 2010 with convention attendance.

Net subsidies to Education & Support Programs were $(40,292) Our grant income was only $2,575, down from $12,000, due to reduced arts funding in

Pennsylvania District leadership continues to reduce overhead expenses. Administrative,

communications and operations expenses were reduced by 13.8% from 2009 levels. These support expenses were 11.9% of total expenses.

I’d like to direct your attention to the revenue and expense charts on the last page of the financial reports. On the revenue side, 65% of our revenue comes from convention and contest income (registrations), program fees and tuition. Dues are only 27% of our income. Eighty-two percent of our expenses go to conventions/contests and education programs such as Harmony College East, Top Gun, coaching support, Youth in Harmony, and Leadership Academies. In summary, lower convention attendance resulted in reduced revenue and increased expenses due to hotel guarntee penalties. The District leadership is committed to correcting these problems and returning the District to better financial health in 2011. Yours in harmony,

Bob Eckman Mid-Atlantic District Treasurer cc: Finance Committee

MID-ATLANTIC DISTRICT ASSOCIATION OF CHAPTERS SPEBSQSA, INC.

Current Year End 2010 YTD Current Year End 2010 YTD Current Year End 2010 YTD

2010 2009 vs. 2009 2010 2009 vs. 2009 2010 2009 vs. 2009

CURRENT ASSETS

Cash 130,303$ 159,651$ (29,348)$ 128,685$ 152,010$ (23,325)$ 1,617$ 7,641$ (6,024)$

Events Team Reserve 6,311 8,000 (1,689) 6,311 8,000 (1,689) - - -

Gift Certificates - - - - - - - - -

TOTAL CURRENT ASSETS 136,613$ 167,651$ (31,038)$ 134,996$ 160,010$ (25,014)$ 1,617$ 7,641$ (6,024)$

LIABILITIES AND CAPITAL

CURRENT LIABILITIES

Events Team Reserve 6,311$ 8,000$ (1,689)$ -$ -$ -$ 6,311$ 8,000$ -$

TOTAL LIABILITIES 6,311$ 8,000$ (1,689)$ -$ -$ -$ 6,311$ 8,000$ (1,689)$

NET WORTH

Retained Earnings 196,339$ 126,688$ 69,651$ 160,010$ 123,815$ 36,195$ 36,330$ 2,873$ 33,457$

Net Income (59,726) 32,961 (92,687) (25,014) 36,194 (61,208) (34,712) (3,233) (31,479)

TOTAL CAPITAL 136,613$ 159,649$ (23,036)$ 134,996$ 160,009$ (25,013)$ 1,617$ (360)$ 1,977$

TOTAL LIABILITIES AND CAPITAL 142,924$ 167,649$ (24,725)$ 134,996$ 160,009$ (25,013)$ 7,928$ 7,640$ 288$

Consolidated Accounts District Account Events Team Account

BALANCE SHEET AT DECEMBER 31, 2010 AND DECEMBER 31, 2009

Page 1 of 12


Acct. No. Account Name

District

Books

Events Team

Books

Combined

Activity Budget

Revenue

40000 Int'l Prelim Contest 10,940.00$ -$ 10,940.00$ 13,680.00$

40010 Fall District Convention 65,626.30 - 65,626.30 79,800.00

40015 Fall District Convention - PrYr - - - -

40020 Northern Division Convention 11,820.75 - 11,820.75 11,400.00

40030 Atlantic Division Convention 16,615.50 - 16,615.50 20,520.00

40040 Southern Division Convention 13,575.50 - 13,575.50 18,240.00

40050 Western Division Convention 7,741.50 - 7,741.50 23,940.00

40060 Int'l Sendoff - - - 1,500.00

40100 Harmony College East 24,101.50 - 24,101.50 52,500.00

40110 Harmony College East - YIH 8,457.40 - 8,457.40 8,900.00

40150 Top Gun 1,360.00 - 1,360.00 1,400.00

40240 Leadership Academy 7,857.80 - 7,857.80 9,000.00

40245 Leadership Academy - PrYr - - -

40300 Harmony Marketplace 15,776.41 - 15,776.41 18,000.00

40400 Micro HEP - - - -

40430 Grant Income 2,575.00 - 2,575.00 -

40500 District Dues 70,110.22 - 70,110.22 66,300.00

40510 Interest Income 190.05 - 190.05 300.00

40520 Other 1,428.33 - 1,428.33 1,000.00

Total Revenue 258,176.26$ -$ 258,176.26$ 326,480.00$

Expense

60000 Int'l PrelimContest 23,093.34$ -$ 23,093.34$ 19,500.00$

60010 Fall District Convention 50,676.65 - 50,676.65 40,800.00

60020 Northern Division Convention 18,326.96 - 18,326.96 18,000.00

60030 Atlantic Division Convention 16,918.31 - 16,918.31 20,000.00

60040 Southern Division Convention 17,868.47 - 17,868.47 17,600.00

60050 Western DivisionConvention 24,661.78 - 24,661.78 18,200.00

60060 Int'l Sendoff - - - 1,500.00

60100 Harmony College East 45,227.71 - 45,227.71 60,000.00

60110 Harmony College East - YIH 6,137.50 - 6,137.50 17,600.00

60130 Harmony College East - YIH-PrYr - - -

60240 Leadership Academy (COTS) 6,979.47 - 6,979.47 7,500.00

60300 Harmony Marketplace 15,920.02 - 15,920.02 15,100.00

70000 President 1,316.84 - 1,316.84 2,500.00

70004 Executive Vice President 2,123.89 - 2,123.89 2,100.00

70015 DVP Chap Supp & Lead Train 513.00 - 513.00 800.00

70020 DVP Member Services 278.20 - 278.20 600.00

70025 DVP Marketing & Public Rel 489.27 - 489.27 600.00

70030 DVP Events 1,029.99 - 1,029.99 900.00

70031 DVP Financial Development - - - 300.00

70035 DVP Music & Performance (13.21) - (13.21) 500.00

70040 DVP Chorus Director Devel 36.84 - 36.84 700.00

70045 DVP Contest & Judging 506.04 - 506.04 1,000.00

70050 DVP Youth in Harmony 808.73 - 808.73 1,000.00

STATEMENT OF REVENUE AND EXPENSES

December 31, 2010

Page 2 of 12



District

Books

Events Team

Books

Combined

Activity Budget

STATEMENT OF REVENUE AND EXPENSES

December 31, 2010

70051 DVP Northern Division 1,660.97 - 1,660.97 300.00

70052 DVP Atlantic Division 781.47 - 781.47 900.00

70053 DVP Southern Division 195.18 - 195.18 500.00

70054 DVP Western Division 43.10 - 43.10 600.00

70055 Secretary 829.87 - 829.87 1,000.00

70060 Treasurer 495.69 - 495.69 700.00

70061 BOD Members @ Large - - - 600.00

70065 Immediate Past President 481.99 - 481.99 400.00

70070 Society Board Member - - - 100.00

70105 Nominating Committee - - - 400.00

70110 Endowment Fund Committee - - - 100.00

70210 Hall of Honor Committee 604.96 - 604.96 200.00

70220 Grants Committee - - - 100.00

70225 Chief Information Officer 191.26 - 191.26 700.00

70250 Mid'l Antics 17,460.60 - 17,460.60 17,200.00

70305 Chapter Counselor Training 688.05 - 688.05 800.00

70400 District Events Team 80.00 - 80.00 1,000.00

70500 Chorus & Quartet Coaching 2,721.14 - 2,721.14 2,200.00

70505 Micro HEP - - - -

70510 Top Gun 5,034.99 - 5,034.99 5,100.00

70515 Director Education Programs - - - 1,200.00

70520 Chorus Directors Scholarships - - - -

70540 Music Mentor Program - - - 600.00

70600 Judges Recertification 3,310.00 - 3,310.00 3,250.00

70610 COTS Instructors Recert. - - - -

70700 Youth in Harmony 5,820.00 - 5,820.00 10,000.00

70800 Assistant Secretary 295.37 - 295.37 300.00

70805 Historian - - - 400.00

70810 Laws, Regulations & Ethics - - - 100.00

70820 District Stationary - - - -

70830 District Document Committee - - - 50.00

70900 Bonding, Insurance & Audit 192.00 - 192.00 200.00

70905 Aid to Int'l Competitors 6,150.00 - 6,150.00 3,400.00

70910 Int'l Convention Support - - - 500.00

70915 District Awards 535.18 - 535.18 100.00

70920 Administrative Expense 1,693.90 - 1,693.90 1,500.00

70921 Equipment - - - 1,000.00

70925 Other 1,024.38 - 1,024.38 1,000.00

Total Expense 283,189.90$ -$ 283,189.90$ 303,300.00$

Revenue - Expenses (25,013.64)$ -$ (25,013.64)$ 23,180.00$

Page 3 of 12


Revenue Expenses

Net Surplus

or (Deficit) Revenue Expenses

Net Surplus

or (Deficit)

Delta

Revenue

Delta

Expenses

Delta Net

Surplus or

(Deficit)

EVENTS, PROGRAMS and OTHER

REVENUES NET of EXPENSES

Contests & Conventions

International Preliminary Contest 10,940$ 23,093$ (12,153)$ 12,108$ 12,691$ (584)$ (1,168)$ 10,402$ (11,570)$

Fall District Convention 65,626 50,677 14,950 81,185 47,674 33,512 (15,559) 3,003 (18,562)

Northern Division Convention 11,821 18,327 (6,506) 9,909 16,557 (6,649) 1,912 1,770 142

Atlantic Division Convention 16,616 16,918 (303) 18,045 16,156 1,889 (1,430) 762 (2,192)

Southern Division Convention 13,576 17,868 (4,293) 16,944 19,051 (2,107) (3,368) (1,182) (2,186)

Western Division Convention 7,742 24,662 (16,920) 21,347 17,454 3,893 (13,606) 7,207 (20,813)

International Sendoff - - - 1,485 1,486 (1) (1,485) (1,486) 1

Total Contests & Conventions 126,320$ 151,546$ (25,226)$ 161,022$ 131,069$ 29,953$ (34,703)$ 20,476$ (55,179)$

Education & Support Programs

Harmony College East 24,102$ 45,228$ (21,126)$ 46,313$ 60,333$ (14,020)$ (22,212)$ (15,105)$ (7,107)$

Harmony College East YIH 8,457 6,138 2,320 9,412 12,687 (3,275) (955) (6,549) 5,595

Top Gun 1,360 5,035 (3,675) 960 4,643 (3,683) 400 392 8

Leadership Academy 7,858 6,979 878 7,050 6,393 657 808 587 221

Micro HEP - - - - - - - - -

Chapter Counselor Training - 688 (688) - 848 (848) - (160) 160

Chorus & Quartet Coaching - 2,721 (2,721) - 2,914 (2,914) - (193) 193

Director Education Programs (CDWI) - - - - 509 (509) - (509) 509

Music Mentor Program - - - - - - - - -

Judges Recertification - 3,310 (3,310) - - - - 3,310 (3,310)

COTS Instructor Recertification - - - - - - - - -

Youth in Harmony - 5,820 (5,820) - 4,678 (4,678) - 1,142 (1,142)

Aid to International Competitors - 6,150 (6,150) - 2,200 (2,200) - 3,950 (3,950)

International Convention Support - - - - - - - - - Total Education & Support Programs 41,777$ 82,069$ (40,292)$ 63,735$ 95,204$ (31,469)$ -$ 7,540$ (8,823)$

Other Income

Harmony Marketplace 15,776$ 15,920$ (144)$ 19,536$ 17,104$ 2,432$ (3,760)$ (1,184)$ (2,575)$

Grant Income 2,575$ - 2,575 12,000 - 12,000 (9,425) - (9,425)

District Dues 70,110$ - 70,110 58,403 - 58,403 11,708 - 11,708

Interest Income 190$ - 190 259 - 259 (69) - (69)

Other 1,428$ - 1,428 2,704 - 2,704 (1,276) - (1,276)

Total Other Income 90,080$ 15,920$ 74,160$ 92,902$ 17,104$ 75,798$ (2,822)$ (1,184)$ (1,638)$

Totals for Events, Programs and Other

Revenues Net of Expenses 258,176$ 249,534$ 8,642$ 317,659$ 243,378$ 74,281$ (59,483)$ 6,156$ (65,639)$

2010 thru Reporting Period End Prior Year End (2009) 2010 vs. 2009

REVENUE AND EXPENSE ANALYSISAS OF DECEMBER 31, 2010 AND PRIOR YEAR END (2009)

Page 4 of 12


Revenue Expenses

Net Surplus


Net Surplus

or (Deficit)

Delta

Revenue

Delta

Expenses

Delta Net

Surplus or

(Deficit)



ADMINISTRATIVE & OPERATING

EXPENSES

Administration

President 1,317$ (1,317)$ 2,905$ (2,905)$ -$ (1,589)$ 1,589$

Executive Vice President 2,124 (2,124) 2,276 (2,276) - (152) 152

DVP Chapter Support & Leadership 513 (513) 454 (454) - 59 (59)

DVP Member Development 278 (278) 713 (713) - (434) 434

DVP Marketing & Public Relations 489 (489) 831 (831) - (341) 341

DVP Events 1,030 (1,030) 828 (828) - 202 (202)

DVP Financial Development - - - - - - -

DVP Music & Performance (13) 13 - - - (13) 13

DVP Chorus Director Development 37 (37) 129 (129) - (93) 93

DVP Contest & Judging 506 (506) 710 (710) - (204) 204

DVP Youth in Harmony 809 (809) 854 (854) - (45) 45

DVP Northern Division 1,661 (1,661) 497 (497) - 1,164 (1,164)

DVP Atlantic Division 781 (781) 774 (774) - 8 (8)

DVP Southern Division 195 (195) 962 (962) - (767) 767

DVP Western Division 43 (43) 349 (349) - (305) 305

Secretary 830 (830) 326 (326) - 503 (503)

Treasurer 496 (496) 517 (517) - (22) 22

Board Members at Large - - 712 (712) - (712) 712

Immediate Past President 482 (482) 429 (429) - 53 (53)

Society Board Member - - - - - - -

Chief Information Officer 191 (191) 30 (30) - 161 (161)

Assistant Secretary 295 (295) 251 (251) - 45 (45)

Governance & Bylaws and Ethics - - 25 (25) - (25) 25

Administrative Expense 1,694 (1,694) 887 (887) - 807 (807)

Total Administration 13,758$ (13,758)$ 15,459$ (15,459)$ -$ (1,701)$ 1,701$

Page 5 of 12


Revenue Expenses

Net Surplus


Net Surplus

or (Deficit)

Delta

Revenue

Delta

Expenses

Delta Net

Surplus or

(Deficit)



Communications & Operations

Mid'l Antics 17,461$ (17,461)$ 16,728$ (16,728)$ -$ 732$ (732)$

Nominating Committee - - - - - - -

Endowment Fund Committee - - - - - - -

Hall of Honor Committee 605 (605) 400 (400) - 205 (205)

Grants Committee - - 82 (82) - (82) 82

District Events Team 80 (80) 1,425 (1,425) - (1,345) 1,345

Historian - - - - - - -

District Documents Committee - - - - - - -

Bonding, Insurance and Audit 192 (192) 192 (192) - - -

District Awards 535 (535) 108 (108) - 427 (427)

Equipment - - 3,440 (3,440) - (3,440) 3,440

Other 1,024 (1,024) 1,215 (1,215) - (191) 191

Total Communications & Operations 19,897$ (19,897)$ 23,590$ (23,590)$ -$ (3,693)$ 3,693$

Totals for Administrative,

Communications & Operations Expense 33,656$ (33,656)$ 39,049$ (39,049)$ -$ (5,394)$ 5,394$

Total Before Pr. Yr. Adjustments 258,176$ 283,190$ (25,014)$ 317,659$ 282,428$ 35,232$ (59,483)$ 762$ (60,246)$

Prior Year Adjustments -$ -$ -$ 1,125$ 162$ 963$ (1,125)$ (162)$ (963)$

Grand Total 258,176$ 283,190$ (25,014)$ 318,784$ 282,590$ 36,194$ (60,608)$ 600$ (61,208)$ Revenues Expenses Surplus /

(Deficit)

Revenues Expenses Surplus /

(Deficit)

Delta

Revenue

Delta

Expenses

Delta Net

Surplus or

(Deficit)

Page 6 of 12


Revenue Expenses

Net Surplus


Net Surplus

or (Deficit)

Delta

Revenue

Delta

Expenses

Delta Net

Surplus or

(Deficit)

EVENTS, PROGRAMS and OTHER

REVENUES NET of EXPENSES

Contests & Conventions

International Preliminary Contest 10,940$ 23,093$ (12,153)$ 13,680$ 19,500$ (5,820)$ (2,740)$ 3,593$ (6,333)$

Fall District Convention 65,626 50,677 14,950 79,800$ 40,800$ 39,000 (14,174) 9,877 (24,050)

Northern Division Convention 11,821 18,327 (6,506) 11,400$ 18,000$ (6,600) 421 327 94

Atlantic Division Convention 16,616 16,918 (303) 20,520$ 20,000$ 520 (3,905) (3,082) (823)

Southern Division Convention 13,576 17,868 (4,293) 18,240$ 17,600$ 640 (4,665) 268 (4,933)

Western Division Convention 7,742 24,662 (16,920) 23,940$ 18,200$ 5,740 (16,199) 6,462 (22,660)

International Sendoff - - - 1,500$ 1,500$ - (1,500) (1,500) -

Total Contests & Conventions 126,320$ 151,546$ (25,226)$ 169,080$ 135,600$ 33,480$ (42,760)$ 15,946$ (58,706)$

Education & Support Programs

Harmony College East 24,102$ 45,228$ (21,126)$ 52,500$ 60,000$ (7,500)$ (28,399)$ (14,772)$ (13,626)$

Harmony College East YIH 8,457 6,138 2,320 8,900$ 17,600$ (8,700) (443) (11,463) 11,020

Top Gun 1,360 5,035 (3,675) 1,400$ 5,100$ (3,700) (40) (65) 25

Leadership Academy 7,858 6,979 878 9,000$ 7,500$ 1,500 (1,142) (521) (622)

Micro HEP - - - -$ -$ - - - -

Chapter Counselor Training - 688 (688) -$ 800$ (800) - (112) 112

Chorus & Quartet Coaching - 2,721 (2,721) -$ 2,200$ (2,200) - 521 (521)

Director Education Programs (CDWI) - - - -$ 1,200$ (1,200) - (1,200) 1,200

Music Mentor Program - - - -$ 600$ (600) - (600) 600

Judges Recertification - 3,310 (3,310) -$ 3,250$ (3,250) - 60 (60)

COTS Instructor Recertification - - - -$ -$ - - - -

Youth in Harmony - 5,820 (5,820) -$ 10,000$ (10,000) - (4,180) 4,180

Aid to International Competitors - 6,150 (6,150) -$ 3,400$ (3,400) - 2,750 (2,750)

International Convention Support - - - -$ 500$ (500) - (500) 500 Total Education & Support Programs 41,777$ 82,069$ (40,292)$ 71,800$ 112,150$ (40,350)$ (30,023)$ (30,081)$ 58$

Other Income

Harmony Marketplace 15,776$ 15,920$ (144)$ 18,000$ 15,100$ 2,900$ (2,224)$ 820$ (3,044)$

Grant Income 2,575 - 2,575 -$ -$ - 2,575 - 2,575

District Dues 70,110 - 70,110 66,300$ -$ 66,300 3,810 - 3,810

Interest Income 190 - 190 300$ -$ 300 (110) - (110)

Other 1,428 - 1,428 1,000$ -$ 1,000 428 - 428

Total Other Income 90,080$ 15,920$ 74,160$ 85,600$ 15,100$ 70,500$ 4,480$ 820$ 3,660$

Totals for Events, Programs and Other

Revenues Net of Expenses 258,176$ 249,534$ 8,642$ 326,480$ 262,850$ 63,630$ (68,304)$ (13,316)$ (54,988)$

2010 Actual thru Reporting Period End 2010 Budget 2010 Actual vs. 2010 Budget

PERFORMANCE VS. BUDGET ANALYSISAS OF DECEMBER 31, 2010 VS. 2010 BUDGET

Page 7 of 12


Revenue Expenses

Net Surplus


Net Surplus

or (Deficit)

Delta

Revenue

Delta

Expenses

Delta Net

Surplus or

(Deficit)



ADMINISTRATIVE & OPERATING

EXPENSES

Administration

President 1,317$ (1,317)$ 2,500$ (2,500)$ (1,183)$ 1,183$

Executive Vice President 2,124 (2,124) 2,100$ (2,100) 24 (24)

DVP Chapter Support & Leadership 513 (513) 800$ (800) (287) 287

DVP Member Development 278 (278) 600$ (600) (322) 322

DVP Marketing & Public Relations 489 (489) 600$ (600) (111) 111

DVP Events 1,030 (1,030) 900$ (900) 130 (130)

DVP Financial Development - - 300$ (300) (300) 300

DVP Music & Performance (13) 13 500$ (500) (513) 513

DVP Chorus Director Development 37 (37) 700$ (700) (663) 663

DVP Contest & Judging 506 (506) 1,000$ (1,000) (494) 494

DVP Youth in Harmony 809 (809) 1,000$ (1,000) (191) 191

DVP Northern Division 1,661 (1,661) 300$ (300) 1,361 (1,361)

DVP Atlantic Division 781 (781) 900$ (900) (119) 119

DVP Southern Division 195 (195) 500$ (500) (305) 305

DVP Western Division 43 (43) 600$ (600) (557) 557

Secretary 830 (830) 1,000$ (1,000) (170) 170

Treasurer 496 (496) 700$ (700) (204) 204

Board Members at Large - - 600$ (600) (600) 600

Immediate Past President 482 (482) 400$ (400) 82 (82)

Society Board Member - - 100$ (100) (100) 100

Chief Information Officer 191 (191) 700$ (700) (509) 509

Assistant Secretary 295 (295) 300$ (300) (5) 5

Governance & Bylaws and Ethics - - 100$ (100) (100) 100

Administrative Expense 1,694 (1,694) 1,500$ (1,500) 194 (194)

Total Administration 13,758$ (13,758)$ 18,700$ (18,700)$ (4,942)$ 4,942$

Page 8 of 12


Revenue Expenses

Net Surplus


Net Surplus

or (Deficit)

Delta

Revenue

Delta

Expenses

Delta Net

Surplus or

(Deficit)



Communications & Operations

Mid'l Antics 17,461$ (17,461)$ 17,200$ (17,200)$ 261$ (261)$

Nominating Committee - - 400$ (400) (400) 400

Endowment Fund Committee - - 100$ (100) (100) 100

Hall of Honor Committee 605 (605) 200$ (200) 405 (405)

Grants Committee - - 100$ (100) (100) 100

District Events Team 80 (80) 1,000$ (1,000) (920) 920

Historian - - 400$ (400) (400) 400

District Documents Committee - - 50$ (50) (50) 50

Bonding, Insurance and Audit 192 (192) 200$ (200) (8) 8

District Awards 535 (535) 100$ (100) 435 (435)

Equipment - - 1,000$ (1,000) (1,000) 1,000

Other 1,024 (1,024) 1,000$ (1,000) 24 (24)

Total Communications & Operations 19,897$ (19,897)$ 21,750$ (21,750)$ (1,853)$ 1,853$

Totals for Administrative,

Communications & Operations Expense 33,656$ (33,656)$ 40,450$ (40,450)$ (6,794)$ 6,794$

Total Before Pr. Yr. Adjustments 258,176$ 283,190$ (25,014)$ 326,480$ 303,300$ 23,180$ (68,304)$ (20,110)$ (48,194)$

Prior Year Adjustments -$ -$ -$ -$ -$ -$ -$ -$ -$

Grand Total 258,176$ 283,190$ (25,014)$ 326,480$ 303,300$ 23,180$ (68,304)$ (20,110)$ (48,194)$ Revenues Expenses Surplus /

(Deficit)

Revenues Expenses Surplus /

(Deficit)

Delta

Revenue

Delta

Expenses

Delta Net

Surplus or

(Deficit)

Page 9 of 12



Combined

Activity Budget

Revenue

40000 Int'l Prelim Contest 10,940.00$ 13,680.00$ 80%

40010 Fall District Convention 65,626.30 79,800.00 82%

40020 Northern Division Convention 11,820.75 11,400.00 104%

40030 Atlantic Division Convention 16,615.50 20,520.00 81%

40040 Southern Division Convention 13,575.50 18,240.00 74%

40050 Western Division Convention 7,741.50 23,940.00 32%

40060 Int'l Sendoff - 1,500.00 0%

40100 Harmony College East 24,101.50 52,500.00 46%

40110 Harmony College East - YIH 8,457.40 8,900.00 95%

40150 Top Gun 1,360.00 1,400.00 97%

40240 Leadership Academy 7,857.80 9,000.00 87%

40300 Harmony Marketplace 15,776.41 18,000.00 88%

40400 Micro HEP - - 0%

40430 Grant Income 2,575.00 - 0%

40500 District Dues 70,110.22 66,300.00 106%

40510 Interest Income 190.05 300.00 63%

40520 Other 1,428.33 1,000.00 143%

Total 258,176.26$ 326,480.00$ 79%

Expense

60000 Int'l PrelimContest 23,093.34$ 19,500.00$ 118%

60010 Fall District Convention 50,676.65 40,800.00 124%

60020 Northern Division Convention 18,326.96 18,000.00 102%

60030 Atlantic Division Convention 16,918.31 20,000.00 85%

60040 Southern Division Convention 17,868.47 17,600.00 102%

60050 Western DivisionConvention 24,661.78 18,200.00 136%

60060 Int'l Sendoff - 1,500.00 0%

60100 Harmony College East 45,227.71 60,000.00 75%

60110 Harmony College East - YIH 6,137.50 17,600.00 35%

60240 Leadership Academy (COTS) 6,979.47 7,500.00 93%

60300 Harmony Marketplace 15,920.02 15,100.00 105%

70000 President 1,316.84 2,500.00 53%

70004 Executive Vice President 2,123.89 2,100.00 101%

70015 DVP Chap Supp & Lead Train 513.00 800.00 64%

70020 DVP Member Services 278.20 600.00 46%

70025 DVP Marketing & Public Rel 489.27 600.00 82%

70030 DVP Events 1,029.99 900.00 114%

70031 DVP Financial Development - 300.00 0%

70035 DVP Music & Performance (13.21) 500.00 -3%

70040 DVP Chorus Director Devel 36.84 700.00 5%

70045 DVP Contest & Judging 506.04 1,000.00 51%

70050 DVP Youth in Harmony 808.73 1,000.00 81%

BUDGET ANALYSIS

December 31, 2010

% of Budget Received/Expended



Combined

Activity Budget

BUDGET ANALYSIS

December 31, 2010

% of Budget Received/Expended

70051 DVP Northern Division 1,660.97 300.00 554%

70052 DVP Atlantic Division 781.47 900.00 87%

70053 DVP Southern Division 195.18 500.00 39%

70054 DVP Western Division 43.10 600.00 7%

70055 Secretary 829.87 1,000.00 83%

70060 Treasurer 495.69 700.00 71%

70061 BOD Members @ Large - 600.00 0%

70065 Immediate Past President 481.99 400.00 120%

70070 Society Board Member - 100.00 0%

70105 Nominating Committee - 400.00 0%

70110 Endowment Fund Committee - 100.00 0%

70210 Hall of Honor Committee 604.96 200.00 302%

70220 Grants Committee - 100.00 0%

70225 Chief Information Officer 191.26 700.00 27%

70250 Mid'l Antics 17,460.60 17,200.00 102%

70305 Chapter Counselor Training 688.05 800.00 86%

70400 District Events Team 80.00 1,000.00 8%

70500 Chorus & Quartet Coaching 2,721.14 2,200.00 124%

70505 Micro HEP - - 0%

70510 Top Gun 5,034.99 5,100.00 99%

70515 Director Education Programs - 1,200.00 0%

70520 Chorus Directors Scholarships - - 0%

70540 Music Mentor Program - 600.00 0%

70600 Judges Recertification 3,310.00 3,250.00 102%

70610 COTS Instructors Recert. - - 0%

70700 Youth in Harmony 5,820.00 10,000.00 58%

70800 Assistant Secretary 295.37 300.00 98%

70805 Historian - 400.00 0%

70810 Laws, Regulations & Ethics - 100.00 0%

70820 District Stationary - - 0%

70830 District Document Committee - 50.00 0%

70900 Bonding, Insurance & Audit 192.00 200.00 96%

70905 Aid to Int'l Competitors 6,150.00 3,400.00 181%

70910 Int'l Convention Support - 500.00 0%

70915 District Awards 535.18 100.00 535%

70920 Administrative Expense 1,693.90 1,500.00 113%

70921 Equipment - 1,000.00 0%

70925 Other 1,024.38 1,000.00 102%

Total Expense 283,189.90$ 303,300.00$ 93%


As of

Total Revenue: Total Expense:

Our Revenue Comes From … Your Dollars At Work …

258,176.26$ 283,189.90$

December 31, 2010

Total Contests & Conventions

49%

Total Education & Support Programs

16%

Harmony Marketplace

6%

Grant Income

1%

District Dues27%

Interest Income0%

Other1%

2010 Revenue

Total Contests & Conventions

53%Total Education & Support Programs

29%

Harmony Marketplace

6%

Total Administration5%

Total Communications &

Operations7%

2010 Expense