California State Association of CountiesInnovation Summit

November 26, 2012

Richard SanchezChief Information Officer

Global Economic CrisisIncreased Demand for ServicesRequirement to Streamline Processes

Quick Hit Information Technology Solutions• Reduced Printing & Used Double Sided Printing• Configured Smaller Fonts• PC Off-hour Shut Down• Eliminated over 15,000 Unused Phone & Fax lines• Extended Technology Refresh Cycles• Set Video and Tele-Conference Service Agreements• Vendor Master Agreements

Current State of County IT

Over 60 data centers

Over 4,000 IT staff

108,000 email accounts in 110 email servers

88,000 personal computers

FY 12-13 IT Budget of $1.2 Billion

Key Enterprise IT Initiatives

• Shared Services – Email, File• Software Sourcing • Centralized Services – GIS, BI, Portal, • E-mail Centralization• Server Virtualization• Managed Print Services• Data Center Centralization• Private Cloud Service Offerings• Information Management / Data Sharing• E-government and Mobility

E-mail CentralizationDepartments Start-End

# Mail Boxes System

PHASE 1 - FISCAL YEAR 12-13Regional Planning * May - Jul 2012 180 Exchange Probation * May - Jul 2012 6,355 Exchange DHS * May - Nov 2012 18,000 GroupWiseRegistrar-Recorder County Clerk * Nov 2012 - Jan 2013 854 ExchangeParks and Recreation * Jan - Jun 2013 906 ExchangePublic Defender * Jan - Jun 2013 1,218 ExchangeInformation Systems Advisory Board * Jan - Jun 2013 6 ExchangeAuditor Controller * Jan - Jun 2013 772 ExchangeTOTAL PHASE 1 28,291

PHASE 2 - FISCAL YEAR 13-14Agricultural Commissioner W&M Jul 2013 - Jun 2014 322 GroupWiseAssessor Jul 2013 - Jun 2014 1,486 ExchangeCounty Counsel Jul 2013 - Jun 2014 610 ExchangeFire Department Jul 2013 - Jun 2014 4,555 ExchangeMental Health Jul 2013 - Jun 2014 5,307 ExchangePublic Works Jul 2013 - Jun 2014 3,500 ExchangeTreasurer/Tax Collector Jul 2013 - Jun 2014 525 ExchangePublic Health Jul 2013 - Jun 2014 6,123 GroupWisePublic Library Jul 2013 - Jun 2014 1,400 GroupWiseTOTAL PHASE 2 23,828

PHASE 3 - FISCAL YEAR 14-15District Attorney Jun 2014 - Jul 2015 2,300 LOTUS NotesPublic Social Services Jun 2014 - Jul 2015 13,100 ExchangeTOTAL PHASE 3 15,400

PHASE 4 - FISCAL YEAR 14-15Sheriff Jan 2015 - Aug 2015 27740 ExchangeTOTAL PHASE 4 27,740

**

**

* Funding established ** Potential CJIS implications

$10.00/mailboxPer month

21,051mailboxes

$6.29/mailboxPer month

44,744mailboxes

$4.30/mailboxPer month

69,744mailboxes

$3.50/mailboxPer month

94,744mailboxes

Server Virtualization

20%utilization

Hypervisor

70%utilizationReduced Operating Costs

Hypervisor

Cloud Computing

• Private Cloud– Enterprise-owned or leased, e.g.

County’s IT Shared Services

• Public Cloud– Mega-scale infrastructure shared by

multiple tenants

• Hybrid Cloud– Composition of two or more types

of clouds

Service Delivery Model

Online Reservations

Information WHEN you want it, HOW you want it

?