bulletin no. 33 brief review of the status and the trends...

AGENCY FOR REAL ESTATE CADASTRE

REAL ESTATE CADASTRE AND REGISTRATION PROJECT – ADDITIONAL FINANCING

October 10, 2014

PMU - М&Е Goran Stankovic

BULLETIN No. 33

BRIEF REVIEW of the status and the trends regarding the completion of the

Project activities and the achieved results

1. Workload, i.e. new, solved, rejected and unsolved cases in the Local Offices for REC

and the Center for REC - Skopje

This part gives a general graphic presentation of the workload in the 29 Local Offices for REC throughout the Republic and the Center for REC-Skopje. The following table shows the total number of new cases, the number of solved cases, the number of rejected cases and the number of remaining unsolved cases ( the process of resolving is ongoing ) at the end of the Q3 from 2014.

The sources for these data are the regular monthly reports, which all Local Offices and Center for REC -Skopje submit to the Project Management Unit.

Q1-2014 Q2-2014 Q3-2014 Q1-2014 Q2-2014 Q3-2014

New 84337 80445 70627 220252 189384 179666

Solved 80225 78094 68691 215972 184364 174923

Rejected 2808 2758 2166 4259 4919 4832

Unsolved 2580 2162 2058 64 152 96

CASESCenter for REC -Skopje 29 LCO



October 10, 2014


Data Source: PMU, Local Offices for REC and the Center for REC-Skopje

2. Unsolved cases in the Local Offices for REC and the Center for REC- Skopje

The following table gives a summary of the situation concerning the total number of unsolved cases Center for REC -Skopje and the remaining 29 Local Offices for REC.

The table shows the status of the unsolved cases (the process of resolving is ongoing) at the end of 2005 (31 December, 2005) which is considered as the baseline, followed by the status at the end of each subsequent year, ending with Q3 2014.

0

50.000

100.000

150.000

200.000

250.000

Q1 (2014) Q2 (2014) Q3 (2014) Q1 (2014) Q2 (2014) Q3 (2014)

CREC-SKOPJE 29 LCO for REC

84.337 80.445

70.627

220.252

189.384179.666

80.225 78.09468.691

215.972

184.364174.923

2.808 2.758 2.166 4.259 4.919 4.8322.580 2.1622.058 64 152 96

NEW SOLVED REJECTED UNSOLVED



October 10, 2014


CREC-SKOPJE 29 LCO TOTAL

2005 15035 6955 21990

2006 11.986 7.343 19.329

2007 7.038 1.891 8.929

2008 2.758 1.296 4.054

2009 1.810 1.052 2.862

2010 3.027 1.787 4.814

2011 2.238 1.656 3.894

2012 1.676 380 2.056

2013 1.255 44 1.299

jan. 2014 1.807 79 1.886

fev. 2014 2.175 86 2.261

march 2014 2.580 64 2.644

апр.14 2.580 64 2.644

may 2014 2.580 64 2.644

june 2014 2.580 64 2.644

july 2014 2.402 240 2.642

august 2014 2.580 360 2.940

september 2014 2.058 96 2.154

21.990

19.329

8.929

4.054

2.862

4.8143.894

1.967 1.2991.8862.261 2.644

2.6762.636 2.314 2.642

2.9402.154

0

5.000

10.000

15.000

20.000

25.000

CREC-SKOPJE 29 LCO TOTAL



October 10, 2014


The following graph presents the percentage display of the relation between the unsolved cases (the process of resolving is ongoing) and the total number of new cases for the months from Q3 2014.

3. Handling the number of unsolved cases in the LO for REC and the Center for REC- Skopje

The following table shows the trends in regards to the number of unsolved cases in the Center for REC -Skopje, as well as in the remaining 29 Local Offices for REC.

The Overview Table bellow shows the number of unsolved cases ( the process of resolving is ongoing ) at the end of the previous 7 years (2006, 2007, 2008, 2009, 2010, 2011, 2012, 2013) and for Q3 of 2014, as well as the change (expressed in percents) in comparison with Q2- 2014 and Q3 – 2014.

0,00%

2,00%

4,00%

6,00%

8,00%

10,00%

12,00%

CREC Skopje 29 LCO Total

9,99%

0,41%

3,20%

11,63%

0,59%

3,55%

8,44%

0,16%

2,54%

july 2014 august 2014 september 2014



October 10, 2014


4. Backlog of cases (older than a month)

Dec.

2006

Dec.

2007

Dec.

2008

Dec.

2009

Dec.

2009

Dec.

2011

Dec.

2012дек.13

march

2014

june

2014

sept.

2014

Q4 2006 Q4 2007 Q4 2008 Q4 2009 Q4 2009 Q4 2011 Q4 2012 Q4 2013 Q1 2014 Q2 2014 Q3 2014

1 Berovo 410 20 101 49 199 49 27 0 0 0 0 0%

2 Bitola 1.141 92 436 250 122 168 36 0 2 2 13 550%

3 M.Brod 12 0 3 12 2 0 0 0 0 0 0 0%

4 Valandovo 19 2 6 0 0 0 0 0 0 0 0 0%

5 Veles 344 33 16 17 59 94 10 2 15 24 12 -50%

6 Vinica 24 12 6 4 12 0 0 0 0 0 0 0%

7 Gevgelija 399 32 69 16 54 18 3 0 0 0 1 100%

8 Gostivar 344 10 15 18 8 85 18 0 15 3 31 933%

9 Debar 215 23 4 58 0 3 0 0 0 0 0 0%

10 Delcevo 19 48 16 1 23 2 0 0 0 5 0 -500%

11 D.Hisar 0 1 12 3 1 0 0 0 0 0 0 0%

12 Kavadarci 272 10 8 1 4 0 0 0 0 1 2 100%

13 Kicevo 197 34 15 7 8 9 0 0 1 64 0 -6400%

14 Kocani 459 72 8 7 5 0 0 1 1 1 1 0%

15 Kratovo 14 6 1 2 3 0 0 0 1 0 0 0%

16 K.Palanka 32 4 0 54 0 5 1 4 1 16 0 -1600%

17 Krusevo 15 1 15 37 20 0 3 0 0 0 1 100%

18 Kumanovo 1.409 492 40 37 156 19 3 4 1 1 0 -100%

19 Negotino 27 13 12 11 5 0 0 0 0 2 6 200%

20 Ohrid 868 71 167 89 175 190 0 0 1 4 3 -25%

21 Prilep 146 58 40 44 59 82 0 0 0 0 1 100%

22 Probistip 1 4 2 1 3 0 0 0 0 1 0 -100%

23 Radovis 103 241 25 19 277 199 9 0 0 5 0 -500%

24 Resen 61 40 10 22 30 11 1 0 0 0 0 0%

25 S.Nikole 7 4 4 5 12 0 2 0 0 0 0 0%

26 Struga 109 118 34 43 48 0 0 0 2 0 2 200%

27 Strumica 239 386 129 132 336 449 6 20 3 6 6 0%

28 Tetovo 85 29 59 76 110 175 204 12 15 15 0 -1500%

29 Stip 372 35 43 37 56 98 57 1 6 2 17 750%

7.343 1.891 1.296 1.052 1.787 1.656 380 44 64 152 96 -37%

11.986 7038 2758 1810 3026 2238 1676 1255 2580 2162 2058 -5%

19.329 8.929 4.054 2.862 4.813 3.894 2.056 1.299 2.644 2.314 2.154 -7%

% Change

(Q2 2014-Q3 2014)

TOTAL 29 LCO

CREC-SKOPJE

TOTAL:



October 10, 2014


The following graph presents comparison between number of unsolved cases ( the

process of resolving is ongoing ) and backlog of cases (older than a month ) for the 29 LCO and Center for REC – Skopje:

5. Unsolved cases (the process of resolving is ongoing) – by type of case

This part focuses on the unsolved cases (some of the more characteristic types of cases)

in the Center for REC-Skopje and the remaining 29 local offices. The graph shows the number of unsolved cases in regard to the different types of cases, which are processed in the AREC offices.

0

500

1000

1500

2000

2500

CREC Skopje 29 LCO Total

2058

96

2154

229

3

232

Unsolved cases (from the last month) Backlogs (older than a month)

Type of caseCenter for REC-

SKOPJE29 LCO

Change of data in the cadastre registry book 108 10

Change of data in the cadastre registry book and cadastre plan (f ield survey) 1.272 43

Issuance of Certif icate of performed changes (history) 94 4

Mortgages - registration and removal 19 6

Court acts, restrictions, decisions 24 1

Cadastre plan copy 13 1

Denationalization 0 0

Issuance of data for private geodetic f irms 78 1

First Registration (registration in maintenance) 355 18



October 10, 2014


6. Average time for registration of transactions

In the process of improving of internal performances and standards for servicing the

clients, one of the key indicators is Average time for registration of transaction. Obliging the standards of this indicator will immensely improve the process of quality services from AREC. The following table shows the number of days for Registration of transactions by type of transactions in Q3 – 2014 generated by E-cadastre, for Center for REC-Skopje and Local Offices for REC, as well as the number of Local Offices for REC in September 2014, in which registration of transactions is according to the Law on REC:

0 500 1.000 1.500

Change of data in the cadastre registry book

Change of data in the cadastre registry book and cadastre plan (f ield survey)

Issuance of Certif icate of performed changes (history)

Mortgages - registration and removal

Court acts, restrictions, decisions

Cadastre plan copy

Denationalization

Issuance of data for private geodetic f irms

First Registration (registration in maintenance)

108

1.272

94

19

24

13

0

78

355

10

43

4

6

1

1

0

1

18

29 LCO CREC-SKOPJE



October 10, 2014


Center for REC-

Skopje

Avg.time for

registration

(days)

Q3 - 2014

Avg.time for

registration

(days)

Q3 - 2014

Nuber of LCO in which

cases are resolwed

according to the service

standards on Low on REC

1Change of data in the cadastre registry

book (LC and REC) 1 3,85 1,80 6

2Change of data in the cadastre registry

book and cadastre plan (field survey)3 16,88 4,27 8

3 Mortgages - registration 1 2,19 1,34 29

4 Mortgages - removal and completion 1 2,09 1,30 29

5 Registration in maintenance REC 15 18,13 4,57 29

TransactionsService standards

according to Law on

REC (days)

29 LCO

- 5 10 15 20

Change of data in the cadastre registry book (LC and REC)

Change of data in the cadastre registry book and cadastre plan (field survey)

Mortgages - registration

Mortgages - removal and completion

Registration in maintenance REC

1

3

1

1

15

3,85

16,88

2,19

2,09

18,13

1,80

4,27

1,34

1,30

4,57

29 LCO Center for REC-Skopje Service standards Avg.time (days)



October 10, 2014


7. Private geodetic practice

In relation to the establishment and the functioning of the private geodetic practice and with the purpose of following the dynamics of its development, the next table shows two basic indicators, i.e. the number of persons (surveyors) which have successfully passed the exam and have acquired the authorization for authorized surveyor, as well as the number of registered private surveying companies in the country that work according to the Law for REC, for performance of field and geodetic works.

* - these are cumulative numbers, i.e. as of september 2014,

the total number of authorized surveyors and of registered companies is 287 and 147 respectively.

Authorized surveyors * Registered private surveying

companies *

2005 14 0

2006 248 100

2007 288 149

2008 239 89

2009 248 100

2010 252 110

2011 260 128

2012 278 136

2013 288 149

Q3 2014 287 147

0

50

100

150

200

250

300

2005 2006 2007 2008 2009 2010 2011 2012 2013 Q3 2014

14

115

197

239 248 252 260278 288 287

0

41

7589

100 110128 136

149 147

Authorized surveyors Registered private surv. companies



October 10, 2014


8. Conducted training

The following table shows the number of organized training courses by Sector for

International cooperation, European integration, projects and trainings, as well as the total number of participants on these trainings.

9. Contact center of the Agency for Real Estate Cadastre

Number of organized

coursesNumber of participants

2005 3 54

2006 73 768

2007 33 828

2008 28 480

2009 14 261

2010 63 917

2011 309 486

2012 54 355

2013 30 932

Q1 2014 4 368

Q2 2014 5 234

Q3 2014 1 177

0

100

200

300

400

500

600

700

800

900

1.000

2005 2006 2007 2008 2009 2010 2011 2012 2013 Q1 2014

Q2 2014

Q3 2014

373

33 28 1463

309

54 30 4 5 154

768828

480

261

917

486

355

932

368

234177

Number of organized courses Number of participants



October 10, 2014


The Info-line has been re-branded into a Contact Center of the Agency for Real Estate

Cadastre, for which a new application was created and officially put into use on May 12, 2014. The Contact Center works with a free info line 0800 80 800 and the lines 02/3171-733 and 02/3173-825 for customer care, including professional users, physical entities, as well as internal users. The Contact center is the Single Point of Contact (SPOC).The availability of information to customers and products offered by the Agency for Real Estate has been increased, which means that all the information is unified in one location, and this means improved service and client satisfaction. Customers have access to the contact center by dialing options for professional users, information, reports and complaints, as well as agents in Macedonian, Albanian and English every day from 8:30 to 16:30 p.m. Customers can ask questions, leave comments and suggestions via e-mail [email protected].

Free of charge telephone line (Info - line 0800 80 800): The free telephone line in the

Agency for Real Estate Cadastre is operative since mid 2006. The first call at this line was received on 11.07.2006. The free telephone info-line is also used for filing complaints regarding improper conduct by an employee, bribery and corruption, as well as for obtaining information about the status of a particular application etc.

Info - line for customer care, foreign investment and domestic business companies (02 3173 825) : This line is operational since 16.02.2007 as an info-line for foreign investments. Starting from 19.11.2007, the line was expanded as an info-line for domestic business companies. In order to meet the needs of the clients, AREC launched a web service for e-check in the land cadastre, intended for the private geodetic companies which can obtain information



October 10, 2014


at the above listed phone number. Info - line for the professional clients of the E-Front Desk and the E-Cadastre (02

3171 733) : This Info - line is established as a support for the professional clients (notaries, private geodetic companies, municipalities, enforcement agents, lawyers, banks, etc) who use the electronic services of the Agency for Real Estate Cadastre such as the E-cadastre and the E-Front Desk.

The next graph shows the state of the total number of calls received by the AREC Contact

Center, the total number of questions asked by professional users, the total number of requested information, as well as the total number of questions that is in the process of creating a response.

10. Upgrade of the E-Kat system with the graphic module

The E - Kat system has been updated with a new module for graphical display of real properties (cadastral parcels and buildings). The module for the graphic part in the E-Kat will enable faster, more efficient and high-quality maintenance of cadastral data as well as faster and more efficient electronic data exchange with the professional users of AREC, especially with the private geodetic companies. To enable this upgrade, AREC carried out a migration of the hardware and software platform of the entire E-Kat system on a platform that is rented as a service from Makedonski Telekom (Platform as a Service - PaaS). AREC made all the necessary upgrades to the current version of the E-Kat software, as well as an upgrade to the version of the database and the

0 1000 2000 3000 4000 5000

Number of received calls on the AREC Calll Centre

Number of posted questions ( Help Desk -Professional users )

Number of posted questions ( Informations )

Number of unanswered questions

2831

313

799

21

4635

644

1792

49

Q3 2014 Q2 2014



October 10, 2014


version of the application servers in order for the system to be able to accept the digital graphic data from the cadastral maps. So far a total of 926 cadastral municipalities, for which the digital cadastre maps are produced and synchronized, are included in the E-Kat database. For these 926 cadastral municipalities, AREC now can issue cadastral map copies immediately at the front desk counters, moments after submitting the application.

11. Electronic counter for professional users ( E-Counter )

In order to improve the services for the end users, AREC established a direct cooperation with all relevant state institutions and professional users with the objective of faster and more efficient electronic data exchange with the professional users.

With the establishment of the real estate cadastre and the implementation of E-Kat throughout the entire territory of the country, as well as through the introduction of the services E-Front Desk and E-Kat Front Desk, AREC has enabled a simpler and faster access to the data as well as their management and distribution.

Е-Front Desk

The E-Front Desk allows easy, fast, reliable and efficient delivery of applications and requests via electronic means for processing of changes in GCIS and issuance of data from the GCIS.

From the period when AREC established this application till September 2014, AREC signed a total of 513 contracts, out of which 167 contracts with notaries, 80 with municipalities, 158 with private geodetic companies, 83 with enforcement agents, 26 with ministries / Other, and 4 with banks.



October 10, 2014


The graph below provides a graphic layout of the tempo of signed contract for the E-Front Desks for the period 2011 – 2013 – Q3 2014:

0

100

200

300

400

500

518

167

80

158

83

264

0

50

100

150

200

250

300

350

Total Notaries Private companies

Municipalities Enforcement agents

Ministries / Other

Banks

36

1020

0 3 1 2

36

618

1 5 3 1

320

126112

61

4 7 1

126

258

18

71

4 0

Signed contracts for E-Front Desk in 2011 Signed contracts for E-Front Desk in 2012

Signed contracts for E-Front Desk in 2013 Signed contracts for E-Front Desk 1.1-30.9.2014



October 10, 2014


Е-Kat Front Desk

With the introduction of the E-Kat Front Desk, the Agency performs distribution and issuance of data from the GCIS through other state agencies, public authorities and other legal entities (municipalities, private geodetic companies, notaries, enforcement agents and others). AREC has also introduced an electronic signature for external/ professional users. From September 2012 till September 2014, AREC has signed a total of 528 contracts for the E-Kat Front Desk, out of which 190 contracts with notaries, 151 with private geodetic companies, 78 with municipalities, 82 with enforcement agents, 24 with ministries / other, and 3 banks.

The graph below provides a graphic layout of the tempo of signed contracts for the E-Kat

Front Desk for the period from September 2012 till September 2014.

0

100

200

300

400

500

528

190151

78 82

24 3



October 10, 2014


12. Digital cadastre map

The digitalization of the cadastre maps is being performed in two phases: Vectorization of the archive originals on the cadastre parcels as well as their updating with the occurred changes from the working originals on the cadastre parcels. In April 2013, the vectorization of the archive originals was completed, and now 100 % from the territory of the R. Macedonia is with vectorized archive originals. The process of updating with the occurred changes from the working originals on the cadastre parcels is underway.

By 30.09.2014, тhe process of updating with the occurred changes from the working originals on the cadastre parcels finished in 1039 CMs, while 192 CMs are under processing.

In the MakEdit database, approximately 1219 CM for the entire territory of R. Macedonia have been imported and are being maintained. AREC has also established a system of quality control and quality assurance for the graphic and the alphanumeric data from the cadastral maps in the process of digitization.

0

50

100

150

200

250

300

350

Total Notaries Private companies

Municipalities Enforcement agents

Ministries / Other

Banks

7757

154 1 0 0

304

111123

53

8 7 2

147

2213 21

73

171

Signed contracts for E-Kat Front Desk till 2012 Signed contracts for E-Kat Front Desk in 2013

Signed contracts for E-Kat Front Desk 01.01 - 30.09.2014



October 10, 2014


13. National Spatial Data Infrastructure ( NSDI )

The realization of the annual plan and the activities related to the National Spatial Data

Infrastructure is underway. Namely, 205 metadata have been created in total, for 205 sheets of topographic maps in

scale of 1:25000 i.e. 205 metadata. The creation of a catalog of metadata and providing the service for browsing metadata (CSW- service) shall be implemented in a manner, that the created 105 metadata for 205 topographic map sheets can be browsed by keyword, i.e. through a browsing service: http://mdeditor.katastar.gov.mk:8080/geonetwork/srv/eng/main.home

The Law on National Spatial Data Infrastructure was adopted (Official Gazette no. 38/2014), and was harmonized with the Directive no. 2007/2/EC of the European Parliament for the establishment of Infrastructure for Spatial Information in the European Community (INSPIRE).

The law regulates the scope, organizational structure, establishment, maintenance and management of the National Spatial Data Infrastructure (NSDI), services relating to the spatial data sets, the establishing of technological, legal and administrative framework for international cooperation that supports initiatives e-government and enables the integration of spatial data from different sources in one network.

In accordance with the competences from the Law on NSDI, AREC realizes the obligations relating to the establishment of an organizational unit for administrative and technical support of the NSDI, and it began the process of establishing the NSDI Geoportal. Currently, a project is being prepared for the development of software for the national geo-portal, which is planned to be completed by mid 2015.

The NSDI Council is formed. The Council is obliged to give an opinion on the bylaws, which would be submitted by AREC to the Government for adoption within 12 months from the date of entry into force of the Law on NSDI. Bylaws deriving from the Law on NSDI are planned to be adopted during 2014 and 2015. The NSDI Council shall be managed and chaired by the vice-president of the Government responsible for economic affairs.

http://mdeditor.katastar.gov.mk:8080/geonetwork/srv/eng/main.home



October 10, 2014


14. WebGis

In order to develop the Web-Gis portal, the Agency for Real Estate Cadastre commenced the activities for the development of the Web-Gis distribution system. The implementation process shall be ongoing in the following months and it shall provide harmonization of spatial data services in accordance with the INSPIRE Directive.

Upgrading the geodetic reference structure

During the Q3 2014, AREC continued with the realization of activities aimed at improving and modernizing the Macedonian national geodetic reference infrastructure.

AREC completed the activities related to the field geodetic work for establishment of a new high accuracy leveling network of Republic of Macedonia.

The network is definitely composed of 1098 leveling points (benchmarks) in total, connected in 49 leveling lines and 19 polygons, with the total length of 2190 kilometers.

The final processing of the data is planned to be conducted in 2015, after the previously conducted gravimetric measurements of leveling points, which is planned to be realized in 2014.

AREC completed the establishment and determination of the Basic Gravimetric Network in the Republic of Macedonia. The network comprises of three absolute gravimetric points set in the cities of Skopje, Ohrid and Valandovo, as well as 25 first-order gravimetric points and, set at a mutual average distance of 30 to 40 kilometers, covering the entire territory of the Republic of Macedonia. Additionally, at each of the absolute gravimetric points, three micro gravimetric points have been established and determined, for the safety of the absolute gravimetric points.

The basic gravimetric network will further serve as the basis for conducting a detail gravimetric survey.

In April 2014, a project was launched for implementation of a detailed gravimetric survey on the territory of the Republic of Macedonia where the bases for survey are the points from the basic gravimetric network. By the end of October 2014, AREC has completed field gravimetric surveys which included 2350 gravimetric points at an average distance of around 5 kilometers. The final processing of the data from the survey is underway and it is expected for the procedure to be completed by the end of 2014.

15. Preparation of digital topographic maps

During the Q3 2014, AREC has continued with the production of topographic maps in the

scale of 1:50000. AREC has produced a total of 50 sheets, out of the 61 sheets covering the entire territory of the Republic of Macedonia. In parallel with these activities, AREC is continuously working on control and compliance of the data from topographic maps in scale of 1:25000, on maps produced independently by AREC with those made under the JICA cartographic project.

bulletin no. 33 brief review of the status and the trends...

Documents