PROPOSED COSTSFOR

J.W. JAMES ELEMENTARYARTS AND TECHNOLOGY SCHOOL OF CHOICE

Additional costs for Arts and Technology

Proposed Program Needs Approximate Cost

Furniture Mirrors Musical Instruments Drawing Tables

$15,000.00

Materials and Supplies 50,000.00Technology Computers Supplies Furniture Software

60,000.00

Personnel (Specialists) Technology (1) Visual Art (1) Performing Art (1) Vocal Music (½) Instrumental Music (½)

200,000.00

TOTAL $325,000.00

May 9, 2002

Capital Needs for School Busses Fiscal Year 2002-2003

Submitted by: Charles Conrad and Patrick Lewis

Transportation Coordinators Lafayette Parish School System

Transportation for the Lafayette Parish School System is paramount in developing the educational process of its students. Over the past two years new routes have been developed and existing routes extended to enhance the ability of students to attend the schools of their choice. In order to continue providing safe, effective transportation on a timely basis funds must be ear marked for the addition and replacement of school busses.

In the school year of 2001-2002 eight (8) busses were added for the Majority -Minority program to transport four hundred (400) students from various locations throughout the parish. Five routes were extended to provide additional service for the French Immersion program, Arts Academy, and the Gifted and talented program. Three busses were added to sustain the increase in English as a Second Language (ESL) programs. In addition, one bus was added and four routes extended to support the SEAS program. The majority of all students ride the bus no longer than one hour, with a maximum riding time of one and one half hours for a few students who choose to attend out of zone schools. The purchase of fourteen (14) regular education busses will be needed to maintain the above noted changes in the 2001- 2002 school year.

The Louisiana State Board of Elementary and Secondary Education (SBESE) at

its August 26, 1999 meeting approved a policy dealing with the replacement of school busses. The policy was advertised, as prescribed by law, and finally adopted on March 23, 2000. The policy set the maximum age allowable for a school bus on a designated route at twenty-five years old. For the replacement busses on designated routes, the policy states that the bus cannot be more than ten years old and no more than twenty-five years old for spare busses.

Currently the School Board bus owned fleet has 12 busses twenty-one years or

older. These busses according to SBESE policy will not be allowed on a route after the 2006-2007 School year. These busses, because of their age and their mileage have increasing mechanical problems. The School Board Mechanics Department has expressed concern regarding the high costs to maintain these busses. Some bus drivers have also expressed concern about the unsafe conditions of these busses. Two of the busses that are 22 years old are not used because they are unsafe to transport students.

Federal and State laws mandate that we provide transportation for all special education students approved by the special education department. The purchase of ten (10) special education busses will be needed to increase/replace the number of air-conditioned busses to accommodate the growing number of request by doctors and maintain a maximum of thirty (30) minute bus ride.

Our current budget for FY 01-02 is Eight Million Six- Hundred Thousand dollars

($8,600,000). Fifty-three percent of the budget goes to salary; twenty-nine percent goes to operational cost (Board and Contract).

Our current fleet consists of 252 busses (20 leased), 127 drivers drive board

owned busses, 125 drivers drive their own busses leased to the school system. Busses travel over 9,200 route miles a day, or 1, 656,000 route miles per year. These miles translate to an average operational cost of $1.50 per mile or about $328.00 per student transported. In addition to the miles driven per day, additional miles are accumulated for field trips and extra day runs. According to a 2001 Transportation Data Survey conducted by the Louisiana Department of Education, Lafayette Parish ranks 64 out of 66 school districts in the amount of money spent to transport regular education students. Only East Feliciana with 5,300 students and the city of Monroe with 5,500 students ranked lower.

The following requests have been received for the upcoming school year:

1. Provide bus service to the new St. Genevieve 7th & 8th grade school.

2. Provide bus service to Teurlings Catholic School.

3. Provide an additional bus to service St. Pius.

4. Immaculate Heart is requesting bus service.

5. Holy Family is requesting bus service.

6. Additional busses for the Gallet – G. T. Lindon – Youngsville Middle area. 2000 census showed an increase population of 235% over the last 10 years and the current trend is to continue the rate of growth.

7. Provide bus service for the new J. Wallace James School.

8. Provide bus service for the Truman Pre-K Montessori School.

Our goal is to provide safe, effective and efficient transportation for the students of Lafayette Parish by following the policies of the School Board, along with Federal and State laws and Bulletins. In order to allow students the access transportation funds need to be directed to cover the cost.

At this time studies have determined that a minimum of ten (10) Special Education and fourteen (14) Regular Education busses are needed. School Busses purchase by the board: 14 Regular Education Busses - $56,000.00 = $784,000.00 10 Special Education Busses - $62,000.00 = $620,000.00 _________________ Total $1,404,000.00 The contract bus drivers hired for 2002-2003 school year will reduce the number of busses the Lafayette Parish School System will have to purchase.

LEASE BUSSES

STATUS/PROPOSAL

Currently the Board is leasing 20 busses. Given the information presently known, and the uncertainty of the impact of the schools of choice plan, transportation is requesting that twenty (20) leased busses be placed on stand by for the start of the next school year. The bus dealer(s) need to know how many busses might be needed to start the next school year so that they can finalize their summer plans. If we need to lease twenty (20) busses, the cost will be $200,000.00 for 180 days.

Lafayette Parish School System Bus Acquisition & Financing Plan

1. Currently Renting 20 Regular Ed. Busses at an Annual Cost of $200,000.

2. 6 Regular Ed. Busses will be converted to Contract.

3. Remaining 14 Regular Ed. Busses will be purchased.

4. An additional 10 replacement Special Ed. Busses will be purchased (12 Special

Ed. Busses will be removed from active service – 2 will be sold and 10 will be held as spares).

5. As many as 20 additional busses may need to be rented.

Financing Purchases 14 Regular Ed. Busses – $56,000 Each - $ 784,000

10 Special Ed. Busses – $62,000 Each - 620,000 $1,404,000

$1,404,000 at 5% at 10 Years = $181,824 Annual Cost

(See Source of Funds – Agenda Item IV-C – Page 9) Trans-Bus Needs/jbs-jag/5.13.02

LAFAYETTE PARISH SCHOOL SYSTEM2002-2003 General Fund Budget

Summary of IncreasesCost Center 1309-Transportation

Necessary Increases: 1. School Employee Retirement System $ 106,809 (1) -Resumption of employer contributions 2. Bus Driver’s Salary-Board Owned 183,838 (2) 3. Bus Attendants Salary 56,352 (2)

Subtotal $ 346,999

Board Goal: 1. Savings to be recognized in FY 01/02-Not Achieved (est.) $ 150,000

Other Requested Increases: 1. Operational reimbursement-increase by $ 331,038 20 cent per mile 2. Bus Driver Incentive Pay 5,000 3. Operative Sub Wages 41,754 4. Laborer Sub Wages 55,800 5. Office Clerical Overtime 2,800 6. Teen Court/CAPS Transportation 23,500 7. Bus Driver Extra Runs 43,096 8. Employee Physicals 4,375 9. Telephone 6,30010. Fuel & Oil Automotive 97,500

Subtotal $ 611,163

Total Increases $1,108,162

Notes:(1) Did not have to remit in FY 01/02 (2) 13 Attendants and 24 Bus Drivers added in FY 01/02 at partial year cost only. Funded by transfers or new funds approved by the Board. This increase funds those positions for the entire 02/03 fiscal year. Additional drivers and aides may be necessary for next year.

02/03 budget/sum of inc./05/15/02

Lafayette Parish School System

Lease No. VendorAmount Per Year (Includes Ramp Rental) Location for FY 01/02

619776 General Electric Capital Corp 12,900$ Lafayette High619779 General Electric Capital Corp 11,988 Acadiana High622929 General Electric Capital Corp 9,720 Carencro Middle622927 General Electric Capital Corp 11,988 Woodvale Elementary626138 General Electric Capital Corp 9,720 Vermilion Elementary622924 General Electric Capital Corp 11,988 Scott Middle684528 General Electric Capital Corp 11,988 Youngsville Middle684534/944441 General Electric Capital Corp 9,720 Carencro Middle684539 General Electric Capital Corp 11,988 Milton Elementary684540 General Electric Capital Corp 11,988 Myrtle Place Elementary684543 General Electric Capital Corp 11,988 Lafayette High684544 General Electric Capital Corp 11,988 Broadmoor Elementary684547 General Electric Capital Corp 11,988 Edgar Martin Middle684548 General Electric Capital Corp 11,988 Alleman Middle668494/764021 General Electric Capital Corp 10,896 Prairie Elementary641675 General Electric Capital Corp 9,720 Lafayette High641677 General Electric Capital Corp 12,900 Carencro High641679 General Electric Capital Corp 12,900 Carencro High641680 General Electric Capital Corp 9,720 Carencro High641682 General Electric Capital Corp 11,988 Prairie Elementary83234 Space Master 6,900 GT Lindon Elementary

Space Master 12,120 Vermilion Elementary81539 Space Master 6,480 Milton Elementary81536 Space Master 12,120 Lafayette High School83231 Space Master 11,220 Carencro Middle83229 Space Master 11,220 G.T. Lindon Elementary83226 Space Master 11,616 Woodvale Elementary83225 Space Master 11,616 Vermilion Elementary83232 Space Master 5,700 Acadiana Highcpx-5204 William Scotsman 11,040 G.T. Lindon Elementarycpx-5285 William Scotsman 10,764 Lafayette Highcpx-5284 William Scotsman 10,764 Lafayette Regional768565 GE Capital Modular Space 8,874 Prairie Elementary768591 GE Capital Modular Space 8,874 Prairie Elementary944437/951167 GE Capital Modular Space 11,142 Prairie Elementary966544 GE Capital Modular Space 12,900 Broadmoor Elementary966541 GE Capital Modular Space 12,900 Woodvale Elementary

Total of 37 Buildings Total Lease Costs Per Year $ 406,314

2001-2002 Portable Building Leases & Locations

May 10, 2002 TO: Jules A. Gaudin Assistant Superintendent of Finance FROM: Vernal J. Comeaux

Director of Maintenance SUBJECT: Portable Building Needs – FY2002-03 Preliminary data indicates that we will have requests from the schools for approximately 8 to 10 portable buildings for the next school year. This will be a budget impact of approximately $300,000 to lease and set up. However, depending on which desegregation plan is selected, there is a possibility that buildings at some locations will be available to move to other sites. Until this information is available, a more realistic budget cannot be established. dgb

Lafayette Parish School SystemPortable Building Acquisition & Financing Plan

Current Situation: Portables Rented - 37 Buildings - Annual Cost: 406,314$

1) Estimated cost of a new portable 44,850$

2) Setup cost including ramps, landings, concrete, Electrical, fire alarm & intercom 10,000

3) Total installed unit cost 54,850$

4) Quantity x 47

5) Project Cost 2,577,950$

6) Allowance for contingencies/expenses 100,000

7) Total Costs 2,677,950$

8) 214,885$

9) Projected Savings 191,429$

10)

11) 14 Regular Ed. Busses – $56,000 Each 784,000$

12) 10 Special Ed. Busses – $62,000 Each 620,000

1,404,000$

13) 181,824$

Alternative Plan: 14) Portables Purchased & Additional Busses Purchased: 396,709$

Purchasing

Use of Savings

The savings can be used to acquire the additional busses that will be needed in FY 02-03.

$2,677,950 at 5% for 20 years = annual cost of:

$1,404,000 at 5% for 10 years = annual cost of:

Draft16-May-02

Revenues1. Sales Tax - 1.5% Increase ('65 & '88 (excluding increase to other funds) 464,616 2. Property Tax - 5% Increase 1,209,569 3. Projected MFP Increase 1,835,298 4. Other Revenues (338,455) 5. Medicaid Administrative Outreach 300,000 6. Adjudicated Property - Property Tax Revenue ?

Total-To-Date: $ 3,171,028

Expenditures1. Health Care Increase 2,120,335 2. State Certificated Raises 1,064,300 3. Two Teacher In-Service Days - Shift from 1988 Tax 825,000 4. Student Remediation - Shift from 1988 Tax 120,000 5. 2:0 FTE Librarians for 4 Schools (Approved on 3/20/02) 100,000 6. Library Books for 4 Schools 116,000 7. James School Admin Staffing ?8. Schools of Choice 325,000 9. Reorganization ?

10. Staff Raises ?11. Staff Compensation - Equity Adjustments ?12. Assistant Principals - 4.0 FTE for 6 Schools 225,000 13. Extra-Curricular Activity Stipends - Increase 96,311 14. Transportation - Driver Operational Allowance (20 cents) 331,038 15. Other Transportation Increases (See Schedule) 961,611 16. Substitute Teacher - Pay Rate Increase ?17. Debt Service on New Facility Bonds 491,449 18. SERS-Restoration of Employer Contribution 198,275

Total-To-Date: 6,974,319$

Changes in Revenues & Expenditures (Preliminary)Lafayette Parish School System

FY 2002-2003 General Fund Budget Review/Status

Truman Early Childhood School

Funds received from Early Childhood Grants will cover costs such as: Teachers Teacher Assistants Resource Coordinator Assistants Nurse Classroom consumable supplies/materials Equipment computers, printers, digital cameras, etc. Classroom furniture Transportation Before/after care These personnel and services are not covered by grant funds: Principal $50,000 Counselor 35,000 Librarian 35,000 Custodial (2) 35,000 School secretary 20,000 Part time support 31,000 Music, p.e. Office supplies 10,000 Copier, phone, etc. Benefits 4,320 Estimated total $220,320 (annually)