BSBPMG503A Manage Project Time

Manage Project Time

Unit Guide

Diploma of Project Management 17872Qualification Code BSB51507

Unit Code BSBPMG503A

BSBPMG503A Manage Project Time

BSBPMG501A Manage Application of Project Integrative Processes

BSBPMG502A Manage Project Scope

BSBPMG503A Manage Project Time

BSBPMG504A Manage Project Costs

BSBPMG505A Manage Project Quality

BSBPMG506A Manage Project Human Resources

BSBPMG507A Manage Project Communication

BSBPMG508A Manage Project Risk

BSBPMG509A Manage Project Procurement

Units of Study – Diploma

Units in the Diploma of Project Management

BSBPMG503A Manage Project Time

Manage Project Time

• On completion of this unit you will be able to -

– manage time within projects

– determine and implement the project schedule

– assess the outcomes of time management

• This unit is Ungraded which means that you will be found Competent or Not Yet Competent based on the completion of the assessment activities and the evidence of competency provided.

BSBPMG503A Manage Project Time

Elements of Competency

• Each unit of study is composed of elements of competency

• Manage Project Time comprises 3 elements of competency –

1. Determine project schedule

2. Implement project schedule

3. Assess time management outcomes

• Elements of competency are further broken down into performance criteria, these can be found on the next slides

BSBPMG503A Manage Project Time

1. Determine project schedule

1. The duration and effort, sequence and dependencies of tasks are determined from the scope definition as the basis for the project schedule

2. Input to and approval for the project schedule are obtained from stakeholders and a higher authority

3. Within delegated authority, methods, techniques and tools are selected and used to determine preferred schedule, time management plan(s), resource allocation and financial requirements

4. Agreement to the schedule is obtained from a higher project authority and communicated to stakeholders to provide the basis for measurement of progress  

BSBPMG503A Manage Project Time

2. Implement Project Schedule

1. Mechanisms are implemented to measure, record and report progress of activities in relation to the agreed schedule and plans

2. Ongoing analysis of options is conducted to identify variances and forecast the impact of changes to the schedule

3. Progress is reviewed throughout the project life cycle and agreed schedule changes are implemented to ensure consistency with changing scope, objectives and constraints related to time and resource availability

4. Responses to perceived, potential or actual schedule changes are developed, agreed by a higher project authority, and implemented to maintain project objectives  

BSBPMG503A Manage Project Time

3. Assess time management outcomes

1. Project outcomes are reviewed from available records and information to determine the effectiveness of time management activities

2. Time management issues and recommended improvements are identified, documented and passed on to a higher project authority for application in future projects  

BSBPMG503A Manage Project Time

• One of the critical elements of competency for this unit of study is the use of project scheduling tools

• If you are not already familiar with the use of a scheduling tool then you will need to undertake self study to gain this competency

• MS project is the most common and easily available project scheduling tool and can often be purchased at a discounted student rate

• You will need to ensure that you can

Construct a Work Breakdown Structure and GANTT chart

Schedule activities using interdependencies

Set a baseline and determine the critical path

Allocate resources and costs to activities

Enter actual progress and report progress

Scheduling Tools

BSBPMG503A Manage Project Time

Associated Readings

• Mandatory –

• PMBOK Chapter 4 - 4.1, 4.2, 4.6

• PMBOK Chapter 6 – 6.1, 6.2, 6.3, 6.4, 6.5, 6.6

• Recommended – Learning Guide 1 – Define Project, page 12

Learning Guide 2 – Develop Project Plans, pages 6, 18 and 19

Learning Guide 3 – Administer & Monitor Project, pages 8 to 12

Learning Guide 4 – Finalise Project, page 6

Learning Guide 5 – Review project, pages 2 to 5

BSBPMG503A Manage Project Time

Team Assignment Criteria

Team AssignmentComponents

Marks Basic Competency Higher Competency

Work Breakdown Structure including deliverable/activity duration (start and end dates) and interdependencies

12 Basic WBS presented in Excel or a tableHigh level deliverables and activities includedSome interdependencies are indicated

Detailed WBS in MS ProjectPhases broken down into detailed deliverables and activities with appropriate indentationInterdependencies on all activities

Baselined Gantt chart indicating the critical path

5 Basic Gantt chart Report showing critical path

Detailed Gantt chartReport showing critical path and the duration

Explanation of the tools and techniques used to estimate the activity durations and timelines

8 Basic understanding of tools and techniquesAt least two estimating methods used

Advanced understanding of tools and techniques More than two methods used and experts consulted

Total 25 19.5 to 25 25.5 to 30  

BSBPMG503A Manage Project Time

Individual Assignment Criteria

Individual AssignmentComponents

Marks Basic Competency Higher Competency

Work Breakdown Structure including deliverable/activity duration (start and end dates) and interdependencies

5 Basic WBS presented in Excel or a tableHigh level deliverables and activities includedSome interdependencies are indicated

Detailed WBS in MS ProjectPhases broken down into detailed deliverables and activities with appropriate indentationInterdependencies on all activities

Baselined Gantt chart indicating the critical path

5 Basic Gantt chart Report showing critical path

Detailed Gantt chartReport showing critical path and the duration

Tracking Gantt chart showing actuals versus planned timeframes

5 Tracking Gantt with actuals showing variance with original plans

Evidence of replanning to bring project back to original timeframe despite variations

Explanation of the tools and techniques used to estimate the activity durations and timelines

5 Basic understanding of tools and techniquesAt least two estimating methods used

Advanced understanding of tools and techniques More than two methods used and experts consulted

Explanation of the tools and techniques used to track and capture actual time and check progress against baseline

10 Basic understanding of tools and techniquesAt least two capture and tracking methods used

Advanced understanding of tools and techniques More than two methods used and experts consulted

Change Requests – showing impact on time

10 Multiple change request forms including analysis of the impacts on the overall project objectivesEvidence of approval or rejection of the change requestsRevised baselined Gantt chart and critical path

Evidence of implementation of approved change requestsChange Request Log

Project Performance Reports 10 Multiple project status reports tracking of project objectives of time, cost and scope

Multiple project status reports showing changes to time and cost due to approved changes

Total 50 32.5 to 42 42.5 to 50

BSBPMG503A Manage Project Time

Best wishes for your studies

Northern Beaches TAFE and the

Business and Commerce Business Line of the

Northern Sydney Institute

wish you success in your studies!