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Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of Washington

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Page 1: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Grantsmanship & Proposal Development

Faculty Brown Bag Series

October 21, 2011Gerberding Hall 142, University of

Washington

Page 2: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Paul Yager, Ph.DProfessor, Chair, Department

of Bioengineering

Lynne Chronister, MPAAss't Vice Provost for Research &

Director of Sponsored Prog

Page 3: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Session Outline

• Speaking the Language• Where do I Get the Money?• Putting Fingers to the Keyboard• Post Award• Compliance Overview• Review Processes

Page 4: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Language

• Grants, Cooperative Agreements, Contracts, Other Transactions, Gifts

• Competitive, Non-competitive• Continuation and Renewal Proposals• Deadlines, Submission Dates• Direct Cost, Fringe Benefits, Facilities and

Administrative Costs (IDC)

Page 5: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Where do I Get the Money?

$200 Billion annuallySources:

–Federal –State–Industry–Non-profit–Institutional

Page 6: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Federal Sources

Traditional• National Science Foundation (NSF) • National Institutes of Health (NIH)• Department of Energy (DOE/Laboratories)• Department of Defense (DOD/Laboratories)• NASA • Department of Commerce (DOC)• Department of Homeland Security (DHS)

Page 7: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

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Federal Information

• NSF Fastlane (www.fastlane.nsf.gov)

• www.Grants.gov (NIH etc)

• Standard Forms – no standard usage

• No standard procedure

http://www.fastlane.nsf.gov/
http://www.grant.gov/
Page 8: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

State Sources of Funding

• State Agencies

• Legislative appropriations

• Centers of Excellence (Washington STAR)

Page 9: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Industry Funding

• Some grant programs –generally contractual agreements

• Generally personal networking

Page 10: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Foundations / Non-Profit

Foundation Center/Advancement • Gates Foundation• American Cancer• Pfizer Foundation• American Heart

Page 11: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

UW / Internal Sources

• Start-up grants• Seed grants• RCR and Matching Funds• Royalty Research Fund (RRF)• www.washington.edu/research

http://www.washington.edu/research
Page 12: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Networking is Important (and Fun)

• Internal Networking and Collaboration• External Networking

– Collaborators– Supporters– Sponsors:

• Review Panels/Task Forces• Visits

Page 13: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

OK, Lets Get Started!

Page 14: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Things to Do BEFORE Writing I• Match your interests to the needs/desires of a funding

source– Plan to work on an idea that is recognized by the funding

agent(s) to be clinically/practically VERY important• Have a technical approach that differs from that of others

well-known in the field• Have a technical approach that leaps over a major hurdle in

the science/technology development• Assemble a perfect team for carrying out the work (and,

ideally, translating the work into clinical practice at very low cost)

• Honestly assess the competition (teams and technology)• Understand how YOUR work could change the world

Page 15: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Things to DO in Writing the Proposal• If possible, response to an RFP rather than submitting a

user-initiated proposal• Read the RFP very very carefully• Respond to what they say they want• Respond to EVERYTHING that they say they want• Check at the end to make sure that you covered

everything (and then some)• Start with an outline• Don’t write on days when you’re not manic• Over time, develop proposal co-authors who you trust

with your life

Page 16: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Things to Do BEFORE Writing II• Have a good set of ideas that seem to match the area of

interest of a funding agency• Consult colleagues who have been funded by the target

agency• Call around to connect with the right people at the funding

agency• Travel to the funding agency (yes, it costs money!)

– plan ahead to make sure to meet for at least an hour with the most appropriate funding agent

– meet as many additional people as possible – give a talk on your latest work to as many of those people as

your funding agent can gather– take careful notes of what they tell you

• Repeat every ~2 years

Page 17: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

How to Write the Proposal I• Short sentences—never make the reader work

to figure out what you mean• Mix up writing styles—use the first person

very sparingly, and mostly for emphasis.• Be sure to grab the reviewer’s attention as

early as possible (the title is a good place to start), but the first page is THE MOST IMPORTANT ONE. If you’ve lost them there, you’re done

Page 18: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

How to Write the Proposal II• Design the proposal to allow the reader to skim

and still clearly get the point of your whole proposal– Bold headers for every paragraph?– Italicized topic sentences?– Have the whole story in figures and their captions (like

the National Geographic Magazine)– Include a few gorgeous (memorable) graphics that

VERY CLEARLY illustrate what you’re trying to do (or get their curiosity going), and put the best one on page one

• Include one really catchy new phrase or acronym that will get stuck in their heads like an earworm

Page 19: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

How to Write the Proposal III

• As in good orchestral music, a wide dynamic range can be used to your advantage– Don’t be afraid to “shout” when you need to get their

attention (remember it’s 2 AM and yours is the 30th proposal)

– Scatter bold-face type, italics and underlining for emphasis for the things you don’t want them to forget

– Don’t wear them out with too many superlatives• Never exaggerate• Make sure they understand that you understand the

practical issues of “translating” your work to the real world (and that you have a great plan to solve them)

Page 20: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Before You Submit• Find friends whom you trust, and from whom you can take harsh

criticism• Always leave time to let a colleague review the outline

– Have them tell you if the idea is not good enough, the team is wrong, or the match with the RFA is poor

– Be ready to scrap it completely if you can’t find one colleague who is enthusiastic

• Always leave time to let a colleague review the near-final draft– Have them tell you if it has any flaws– Leave time to make corrections as needed

• Have a real non-expert read the near-final draft – If your significant other doesn’t understand the basic idea, you haven’t

been clear enough• Revise, revise, revise! It should glow when you’re done.• Note that all this takes time!

Page 21: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Things NOT to Do

• Try to force your favorite idea onto a funder, even if it is not a good match to their interests/RFP

• Rush the proposal-writing process• Send in something not thoroughly proofed• Adjust your writing effort to the budget size • Collaborate just for the sake of making nice• Pick team members just on the recommendations of

others• Whine when you’re not funded (revise or move on!)• Get discouraged

Page 22: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

In Summary: A FEW TIPS!• Read the directions / Follow the directions!• Always be positive!• Be creative…but not too creative!• Know your audience• Write to your audience• Know the review process• Proof your proposal!

Page 23: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Does the Fun/Pain End Here? NO!

Administration / Financial• Grant or Contract?• Award negotiation

– Subcontracts– Award terms and conditions– Account establishment– Project Start-up

Page 24: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Post –Award: The Fun/Pain Part

• Reporting /Progress and Annual• Financial Management

– Multiple projects management– Track purchases– Track time and effort– Expenditure reports– Equipment

• Close-Out Process

Page 25: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Compliance! The Real Fun

Regulatory – Human Subject (IRB)– Institutional Animal and Care (IACUC)– Financial Conflict of Interest– Biosafety– Radiation Safety– Select Agents– ITAR and EAR (Export Regulations)

Page 26: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Do I Care How the Review Process Works?

Page 27: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Here is How it Works!

• Peer Review– Mail review– Panels – Site Review

• Scientific / Organizational Review• Pre-awarded (Non-competitive)

Page 28: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

A Few Cautions!

• Plagiarism/Theft of Ideas or Technology• Embezzlement• Federal Civil/Criminal False Claims Act• Protect your freedom to publish• Protect intellectual property

Page 29: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Contacts:

Paul Yager 206-667-5654

[email protected]

Lynne Chronister 206-543-4043

[email protected]

mailto:[email protected]
mailto:[email protected]
Page 30: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

How Do I Build My Empire?

Page 31: Brown Bag Series on Research Faculty Grantsmanship & Proposal Development Faculty Brown Bag Series October 21, 2011 Gerberding Hall 142, University of

Brown Bag Series on ResearchFaculty

Strategies

InvestigatorInvestigator

ProjectProject

ProgramProgram

CenterCenter

InstituteInstitute

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