Provision of Supply, Install and Configuration of Malicious Code End point Solution at the RAF Offices

Briefing Session : 13 December 2013

RFB : RFB 2013/00045

Closing Date : 31 December 2013 @ 11H00

By : Jackie Tjempe

Table of ContentsTable of Contents

1. Welcome and Introduction

2. Background

3. Scope of Work

4. RFB Timelines

5. Bid Evaluation

6. Pricing Schedule and BBBEE

7. RFB submission and contact details

8. Q&A

Welcome and Introduction

Procurement

Acting Senior Manager/Procurement Manager

Project Manager

Procurement Specialist

Governance, BEE Compliance & Risk

ICT - Business Support

Senior Manager – ICT Security

Corporate Legal Services

Legal Representative

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1. Welcome and Introduction

2. Background

3. Scope of Work

4. RFP Timelines

5. Bid Evaluation

6. Pricing Schedule and BBBEE

7. RFP submission and contact details

8. Q&A

Table of ContentsTable of Contents

Background

5

Background Cont…

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As an organ of state, RAF’s mandate outlines its obligations towards the state and its people by ensuring we adhere to:

Our Vision

To provide the highest standard care to road accident victim's to restore balance in social system providing cover appropriate cover to all road users within borders RSA.

Our Mission

To rehabilitate person injured, compensate for injuries or death and indemnify wrongdoers as result of motor vehicle accident in timely, caring and sustainable support.

Our Values

•Ubuntu•Solution Focus•Pride in what we do•Excellence and Efficiency

Scope of Work

Ref to RPB Document

Scope of Work

Scope of Work

• Supply, architect, implement and maintain a Malicious Code Solution for a period of three years

• Implementation of the solution before 31 March 2014• Virtualized Xen environment with Citrix as the application delivery

mechanism• Regional distribution points at all regional offices,• Endpoint Protection (PC, Servers and Laptops),• Approximately 700 devices consisting of endpoints and servers;• Protection of unstructured data on servers (home and shared folders);• Exchange server scanner;• Mail Gateway;• Web Security Gateway;• Licensing, support and maintenance for 2200 users annually for three

years with a provision of expansion;• Include hardware that will be required for the system: mail security

gateway and Web security Gateway;• Migration of data from the existing solution (Configuration, controls

and reporting); • Skills and Knowledge transfer to RAF employees during all phases

(Plan, Build and Handover);• Formal certified training to two RAF employees. Training must also

include the international certification exam

1. Welcome and Introduction

2. Background

3. Scope of Work

4. RFB Timelines

5. Bid Evaluation

6. Pricing Schedule and BBBEE

7. RFB submission and contact details

8. Q&A

Table of ContentsTable of Contents

RFB TimelinesRFB Timelines

ACTIVITY DUE DATE

RFB Advertisement in Sunday Times 08 December 2013

Tender documents on RAF website 06 December 2013

RFB Advertisement in Government Bulletin 06 December 2013

Compulsory briefing session 13 December 2013

Questions relating to RFB 20 December 2013 @11H00

RFP Closing Date 31 December 2013

Notice to bidders Jan/Feb 2014*

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1. Welcome and Introduction

2. Background

3. Scope of Work

4. RFP Timelines

5. Bid Evaluation Process

6. Pricing Schedule and BBBEE

7. RFP submission and contact details

8. Q&A

Table of ContentsTable of Contents

Pre-Qualification

Gate 0Gate 0

BEE 10 points

Gate 2Gate 2

Price 90 points

• Tax Clearance Certificate SBD 2• Invitation to Bid SBD 1• Response to Bid Letter• GCC Bidders Supply Chain Practices•Declaration of interest SBD 4•Mandatory Requirements• Preference Point Claim form- SBD 6.1• Declaration of Bidder’s Past SCM Practices – SBD 8• Certificate of Independent Bid Determination – SBD 9

• Tax Clearance Certificate SBD 2• Invitation to Bid SBD 1• Response to Bid Letter• GCC Bidders Supply Chain Practices•Declaration of interest SBD 4•Mandatory Requirements• Preference Point Claim form- SBD 6.1• Declaration of Bidder’s Past SCM Practices – SBD 8• Certificate of Independent Bid Determination – SBD 9

• Experience of the Service Provider• Methodology • Analysis• Project Management• Skill Transfer

• Experience of the Service Provider• Methodology • Analysis• Project Management• Skill Transfer

Technical Analysis 100 points

Gate 1Gate 1

• Pricing Schedule• BEE certificate

• Pricing Schedule• BEE certificate

Bid Evaluation ProcessBid Evaluation Process

Technical scorecard

1. Welcome and Introduction

2. Background

3. Scope of Work

4. RFP Timelines

5. Bid Evaluation

6. Pricing Schedule and BBBEE

7. RFP submission and contact details

8. Q&A

Table of ContentsTable of Contents

RAF BBBEE Requirements15

Turnover Classification Submission Requirement

Below R5 million p.a Exempted Micro

Enterprise (EME)

BEE Rating Certificate or Letter from

Auditors/Accounting Officer to verify that

accredited EME and percentage of black

ownership.

Between R5 million and R35

million p.a

Qualifying Small

Enterprise (QSE)

BBBEE Rating Certificate from an Accredited

Rating Agency

Above R35 million p.a Large Entity (LE) BBBEE Rating Certificate from an Accredited

Rating Agency

Joint Venture (JV) – Certificates of both companies must be included.

http://www.thedti.gov.za/bee/notice32467.pdf Notice from the Minister of Trade & Industry on the accredited verification agencies.

http://www.sanas.co.za/directory/bbee_default.php List of SANAS Accredited Verification Agencies on behalf of the DTI.

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BID DECLARATION 6.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following: 7. B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS 1.3.1.2 AND 5.1 7.1 B-BBEE Status Level of Contribution: …………. = ……………(maximum of 10 or 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 5.1 and must be substantiated by means of a B-BBEE certificate issued by a Verification Agency accredited by SANAS or a Registered Auditor approved by IRBA or an Accounting Officer as contemplated in the CCA).

8 SUB-CONTRACTING 8.1 Will any portion of the contract be sub-contracted? YES / NO (delete which is not applicable)

8.1.1 If yes, indicate: (i) what percentage of the contract will be subcontracted? ............……………….…% (ii) the name of the sub-contractor? ………………………………………………………….. (iii) the B-BBEE status level of the sub-contractor? …………….. (iv) whether the sub-contractor is an EME? YES / NO (delete which is not applicable)

BBBEE Key Sections to complete in SBDBBBEE Key Sections to complete in SBD

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B-BBEE Contributor Level Number of Points

(80/20 system) Number of Points

(90/10 system)

1 20 10

2 18 9

3 16 8

4 12 5

5 8 4

6 6 3

7 4 2

8 2 1

Non-Compliant Contributor 0 0

Points Awarded for BBBEE ContributionPoints Awarded for BBBEE Contribution

See Attached Pricing

Pricing Schedule Pricing Schedule

1. Welcome and Introduction

2. Background

3. Scope of Work

4. RFB Timelines

5. Bid Evaluation

6. Pricing Schedule and BEE

7. RFB submission and contact details

8. Q&A

Table of ContentsTable of Contents

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TENDER BOXRAF,420 Witch Hazel Avenue, Block F Ground Floor, Eco Glades, Centurion

Any enquiries must be referred, in writing via email to: jackieT@raf.co.za

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1111

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Bidders must submit 2 copies of original file (Original and Duplicates) and a CD-ROM

OriginalDuplicate

Duplicate File 1 & File 2 content

Note: Pricing Schedule must be in ExcelNot PDF

Bid Submission Bid Submission

Section1Section1 Pre-qualification (SBD document)

Name of the document that must be

submitted

Non-submission may result in disqualification?

Tax Clearance Certificate – SBD 2 YES – Please submit a valid and original copy of the certificate.

Invitation to bid – SBD 1 YES – Please complete and sign the supplied pro forma document.

Pricing Schedule YES – Please submit full details of pricing proposal to RAF

Declaration of Interest – SBD 4 YES - Please complete and sign the supplied pro forma document.

SBD 6.1 – Preference Point Claim Form No – Non-submission will lead to a zero score on BEE.

Declaration of Bidder’s Past Supply Chain Management

Practices – SBD 8

YES - Please complete and sign the supplied pro forma document.

Certificate of Independent Bid Determination – SBD 9 YES - Please complete and sign the supplied pro forma document

Section 2Section 2

Technical Responses (Nomination and/or Payment Platforms)

Supporting documents for technical response

Testimonials/references

Section 3Section 3

Section 4Section 4 Signed GCC and SLA which RAF reserves the right on the document.

Company Profile and Supplementary Information

File 1: Prequalification and Technical ResponseFile 1: Prequalification and Technical Response

File 2: Pricing Schedule and BEEFile 2: Pricing Schedule and BEE

Section1Section1 Pricing Schedule

Section 2Section 2BEE Certificate or Accountant letter for SMEs

1. Welcome and Introduction

2. Background

3. Scope of Work

4. RFB Timelines

5. Bid Evaluation

6. Pricing Schedule and BEE

7. RFB submission and contact details

8. Q&A

Table of ContentsTable of Contents