briefing on: green infrastructure maintenance for contract ... · 6/10/2020 · green...
TRANSCRIPT
Green Infrastructure Maintenance for
Contract A No.200060
Contract B No.200070
FY2020-FY2022
Briefing on:
Industry Outreach
Via MS Teams® Conference
Conference Number: +1 202-753-6714
Conference ID: 168 767 369#
11 AM to 12 PM
June 10, 2020
District of Columbia Water and Sewer Authority
David L. Gadis, CEO and General Manager
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Hello Everyone and Welcome to
DC Water Green Infrastructure Maintenance
Industry Outreach!
We are pleased to have you in attendance today.
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WELCOME!
Please mute your computers, tablets or cell phones.
If you would like to have a written response to your
questions, you need to submit them in writing.
Please use Chat to send your questions or comments.
Information shared at this meeting is not binding;
official response is provided by written Addendum
only.
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MEETING GROUND RULES
Introduction
Clean Rivers Overview
GI Maintenance Contract
Procurement Approach
Contract Compliance Objectives
Schedule and Next Steps
Questions & Answers
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MEETING AGENDA
Irving Street AB0008
DC WATER SOLICITATION TEAM
Clean Rivers Department• Carlton Ray, Vice President, Clean Rivers
• Monica Outland, Program Manager, Operational Assets
Compliance • Korey Gray, Director
• Jamal Jones, Compliance Officer
Procurement, Capital Programs• Rudy Gonzalez, Director of Procurement
• Narcisse Atchamou, Category Manager
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INTRODUCTION
CLEAN RIVERS OVERVIEW
Monica Outland
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IN OPERATION FROM
OCT 2016
ANACOSTIA RIVER
TUNNEL SYSTEM IN
OPERATION (03/20/2018)
CLEAN RIVERS PROGRAM
NORTHEAST
BOUNDARY TUNNEL
CONSTRUCTION
Tunnel System Status Operation
Date
First Street Tunnel In Operation 2016
Anacostia River Tunnel In Operation 2018
Northeast Boundary
Tunnel
Construction 2023
Potomac River Tunnel Planning 2030
Rock Creek GI Project
No.1
Post
Construction
Monitoring
2019
Potomac GI Project No. 1 Post
Construction
Monitoring
2019
DC Water’s DC Clean Rivers Project is implementing the Long Term Control Plan to control combined sewer overflows (CSOs).
Clean Rivers implemented a system of storage/conveyance tunnels along the Anacostia and Potomac Rivers, pumping station rehabilitation, and targeted sewer separation.
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OPERATIONAL RESULTS as of MAY 2020
MonthRainfall, DCA
Gauge (in)
Volume Captured
by Tunnel (MG)
Measured
Overflow (MG)
%
captured
March 20 -31, 2018 1.48 20 0 100%
April 2018 3.59 249 10 96.0%
May 2018 8.73 860 13 98.5%
June 2018 5.21 265 47 85.0%
July 2018 9.73 679 260 72.3%
August 2018 5.19 334 14 95.9%
September 2018 9.73 784 116 87.1%
October 2018 3.06 164 0 100%
November 2018 7.57 777 5 99.3%
December 2018 5.82 468 100 82.3%
January 2019 3.30 259 0 100%
February 2019 3.52 74 0 100%
March 2019 4.00 337 46 87.9%
April 2019 2.24 77 0.1 99.9%
May 2019 4.97 311 1 99.7%
June 2019 4.27 134 0.1 100%
July 2019 6.49 339 77 81.4%
August 2019 1.99 186 22 89.3%
September 2019 0.25 19 0 100%
October 2019 6.66 450 18 96.2%
November 2019 1.37 55 0 100%
December 2019 2.80 80 0 100%
January 2020 2.79 150 0 100%
February 2020 3.21 143 0.6 99.6%
March 2020 2.31 38 0 100%
April 2020 (DRAFT) 6.30 338 128 72.5%
May 2020 (DRAFT, thru 5/12) 2.01 135 0 100%
Total 118.59 7723 860 90%
Over 7.7 billion gallons captured to date
Nearly 3,700 tons of trash, debris, and other solids captured
Exceeding predicted capture rate of 80%
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The consent decree was amended to include Green Infrastructure (GI) to manage storm events in the Rock Creek and Potomac River sewersheds.
To meet this challenge, Clean Rivers constructed approximately 200 GI facilities to manage stormwater and to mitigate flooding.
GI facilities are innovative practices that includes natural and built assets employed to mitigate impacts of stormwater runoff and flooding by capturing and infiltrating rainwater.
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CLEAN RIVERS PROGRAM
Curb Extension Bioretention Kennedy Street
Silva Cells, M St. SE at Potomac Ave.
GI MAINTENANCE CONTRACT
Monica Outland
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Background
Clean Rivers GI Maintenance:
• GI facilities maintained under these contracts were installed under variousconstruction contracts divisions and are at different stages of maturity.
Purpose
• The purpose of the GI Maintenance Contract is to support Clean Riversefforts to maintain the GI facilities to the prescribed level of service.
• Clean Rivers anticipates awarding two (2) maintenance contracts:
✓Contract A No. 200060 : All DC Water GI facilities located throughoutthe District or as determined by Clean Rivers, except those in the RockCreek Sewershed
✓Contract B No. 200070: GI facilities located within the Rock CreekSewershed
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CONTRACT BACKGROUND/PURPOSE
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Green Infrastructure Facilities SummaryPractice Types
Rainwater Harvesting
• Rain Barrels
• Cisterns
Pervious Pavement
• Alley Pervious Pavement
• Parking Lot Pervious Pavement
• Parking Lane Pervious Pavement
• Sidewalk Pervious Pavement
Green Roofs
• Intensive Green Roof
• Modular Extensive Green Roof
• Non-Modular Extensive Green Roof
Infiltration Practices
• Curb Extension Bioretention
• Open Area Bioretention
• Planter Bioretention
• Bioswale
• Silva Cell
Alley Pervious Pavement at 2201 40th Place NW
Green Roof at Poplar Point PS
Pervious Pavement and Planter Tree Box at
Kennedy Street
Curb Extension Bioretention Kennedy Street
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Green Infrastructure Facilities Summary Locations
Division Facility Location
Maintenance Start Date: December 2020
Contract A: Contract No. 200060
C CSO 019 Bioswales
E M St. SE Planter Bioretention and Silva Cells
S Irving St. NW Open Area Bioretention
Bryant St. NW Parking Lot
N
Anacostia Pumping Station – Open Area Bioretention and Parking
Lot Pervious Pavement
East Side Pumping Station – Non-Modular Extensive Green Roof
Fort Reno Reservoir – Non-Modular Extensive Green Roof &
Parking Lot Pervious Pavement
HCSO 005 – Turf Pavers
CS0 007 – Turf Pavers
ZPoplar Point Pumping Station – Modular Extensive Green Roof &
Parking Lot Pervious Pavement
AlleyPalooza – Alley Pervious Pavement
PR-A Curb Extension Bioretention and Parking Lane Pervious Pavement
D JBAB Overflow and Diversion Structures – Dry Grass Swales
Contract B: Contract No. 200070
RC-A Curb Extension Bioretention & Parking Lane Pervious Pavement
GI Parks – Kansas Ave & 3rd Street NW– Open Area Bioretention
GI Parks – Kansas Ave & 2nd Street NW– Open Area Bioretention
Kennedy St. NW Bioretention (Curb Extension, Open Area &
Planter), Dry Wells and Pervious Pavement (Parking Lane &
Sidewalk) 13
D
S
N
N
E
N
C
PR-A
RC-AGI Parks – Kansas AvenueKennedy Street GI
Operation• Clean Rivers Department
▪ Carlton Ray, Vice President, Clean Rivers
▪ Seth Charde, Seth Charde, Senior Advisor, Green Infrastructure
▪ Monica Outland, Program Manager, Operational Assets
▪ Tierni Crumity, Compliance Officer
Procurement• Procurement, Capital Programs
▪ Rudy Gonzalez, Director of Procurement
▪ Narcisse Atchamou, Category Manager
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CONTRACT MANAGEMENT TEAM
Alley Pervious Pavement Alleypalooza Site
Mobile-Based Work Order Software
Application Document execution of
maintenance activities which include:
• Preventative Maintenance (PM)
▪ Routine inspection and maintenance
(maintenance specifications) and condition
assessment documentation that require follow-up.
• Corrective Maintenance (CM)
▪ Requires DC Water approved Work Authorization.
▪ CM work requested as a direct result of
documented condition assessment from PM
inspections
▪ Emergency Repairs – repairs for safety issues or
damage to facilities
▪ As-Needed Maintenance – Annual fertilizing and
nutrient treatment and pervious pavement air-
knifing.
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SCOPE OF WORK
Curb Extension Bioretention Kennedy Street
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SCOPE OF WORK
Meetings
• Mandatory Kickoff Meeting
▪ Selected Contractors, all Subcontractors and Key Personnel must attend kickoff
meeting.
Trainings
• Selected Contractors will be provided tablets with software application installed to
execute GI maintenance work orders.
• DC Water will conduct training session (classroom and field training ) on GI
Maintenance Work Order tracking software application.
• Work orders will be set up by DC Water and deployed to the applications and
available to the Contractors prior to scheduled maintenance. Training will be
provided on how to access, execute, and submit GI maintenance work orders.
• Additional training will be provided as needed for new team members for the
duration of the contract.
Site Walk
• DC Water will conduct site walks with the selected prime contractors at each facility
location during or before the initial scheduled maintenance.
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SCOPE OF WORK
Permits
• Contractors are responsible for obtaining all necessary permits for GI
maintenance work
▪ Permits required may include but are not limited to:
o Traffic Control Plan in accordance with the District of Columbia Department of
Transportation.
o District of Columbia Department of Transportation Occupancy Permit as it applies to
temporary No Parking signs
• DC Water must be notified of all permit application submissions and
approvals prior to the start of work on the project sites.
• The Contractor must follow all conditions listed on the permits.
Working Within Existing Easements
• Clean Rivers secured certain easements and agreements for site access to
perform inspection and maintenance of GI facilities (copies provided in
RFP documents). Contractors shall be subject to the terms and conditions
of the easements and agreements related to the inspection and
maintenance work.
Price Proposals
• Meetings and trainings shall be reimbursed at the unit price for the
Meetings and Training pay items specified in the Attachment B Price
Schedule.
• Permit application and processing shall be reimbursed out of Permit
Allowance Pay Item specified in the Attachment B Price Schedule.
• Unit prices for Preventative Maintenance (PM) pay items are specified
in the Attachment B Price Schedule. Unit prices shall be established
based on the maintenance specification provided in RFP.
• Preparation and submission of maintenance documentation will not be
measured separately for payment.
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SCOPE OF WORK
• Unit prices for Corrective Maintenance (CM) are captured in As-Needed
Maintenance pay items specified in the Attachment B Price Schedule.
The following shall be noted:
▪ CM Work Authorizations shall be based on the As-Needed Maintenance pay
items specified in the Attachment B Price Schedule. For any other unforeseen
work items, payment will be based on a mutually agreed upon price and paid
out of the Bid Allowance pay item as directed by DC Water.
▪ Emergency Repairs work authorizations shall be based on As-Needed
Maintenance pay items specified in the Attachment B Price Schedule. For any
other unforeseen work items, payment will be based on a mutually agreed
upon price and paid out of the Bid Allowance pay item as directed by DC
Water.
▪ The Bid Allowance pay item is a lump sum allowance which may be used to
compensate the Contractor for additional work items for GI maintenance as
defined and approved by DC Water. For additional work items, payment will be
based on a mutually agreed upon price in the work authorization.
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SCOPE OF WORK
Relevant Project Experience (Last 5 Years)
• Project details (Contact/Owner contact details, Key Personnel)
• Utilization of Certified Business Enterprises (CBEs)
• Maintenance activity reporting (Work Order software applications)
Key Personnel Qualifications
• Project Manager or Maintenance Coordinator
• Superintendent
• Permit Coordinator
Proposer’s Organizational Structure
• Legal Structure and Team Members
• Major Subcontractor Roles and Principal Officers
Firm Capacity/Conceptual Management Plan
• Meeting Green Jobs Memorandum of Agreement (MOA)
• Use and development of CBEs
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PROPOSAL REQUIREMENTS
PROCUREMENT APPROACH
Narcisse Atchamou
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RFP One-Step ApproachEvaluation Criteria
EVALUATION CRITERIA
CONTENT SCORING
Past Performance 30%
Qualifications and Experience of Key Personnel 15%
Firm Capacity/Conceptual Management Plan 15%
Price 40%
Total 100%
Cover Letter Pass/Fail
Proposer’s Organizational StructurePass/Fail
Audited Financial StatementsPass/Fail
Surety or Insurance Company Letter Pass/Fail
Duly Executed Forms (11 Forms) Pass/Fail
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RFP One-Step ApproachEvaluation of Technical Proposal
TECHNICAL PROPOSAL (60% WEIGHT)
Past
Performance
• Experience in a residential and commercial urban environment with construction and maintenance of GI facilities similar to those included in the scope of this contract
• Prior experience in utilizing Certified Busines Enterprises (CBEs)in the District or implementing similar socio-economic goals in other municipalities
• Past performance on similar GI maintenance projects undertaken the last 5 years
• Socio-economic goals in projects undertaken the last 5 years (if any) and the results achieved
• Prior experience using asset management systems for maintenance activity reporting
30%
Qualifications
and Experience
of Key
Personnel
• Capabilities, commitment, and qualifications of key personnel
• Prior experience of team members
• Local or equivalent experience
15%
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RFP One-Step ApproachEvaluation of Technical Proposal
TECHNICAL PROPOSAL (60% WEIGHT)
Firm Capacity/
Conceptual
Management
Plan
• Proposed method to accomplish work addressing the commitment and ability to meet Green Jobs Goal and MOA requirements
• Discuss philosophy and approach for the use, development and growth of CBE firms on this project
15%
Additional
Requirements
and Submittals
• Cover Letter P/F
• Proposer’s Organizational Structure P/F
• Three most recent years of audited financial statements
P/F
• Letter from surety or insurance company P/F
• Duly executed forms (11 Forms) P/F
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RFP One-Step ApproachProposal Contents
Required Contents of Technical Proposal:
• Cover and Cover Letter
• Table of Contents
• Executive Summary
• Performance History
• Key Personnel Resumes
• Organizational Chart
• CBE Certifications
• Conceptual Management Plan
• Audited Financial Statements
• Letter from surety or insurance company
• Duly executed forms set forth in RFP Attachments E, F, and O
• Registration to do business in the District of Columbia
• Acknowledgements, Certification and Standard DC Water Procurement forms
Required Contents of Pricing Proposal:
• Complete Price Schedule included in RFP Attachment B Price Schedule
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RFP One-Step ApproachBid and Award Process
Technical Evaluation
(60%)Price Proposal
Evaluation (40%)
Submit
Proposal
Discussion
and Negotiation
Notice of
Intent to Award
Technical (60%) and Price Proposal (40%) scores shall be combined to produce a final score.
• Technical Proposals: One (1) electronic copy of the Technical Proposal
shall be submitted to DC Water through the Vendor Portal. Instructions will
be provided in the RFP.
• Price Proposals: One (1) electronic copy of the Price Proposal shall be
submitted Separately to DC Water through the Vendor Portal. Instructions
will be provided in the RFP.
Contract Information
• Goods and Services Contracts
• Contracts Term: 3 years each, with one 2-year renewal period
RFP Point of Contact (RFP POC)
• Narcisse Atchamou, Procurement
1385 Canal Street SE, Washington D.C., 20003
[email protected] / (202) 787-2185
• All communication regarding this RFP must be through the RFP POC
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CONTRACT INFORMATION
To become a registered vendor, go to: https://vendor.dcwater.com/
To obtain RFP or to submit questions about this presentation or on the project, email:
Address any Correspondence to the following:
• Rudy Gonzalez, Contracting Officer
c/o Narcisse Atchamou, Category Manager
DC Water, 1385 Canal Street, SEWashington, DC 20003
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VENDOR REGISTRATION & CONTRACT INFORMATION
NOTE: IF THERE IS A DISCREPANCY BETWEEN THIS PRESENTATION AND THE RFP DOCUMENTS, THE RFP DOCUMENTS GOVERN
REGISTER INTERESTS FORMS CONTACT
• Go to DC Water website to register your
company and receive notice of events
https://vendor.dcwater.com/
• Awarded vendors must complete a W-9 Tax Form and Vendor
Information Form.
• Provide a list of up to 7 categories (DC Water commodity
codes) of what goods and/or services
your firm provides
• Remember: Please provide good
contact information
CONTRACT COMPLIANCE OBJECTIVES
Jamal Jones
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Utilizations of Certified Business Enterprises (CBEs)
• 50% (of contract value) CBE participation goal
• CBE utilization will be used to determine responsiveness.
• Firms must be recognized by the District Department of Small and Local
Business Development in order to be considered.
▪ DSLBD Website: https://dslbd.dc.gov/
▪ DC Water’s EPA Fair Share Objectives are not applicable to this
procurement (DBE/MBE/WBE) and will not count toward the goal.
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UTILIZATION OF CERTIFIED BUSINESS ENTERPRISES
LOCAL EMPLOYMENT
Green Jobs Goal
• At least 51% of new jobs are to be filled by District Residents
▪ Use of GI-certified District residents
Apprenticeship
• At least 35% of the apprenticeship hours are to be performed by District residents
DC Water Works
• Use of DC Water Works as the first recruiting source
• Employment statistic reporting required
Use of GI Certified District Residents
• DC Water, in partnership with the Water Environment Federation, has
developed a GI Certification Program for:
▪ Construction
▪ Inspection
▪ Maintenance
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LOCAL EMPLOYMENTUse of GI-Certified District Residents – con’t
• Program formally established on January 26, 2017
• Eight training sessions completed so far
▪ 9th Session scheduled for June 2020
• 66 DC residents certified so far
• List of certified individuals found at:
http://ngicp.org/program/list-of-certified-individuals
Mentor Internship
• Selected Contractors must operate a paid mentor/internship program for District residents.
• Use of DC Water Works/GI program graduates is encouraged.
• Selected Contractors are responsible for identifying and recruiting individuals.
• Participants must be selected no later than 90 days following Notice to Proceed
• Selected Contractors must monitor and report on program progress (DC Water Works)
• Full details available at: www.dcwater.com/green under the “Resources” section.
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CONTACT LIST
• Tierni Crumity, Compliance Officer, DC [email protected]
• Sharon Talley, Compliance Officer, DC [email protected]
• Daniel Lamm, Vendor Registration (Zycus), DC [email protected]
SCHEDULE AND NEXT STEPS
Narcisse Atchamou
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SOLICITATION TIMELINE (Tentative)
MILESTONE DATE
RFP Advertisement June 21, 2020
Pre-Proposal Conference July 07, 2020
Submit Questions July 13, 2020
Technical & Price Proposal July 22, 2020 / 2:00 PM ET
Discussion / Negotiation September 2020
Notice of Award Recommendation September 2020
Board Approval November 2020
Notice To Proceed December 2020
THANK YOU!QUESTIONS & ANSWERS
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