1

DALLAS COUNTY COMMISSIONERS COURTBRIEFING AGENDA

February 5, 2002

MAJOR CAPITAL PROJECTS REVIEW - 8:00 A.M.

to be followed by

REGULAR COURT

REPORTSIRECOMMENDATIONSIREQUESTS

1) HEALTH AND HUMAN SERVICES

PAGE NOS.

a) Contract Amendment for LIHEAP WeatherizationAssistance Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

b) Bioterrorism Lab Commendation 7-9

c) Texas Department of Health Contract #7560009056 2003,Tuberculosis, Attachment #03 . . . 10-19

d) Amendment to Texas Department of Health Contract#75600090562002, Attachment #14A 20-24

e) Texas Department of Health Contract #75600090562002,Attachment #18, HIV - Hepatitis C Virus 25-35

2) PURCHASING

a) Annual Contract for Asbestos Consultant Services,Bid#2001-051-759 36-39

b) Annual Contract for Liquid Waste Treatment and DisposalServices, Bid #2000-066-318 40-43

2

3) OFFICE OF BUDGET AND EVALUATION

a) Additional IV-D Court Staff (District Clerk's Office) 44-45

b) Management Initiatives by Road and Bridge District #4 46

4) COMMUNICATIONS AND CENTRAL SERVICES

Award of Annual Contract 2002-043-1052150 MHz and 800 MHz Portable Radios .

5) HUMAN RESOURCES/CIVIL SERVICE

. 47-49

Requests for Temporary Personnel Actions 50

6) STAFF

Jury Duty Policy - All Comments Received 51-57

7) PLANNING AND DEVELOPMENT

Proposed Policy on Providing Funding for Historic Resource Surveys ... 58-59

8) Miscellaneous, Travel Requests, Miscellaneous Equipment,and Telecommunications Requests 60-66

9) IT Services RFP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . NIA

FIVE SIGNATURE DOCUMENT(s) FOR CONSIDERATION

Minister's Letter of Appreciation

DATE(s) TO REMEMBER

3DALLAS COUNTYHEALTH AND HUMAN SERVICESADMINISTRATION

Setty J. Cu'b,...th.Us.rDirector

TO: COMMISSIONERS COURT

FROM: Betty Culbreath-Lister, DirectorHealth and Human Services Department

• i "j;(. ~ 1: 1:, ..

"""'.' ..

Mf 9= 55 Z.ch.ry S. ThompsonDeputy Director

DATE: February 5, 2002

SUBJECT: CONTRACT AMENDMENT FOR L1HEAP WEATHERIZATION ASSISTANCEPROGRAM

BACKGROUND

The Texas Department of Housing and Community Affairs is amending the Dallas County Healthand Human Services L1HEAP Weatherization Assistance Program (Contract No. 817102) byproviding additional funding in the amount of $65.548. This contract is effective April 1. 2001through March 31, 2002.

FINANCIAL IMPACT

Of the additional funds. $3,450 is available for Administration, $22,440 for weatherization materialand laborexpenses, 533,448 for program support and 56,210 for health and safety expenses, Thereis no impact on the Dallas County's general fund.

OPERATIONAL IMPACT

There is no operational impact to Dallas County.

RECOMMENDATION

It is recommended that the Commissioners Court approves the additional $65,548 allocated underthe 2001 L1HEAP Weatherization Assistance Program. and approve the operational budget assubmitted.

Recommended by:

c: J. Allen Clemson, Court AdministratorVirginia Porter, County AuditorRyan Brown, Budget Officer

2377 Stemmons Freeway Dallas, Texas 75207-2710Suite 600 LB-12

OffIce (214) 819-1870FAX (214) 819-2835

4

LIHEAP WEATHERIZATION ASSISTANCE PROGRAMATTACHMENT A - BUDGET AND PERFORMANCE DOCUMENT

CONTRACTOR NAME: DALLAS COUNTY DEPT. OF HOMAN SERVICESLE'rl'ER OF NOTIFICATION NUMBER: 6 TO CONTRACT NUMBER: 817102

ALLOCATION YEAR: 812ALLOCATION PERIOD: 04/01/2001 - 03/31/2002

CONTRACT PERIOD

The period for performance of this contract, unless earlier terminated, isApril 1, 1996 through March 31, 2002 (hereinafter the "Contract Period").

DEPARTMENT FINANCIAL OBLIGATIONS

$403,029.00 LIHEAP FUNDS CURRENTLY AVAILABLE

$337,481.00 TOTAL ANTICIPATED LIHEAP FUNDS

Additional funds may be obligated via Letter of Notification. Funds may only bobligated and expended during the current allocation year. Unexpended fundbalances will be recaptured.

BUDGET FOR AVAILABLE ALLOCATIONS

CATEGORIES

ADMINISTRATION·MATERIALS/PROGRAM SUPPORT/LABORROOF REPAIR••HEALTH AND SAFETY•••TOTALDWELLING UNITS TO COMPLETE

AVAILABLE AMOUNT

$21,212.00$343,635.00$17,182.00$38,182.00

$403,029.00137

• Denotes maximum for administration based on 5.26315% of total allowableexpenditures •

** Roof Repair bUdget not to exceed 5% of Materials / Program support / Laborbudget.

*** Denotes that Health and Safety cannot exceed 10% of the total allowableexpenditures.

PERFO~CE5

Contractor's service area consist ot the tollowinq Texas counties:

Dallas County

contractor shall provide weatherization program services to complete a minimumof 137 dwellinq units durinq the allocation period. WAP costs per unit,includinq health and safety expenses, shall not exceed $2,500.

EFFECTIVE 09/16/2001

TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS

BY: Ruth CedilloRuth Cedillo, Actinq Executive Director

This contract is not effective unless siqned by the Actinq Executive Director ofthe Department or her authorized desiqnee.

6

Dallas County Health and Human ServicesWAP L1HEAP FY 2001

Budget for Additional Funds (Contract# 817102)

$0.00

$4.537.11 ':S1,061.10

Revised

$0.001SO.OO

SO.OOI

AdditionalF

$0.00

$4,537.111$1,061.10 I

OriginalB d t

FICAMedicare

Line Item

Sick Leave1120

11111112

AccountI i ulge I unds I Budget

'; 1020 Salaries Assistant 1 $73.179.281 $0.00 $73,179.28. ~ 1050 Salaries Overtime i $0.001 $0.00 $O.OO!

1060 Salaries -Extrahelp i $0.001 $0.00 $0.00,, 1110 Social Security I $O.OOi $0.001 SO.OOI I

,

1140 Insurance $6,586.13 $6.586.13

$500 00 i

$870.83$5,122.55

$4,500.00

$1,500.00 .$6.500.00"

$13,898.00

$403.029.00

$0.00$0.00

$500 00

$4,500.00 ;

$1,500.00 I$6,500.00 I

$11,898.00

S65,548.00 I

$0 00'

$0.00:

$0.00:

$870.83 ;$5,122.55

$2,000.00 '

$337,481.00 I

Postage

Workers CompFringe Benefits

Office Supplies

Computer SoftwareComputer Hardware

Property less than $500

21702160209011801150

86308640

Total

I I

2180 Printing $0.001 $500.00 S500.0012680 Building Material (material) $130,080.00 I $13,200.00 $143,280.002970 . Uniform I $1,500,00 $3,000.00 $4,500.002980 : Auto Expens I $1,500.00 $0.00 $1,500.00

, 5182 Utilities (h&s) $31,972.00 $6,210.00 $38,182.005590 Other Professional (labor) , $79,072.00 $9.240.00 $88,312.001,,

7020 i Equipment $0.00 $0.00 $o.ooil7213 I CellUlar Phone $0.00 $0.00 So.OO!17960 Indirect Cost I $0.00 $0.00 $0.001;8410 Furniture

,$0.00 $1,500.00 $1,500.00d

8610 Special Equipment i $0.00 $7,000.00 $7,000.00 11

:1

7

DALLAS COUNTYHEALTH AND HUMAN SERVICESADMINISTRATION

Setty J. Culbreath-Uste,DII'8cto,

z.cha'Y S. ThompsonDeputy DII'8cto,

TO:

FROM:

DATE:

SUBJECT:

COMMISSIONERS' COURT

Zachary Thompson, Deputy Director ~Health and Human Services Department

January 29, 2002

BIOTERRORISM LAB COMMENDATION

Attached you will find a letter from Rusk State Hospital commending Dr. Edward Bannister,Assistant Director of Laboratory, and Robert Porter, Microbiologist, for promptly responding to thehospital's request to test a suspicious piece of mail.

After reviewing, should you have questions, please advise.

ZT:djb

c: Betty Culbreath-Lister, DirectorDr. Karine Lancaster, Medical Director/Health AuthorityDr. Edward Bannister, Assistant Director, LaboratoryRobert Porter, Microbiologist

attachment

2377 Stemmons Freeway Dallas, Texas 75207·2710Suite 600 LB·12

Office (214) 819·1870FAX (214) 819·2835

•"W'Mi-:1

Rusk Seaee HOfp,ealP.O. BOle 318R"dl. TX75785·0318(903) 633·H~1

(-mad:d;.;r.~,f.Ju,nt"f",$,",r,..,."r.s:';!t.:.:r.~s

Texas Departmene of,\.teneaJ Health and ,\.tentaJ Retardation

Karen F. H.~ .....I.S.S.A.CO"''''LUIO".,

January 25, 2002

Dr. Edward BannisterRobert PorterDallas County Health/Human ServicesLaboratory Division2377 North Stemmons, Lockbox 12Dallas, Texas 75707-2107

Dear Dr. Bannister and Mr. Porter:

8Ot~ne L. F1UCnCf'

S"i'#YtIt1l1."J#fItl

Thank you for your outstanding work! Recently, Rusk State Hospital received asuspicious piece of mail. Thanks to the efforts of the two of you, we were able tomanage our situation, receive a prompt assessment, and become operational againvery qUickly.

After September 11 til, our 369-bed hospital took a very serious look at its emergencypreparedness plan and added a whole new chapter on management of a bio­terrorism threat. We also prOVided training to our staff, indudlng the staff of ourmailroom. We even went so far as to Install a switch In the mallroom that willcontrol the air handler and can promptly be activated to stop airflow. From Octoberthrough December, we had not a single inddent or any kind of false alarm. This iswhy, when our very experienced ma!lroom derk spotted a suspiclous substance in amagaZine one morning just after the new year, we took this situation very seriously.The mallroom clerk operationalized procedures Just as she had been trained. Thesubstance was contained, the room was sealed off, and airflow was stopped.

Our problem came when law enforcement officers in our small rural town were notprepared to assist us in obtaining an analysis. calls made in seeking lab analysisincluded our local police department, DPS, the TDH lab in Austin, and our ownagency Central Office. No one was able to provide the referral that would result in alab analysis.

Mr. Porter and Or. Bannister, we greatly appreciate your willingness to assist us withour situation. Cosing our mailroom for 24 hours impacted services at our hospital.Without your willingness to accept the specimen and conduct the analysis, we couldhave been fadng several days of operation without mail service. Since we serve 29counties, many patient care functions are highly dependent on information receivedthrough the mall.

I am aware of the fact that labs all over Texas have received thousands of requestsfor specimens which have been proven to be false ala·rms. However, given the factthat we have 1,000 employees and almost 400 patients, the welfare of many peopledepended on a prompt analysis of our specimen.. Again, we would just like to say ahearty thank you for your willingness to assist us.

9Or. Edward Bannister and Rob4rt PorbrJanuary 25, 2002Page 2 of 2

If either of you are ever in East Texas, please stop by Rusk State Hospital. Wewould appreciate the opportunity to provide some piney woods hospitality and togive you a tour of our hospital.

Sincerely,

Diane L FaucherSuperintendentRusk State Hospital

Cc: RSH Senior Advisory CouncilTim Birmingham, Director, Safety/Security

10

DALLAS COUNTYDEPARTMENT OF HEALTH AND HUMAN SERVICESADMINISTRATION

.., . ',' r'

.'. I

02 J.4N 30 P;112: 16

BETTY CULBR£ATH-USTERDIRECTOR

MEMORANDUM

ZACHARY S. THOMPSONDEPUTY DIRECTOR

TO:

FROM:

DATE:

COMMISSIONERS COURT

Betty Culbreath·lister, Director

February 5, 2002

SUBJECT: TEXAS DEPARTMENT OF HEALTH CONTRACT #7560009056 2003,TUBERCULOSIS, ATTACHMENT #03

BACKGROUND

Texas Department of Health (TDH) Contract #7560009056 2003, Attachment #03 (Tuberculosis),provides basic services for tuberculosis (T8) prevention and control and (2) expanded outreachservices to individuals of identified sUb-groups who have T8 or who are at high risk of developing TBthroughout Dallas County. This attachment is effective January 1,2002, and will expire on December31,2002.

IMPACT ON OPERATIONS

Attachment #03 of the Texas Department of Health contract funds twenty (20) full-time positions, andtwo (2) part-time positions. There is no additional impact to Dallas County for this contract.

LEGAL CONSIDERATIONS

The County Judge is required to sign the contract after approval by the Commissioners Court.

FINANCIAL CONSIDERATIONS

Attachment #03, Tuberculosis, provides $537,424 for salaries and fringe benefits. A total of $748,965is needed for salaries and benefits, $49,567 for travel, $5,937 for supplies $14,250 for contractual,and $102,676 for indirect. A discretionary County match in the amount of $211,541 is needed tosupplement the salaries and fringes provided by TDH.

2377 N. Stemmons FrHwaySuite M4 • LB 12

Oall.s, Tex.s 75207·2710 OffIce (214) 819·2100FAX (214) 819·2107

11Commissioners Court

February 5, 2002Page 2

RECOMMENDATION

It is respectfully recommended that the Dallas County Commissioners Court approves the TexasDepartment of Health Contract #7560009056 2003, Attachment #03 (Tuberculosis), and authorizesthe County Judge to sign the contract.

Recommended by: -+-;.:;....;.~'?I-:.......:,.-.~-r- ---

c: J. Allen Clemson, Court AdministratorVirginia Porter, County AuditorRyan Brown, BUdget Officer

2377 N. Stemmon. FrHwaySuite 644 - LS 12

Dalla., Texa. 75207-2710 OffIce (214) 819-2100FAX (214) 819-2107

TEXAS OEPARTMENT OF HEALTH1100 WEST 49TH STREET

AUSTIN, TEXAS 78756-3199

STATE OF TEXAS

COUNTY OF TRAVIS

TDH Document No. 7560009056 2001

Contract Change Notice No. Q1

S8 GMD Rev. 1_.00

e parties ereto now eSlre to amen suc contract anac ent S as 0 ows:SUMMARY OF TRANSACTION:

AITNO 03 TB . PREVENTION AND CONTROL

All terms and conditions not hereby amended remain in full force and effect.

EXECUTED fN DUPLICATE ORlGINALS ON THE DATES SHO\VN.

Authorized Contracting Entity (type above ifdifferentfrom PERFORMING AGENCY) for and in behalfof:

PERFORMING AGENCY: RECEIVING AGENCY:

DALLAS COUNTY HEALTH AND HUMAN TEXAS DEPARTMENT OF HEALTHSERVICES DEPARTMENT

?71d~ a,~By:By:

(Signarure of person authorized to sign) (Signature of person authorized to sign)

Melanie A. Doyle, DirectorGrants Management Division

(Name and Title) (Name and Title)

Date: Date: I/~O~RECOMMENDED:

By:(PERFORMING AGENCY Director, ifdifferent

from person authorized to sign contract

. ,

The Texas Department ofHealth, hereinafter referred to as RECEIVING AGENCY, did heretofore enter into a contract in writingwith DALLAS COUNTY HEALTH AND HUMAN SERVICES DEPARTMENT hereinafter referred to as PERFO&\1INQAGENCY Th th d . d h hm () ft 11

Cover Page 1

IJDETAILS OF ATTACHMENTS

Ani TDH Term Financial Assistance Direct Total Amount 1Amd Program Assistance (TOR Share)No. ro Begin End Source of Amount

Funds-

01 HIV/SURV 01101/02 12131/02 93.944 93.940 244,201.00 0.00 244,201.00

02 SmlHlV 01/01/02 12131/02 93.977 93.940 1,130,883.00 0.00 1,130,883.00

03 TBIPC 01/01/02 12131/02 93.116 709,854.00 0.00 709,854.00

TDH Document No.7560009056 2003 Totals$2,084,938.00 $ 0.00 $2,084,938.00

Chanae No. 02

-Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA), if applicable. REFER TOBUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS.

Cover Page 2

14

DOCUMENT NO. 7560009056-2003ATTACHMENT NO. 03

PERFORMlNG AGENCY: DALLAS COUNTY HEALTH AND HUMAN SERVICESDEPARTMENT

RECEIVING AGENCY PROGRAM: TUBERCULOSIS ELIMINATION DIVISION

TERM: January 01,2002 THRU: December 31,2002

SECTION 1. SCOPE OF WORK:

PERFORMING AGENCY shall develop and provide: (1) basic services for tuberculosis (IB)prevention and control and (2) expanded outreach services to individuals of identified sub-groupswho have IB or who are at high risk of developing IB throughout PERFORMING AGENCY'Sdefined service area.

PERFORMING AGENCY shall comply with all applicable federal and state laws, rules,regulations, standards, and guidelines in effect on the beginning date of this contract Attachmentunless amended. All documents referenced herein are incorporated by reference and made a partof this contract Attachment. PERFORMING AGENCY shall perform the following activities:

Provide basic and expanded outreach services in compliance with RECEIVING AGENCY'SStandard of Performance (Fourth Edition, December, 2000) and the following series of AmericanThoracic Society (ATS) and Centers for Disease Control and Prevention (CDC) "JointStatements" on diagnosis, treatment and control ofIB:

• Treatment of Tuberculosis and Tuberculosis Infection in Adults and Children(American Journal Respiratory Critical Care Medicine, Vol. 149, pp 1359-1374,1994);

• Control of Tuberculosis (American Review Respiratory Disease, Vol. 146, pp. 1623­33, 1992):

• Diagnostic Standards and Classification of Tuberculosis in Adults and Children,(American Review Respiratory Disease, Vol. 161, pp. 1376-1395,2000);

• Centers for Disease Control and Prevention Screening for Tuberculosis andTuberculosis in High Risk Populations (Morbidity and Mortality Weekly Report[MMWR], September 8, 1995, Vol. 44, No. RR-l1);

• Targeted Tuberculin Testing and Critical Care Medicine, Vol. 161, pp. S221-S247,2000);

• Management of Persons Exposed to Multidrug-Resistant Tuberculosis (MMWR, June19, 1992, Vol. 41, RR-I1);

• Multidrug-Resistant Tuberculosis (Simone, P.M. & Dooley, S.W., CDC, Publication00-6529, 1994); and,

ATTACHMENT - Page 1

15

• Recommendations for Prevention and Control of Tuberculosis Among Foreign-BornPersons (MMWR, Sept. 18, 1998, Vol. 47, RR.16).

PERFORMING AGENCY shall comply with the following:

• Texas Tuberculosis Code, Health and Safety Code, Chapter 13, subchapter B;• Communicable Disease Prevention and Control Act, Health and Safety Code, Chapter 81;• Communicable Diseases 2S TAC, Chapter 97; and• RECEIVING AGENCY'S Quality Care: Client Services Standards for Public Health and

Community Clinics, revised June 1997.

Within thirty (30) days of receipt of an amended standard(s) or guideline(s), PERFOR.i\1INGAGENCY shall infonn RECEIVING AGENCY Program, in writing, if it will not continueperformance under this contract Attachment in compliance with the amended standard(s) orguideline(s). RECEIVING AGENCY may tenninate the contract Attachment immediately or\vithin a reasonable period of time as detennined by RECEIVING AGENCY.

PERFORMING AGENCY'S approved service delivery plan shall meet or exceed RECEIVmGAGENCY'S Standard of Performance in the following areas:

• Management ofTB Cases and Suspec~;

• Management of Contacts and Positive Reactors;• SurveillancelReporting;• Infection Control;• Targeted Testing ofHigh Risk Groups;• Professional Education; and• Patient and Provider Communication.

PERFORMING AGENCY shall provide a narrative report on their performance goals andobjectives screening activities semi-annually in the standard format provided by RECEIVINGAGENCY Program. PERFORMING AGENCY shall maintain the documentation used tocalculate key outcome performance measures. The reporting dates and applicable periods are asfollows:

PERIOD COVERED DUE DATE]anuary - ]une July 31,2002July - December January 31,2003

RECEIVING AGENCY program will provide administrative and technical assistance for theimplementation and operation of the service delivery plan.

PERFORMANCE MEASURES

The following key outcome performance measures will be used to assess, In part,

ATTACHMENT - Page 2

16

PERFORMIN~ AGENCY'S effectiveness in providing the services described in this contractAttachment, wIthout waiving the enforceability of any of the other terms of the contract.

-96% of Cases/Suspects on Directly Observed Therapy (DOT)-79% ofCases completing Therapy-73% of patients on Physician Ordered Directly Observed Preventative Therapy (DOPT)-80% of patients Completing Prescribed Preventive Therapy-90% of contacts Initially Evaluated-75% of contacts Receiving 2nd purified Protein Derivative (PPD) Test

PERFORMING AGENCY shall report on these measures monthly in the format provided byRECEIVING AGENCY Program. In addition, PERFORMING AGENCY shall maintaindocumentation and report monthly on the support measures defined in the reporting fonnat,\vhich are used to calculate key outcome perfonnance measures. Reports are due the 30th day ofthe month following the report period. PERFORMING AGENCY shall mail reports to theirrespective Regional TB Program Manager with copies mailed to: Texas Department of Health,Tuberculosis Elimination Division, Attn: Financial Services Director, 1100 West 49 th Street,Austin, TX. 78756-3199.

SECTION II. SPECIAL PROVISIONS:

General Provisions, Reports Article, is revised to include the following:

PERFORMING AGENCY shall develop and submit a service delivery plan and detailedbudget justification for continuation of this contract Attachment during the next fiscal year.The plan and budget shall be prepared in the format approved by RECEIVING AGENCYprogram; one (1) copy·shall be submitted to RECEIVING AGENCY Program and one (1)copy shall be submitted to the Regional Director, no later than 120 days prior to the end ofthis contract AttachmeI1ttenn. The plan shall describePERFORMlNG AGENCY'S servicedelivery and activities toward meeting the objectives outlined in SECTION 1. SCOPE OFWORK aboVe, including updated key outcome performance measure targets and a detailedline-item budget justification.

PERFORMING AGENCY shall mail all initial reports of confirmed TB cases andsuspected TB cases to RECEIVING AGENCY program within five (5) working days ofidentification or notification. Any updates to initial RECEIVING AGENCY'S Report ofCases and Patient Services Form (TB400) (e.g., diagnosis,medication changes, x-rays, andbacteriology) and case closures shall be mailed to RECEIVING AGENCY Program.

PERFORMING AGENCY shall mail reports of contacts on all class 3 TB cases and smearpositive class 5 TBsuspects within thIrty (30) days of identification using RECEIVINGAGENCY'S Report ofContacts Form (TB340). All subsequent contacts shall be mailed ascontacts are identified. Refer to the latest edition of Standard of Performance forscheduling of reporting dates.

ATTACHMENT - Page 3

17

General Provisions, Terms and Conditions of Payment Article, is revised to include thefollowing:

Funding from this Attachment shall not be used to supplant (i.e., used in place of fundsdedicated, appropriated or expended for activities funded through this contract Attachment)state or local funds, but PERFORMING AGENCY shall use such funds to increase state orlocal funds currently available for a particular activity. PERFORMING AGENCY shallmaintain local funding at a sufficient rate to support the local program. If the total costs ofthe project are greater than RECEIVING AGENCY share set out in SECTION III.BUDGET, PERFORMING AGENCY shall obtain funds for the remaining costs in order toaccomplish the objectives set forth in this contract Attachment.

General Provisions, Program Income Article, is revised to include the following:

All revenue directly generated by this contract Attachment or earned as a result of thiscontract Attachment during the tenn of this contract Attachment is considered programincome, including income generated through Medicaid billings for TB-related clinicservices. PERFORMING AGENCY may use the program income, excluding programincome earned from Medicaid billings for TB drugs, to further the scope of work detailed inthis Attachment. This program income may not be used to take the place of existing local,state or federal program funds.

Program income earned from Medicaid billings for TB drugs, which have been provided byRECEIVING AGENCY Program to PERFORMING AGENCY, shall be reported andreimbursed to RECEIVING AGENCY Program on a quarterly basis as follows:

PERIOD COVERED DUE DATEJanuary, February, March April 30, 2002April, May, June July 31,2002July, August, September October 31, 2002October, November, December January 31, 2003

RECEIVING AGENCY Program has provided PERFORMING AGENCY with the fonnatto be used for reporting. All reimbursements from PERFORMING AGENCY shall bemailed to: Texas Department of Health, Attention: Tuberculosis Elimination Division,1100 West 49th Street, Austin, Texas 78756-3199

RECEIVING AGENCY Program will verify reimbursements received fromPERFORMING AGENCY with the amounts paid by its Medicaid Contractor toPERFORMING AGENCY. Below are the codes to be utilized during the tenn of thiscontract Attachment. PERFORMING AGENCY'S obligation is to reimburse 60.17%federal matching share of the fees.

ATTACHMENT - Page 4

18

Rate Medicaid BilIiDa Code$168.45 1-8137X, 1-8237X, 1·8437X, and 1·8432X$ 1.67 1-8118X, 1-8218X, 1·8413X, and 1·8418X$ 32.05 1-8439X and 1-8434X$702.83 1·8450X and 1-8435X

A final settlement of the reimbursements to RECEIVING AGENCY for TB drugs will becompleted no later than ninety (90) days after the contract Attachment term.

RECEIVING AGENCY Program will distribute funds in a way that will maximize thedelivery of authorized services to eligible clients. RECENING AGENCY Program willmonitor PERFORMING AGENCY'S expenditures on a quarterly basis. If expenditures arebelow that projected in PERFORMING AGENCY'S total contract amount as shown inSECTION III. BUDGET, PERFORMING AGENCY'S budget may be subject to adecrease for the remainder of the Attachment term. Vacant positions existing after ninety(90) days may result in a decrease in funds.

ATTACHMENT - Page S

19

SECTION III. BUDGET:

PERSONNEL

FRINGE BENEFITS

TRAVEL

EQUIPMENT

SUPPLIES

CONTRACTUAL

OTHER

TOTAL DIRECT CHARGES

INDIRECT CHARGES

TOTAL

OTHER MATCH

Total reimbursements will not exceed $709,854.00 .

$417,212.00

120,212.00

49,567.00

0.00

5,937.00

14,250.00

0.00

5607,178.00

S102,676.00

$709,854.00

$0.00

Financial status reports are due the 30th of April, 30th of July, 30th of October, and the 30th ofMarch.

The negotiated indirect cost amount shown above is less than PERFORMING AGENCY'Scurrent approved indirect cost rate on file at RECEIVING AGENCY. Indirect cost will becharged in accordance with the negotiated rate, but may not exceed the amount shown above.Indirect charges to this contract may not exceed the amount shown above, except by prior writtenapproval of RECEIVING AGENCY.

20,~, 'i \'~

,J .: - _ .' l\ ";'-1DALLAS COUNTY -, J ¥-~"

DEPARTME~T OF HEALTH AND HUMAN SER~ICESr~ \2~ \ 0Health Division Q'2. ~:- ..~ JU

BETTY CULBREATH-USTERDIRECTOR

MEMORANDUM

TO:

FROM:

DATE:

COMMISSIONERS COURT

Betty Culbreath-lister, DirectorHealth and Human Services Department

February 5, 2002

SUBJECT: AMENDMENT TO TEXAS DEPARTMENT OF HEALTH CONTRACT#75600090562002, ATTACHMENT #14A

BACKGROUND

An amendment to Texas Department of Health (TDH) Contract #7560009056 2002,Attachment #14A, (TB Prevention and Control) has been received from TDH. ThisAttachment is being amended by TDH to add funds in the categories of salaries, travel,and supplies due to high risk populations and to maintain core TB services. The term ofthis contract amendment is September 1,2001 through August 31,2002.

OPERATIONAL IMPACT

Attachment #14A (TB Prevention and Control) of the Texas Department of Health contractamendment will have no impact on operations.

FINANCIAL IMPACT

Attachment #14A (T8 Prevention and Control) adds $36,487 in the category of salaries,$4,977 in the category of travel, and $3,002 in the category of supplies. There is nofinancial impact to Dallas County.

LEGAL IMPACT

The Commissioners Court is required to approve the amendment ofAttachment #14A, (TBPrevention and Control) of the Texas Department of Health contract.

2377 N.Stemmon. FreewaySuite 644 • LB 12

Dalla., Texa. 75207·2710 Office (214) 819-2100FAX (214) 819-2107

21Commissioners Court

February 5, 2002Page 2

RECOMMENDATION

It is respectfully recommended that the Dallas County Commissioners Court does herebyapprove the amendment of the Texas Department of Health Contract #75600090562002.Attachment #14A (T8 Prevention and Control). and authorize the County Judge to sign thecontract on behalf of Dallas County.

Recommended by:

c: J. Allen Clemson, Court AdministratorVirginia Porter, County AuditorRyan Brown, Budget Officer

2377 N.Stammon. FrHwaySuita &44 • LS 12

Dalla., Taxa. 75207·2710 Offtca (214) 819·2100FAX (214) 819·2107

STATE OF TEXAS

COUNTY OF TRAVIS

•TEXAS DEPARTMENT OF HEALTH1100 WEST 49TH STREET

AUSTIN, TEXAS 78756-3199

TDH Document No. 75600090562002

Contract Change Notice No. 15

The Tex.as Depanment of Health, hereinafter referred to as RECEIVING AGENCY, did heretofore enter into a contract in writingwith DALLAS COUNTY HEALTH AND HUMAN SERVICES DEPARTMENT hereinafter referred to as PERFOR.'.1INGAGENCY. The parties thereto now desire to amend such contract attachment(s) as follows:

SUMMARY OF TR.A..NSACTION:ATT NO. 14A: TB - PREVENTION AND CONTROL

All terms and conditions not hereby amended remain in full force and effect.

EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN.

Authorized Contracting Entity (tYPC above if differentfrom PERFORMING AGENCy) for and in behalf 0':

I

PERFORMING AGENCY:

DALLAS COUNTY HEALTH AND HUMANSERVICES DEPARTMENT

By: _

(Signarure of person authorized to sign)

(Name and Title)

Date:

RECOMMENDED:

By: _

(PERFORMING AGENCY Director, if differentfrom person authorized to sign contract

RECEIVING AGENCY :

TEXAS DEPARTMENT OF HEALTH

By: _?JI1_d_QM.u_'_J_'~--SI.--_(Signature of person authorized to sign)

Melanie A. Doyle, DirectorGrants Management Division(Name and Title)

Date: I ~...:......::O~::.......:..-..__

S8 GMD - Rev. 12,00

Cover Page 1

23DETAILS OF ATTACHMENTS

Att! TDH Term Financial Assistance Direct Total Amount 1Amd Program Assistance (TDH Share'No. ID Begin End Source of Amount

Funds·01 HANSENS 01101/01 12/31/01 93.215 41.356.00 0.00 41,356.00

02A HIV/SURV 01101/01 12/31101 93.944 93.940 244,201.00 0.00 244,201.0003 TB/PC 01101101 12/31101 93.116 709,854.00 0.00 709,854.00

04A STDfHIV 01/01/01 12/31/01 93.977 93.940 1,350,032.00 0.00 1,350,032.0005A HIV/HOPWA 04/01101 01131102 14.241 44,067.00 0.00 44,067.00068 HIV/RW 04/01101 03/31102 93.917 1,859,574.00 0.00 1,859.574.0007 STD/TRNG 04/01/01 03/31102 93.978 247,029.00 0.00 247,029.0008 , HIV/RW 04/01101 03/31102 93.917 156,385.00 0.00 156,385.0009 HIV/UNIQ 04/01/01 03/31/02 93.917 104,500.00 0.00 104,500.0010 HIV/SRVS , 09101/01 08/31102 State 1.015,138.00 0.00 1,015,1380011 : HIV/HEP 09101101 02/28/02 IState 19,783.00 0.00 19.78300

09/01/01 i 08/31/02 193.283,

49,365.00 0.001 49.3650012 IDEAS13 i BRLHO/SURVEY I 09/01101 I 08/31102 ! State 93.991 186,655.00 36,300.00 I 222.95500

14A I TBIPC 09/01/01 I 08/31/02 IState 592,605.00 0.00 592.6050015 I STD/HIV 09/01/01 I 08/31102 State 110.804.00 51.762.86 162,5668616 llMM/LOCALS I 09101/01 08/31/02 State 93.268 1.104,182.00 45,072.00 1,149,2540017 REFUGEE 10/01101 09130/02 93.000 93.576 188.945.00 0.00 188,945.00

TDH Document No.756OOO9056 2002 Totals$8.024,475.00 $133.134.86 sa. 157,609.86

Chan2e No. 15

·Federal funds are indicated by a number from the Catalog of Federal Domestic Assistaoee (CFDA). if applicable. REFER TOBUDGET SECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAILS.

Cover Page 2

24TEXAS DEPARTMENT OF HEALTH

RECEIVING AGENCY PROGRAM: TUBERCULOSIS ELIMINAnON DlVISIONPERFORI'v1ING AGENCY: DALLAS COUNTY HEALTH AND HUMAN SERVICES DEPARTMENTCONTRACT TERM: 09/01101 THRU: 08131102 BUDGET PERIOD: 09/01/01 THRU 08/31/02TDH DOC. NO. 7560009056 200214A CHG. 15

REVISED CONTRACT BUDGET

FINANCIAL ASSISTANCEOBJECT CLASS CATEGORIES CURRENT APPROVED CHANGE NEW OR REVISED

BUDGET (A) REOUESTED (B) BUDGET (C)Personnel $360,437.00 $36,487.00 $396.924.00

Fringe Benefits 95,013.00 0.00 95.01300

Travel 14,400.00 4,977.00 19.37700

Equlpment 0.00 0.00 J 'YJ ISupplies 2.715.00 3,002.00 5 71-')J

Contractual 0.00 0.00 000 IOther 0.00 0.00 000

Total Direct Charges $472,565.00 $44,466.00 $517,031.00

Indirect Charges 68,627.00 0.00 75,574.00

TOTAL .' $541,192.00 S51,4p.00 $592,605.00

PERFORMING AGENCY SHARE:

Program Income (Carryover) 0.00 0.00 0.00

Program Income (Projected) 0.00 0.00 0.00

Other Match 0.00 0.00 0.00

RECEIVING AGENCY SHARE $541,192.00 $51,413.00 $592,605.00

PERFORMING AGENCY SHARE $0.00 $0.00 $0.00

Detail on Indirect Cost Rate Type:

Rate 19.04 Base S396,924.00 Total $75.574.00

Budget Justification: Increase to address high risk populations and maintain core TB services

Form 1'00. GC·9

Financial status reportS are due the 30th of December, 30th of March, 30th of June, and the 30th of November.

The negotiated indirect cost amount shown above is less than PERFORMING AGENCY'S current approved indirect cost rate onfile at RECEIVING AGENCY. Indirect cost will be charged in accordance with the negotiated rate, but may not exceed theamount shown above. Indirect charges to this contract may not exceed the amount shown above, except by prior written approvalof RECEIVING AGENCY.

" ." r 'or'

25

DALLAS COUNTYDEPARTMENT OF HEALTH AND HUMAN SERV"ICES -ADMINISTRATION C ~,'"~' 3C p;~ !2: 16

MEMORANDUM

TO:

FROM:

DATE:

COMMISSIONERS' COURT

Betty Culbreath-lister, Director

February 5, 2002

SUBJECT: TEXAS DEPARTMENT OF HEALTH CONTRACT #75600090562002,ATIACHMENT #18, HIV - HEPATITIS C VIRUS

BACKGROUND

Texas Department of Health (TDH) Contract #75600090562002, Attachment #18 (HIV­Hepatitis C Virus), conducts prevention activities to help prevent infection and reduce thetransmission ofHepatitis C Virus (HCV), and other blood bome pathogens.This attachmentis effective March 1, 2002 and will expire on August 31, 2002.

OPERATIONAllMPACT

Attachment #18 of the Texas Department of Health contract partially funds (1 ) one full-timeposition, Phlebotomist. There is no additional impact to Dallas County for this contract.

LEGAL IMPACT

The County Judge is required to sign the contract after approval by the Commissioners'Court.

FINANCIAL IMPACT

Attachment #18, HIV-Hepatitis B Virus, provides $9,500 for salaries and fringe benefits.A discretionary County match in the amount of $2,671 is needed to supplement thesalaries and fringes provided by TDH.

2377 N. Stemmon. Fr.ewaySuitt &44 - LB 12

Dall••, Texas 75207-2710 OffIce (214) 819·2100FAX (214) 819-2107

26Commissioners Court

February 5, 2002Page 2

RECOMMENDATION

It is respectfully recommended that the Dallas County Commissioners Court does herebyapprove the Texas Department of Health Contract #7560009056 2002, Attachment #18(HIV-Hepatitis C Virus), and authorizes the County JUdge to sign the contract on behalfof Dallas County.

Recommended by: -+=:,::",;,:,-#-~-r~~.e.:-_-

c: J. Allen Clemson, Court AdministratorVirginia Porter, County AuditorRyan Brown, Budget Officer

2377 N. Stemmon. Fr.ewaySuite 644 • LB 12

Oa"a., Texa. 75207·2710 Office (214) 819·2100FAX (214) 819-2107

STATE OF TEXAS

COUNTY OF TRAVIS

27

•TEXAS DEPARTMENT OF HEALTH1100 WEST 49TH STREET

AUSTIN, TEXAS 78756·3199

TDH Document No. 7560009056 2QQ~

Contract Change Notice No. 11

The Texas Department of Health. hereinafter referred to as RECEIVING AGENCY, did heretofore enter into a contract in writingwith DALLAS COUNTY HEALTH AND HUMAN SERVICES DEPARTMENT hereinafter referred to as PERFORMINGAGENCY. The parties thereto now desire to amend such contract attachment(s) as follows:

Sl.JM:MARY OF TRANSACTION:ATI NO. 18 : HIV· HEPATITIS C VIRUS

All terms and conditions not hereby amended remain in full force and effect.

EXECUTED IN DUPLICATE ORIGINALS ON THE DATES SHOWN.

Authorized Contracting Entity (type above if differentfrom PERFORMING AGENCY) for and in behalf of:

PERFORMING AGENCY:

DALLAS COUNTY HEALTH AND HUMANSERVICES DEPARTMENT

By: _

(Signature of person authorized to sign)

(Name and Title)

Date: _

RECOMMENDED:

By: --~~-~__:"~---(PERFORMING AGENCY Director. if different

ftom person authorized to sign contract

RECEIVING AGENCY:

TEXAS DEPARTMENT OF HEALTH

By, ?J1d~ a·~(Signature of person authorized to s;gn)

Melanie A. Doyle. DirectorGrants Management Division(Name and Title)

Date:_~~O;l~_

LF GMD· Rev. 12100

Cover Page 1

2~

DETAILS OF ATTACHMENTS

Attl TDH Term Financial Assistance Direct Total Amount 1Amd Program Assistance (TDH Share)No. rD Begin End Source of Amount

Funds·01 HANSENS 01/01/01 12131/01 93.215 41.356.00 0.00 41.356.00

02A HIV/StJRV 01/01101 12131/01 93.944 93.940 244.201.00 0.00 244.2010003 TBIPC 01101/01 12131/01 93.116 709.854.00 0.00 709,85400

04A STDIHIV 01/01/01 12131/01 93.977 93.940 1.350.032.00 0.00 1.350.032.0005A HlVIHOPWA 04/01/01 01131102 14.241 44.067.00 0.00 44.067.0006C HIV/RW 04/01/01 03/31/02 93.917 1,861.855.00 0.00 1.861.8550007 STDrrRNG 04/01101 03/31/02 93.978 247.029.00 0.00 247.029.0008 HIV/RW 04/01101 03/31102 93.917 156.385.00 0.00 156.3850009 HlVIUNIQ 04/01/01 03131/02 93.917 104.500.00 0.00 104.500.0010 HlV/SRVS 09/01/01 08/31102 State 1,015.138.00 0.00 1.015.138.00II HlV/HEP 09/01/01 02128/02 State 19.783.00 0.001 19.78300112 IrDEAS i 09/01/01 08/31/02 93.283 49,365.00 0001 ~9.36500!

13 BRtHO/SURVEY 09/01/01 08/31102 State 93.991 186.655.00 36.30000 I 222.9550014A TBIPC I 09/01101 08/31102 State 592.605.00 0.00 592.6050015 ISTDIHIV 09/0 I/O I 08/31102 State 110.804.00 51,762.86 l62.5668616 IMM/LOCALS 09/01/01 08/31102 State 93.268 1,104.182.00 45,072.00 1,149,254.0017 REFUGEE 10/01/01 09/30/02 93.000 93.576 188.945.00 0.00 188.945.0018 HlV/HEP 03/01102 08/31/02 State 9.500.00 0.00 9.500.00

TDHDoeumc:t1t No.7560009056 2002 Totals$8.036.256.00 $133.134.86 $8.169,390.86Chanl1:c:No. 17

·Federal funds are indicated by a number from the Catalog of Federal Domestic Assistance (CFDA). if applicable. REFER TOBUDGETSECTION OF ANY ZERO AMOUNT ATTACHMENT FOR DETAn.S.

Cover Page 2

29

DOCUMENT NO. 7560009056-2002ATTACHMENT NO. 18

PERFORMING AGENCY: DALLAS COUNTY HEALTH AND HUMAN SERVICESDEPARTMENT

RECEIVING AGENCY PROGRAM: BUREAU OF HIV AND SID PREVENTION

TERM: March 01,2002 THRU: August 31, 2002

SECTION 1. SCOPE OF WORK:

PERFORMmG AGENCY shall conduct prevention activities to help prevent infectIOn andreduce the transmission of Hepatitis C Virus (HCV) and other blood borne pathogens.Project activities and materials shall be appropriate to the target populations as Identified andapproved by RECEIVING AGENCY Program. Strategies to accomplish the projects shalldemonstrate cost-effectiveness, innovation, coordination. and collaboration with othercommunity efforts.

PERFORMING AGENCY shall comply with all applicable federal and state laws, rules,regulations, standards, and guidelines in effect on the beginning date ofthis contract Attachmentunless amended. The following documents are incorporated by reference and made a part of thiscontract Attachment:

• RECEIVING AGENCY Program's HCV Testing Guidelines, August 2001;• RECEIVING AGENCY'S HIV/STD Guidelines, January 1998, and any revisions;• Chapters 81 and 85 ofthe Health and Safety Code;• 25 TAC Chapter 97 and 98, Subchapter B;• Chapter 93 Health and Safety Code, §93.001 Education and Prevention Programs for

Hepatitis C;• RECEIVING AGENCY'S Quality Care: Client Services Standards for Public Health and

Community Clinics, revised June 1997; and,• Morbidity and Mortality Weekly Report: "Recommendations for Prevention and Control

of Hepatitis C Virus (HCV) Infection and HCV-Related Disease", Centers for DiseaseControl and Prevention, October 16, 1998.

Within thirty (30) days of receipt of an amended standard(s) or guideline(s), PERFORMINGAGENCY shall inform RECEIVING AGENCY Program, in writing, if it will not continueperformance under this contract Attachment in compliance with the amended standard(s) orguideline(s). RECEIVING AGENCY may terminate the contract Attachment immediately orwithin a reasonable period of time as determined by RECEIVING AGENCY.

A'ITACHMENT - Page 1

30

PERFORMING AGENCY shall immediately comply with all applicable policies adopted byRECEIVING AGENCY Program.

All infonnation and educational materials developed and provided by PERFORMING AGENCYshall be accurate, comprehensive, and culturally sensitive for the targeted population.

PERFORMING AGENCY shall perfonn all activities in accordance with RECEIVINGAGENCY Program's Request for Proposal (RFP) for Prevention of Hepatitis C Virus (HCV)dated August 20, 2001 and PERFORMING AGENCY'S objectives, work plan, and detailedbudget as approved by RECEIVING AGENCY Program. Prevention activities under this Scopeof Work shall include quality assurance activities, data collection and reporting activities, referralactivities. and Prevention Counseling (PC) activi ties.

QUALITY ASSURANCE ACTIVITIES:

PERFORMING AGENCY shall ensure that delivery of high-quality prevention activities IS

consistent and ensure that interventions are delivered in accordance with establishedrequirements and standards in order to maintain high performance expectations of preventionstaff and promote consistent and accurate data collection processes for use in programevaluation.

PERFORMING AGENCY shall comply wjth the quality assurance guidelines as referenced inthe RFP dated August 20. 2001. ..

DATA COLLECTION AND REPORTING ACTIVITIES:

PERFORMING AGENCY shall:

• Collect consistent and accurate data, including the number of HCV prevention contacts,when and where contacts occurred, quantity and type of literature or materials distributed,and demographics of the clients served;

• Utilize data collection and reporting systems designed and required by RECEIVINGAGENCY Program; and,

• Submit quarterly reports documenting that PERFORMING AGENCY'S objectives andperfonnance measures are being met in the approved target populations.

REFERRAL ACTIVITIES:

PERFORMING AGENCY shall provide key referral linkages and shall document and trackreferrals. .

PREVENTION COUNSELING (PC) ACTIVITIES:

PERFORMING AGENCY shall:

ATTACHMENT - Page 2

31

• Provide an individual-level intervention of counseling programs for persons at risk ofHIV/STDNiral Hepatitis infection due to individual sexual behavior, drug use, or otherrisk behaviors. PERFORMING AGENCY shall establish and maintain a confidentialHCV testing program with referrals to other testing and treatment services as appropriate.Testing for HCV shall be provided only to persons recognized by RECEIVINGAGENCY as high-risk for HCV infection as referenced in RECEIVING AGENCYProgram's HCV Testing Guidelines, August 2001.

• Develop information regarding available referral sources for persons at high-risk forHCV infection and persons with HCV infection, including substance abuse treatment,medical care, mental health services, support groups, and other relevant services.

PERFORMING AGENCY shall collaborate with RECEIVING AGENCY Program's HIV/SIDcontractors during the planning, delivery assessment, and evaluation of prevention and servIcesacti vi ties in order to provide prevention and care services to targeted groups. Such collaboratIonshall minimize duplication of services in a given area and ensure that clients receive the benefitof organized and comprehensi ve prevention, health, and social services.

PERFORMING AGENCY shall authorize their staff to attend training, conferences, andmeetings for which funds are budgeted and approved by RECEIVING AGENCY Program.

PERFORMANCE MEASURES

The following performance measures will be used to assess, in part, the PERFORMINGAGENCY'S effectiveness in providing the services described in this contract Attachment,without waiVing the enforceability of any of the other tenns of the contract.

PERFORMIN'G AGENCY shall provide prevention contacts that involve one-on-oneinteraction between a counselor and client as reflected in PERFORMIN'G AGENCY'Sobjectives and work plan and in accordance with RECEIVING AGENCY Program'sHIV/STD Guidelines, January 1998, and any revision.

PERFORMIN'G AGENCY shall provide outreach services to clients who live or receiveservices in the county(ies)/area defined as: Dallas. High-risk individuals seeking HCYprevention counseling shall be served regardless of residency.

REPORTING REOUIREMENTS

PERFORMIN'G AGENCY shall prOVide quarterly activity reports of the number ofcontacts with clients at high risk for HCV infection, due within twenty (20) calendar daysafter the end of each quarter. Such reports shall be submitted in the standard formatprOVided by RECEIVING AGENCY Program..

AITACHMENT - Page 3

31

PERFORMING AGENCY shall also submit HIV Counseling and Testing Report Fonnand Hepatitis C Supplemental Form on each client receiving a PC session. due no laterthan thirty (30) calendar days after initial PC session has been conducted in order to aidRECEIVING AGENCY Program in tracking the number of PC sessions providedstatewide.

The reports and data shall be completed to the satisfaction of RECEIVING AGENCYProgram for reimbursement vouchers to be processed. If the reports and data do not meetthese conditions. RECEIVING AGENCY Program may impose sanctions as described inthe General Provisions, Sanctions Anicle.

TRAINING REQUIREMENTS

COURSE TITLE PARTICIPANTS PREREQUISITE REQulREMENTS !

Prevention PC staff Successful Successful completionCounseling and completion of self- of RECEIVINGPartner study PCPE pre- AGENCY Program'sElicitation course and a score recognized coursetraining of 80% or greater within six (6) months of(PCPE) Course on the Compre- employment.

hensive PCPE Pre-Course Test

PCPE Supervisors of Complete PCPE Supervisors shall attendSupervisors HCV prevention training this course within oneCourse counselors (1) year of becoming a

supervisor

SID Facts and PERFORMING N/A Encouraged to attendFallacies AGENCY Program and complete training

staff

HCV Prevention Complete PCPE Successful completionPrevention Counselors and training of this course withinCounseling Supervisors who one (1) year of

have not success- employmentfully completed theI-day HCVPrevention Coun-seling Course orthose who took thePCPE course priorto May 1.2001

ATTACHMENT - Page 4

33

SECTION II. SPECIAL PROVISIONS:

General Provisions, Assurances Article, is revised to include the following:

PERFORMING AGENCY shall comply with all federal and state non-discriminationstatutes, regulations, and guidelines. PERFORMING AGENCY shall provide serviceswithout discrimination on the basis of race, color, national origin, age, disability,ethnicity, gender, religion, or sexual orientation.

General Provisions, Records Retention Article, is revised to include the following:

All records pertaining to this contract Attachment shall be retained by PERFORMINGAGENCY and made available to RECEIVING AGENCY, the Comptroller General ofthe United States. the Texas State Auditor, or any of their authorized representatives, andin accordance with RECEIVING AGENCY'S General Provisions.

General Provisions, Patient or Client Records Article, is revised to include the follOWing:

Neither PERFORMIN'G AGENCY, nor any subrecipient, shall transfer a client or patientrecord through any means, including electronically, to another entity or person, orsubrecipient without written consent from the client or patient, or someone authorized toact on his or her behalf; however, RECEIVING AGENCY may require PERFORMINGAGENCY, or any subrecipient, to transfer a client or patient rec'ord to RECEIVINGAGENCY if the transfer is necessary to protect either the confidentiality of the record orthe health and welfare of the client or patient.

RECEIVING AGENCY shall have access to a client or patient record in the possessionof PERFORMING AGENCY, or any subrecipient, under authority of the Health andSafety Code, Chapters 81 and 85, and the Medical Practice Act, Texas OccupationsCode, Chapter 159. In such cases, RECEIVING AGENCY shall keep confidential anyinfonnation obtained from the client or patient record, as required by the Health andSafety Code, Chapter 81, and Texas Occupations Code, Chapter 159.

Due to the sensitive and highly personal nature of HCV infonnation, strict adherence to theGeneral Provisions, Confidentiality Article is required. In addition to these conditions,PERFORMING AGENCY shall comply with RECEIVING AGENCY Program's HIV/STDGuidelines, January 1998 and any revisions. All of the above-referenced documents areincorporated herein and made a part of this contract Attachment.

PERFORMING AGENCY shall maintain current fonnal written agreements with otherRECEIVING AGENCY Program contractors within each jurisdiction as directed byRECEIVING AGENCY to ensure effective coordinated partner services.

AITACHMENT - Page 5

34

PERFORMING AGENCY shall comply with the Health and Safety Code. §85.085. PhysicianSupervision of Medical Care. to ensure a licensed physician shall supervise any medical care orprocedure provided under a testing program.

A17ACHMENT - Page 6

35

SECfION m. BUDGET:

PERSONNEL

FRINGE BENEFITS

TRAVELEQUIPMENT

SUPPLIES

CONTRACTUAL

OTHER

TOTAL

Total reimbursements will not exceed $9,500.00.

Financial status reports are due the 30th of June. and the 30th of November.

AITACHMENT - Page 7

$6,900.00

2,600.00

0.00

0.00

0.00

0.00

0.00

59.500.00

DALLAS COUNTYPURCHASING DEPARTMENT

02 J~.:{ 30 Pt1 2: 30February 5. 2002

TO:

FROM:

SUBJECT:

The Honorable Commissioners Coun

Linda Boles. Purchasing Analyst

Annual Contract for Asbestos Consultant Services. Bid #2001-051·759

B(KkrroundllssueOn February 13, 2001, the Commissioners Coun awarded the aforementioned contract to T.K. \1art &Associates, Inc. for the period of February 13.2001 through February 12,2002. The contract providesasbestos consultam services and training to Dallas County Facilities Management personnel for variouscounty projects based on an as needed basis. The contract terms permit. upon murual agreement. mecontract to be extended for an additional rwelve month period based on the terms and conditions set forthand awarded. As a result of T.K. Matt & Associates' compliance with contract specifications. meFacilities Management Department has requested that the County exercise the rwelve month extensionoption contained within Bid #2001-051-759.

T. K. Matt has agreed to extend the contract for an 'additional rwelve mondl period in accordance with theterms and conditions set forth in Bid #2001-051-759. Philip Services' contract pricing reflects a costsavings of range of 9.2% - 88% when compared to the other submitted proposals.

FingncillllmpgctTo date. Dallas County payment records indicate expendinues of approximately $26,777.70 for asbestosconsultant services as outlined in Bid #2001-051-759.

Becommendgtign[n accordance with the tenns and conditions set forth in Bid #2001-059·759. the Purchasing Departmentrecommends that the Annual Contract for Asbestos Consultant Services as awarded to T. K. Matt &Associates be extended for an additional rwelve month period based on the terms and conditions set forth,effective February 13, 2002 through February 12. 2003.

Should the Coun concur with this recommendation. a Court Order will be scheduled for the next availableFormal Agenda.

C: lim Bamu. Assislam Director Facilities Managemem1000 CIark. CODUae:t Manaaer. Fac. Mgt.

613 Records Bldg••• 6th FloM Dallas. Texas 75202 (214)653·7431

37

DALLAS COUNTYPURCHASING DEPARTMENT

REC.]VE0PUt~C~1i\ SnfJ OEP l.

02 JAN 11 PM I: 32DATE:

TO:

FROM:

December 13, 2001

John Clark, Fac. Mgt.

Linda Boles, Purchasing Analyst

SUBJECT: Annual Contract for Asbestos Consultant Services, Bid #2001-051-759

The aforementioned contract as awarded to T.K Matt is due to expire on 2/12/02. As the Contract:"Ianager, please make any revisions to the terms, conditions and/or general requirements.

Please return this fonn (signed) and all revisions to the contract to the Purchasing Departmentno later than January 11,2002.

REPLY: Upon review of Solicitation #01-051-759(Check One)

7 a. Services CUJ:Tent!y performed by the Contractor is in compliance with contractrequirements. As a result of the contract extension option contained within the bidspecifications, this department requests that the contract be extended for an additionaltwelve month period.

____ b. Revisions are required and have been made (see attached).

____ c. Revisions are not required. However, we request that the contract be re-soliciteddue to the following reasons: _

____ d. The service&'products contained within this contract are no longer utilized by thisdepartment

Additional Comments:, _

Signature of Contract Manager:

----7<;M~~/f~~~".U-'/__ML)~Y

613 Recatds 814. 6t11 Roar Dallas. TIDS 7S2U2 (214) 653-7431

38

ITKMIT.J<.MIIIUI'ld &-= c' 'II, Inc., ErMraI.,.,.ltlJI ConIuIIng •~1icIII ElIgi....,"g:2S10$oUlhWllll ..... 112o.IIlM.r...7S22t

January 22, 2802

Dallas CountyPurchasing DepartmentRecords Building, 6th floor, Room 623509 Main StreetDallas, Texas 75202

Re: Annual Contract for Asbestos Consultant Services, Bid #2001-051-759:

Dear Ms. Boles,

In regards to the aforementioned contract between DaDas County and T.K. Matt andAssociates, Inc., dUe to expire on February 12, 2202, T.K.Matt and Associates, Inc.herebyaffirms and·.agrees to ex;tend Bid #2001-051·759 for an additional twelve monthsperiod based on the terms, conditions and pricing set forth and awarded.

Thank you for giving us the opportunity to serve Dallas County for another twelvemonths.

Sincerely,

C:-~~~/~&V·Tony O. Edw~Ge6logistlPresident.T.K. Matt and Associates, Inc.

39 • .&'

•COM'A.'IY lU.\!1: T.K. Matt and Associates, In c.

•DALLAS COUNTY- ..... ~V.ndOt StatbtlcalRtpor1 2510~ I A.DDIUSS: Southwell, ste. 1 1 2, Dallas, Tx. 7522~

.~ o• ..,'fl.'~"""""'l"'''''''''''''''entallftt hlJ-n-IJDpI.,....t TUlPK~ 972-243-4194 -<-pIII\.............,

l\1ALE WBnZ BLACK 8IS'4MC ATM ASU.'" ASIAl'lA..,a:1UCAN PAcmc lN1)1Al'l

OTHEll

Ol'liciallMaaacon 1

!'rot...... 2

TccMi.... 2 1

Sola wort... ,Otllc:c/C'''';gj IeM Workm (S"'1I..o I i I II iO\>Cnlivcs (S",", S'ClIIc4)

SUVlC1WOPJCD.S

TOTAL

FEMALE

Tccllluci....

TOTAL

Ii , ,I I I I II I

I 1 I I5

IaLACK HIS'A."ItC NATtVE =ASWf ASIAN on

AhWUCAH 'ACIPlC INDIAl'l.

1

""""'Cl:lU.AA I \~=::;:';I=-----~---l----+----+---------+I------+----...-..:T'_

I===::::=~==i=~==*-==========F==-====~='===~-I=-==.. =-:.;==-~~==-=~=. ==.'"

TOTAL I I . . \ ._. _ : • _=-. ._

CHECK MiIIonr,-Oo"'1l.Hitmc.rtifl.-:ltlOllo BMOB.l ~Y060~ :...:"~;~ I S:!=)"vr.>~.", I (1-~{O1..- ~~;-{) '-:'-(X .....,.- I ....'l' •.•ONE: ~ _+- ._, ,.------- I

Womcll.Owced Firm Cr.U.'~2C:=" • 1_.. •· , - . . -.1-_-+ . ..:::.-:,',::. ANTHONY 0, EOIALE, President.

NOIl·M:.~oricyOWll'~ FirmI- .l.-__~ - ..---- .-.-. - -.

40 .­--DALLAS COUNTYPURCHASING DEPARTMENT

February S. 2002

• I \: .... ,(

,':" ..... "'\.. ',: 'r ...._' ..,. 1,.1 .." ,

02 J~:1 30 Pi~ 2: 30

TO:

FROM:

SUBJECT:

The Honorable Commissioners Coun

Linda Boles. Purchasing Analyst

Annual Contract for Liquid Waste Treattnent & Disposal Services. Bid #2000-066-318

Background/IssueOn February 6, 2001, the Commissioners Coun authorized a twelve month extension to the aforememionedcontract as awarded to Philip Services Corp. (formerly known as Allwaste Recovery Systems) for meperiod of February 25. 2001 through February 24. 2002. The contract provides a fixed rate cost for thetreatment and disposal of liquid waste in various couney grease and sand traps based on an as needed basts.The contract terms permit. upon mutual agreement, the contract to be extended for a final twelve month

period based on the terms and conditions set forth and awarded. As a result of Philip Services' compliancewith contract specifications, the Facilities Management Department has requested that the Couney exercisethe remaining twelve month extension option contained within Bid #2000-066-318.

Philip Services has agreed to extend the contract for an additional twelve month period in accordance withthe terms and conditions set forth in Bid #2()()()..066..318. Philip Services' contract pricing reflects a costsavings of approximately 4%-28% when compared to the other submitted proposals: Historically, DallasCounty has experienced increases in industrial waste services due to re-solicitation of these contracts.Therefore. the extension is recommended.

FinanciDlIm,pactTo date. Dallas County payment records indicate expenditures of approximately $11.823.13 for liquidwaste services based on the time period and bid specification outlined in Bid #2Q00-066-318.

RecommendmionIn accordance with the terms and conditions set forth in Bid #2Q00-066-318. the Purchasing Departmentreconunends that the Annual Contract for Liquid Waste Treattnent & Disposal Services as awarded toPhilip Services Corporation be extended for a final twelve month period based on the terms and conditionsset forth. effective February 25. 2002 through February 24. 2003.

Should the Coon concur with this recommendation. a Coon Order will be scheduled for the next availableFormal Agenda.

c: lim Barrett. Assiswll Director Fac:ilities ManagementKim March. Coouaa Manager. Fac:. Mgt.

613 Records Bldg.•• 6th Floor Dallas. Texas 75202 (214)653·7431

41

I"'C'''~T'I''1. n.",.:u ,;".)l1P

c;,............

January IS. 2002

Ms. Linda BolesDallas County Purchasing Dept.613 Record5 BldgFloor 6Dallu, TX 75202

Subject: Extension ofBid M2()()()..()66..) 11

In response to your letter dated JU1U1I)' IS. 2002, in repels to extending Bid tI 2000­066-311 for "liquid Waste treatment/disposal services", Philip Recovery Systems asreesto extend the COftU'aCt(Otan iadditional twelve month period,

Please contact me with any further questions. Enclosed is I updated EEO1 form..

Thank you for your. continued patrOnIge.

~t'~~Thoma ReaanPhilip Recovery Syltems

Z d l6HllOIIS'ON/SS:~ ··lS/OI:S ZOOZ 91 I (Q31A)

o

42

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•DALLAS COUNTY

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--- 43DALLAS COUNTYPURCHASING DEPARTMENT

DATE: December 14, 2001 02 JAH -a ~H 7: 31

TO: Kim March, Fac. Mgt.

FROM: Linda Boles, Purchasing Analyst

SUBJECT: Annual Contract for Liquid Waste Treatement & Disposal Services, Bid #00-066­318

The aforementioned contract as awarded to Allwaste Recovery Systems is due to expire on 2/24/02.As the Contract Manager, please make any revisions to the terms, conditions and/or generalrequirements.

Please return this form (signed) and all revisions to the contract to the Purchasing Departmentno later than January 11, 2002.

a. Services currently performed.by the Contractor is in compliance with contractrequirements. As a result of the contract extension option contained within the bidspeCifications, . this department requests that the contract be extended for an

twelvemonth period.additional

REPLY: Upon review of Solicitation #00-066-318(Check One)

/

____ b. Revisions are required and have been made (see attached).

____ c. Re-ri.sionsarenot required. However, we request that the contract be re-soliciteddue to thefollowingreasons: _

____ d. The services/products contained within this contract are no longer utilized by thisdepartment

Additional Comments: ~ _

of Contract Manager:

-4!:C.!Ji-L~:::::=:~:.---------'date:J~i;1(g-O!

613 Records BId... 6t11 RD.- Dallas., TIDS 75202 (214) 653-k.

DALLAS COUNTY ",- ("" ..., :\"- r

OFFICE OF BUDGET AND EVALUATION'" ". -" ".. ,02 Jp.N 30 PH 2: 25

January 30, 2002

TO: Commissioners Court

THROUGH: Ryan Browr(DBudget Officer

FROM: Ronica L. Watkins~Budget and Policy :\nalyst

Greg Allbright~Budget and Policy .-\.nalyst

Sl.13JECT: .-\dditional IV-0 court staff

BACKGROUND .The District Clerk's office has requested an additional court clerk for IV-D Court No.3. Thecourt began hearing child support cases during FY2001 on a part-time basis through the use ofvisiting judges. Recently, Judge John Ovard, Presiding Judge for the First AdministrativeJudicial Region, announced the appointment of a full-time Court Master for the District IV-DCourt No.3, effective February 1,2002. The purpose of this briefing it to provideCommissioners Court an evaluation of this request.

OPERATIONAL IMPACTThe presiding judge for each administrative region detennines which counties within the regionrequire the appointment of a full-time or part-time court master to hear Title IV-0 cases.However, at the time the third court began hearing cases a court master was not appointed by thepresiding judge to hear the IV-0 cases. During the interim period, a visiting judge was utilized tohear the IV-D cases. Additional staff assisting with the operation of this court included acontract court reporter, a pool bailiff, and existing District Clerk CivillFarnily staff.

'It

Approximately 7,598 new cases were filed with the IV-D courts in FY200L The overall numberof cases processed by the IV-0 Courts in FY2001 is 64,063, which include new suits, motions,dispositions and administrative writs. The FY2001 figure represents a 30% increase overFY20oo, and a 330% increase from FY1999", "Further, the Attorney General's Office expects IV­o case filings to increase in FY2002.

FINANCIAL IMPACTStaffing for each IV-0 Court consists of one court master, court assistant, clerk, contract courtreporter and bailiff. Salaries for the court master and assistant are paid for through the Office ofCourt Administration, State of Texas. The cost of an additional IV-0 court clerk for theremainder of FY2002 is approximately $20,000. The cost of a pool bailiff for the remainder of

411 Elm Street - 3rd Floor, Dallas Texas 75202-3340

(214) 653-6447. Fax (214) 653-6517. gallbright@dallascounty.org

45FY2002 is approximately SI8,500. The additional cost of the contract court reporter for theremainder of FY2002 is approximately $28,800. The total additional cost for FY2002 isestimated to be $67,300.

PERfORMANCE MEASURESThe N-D Courts' workload is listed as part of the District Clerks' IV-D Court Support Divisionperformance measures. The FY2002 targets for this division of the District Clerk are based onprojections from historical data. as well as communications with the Attorney General's Office.The Office of Budget and Evaluation will continue to monitor these courts, and report onsignificant changes in workload.

RECCOMENDATIONThe Office of Budget and Evaluation recommends Commissioners Court authorize an additionalclerk position for IV-D Court No.3. Funding for the additional position will come fromunallocated reserves, as will additional funding for the increased use of the contract courtreporter and pool bailiff.

~-:.;:-------.--. , . " .~. 'Jf;l-"""""',

B'~~~>\

2'~~ ••.... y~\\ DALLAS COUNTY ..',& ~ " ••••• ' • i OFFICE OF BUDGET AND EVALUATIONo:.J>, $"'. "1l'e OF '\~ 02

January 18, 2002

TO: Commissioners Court

THROUGH: Ryan Brov:CBudget Officer

FROM: Shawn Balusek~Budget & Policy Analyst II

SL13JECT: Y1anagement Initiatives by Road and Bridge District #4

.. ij ;"" r.., J'w#l

BACKGROUNDThe goal of the Departmental Discretionary Account (D.D.A.) is to encourage managers to makecost-saving or revenue-producing suggestions. The D.D.A. guidelines require that suchsuggestions be analyzed by the Office of Budget and Evaluation and approved byCommissioner's Court. The purpose of this briefing is to report on two such managementinitiatives. '

IMPACT ON OPERATIONSRoad and Bridge District #4 is requesting D.D.A approval to 'hold two Road and Bridge District#4 positions (General F()retnan, Grade H and Equipment Operator n, Grade 6) vacant for aperiod of six-months. They are requesting approval from the Commissioners Court to apply halfof the savings from the vacant positions to their D.D.A. and the other half to savings for thetaxpayer.

FINANCIAL IMPACTHolding the two identified positions vacant for six months, Road and Bridge District #4 will saveDallas County $41,712. Although halfof the cost-savings of the General Foreman vacancy is$13,604, each management initiative is subject to a maximum often (10) times the initial seedcontribution, which is $1,200 for Road and Bridge District #4.

Accordingly, the approprjate D.D.A. addition for the vacant General Foreman managementinitiative Will beS12,OOOiandthe second management initiative for the vacant EquipmentOperator nposition WillbeS7,252 for a total of 519,252. Taxpayer savings has no maximum andwill be 522,460 (General Foreman, 515,208 and Equipment Operator n, 57,252).

RECOMMENDATIONThe Office ofBudget and Evaluation recommends that the Commissioners Court approve Road andBridge District #4's two management initiatives.

47

DALLAS COUNTYCOMMUNICAnONS AND CENTRAL SERVICES

t' I· ~-\•.\~~i'!'

• ,",.; ".. . ~:' ~ f,,' ~ ~r T

02 JAH 23 AM 7: 32

January 22,2002

TO:

THROUGH:

Commissioners Court

Dan sava~~istant AdministratorCommissioners Court

Chris Thompson, Director dCommunications and Central Services

FROM: Mark Weathersby, Radio Communications ManagerCommunications and Central Services

SUBJECT: Award of Annual Contract 2002-043-1052150 MHz and 800 MHz Portable Radios

Backaround

On December 10,2001, the Purchasing Department received bids for the purchase of 150 MHz and 800MHz Portable Radios, Bid 2002-043-1052, as authorized by Commissioners Court.

Bids were received from five vendors and each was evaluated by the Radio Communications Manager toensure compliance with the County's speCifications. The following portrays the cost to purchase onlyradiosfrontthebids received as it isanticiplted that the other accessories required to make these radiosfullyoperatiol1al (e.g. battery chargers, bltteries, belt carriers, etc.) can be purchased more cost effectivelyfromeXistifigbidsor quotatiorts.Bidsforthe radio only component are outlified below:

VendorMetroplex

Blair

Megahertz

DFW

Comtex

II»! Mgdd Unit Cgst Extended150 TYCO 500P S 276.25 S 13,812.50800 TYCOMRK 916.50 45,825.00

150 Motorola HTI000 S 702.00 S 35,100.00800 Motorola HT1000 740.00 37,000.00

150 Motorola HTlooo S 730.00 S 36,500.00800 MotorolaHTlooo 768.00 38,400.00

ISO Motorola HT1000 S 737.89 S 36,894.50800 MotorolaHT1000 777.89 38,894.50

ISO MotorolaHT1000 S 781.15 S 39,057.50800 MotorolaHTlooo 820.25 41,012.50

Bid Tgtal

S 59,637.50

S 72,100.00

S 74,900.00

S 75,789.00

S 80,070.00

The low bidder, Metroplex Two-way bid a 150 MHz portable radio which is non-compliant with theCounty's specifications. The radio bid by this vendor is not suitable for effective operation in high RFenvironments (areas with high interferenee potential).

48Specifications used. for this procuremen.t were developed to secure reliable equipment capable ofoperatingeffectIvely In pubhc safety duty envtfonments and operation in interference congested areas (e.g.downtown, Cedar Hill, etc.). Technical details of the non-rompliant radio will be discussed in laterparagraphs.

Of the four remaining bids, the lown. compliant bid was received from Blair Communications for theMotorola HT1000 model portable radios. The HT1000 model radios bid by Blair (as well as the other fourvendors) meet all requirements of the County's bid specifications.

Vendorrrechnical Discussion

Metroplex Two-way submitted a bid for a TYCO model Panther soap 150 MHz portable radio. The 500Pis non-compliant with the bid specifications in six technical areas related to performance of the unit'sreceiver and transmitter, including: 1) frequency range, 2) receiver selectivity, 3) receiver sensitivity, 4)receiver intennodulation rejection,S) receiver spurious and image rejection, and 6) transmitter hum andnoise component.

The 800 MHz portable radio bid by Metroplex appears to be compliant with the County's specificationshowever it is not the lowest bid.

h should be noted that this particular vendor historicallv bids equipment which does not meet the County'sspecifications and has historically been disqualified due to non-compliance.

Financial Impact

Award to the lowest compliant bidder, Blair Communications, will result in an estimated expenditure of$72, 100 over the next year.

The last 150 MHz and 800 MHz portable radios procured by the County by bid were purchased in 2000for a per unit cost of$638 and $672 respectively, as compared to $702 and $740 ofthe lowest compliantbid (an increase of$64 for the 150 MHz model and $30 for the 800 MHz model).

Recommendation

The low bidder, Metroplex Two-way bid 150 MHz equipment which is clearly non-compliant with theCounty's specifications. As a result, the Radio Communications Manager, with concurrence from thePurchasing Department, recommends award to the lowest compliant bidder, Blair Communications for150 MHz and 800 MHz portable radios at a total estimated cost of $72, 100.

49

DALLAS COUNTYPURCHASING DEPARTMENT

January 22, 2002

TO:

FROM:

SlJBJECT:

COMMISSIONERS COURT /)ri~~PHILLIP VASQUEZ r j. ,/PURCHASING DIRECTOR/AGE ~Al~AL CONTRACT FOR PORTABLE RADIOS

The Dallas County Purchasing Department concurs with the recommendation for award fromthe Radio Communications Manager on Bid 2002·043·1052 Annual Contract for PortableRadios.

PV:gr

509 Main 51. (Records Bk:JgJ6th. Floor, Room 623

Dallas, Texas 75202 (2'4) 653-7431

50

DALLAS COUNTYHUMANRESOURCESlCML SERVlCE

January 30, 2002

To:

From:

Subject:

Members of the Commissioners Court

\'fanye Mauldin Taylor, Ph.D.Director of Human Resources

Requests for Temporary Personnel Actions

BackgroundTwo departments have submitted requests for approval to make temporary employmentappointments in theirdepa.rtmet1ts. The County Clerk seeks approval to temporarily promote anemployee to fill a cashier position while another employee is out on medical leave. The request isin compliance with the County's Temporary'Promotion Policy.

The District Attorney's Office.seeks approval to hire a temponryemployee with benefits to rillan investigatOr positionwbiletheemployee is on extended military leave (18 months or more).Commissioners Court bas graDteci such request in the past when an employee was going to beabsent from their position for more than six months. For example, departments were allowed totemporarily fill their positions .with benefits when employees were transferred to work on theOracle Project.

ImpactoaOperatto.ApproVlllof these requ~wiUaUow the department to fill their positions and continue currentoperations without further loss of productivity.

FiaaaeiallmpaetNoadditionaJfinancial resources required. Both employees are on leave without pay.

Rea........tio.TheH"IIJlIDR.aources/CivilSer'vice Department recommends Commissioners Court approve:(l)tM1YqIIIt1tJk'>",titeCOIlItt)'Clerk's OjJict to temporarily promote Q currenl employee to fillQ ClJ.'llrilf'11011itiot1 w1riJ- aJIOthertmplCJYH .13 orr medlcalleaw;and (2) 1M Di3triet Attorney'srettrJil3tto·/tire Qt~tmploytt with benefiU to fill QII ilrvatigator position while anetnployu i3 OfIIon dtend«lmilltal'y leave.

Reammeaded by:

508 ·MlinStreltRecordIBuiJdlng 214.663,7638

51

DALlAS COUNTY . ',:iCOMMISSIONERS COURT ADMINlS'rRATl<)~ ~I~~~. T

02 Jr~ 30 ~;1 \0: 33

Date:

To:

From:

Subject:

February 5, 2002

Commissioners Court

Kristin Branam, Policy Analyst~

Jury Duty Policy--All Comments Received

BACKGROUND OF ISSUE

During Briefing session on December 4, 2001, Dallas County Commissioners Court approved thedistribution of the jury duty policy for a 30 day comment period. Attachment A is the policy as it wasdistributed. Attachments B-1 through B-4 are the comments received. Attachment C is the response fromthe Human Resources department to the comments and their recommendation.

COMMENTS

I. Concern is expressed on the enforceability of requiring an employee to return to work or contacthislher supervisor if released from jury duty during DOnnal working hours. (8-1) Some managers are infavor of allowing the employee to go home after being excused from jury duty. (B-2)

Recommendadon: Staft'recommends tbat employees be required to return to work orcontact tbeir supervisor for iDstrucdoDS. Coasequences for faUnre to do 50 are spelled out intbe polley.

2. This comment sugaests that the policy include language for departments that require a leave form tobe utilized and approved with the jury summons attached .

Recommendadon: Staft'recommends tbat tbe polley not specify tbe detaiJs of how a leaveform is utiUzed to aUow departments maximum discredon in establisbing tbeir ownprocedures.

RE<;°MMlNlMTlON

Staff recommends that Commissioners Court approve the jury duty policy as it appears in Attachment A.

Approved by:

C:\Datl\8fieflnga\Jury DutY Reblief.doc

52

Attachment A

SubdivisioD VDI. Other Approved Time Off

Sec.82-SOt. Witb Pay

(a) Approved time off, in reasonable amounts, is only authorized for the following reasons.

(1) Jury Duty

.(2) Commissioners court approved closings; and

(3) Whereas it is the desire of the commissioners court to provide quality andimmediate health care services to employees, approved time off with pay will begranted in reasonable amount for regular, full-time employees to attend thecounty employee health center.

(b) Each elected official/department head will be responsible for developing depart-mental policies consistent with the intent of the court in conjunction with policies whichwill not interfere with the daily, efficient operation of the department.

(Admin. Policy Manual, Section 8(3.29, 3.30»

Sec. 82-S02. Jury Duty.

(a) Servin, on a jury is a civic duty and as SUCh is fully recoanize4 and supgorted byDallas County. Themfore. leave time for jury duty will bemnted in reaw>nable amountsas approved time otl)vitbpay. When emPloYees are summoned for jury duty. thefollowin, guidelines shall ag,ply:

(1) The employee shall immediately notify the supervisor and provide a copyof the jury summons notice.

(2) If selected to serve on the jury. the employee shall verbally notify the supervisor.(3) The emploY¢' shall report for jury duty each day as instructed by the court.(4) At the completion of the proeess. the employee will provide the supervisor with

documentationftom Jury Services that helsbeputicipatedlserved in the juryproeeg.

(b) Iftbe emplgyee is relqag from jury service durin, normAl workin, hours. theemployee should either report to work immediately or eo0tlSt hislher supervisor forfunber jnsquqjOPl. Wbenreqyestin, an employee to retumto work. the supervisorsbould consider tMnumberof work hours remainin, jn the daY and the amount of traveltime regyire<i. Failuretoretum to work or to CQntact the supervisor may result in theemplgyee bein, required to utilize accrued leave time and disciplinary action. up to andinclydin, tc;rmination.

C:\OatalPlP erlftllJury Duty poIicy.dOC

53

B-1

JIM HAMLINDALLAS COUNTY DISTRICT CLERK

December 18. 2001

TO:

FROM:

RE:

Kristin Branum

]imHamlin~~District aer<J-Comments on Jury Duty Policy

The District Clerk's Office has reviewed the above referenced policy and has a few commentsregarding some of the wording. .

My staff is concerned about how you will enforce subsection (0) when an employee is releasedfrom jury duty during normal working hours. Since there is no way to know when an employeeis released from jury duty, how will you know what time they were released?

Also, if lury Services approves, it might be a good idea to allow employees to serve their juryduty in the building they normally work in, ifthey are employed at George Allen or FCCB.

600 COMMERCE STREET • D~ n:xAS 75202 (214).6').7149FAX(214).653·6634 -u:~.OI'I

.....__ dall"""'dy.qckdckf...... hCml

54

B-2

From:To:Oat.:Subject:

Jo Ann GardnerBecky Wilkins. Kristin BranamMon. Oec 10, 2001 2:33 PMRe: Jury Outy Policy - Comments requested

I don't think employees should have to report back to work wnen finished with jury dUty. It is usuallyaround 2 or 2:30 at least before you know and not cost effective or time effective to have them come towork. as soon as they get here and get started in something it is time to go home. The county has fewenough days off that I think one day for jury duty is not excessive in allowing an employee to be off. Withthe volume of work that we do. it is well eamed.JO ann gardnerfelony records supervisor

»> Kristin Branam 12/072:50 PM »>Dunng Briefing Session of December 4. 2001. Dallas County Commissioners Court approved thedlstnbution of the Jury Duty policy for a 30 day comment period.

Please retum your comments to me by January 8. 2002 to be included in the rebrief.

Thank you for your assIstance.

From:To:Oate:SUbject:

Donna RoachKristin BranamTue. Dec 11. 200111:01 AMJury Duty Policy

Jury Services works c:loseIy with County Departments to reschedule jury dUty for employees should itimpose a hardship to a department And we will continue to do th8l

The change in 82.502 (e) seems rather unfair to County employees. Most of the time, persons reportingfor jury dUty spend most of the day at the courthouses. County employees are no different than theaverage citiZen. Going to an unfamiliar location, possibly, and going through the process here can bestressfuVexhausting Should a person get out earlier than 4:30, should they actually have to report back totheir department'? I f. sure there are a few departments that expect that from their employees butpersonally it seems unfair.

From what has been discussed in the Jury Task Force meetings, the County plans to sponsor legislationnext session that Will make employers pay their employees who perform jury duty in hopes that morepersons Will~ for jury seMel. I know Oallas County pays the employees for serving jury duty but theproposed policy seems harsh and unnecessary. Some employees may get out 1 -2 hours early butothers m8Y stay until 5 or8 p.m.

Donna Roach

cc: Oiane Lederman. Ron MacKay

55

B-3From:To:Oat.:Subject:

Jim BadgettKristin BranamMon, Dec 17, 2001 1:52 PMRe: Jury Duty Policy - Comments requested

I believe this is one of the best changes in county policy that I have seen in a while. I have seen abuse ofthe use of jUry time. and I believe this will close some of the loopholes. I offer the following suggestions:

(a) (1) Add at the end. Departments that utilize a leave form may continue to require the employee tocomplete and have this form approved. A copy of the jury summons notice may be attached to the form.This procedure allows the department head and staff to follow existing departmental policies.

(a) (2) Add at the end. "as soon as possible or practical" If the court has informed the employee theanticipated end of the trial, the employee shall so inform the department head. This allows the departmenthead to reschedule or reassign the employee's work .

Thank you so much for adding (e).

>>> Kristin Branam 12/072:50 PM »>DUring Briefing Session of December 4, 2001, Dallas County Commissioners Court approved thedistrIbution of the Jury Duty policy for a 30 day comment period.

Please return your comments to me by January 8, 2002 to be included in the rebrief.

Thank you for your assistance.

56

3-4

From:To:Date:Subject:

Phillip VasquezKristin BranamFri, Dee 7, 2001 3:19 PMRe: Jury Duty Policy - Comments requested

Kristin.I have no comments regarding changes to their proposed policy.Thanks

Phillip J. VasquezPurchasing DirectorDallas Countytele 214/653-7597

From:To:Date:SUbJect:

Kristin:

Bill MeltonKristin BranamFri, Dee 7, 2001 3:00 PMRe: Jury Duty Policy - Comments requested

The County Treasurer supports the Court's proposal on Jury Duty Policy 100%.

Bill Melton

From:To:Date:SUbject:

Stoney GreeneKristin BranamTue. Dee 11,2001 2:16 PMRe: Jury Duty Policy - Comments requested

Concur with the proposed policy.

From:To:Date:Subject:

ok wrth me.

Betty Culbreath-UsterKristin BI'W'8I11Tue. Dec 11. 2001 4:52 PMRe: Jury Duty Policy - Comments requested

57

DALLAS COUNTY ATTACHME~T C

PER~EL/CIVIL SERVICE DEPARTMENT

January 29, 2002

To:

From:

Subject:

Kristin Branam ~

Mattye Mauldin Taylor, Ph.D.Director of Human Resources/Civil Service

Jury Duty Policy Comments

Thank you for forwarding the comments received from the elected officials/departmentsregarding the proposed jury duty policy. Our responses to the comments are:

COllUDe."Two managers from Jury Services and District C1«k, bad some cooons regarding Section82.502 (b) which requires an employee, after release from jury services, to either report to workor contact their supervisor for further iDsuuctioos. The D1strict Clerk states 8 conCern about bowthis part of the policy would be CDforced. The Fire Marsball suggested additional language toSection 82.502 (8).

Respo..Employees serving on jury duty will be expected to follow the policy. Trust and truthfulness is apart of the employer/employee relationship. However, if the depertmem needs or requiresconfirmation. they can either require the employee to obtain the documeutation at the end of theirjury sel'Vice or they can contact the Court and/or Jury Services for the information. While webelieve this will be infrequent, it is an option for the department.

On whether employees should be required to mum to work or to cootaa their supervisor, ourrecommendation reflects cWTeDt practice and 8 balance between the employer's needs and theemployee's performance of civic duty with fun pay. Employees are not expected to completejury duty at 12:00 DOOO and take the remainder of the day off with pay without clearance fromtheir supervisor. HOWeY... we will def.. the final decision to Commissioners COUJ1.

On the commeats fiom the Fire Mlrsball, our recommendation is not to further specify~ f<lr the depenmencs. Although we feel the recommended language is appropriate, hiscommeat 00 adding the lInpage "u SOOD u possible or practical" could possibly be included.

Ifwe can be of further assistance, please call me at (214) 653-6044.

501 Main Street, Room 103Criminal CoU1s Building

C:JwyOuty/mmt/O1129102Dallas. Texas 75202

EQual Opportunity Employer

(214) 653-7638

53

DALLAS COUNTYCOMMISSIONERS COURT..!~CMJN1~f~t~DEPARTMENT OF PLANNING AND DEVELOPMENT

02 JAN 3a AM 8: I0

January 28, 2002

TO: Commissioners Court

THROUGH: 1. Allen Clemson, Administrator

FROM: Rick Loessberg, Director of Planning & Development I/JIIf--SlJBJECT: Proposed Policy on Providing Funding for Historic Resource Surveys

BACKGROUND

The County's Historical Commission was recently asked to provide funding for an historic resourcesurvey that would be conducted in Highland Park and University Park by a non-profit organization(Preservation Park Cities). In the process ofconsidering this request, the Commission developedand applied a series of review guidelines and eligibility criteria. As the Commission would like toapply these guidelines and criteria to other similar requests that be made in the future, it hasproposed that they be formally adopted and included within the County policies that govern theCommission.

IMPACT ON OPEJM,TION§

Historical resource surveys generally identify properties that are historically significant. Thesesurveys are used to help promote tourism, assilt in zoning matters, help appropriately locate publicimprovements, encourage private investm~d help preserve historic structures and areas.

1

The conducting ofsuch surveys are one ofthe few activities that are expressly authorized for countyhistorical commissions under State law. In most instances, it is recommended that such surveys beconducted every ten years. As the last comprehensive survey in Dallas County was conducted in1982, the County's Historical Commission began an effort in 1998 to update the 1982 survey. Todate, all but three cities (DuIlcanville, DeSoto, and Grand Prairie) have either been included in thiseffort or are in the process ofconducting their own survey.

The proposed policies proposed by the Commission have been developed so that the County canensure that its funding is effectively.and efficiently utilized and will only apply to funding requestsinvolving surveys that will be undertaken by organizations other than a municipality. To be eligiblefor consideration under the proposed policies, all of the following requirements must be met:

1. The survey will be conducted in a city that has not recently been included in anupdated County survey;

411 Elm Street. 310 Floor. Room 313 Dallas. Texas 75202-3301Dallas County Administration BUilding e-mail: rloessbergCdallascounty.org

Telephone: (214) 653-7601Telecopier: (214) 653-6517

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Page 2 of 2

2. A final effort has previously been made to have the city participate in the County'ssurvey update;

3. The City in which the survey will be conducted has given its formal consent to theproject;

4. The amount of assistance to be provided by the County will be no greater than whatthe County would have provided if the city had agreed to participate in the County'searlier effort; .

5. County funding will only be disbursed after a satisfactory work product has beensubmitted;

6. The project's proposed methodology and the qualifications of the survey team mustbe consistent with that of previous surveys; and

7. A specific date by which the project must be completed and the County's funds areutilized is set.

Please note that meeting all of these requirements does not entitle a project to receive Countyfunding; it only makes the project eliiible for consideration. Please also note that since most of thecities in the County have already recently had surveys done or are in the process of having suchsurveys conducted, it is not likely that the County will receive numerous funding requests over thenext several years.

RECOMMENDATION

rt is recommended that the policies proposed for the funding ofhistoric resource surveys conductedby organizations other than a municipality be approved.

Recommended by:

cc: Jeff~ Chairman, Historical Commission

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February 5, 2002

MISCELLANEOUS

1) HQUSING REBABILITATIQN - requests approval to extend the housingrehabilitation project located in Cedar Hill, Texas at 218 North Roberts Road, (Bid#2001-170-94) for an additional seven days, due to inclement weather. The revisedcompletion date for this project will now be November 30, 2001 and will result in theContractor being penalized for six days. Housing staff is also requesting that theCourt Order be approved on the same day so that the Request for Payment can beprocessed as soon as possible. (COURT ORDER ON FORMAL AGENDA)

2) ROAD & BRIDGE 2 - requests approval ofhome storage ofCounty vehicle for Mr.Billy Hutchison as his duties for R&B #2 require him to be on call for any situationsthat may arise after hours on R&B '#2 road projects and be available at any time torespond to emergency conditions in the District

3) ELECTIONS DEPARTMENT - requests approval for:

a) the use of space and parking for the dates and times listed below:

FunctionEarly Voting

Date01-30-2002

through02-01-2002

02-04-2002through

02-08-200202-09-200202-10-200202-11-2002

and02-12-2002

Time LocationRecords Bldg., OakCliff, Sub-Court­house and NorthDallas Government

8:00a.m.-S:OOp.m. Center

8:00a.m.-S:00p.m.8:00a.m.-S:00p.m.1:OOp.m.-6:OOp.m.

7:00a.m.-7:00p.m.

61

Supply Pick Up

Election Night

02-14-2002

02-16-20021:OOp.m.-7:30p.m.

5:OOp.m.-untilcomplete

Records Bldg. Foyer,North Dallas Govern­ment Center andGeorge Allen ParkingGarageRecords Bldg. Foyer,North DallasGovern­ment Center, andGeorge AllenParking Garage

Election Day 02-16-2002 5:30a.m.-untilcomplete

Health & HumanServices Bldg. 8th F1.

b) Security assistance for the times and dates listed below:

FunctionEarly Voting

Date02-09-2002

02-10-2002

Time8:00a.m.-S:OOp.m.

l:00p.m.-6:00p.m.

LocationRecords Bldg.,OakCliffSub-Courthouse andNorth DallasGovernment Center

Supply Pick Up 02-14-2002 1:00p.m.-7:3Op.m. Re cords Bid g.,Foyer, North DallasGovernment Center

Election Night 02-16-2002 S:OOp.m.-untilcomplete

Records Bldg., FoyerNorth DallasGovernment Center

5:OOp.m.-untilcomplete

02-16-2002 2 ea. - Health &Human ServicesBldg., gill Fl.

4) IM',I," COUNTY HOSPITAL DISTRICT - requests approval:

Election Night

a) to lease space for Parkland Health &, Hospital clinic personnel from the DallasHousing Authority (DHA) at 3737·Goldman Street, Building A, Suite 100,Dallas, Texas (multi·purpose community services center). The lease is freewith a charge of proportionate share ofoperating costs of common area notto exceed S6Isq. ft. The lease is for a term of 120 months with optionalrenewal of 72 months.

62

b) to lease Drs. Audrey L. Graham and Sandra Z. Brothers 3,943 sq. ft of spacelocated at 3310 Live O~ Suite 400, Dallas, Texas for a term of three yearsat a rate of Sl8/rsq for the first year, increasing to SI8.S0/rsf and SI9/rsf,respectively for the two successive years. This will be a full service leaseincluding a tenant finishout allowance of S4/sq. it for carpet and paint.(Please refer to Information Section Item No.3 a & b).

5) THE SIXTH FLOOR MUSEUM - requests approval for the use of theAdministration Building Foyer for a museum event on Wednesday, February 13 th and14th

, 2002 from 5:00 p.m. to 10:00 p.m. each day. Dallas County Security wIllprovide one Security Officer for the event.

6) FACILITIES MANAGEMENT DEPARTMENT - requests authorization torelocate the flagpole for the Oak Cliff Sub-Courthouse located on 410 S. Beckley,Dallas, Texas. The new location will face the front of the building on the Beckleyside as requested by Judge Jasso and Constable Dupree. Estimated cost is $1,479.00with funds available in Fund 00 126. (Permanent Improvement), 2002 (FY2oo2).

7) DISTRICT COURTS ADMINISTRATION (DISPUTE MEDIATIONSERVICE) - is notifying the Commissioners Court ofits intent to upgrade computerhardware and software, purchased in 1995 for the OMS Office. The OMS Board ofDirectors has approved the request to upgrade the computer hardware and softwarein the amount up to, not to exceed SI5,000. Funding is available in within OMSReserve Fund 162.

8) 68TH CIVIL DISTRICT COURT - requests authorization to double-fill the CourtCoordinator position. The incumbent is on family medical leave without pay. Theposition is expected to be filled by the Senior Court Clerk until such time theincumbent returns to work, or time elapses on family/medicalleave. No fmancialimpact to Dallas County. Recommended by the Office of Budget and Evaluation.

9) COUNTY CRIMINAL COURT MANAGER - requests authorization to hire part­time assistance with court related activities. This help is needed as the assistant to theManager will be on maternity leave for 6-8 weeks. The recent implementation ofSenate Bill 7 has placed additional requirements on the Manager and staff, thatconsist of meeting specific deadlines in a timely fashion. These requirementspredicate the need for part-time staff. The total cost of this part-time help is $6,400.Recommended by the Office of Budget and Evaluation.

63

10) COUNTY AUDITOR· requests approval to extend Court Order 2001·1780 for theconsulting services agreement with Interliant, Inc. (Kathy Prough). The consultingservice is for assistance with the implementation of the Oracle fixed assets module.An anticipated 180 additional hours is needed to complete the project. Funding isavailable for 117 hours from the departments salary lag. John Hennessey isreviewing other options for the remaining 63 hours.

TRAVEL REQUESTS

11) CONSTABLE, PRECINCT 3A • requests approval for 1. Grizzati, R. Bostic, J.Jones, D. Kent, G. Lee, and 1. Ward to attend the Civil Process School Training inCorpus Christi, Texas on April 29 through May 2, 2002 and use of two Countyvehicles and no other expense to Dallas County.

12) PRQBATE COURT NO.3· requests approval for Melanie Matthies, ShwanaMcKay, and Joyce Page to attend the Texas College of Probate Judges in Dallas,Texas on March 7·8, 2002. Expenditure of S7S0 for registration is available inEducation Fund, Probate Court No.3 Dept, Account 21667, FY Budget 2002,(00120.4703.21667.2002).

13) INSTITUTE OF FORENSIC SCIENCES • requests approval for KristiSwearengin to attend the CMI Intoxilyzer Training School in Owensboro, KYonMarch 3-8, 2002. Expenditures of S2,620 are available in General Fund, Forensics,Breath Alcohol Dept., Special Training Account, FY Budget 2002,(00120.3313.020S0.2oo2).

14) REALTH AND B1lMAN SERVICES· requests approval for:

a) M. Joyce Brown to attend the HUD Reverse Equity Mortgage Training inAtlanta, GA on Febnwy 20-22,2002. Expenditures ofS270.74 are availablefrom Grant Fund, Home Loan Counseling Dept., Training Account, FYBudget 2002, (00466.09318.04210.2002).

64

EXCEPTION TO TRAVEL BEOUESTSUNLESS SPECIFICALLY ORJECIED TO, ALL ITEMS PRESENTED

AS E¥ZEPTlONS·ARE CONSIDERED TORE APPROVED

b) LaShonda Kissentaner and Carolyn Washington to attend a 3-day NationalSTD Prevention Conference in San Diego, CA on March 4-7, 2002.Expenditures of S2,692.40 are available from Grant Fund, STD PreventionTraining Center Dept., Conference Training Account, FY Budget 2001,(00466.08709.02460.2001).

c) David Patlan to attend a 3-day National STD Prevention Conference in SanDiego, CA on March 3-7,2002. Expenditures of $1,410.60 available fromGrant Fund, STD Prevention Training Center Dept., Conference TrainingAccount, FY Budget, 2001, (00466.08709.02460.2001).

IS) INSTITUTE OF FORENSIC SCIENCES - requests approval for:

a) Kristi Swearengin to attend the Intoxilyzer Training School at DPS in Austin,Texas on February 3-9, 2002. Expenditures of S803 are available fromGeneral Fund, Forensics, Breath Alcohol, Special Training, FY Budget 2002,(00120.3313.020S0.2OO2).

b) Monica Lopez to attend the Intoxi!yzer SOOO Operator's School at TarrantCounty Junior College in Forth Worth, Texas on February 4-8, 2002.Expenditures of $312.00 are available from General Fund, Forensics, CrimeLab Dept., Conference Travel Account, FY Budget 2002,(00120.3311.04210.2002).

MISCELLANEOUS EOUIPMENT

DEPARTMENT: 1090ITEMS:ESTIMATED COST:FUNDING SOURCE:EXPENDITURESOURCE:

Data Services Department1 • Network Interface Card$4,000Computer Replacement Fund00120, 1090.02Q93.2002(GeneralFund. DataServi~Cgmputer Har¢War§less thAP SS.OOO.FY2002)

PROPOSED ACTION:

65

Data Services requests to purchased an interface cardfor the George Allen Courts Building network switch.Rather than repair a very old, outdated networkswitch, it can be replaced by adding a new S4Kinterface card in an already existing switch. This sayeshaving to spend S1OK for a new switch.Recommended by the Management InformationSystems Director.

TELECOMMUNICATIONS REOUESTS

District Court Administration M-0201075 requests to relocate two phone lines to room727 and install two single-line phones in. rooms 702 and 703. Installation: $44.00; nomonthly service increase. Recommended.

Inmate Health M-0201076 requests to install a single-line phone in the old Duty room onthe Sill floor of the west tower. Installation: $44.00; no monthly service increase.Recommended.

District Attorney M-0201060 requests to install a single-line phone in room C6-16 for anew position. Installation: $44.00; no monthly service increase. Recommended.

Personnel M-0201070 requests to install 5 new data-line cables on the 1- floor of theRecords Bldg to provide access to network. Installation: S580.OO; no monthly serviceincrease. Recommended.

Truancy Court M-Q201074 requests to install two coaxial cables on the 2nd floor of theNDGC to provide access to mainframe. Installation: SI62.oo; no monthly service increase.Recommended.

Health & Human Services M-0201072 requests to relocate extensions 2007 and 2830 tonew locations due to reassignment of personnel. Installation: $44.00; no monthly serviceincrease. Recommended.

66

District Clerk M-0201063 requests to install a multi-line phone in room 314 of the GACBfor the Tax Court Liaison. Installation: $44.00; no monthly service increase. Recommended.

Youth Villaie M-02010~4 requests to install a multi-line phone in the Corley Academyroom F for the Charter School Transition Coordinator. Installation: $44.00; no monthlyservice increase. Recommended.

Sheriff Photo Lab M-0201078 requests to relocate two multi-line phones with two single­line phones. Installation: $70.00; no monthly service increase. Recommended.

Funding for the above request is available from countywide Department 800, line item 432,Telephone Contingency.