BRIEFING 2:LOG BOOK

&PROPOSAL WRITING

ERT 445 – FINAL YEAR PROJECT

CONTENTS OF BRIEFING

• FYP Log book

• Introduction of Proposal

• Proposal writing guideline

• Summary

2Semester 2013/2014

FYP LOG BOOK

• The FYP log book is a combination of general guidelines for the FYP and also a journal to record all FYP activities throughout the two semesters.

• This book is an important mechanism for the Coordinator/Supervisor to evaluate a student's attitude and ability and also to monitor the status of the student's project throughout the semester.

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• Students are required to write clearly and honestly all activities performed and then to summarize their work every week.

• This is essential since part of the final marks received by the students on their FYP will be based on what they have recorded in this log book.

• Students are highly encouraged to maintain a separate file/folder to compile all their findings/printouts/datasheets as a complement to this log book.

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A REMINDER TO STUDENTSA REMINDER TO STUDENTS

Log book must be presented to your supervisor to be revised at least

EVERY TWO WEEK.

Log Books & Records of Meetings Rubric

Criteria and QualitiesExemplary

(4) Good

(3)Acceptable

(2)Unacceptable

(1)Compliance to log book format-Format & labelling-Name & matric number-Group members-Title of project-Day/dates-Table of content

At least 90% of logbook format made and in compliance with directions.

80-89% of logbook format made and compliance with directions.

70-79% of logbook format made and in compliance with directions.

Less than 70% of logbook format made and in compliance with directions.

Organization Information is very well organized.

Information is well organized. Information is somewhat organized.

The information is disorganized.

Information Logbook is exceptionally details, providing an in depth look into the project.Information is explained in the students own words.

Logbook is well details, providing an in depth look into the project.Most information is explained in the students own words but some is copied “word for word”.

An appropriate amount of detail is used to explain the activities logged/ observed, etc. Most information is copied “word for word”.

Detail is missing or insufficiently illustrates what activities were logged/ observed etc.Most information is copied “word for word”.

Presentation of information

Information is presented in a variety of different ways including all of the following methods:Mind maps, charts, diagrams, tables and graphs.

Information is presented in a variety of different ways including most of the following methods:Mind maps, charts, diagrams, tables and graphs.

Information is presented in a variety of different ways including a few of the following methods:Mind maps, charts, diagrams, tables and graphs.

Information is presented only one or two of the following methods:Mind maps, charts, diagrams, tables and graphs.

Verification and student signatures

Supervisor’s signature of verification is present in all weekly sheets and dated.Students undersigned on all sheets in daily basis.

Supervisor’s signature of verification is present in most weekly sheets and dated.Students undersigned on all sheets in daily basis.

Some of the supervisor’s signature of verification is missing and some not dated.Students undersigned on all sheets in daily basis.

Supervisor’s signature of verification is missing in most of the sheets.Students do not signed all the daily basis.

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INTRODUCTION OF PROPOSAL

• What is PROPOSALPROPOSAL??o Progress report for overall project.o Project milestone.oGeneral ideas.o Expected result.

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Proposal Contents

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PROPOSAL WRITING GUIDELINE

Must have…• Title page

• 1 ~ Introduction

• 2 ~ Problem statement

• 3 ~ Objective

• 4 ~ Literature review

• 5 ~ Methodology

• 6~Expected Result

• 7 ~ Gantt chart

• 8 ~ Reference

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Title Page

• UniMAP logo & name

• School name

• Program name

• Semester 1 2013/2014

• Title

• Name/IC/Matrix number

• Supervisor name

• Date submits

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Introduction (2 - 3 pages)

• Required contents– Background of study

• It tells briefly about the introduction of the study with current issues related to study.

– Problem statement• Address the problem to be resolved.

– Objectives• Stating the purpose of the project carried out.• It lists the goals for study to be conducted. Must write

in form of point ( 1.,2.,3.).

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Background of Study

• The purpose of the Background section is to provide the reader with information that they cannot be expected to know, but which they will need to know in order to fully understand and appreciate the rest of the report.

• It should explain why the project is addressing the problem described in the report, indicate an awareness of other work relevant to this problem and show clearly that the problem has not been solved by anyone else.

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• Your background section should end with a clear statement of the research questions problem your project is trying to answer.

• These will reflect the aim of your project, but will be different in that they explain the problem you are attempting to solve.

• Example: Project entitle “Nutritional Analysis in Edible Bird Nest”

Semester 2013/2014 14Explain

• EBN– Functions/benefits– Previous data

• Percentage of rate/value• Usage • Cultivation area

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High usage but lack of information on nutritionalcontent

High usage but lack of information on nutritionalcontent

Address problem that not been solved yet & statement of the research question

Problem statement

• Research study is done to solve a problem. So it is very important to you to explain– What is the problem to be solved?– Why this problem need to be solved?

• You need to convince the reader that the problem to be solved, do exist and should be settled.

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Overall Goals & Objectives

• After explaining the problem statement, then you need to specify what you want to do to solve the problem.

• Overall Goals - Explaining the end result that we want to achieve. It is written in the form of a general statement. Example:– The aim of this research is to develop ultra high sensitive and

selective Nano Lab-On-Chip Medical Diagnostic System using integrated Microfluidics and silicon nanowires based transducer for low concentration and single bio-molecule label-free detection that lead to any related diseases using Invitro Clinical samples.

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• Objectives - States how the goal can be achieved. They are stated to be more focused

• For example: To analyze, to design, to develop, to formulate, to propose, to evaluate, to investigate, to analyze, to calculate, to categorize, to compare, to contrast, to criticize, to differentiate, to discriminate, to distinguish, examine, experiment, arrange, assemble, collect, compose, construct, create, design, develop, formulate, manage, organize, plan, prepare, propose, appraise, assess, attach, choose compare, defend, estimate, judge, predict, select, support, evaluate

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Example of Objective:

– 1) To investigate the effect of inorganic silicon nanowires at various sizes for sensitivity measurement of the reaction between nanowires and bio-molecule samples..

– 2) To assess the performance of surface modification of in-organic material (silicon) for better attachment of bio-molecule marker on the inorganic nanostructure surface for immobilization and hybridizatio process.

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Example: DEVELOPMENT OF BIOMASS BRIQUETTE FROM BANANA PEEL

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This project is carried out to evaluate the potential of biomass briquette developed from banana peel.

• The specific objectives of the study are:– To determine the physical characteristics and moisture content of

banana peel– To assess the suitable methodology/procedure in order to

produce high quality biomass briquette.– To evaluate on density, power consumption, calorific value and

mechanical characteristic of banana peel briquette produce.

Literature review (3 - 4 pages)

• This chapter describes the research carried out by others - related to ongoing projects.

• This chapter also describes the techniques / methods / equipment or technology that will be taken in implementing the project / study.

• Many references have to be made in this chapter. • References can be taken either from books,

conference papers, journal articles, magazines, thesis and / or the internet.

• All references must be clearly recorded in the text and specified in the reference list.

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• Example of citation– During dry period, snail will cover its body in mud

and also in water with low oxygen content (C. Wilmol, B.Amaret, 2003).

– Sam et al., (1991) demonstrated the possibility to use scanning electron microscopy,…… to ascertain the authenticity of EBN.

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C.Wilmol, B.Amaret, (2003). Isolation and Characterization of PathogensAttacking Pomacea Canalicuta, Journal of Nature, Vol 422, pp.245-256..C.Wilmol, B.Amaret, (2003). Isolation and Characterization of PathogensAttacking Pomacea Canalicuta, Journal of Nature, Vol 422, pp.245-256..

Sam, C.T., Tan, P.H & Lim, C.H. (1991) Establishing the Authenticity of Edible Bird’s Nest. ISFM Medicine Scientific Review, pp .Sam, C.T., Tan, P.H & Lim, C.H. (1991) Establishing the Authenticity of Edible Bird’s Nest. ISFM Medicine Scientific Review, pp .

Methodology (2 - 3 pages)

• This chapter indicate how the project will be implemented to achieve the objectives.

• Content may contain methods, techniques or approaches that will be used during project / study design and implementation.

• This chapter also explains the justification for the use of methods or approaches as well as hardware and software requirements.

• In this chapter, the expectation results of the project/study need to explain.

• This chapter also contains a flowchart, diagram, etc. depending on your project/study.

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Example of flowchart

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Example of flowchart

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UPSTREAM PROCESS

DOWNSTREAM PROCESS

Example of flowchart

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Sampling Bacteria Source

Pre - Treatment

Testing Using RCM Medium in Serum Bottle

Evaluation

H2 Potential

Active Inoculum

Stock Culture

Optimization Studies

Inoculum DevelopmentpHCharacterization of Agriculture Waste Kinetic Study

Dark Fermentation

No

1

2

Yes

What type of medium??Need to explain.

Example of Gantt Chart

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Month Sept Oct Nov Dis Jan Feb March

April

Literature Review                

Review of Methodology

               

Submission of proposal

             

Proposal defence              

Conducting Experiment

             

Analysis of Experiment

           

Submission of Thesis

           

Viva Voce              

Activity

Referencing

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A term used to refer to the inclusion of detailed information about the source of quotes, ideas, or illustrations you insert into your term paper to avoid plagiarism

Citing an information source used in an academic work means to employ a standardized method of acknowledging that source.

Refer guide book for method of referencing

References Style

1. Book : Author Name(s), Author Sir Name(s), (Year). Title, Edition number, Publisher, Location:

Example:

Holmlund, C. (1969). Fried, Avionic Navigation Systems, 1st edition, New York: John Wiley and Sons, Inc. USA

2. Conference Proceedings : Author(s), (Year). Article title, Name of conference, Location of conference, Pages.

Example:

Dore S.D., and Kershenbaum, L.S. (1994). Application of geometric nonlinear control in the process industries – a case study, Proc. IFAC Symposium, ADCHEM ‘94, Kyoto, Japan, pp 501-506.

3. Journal Paper : Author(s), (Year). Article title, Name of journal , Volume number, Pages.

Example :

Finkelstein M, (2006). Microfluids: Cliks and Chips, Journal of Nature, Vol 422, pp.245-256.4. Electronic sources:

Web pages- Author(s) or Company, (Year), Title, URL, date found.Example :

Vice President, 1999. University of Calgary Research Policies and Procedures Handbook. http://www.ovpr.uga.edu/rpph/rph_misn.html. Accessed on 23 February 1999.

Graphics from Encarta (or similar) needs to be referenced.

Note: Read the FYP referencing guide.Semester 2013/2014 30

Tenses – General Guidelines

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“Choose proper tenses”

• Introduction – present tense

• Literature – past tense

• Rest of report/thesis- past tense

• Findings – present tense

Report Style

Times New Roman 12 1.5 Spacing Maximum 12 pages

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Submit

23/10/12 – 3 PM

4 copies

Tape binding

Introduction and Problem Statement Rubric

Exemplary Proficient Acceptable UnacceptableIdentification of the issue related to the complex engineering problem

Uses prior knowledge (from literature) to identify a question to be studied. Breaks questions down into a series of steps that will lead to the questions to be addressed in the study. Identified all the complexities and nuances inherent in the question.

Uses prior knowledge (from literature) to identify problem to be studied.Breaks questions down into smaller steps, but has not identified all the complexities and nuances inherent in the problem.

Identified an appropriate issues related to the problem to be studied but lacks of a clearly stated hypothesis.Organized as a catalogue of information about the topic rather than pointing toward a hypothesis.

Issues identified are too broad or vague to provide good solution.

Analysis of the issue Excellent discussion of detail.Impressive depth of insight/analysis.

Adequate discussion of detail.Adequate depth of insight/analysis.

Vague discussion of detail.Little insight/analysis.

No discussion of detail and underdeveloped.

Compose problem statement

Clearly defined and state concise the problem statement sentence to address the issue.

Adequately define and state problem statement to address the issue

Inadequate problem statement and not addressing the real issues

Fail to identify and state the problem statement

Overall Goal Clearly highlight and identifies long term and future goals of the study

Adequately identifies long term and future goals of the study

Inadequately identifies long term and future goals of the study.

Fail to identify long term and future goals of the study.

Objective 3 specific objectives are clearly defined which are and at least one of the objectives is at C5/C6 level.The objectives are measureable, achievable, timely and cost effective are stated

3 specific objectives are adequately defined and at least one of the objectives is at C5/C6 level. The objectives does not meet one of the criteria required in exemplary

Less than 3 specific objectives.Inadequate, superficial write up of the objectives and any one of the objectives does not meet C5/C6 level. Not meet one of the criteria required in proficient such as measureable, achievable, timely and cost effective.

Less than 3 specific objectives.Inappropriate/too broad objectives.Not any one of the criteria in acceptable range achieved.

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SUMMARY

• Introduction: Serve as a frame for the rest of the report / thesis

• Literature review: What are background, related theories, previous study

• Methodology: How did you study the problem?

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And finally….

Any questions?

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