Site Manager

July 2020

Candidate Information

BOURNSIDE SCHOOL AND SIXTH FORM CENTRE

Empowering lives through learning

Warden Hill Road, Cheltenham GL51 3EF | 01242 235555 | hr@bournside.gloucs.sch.uk

Bournside is the largest comprehensive 11-18 school in Gloucestershire. We are an established single academy trust with a good reputation (Ofsted ‘Good’ rating 2016), wide catchment, and a strong presence in the community. Our school is consistently oversubscribed with a PAN of 300, and most of our students choose to stay with us for their post-16 study. It is an exciting time to join Bournside as our popular and oversubscribed school continues to go from strength to strength.

We are an equal opportunities employer and value and respect diversity across our whole school community. Bournside is committed to safeguarding and promoting the welfare of children and young people. All posts are subject to an enhanced DBS check. We reserve the right to interview and appoint prior to the closing date.

Application pack: www.bournside.gloucs.sch.uk/vacancies

Start date: 1 September 2020

Salary: H14-H25 £23,080 - £29,577

Full time and permanent

BOURNSIDE SCHOOL AND SIXTH FORM CENTRE

Site Manager

Applications by:

3pm 6 August 2020

Welcome to Bournside

Thank you for your interest in this post. Choosing the right school in which to work is a big decision and this pack aims to support you in that process.

One of things that makes Bournside so special is the shared vision that exists between staff, students, parents and Governors. It is visible the minute you enter Reception and permeates throughout the school. It is not just a series of words; but a sound piece to many conversations that take place daily within the school. It’s simple: we empower lives through learning.

We do this by living our 5 core values which underpin our work together and form the basis of my leadership of the school. We are: Purposeful, Proud, Respectful, Curious, Supportive.

In conversations with staff and students, there are two things we refer to frequently: ‘our school' and 'pride', which every member of staff must embrace and actively promote. If you take up a position with us, you will be joining a committed team of over 150 staff who give our students the very best chance of realising their potential and empowering their lives.

We are very optimistic about our future as our school is oversubscribed and as such, we recently expanded from a 9-form to 10- form entry school in support of the local area. This transition began in September 2018 with our first cohort of Year 7 students and will continue for the next 4 years until all main school year groups have a roll of 300 in September 2022.

In September 2019, Bournside moved from traditional year groups to mixed-age tutors groups, which also coincided with the launch of our new house system – that last happened 47 years ago! This process aims to nurture an enhanced sense of family and community between our students, further improve home/school communication, and to provide opportunities for older students to act as role models for younger students, enabling them to having meaningful conversations about school life and future aspirations.

There is much to be excited about at Bournside over the coming years and it is a privilege to lead the school and work with so many committed professionals in achieving our shared vision.

I encourage you to contact Operations Manager, Trish Staite (tms@bournside.gloucs.sch.uk) before making your application. We would normally invite you to visit the school so you can see for yourself why it is an incredible place to work, but this is not possible at the current time.

A wealth of information about our school can be found on our website, along with an application form should you wish to apply. The deadline for applications is 6 August 2020 at 3pm. I look forward to hearing from you.

Karen Hanley Acting Headteacher

Job Description Site Manager Post title: Site Manager Responsible to: Operations Manager Salary: H14-H25 £23,080 to £29,577 Purpose • Undertake responsibility for the maintenance, security, and health and safety of the school

site (including grounds, buildings, facilities, and equipment), ensuring efficient and effective operation

• Ensure pupils, staff, and other premises users are provided with a safe, clean and attractive learning environment to learn, work, or otherwise use the school and its facilities

• Ensure the school gives a positive first impression and complies with legislation and guidance as it relates to this post.

Main duties and responsibilities • Undertake all aspects of the work of the Site Manager e.g. locking/unlocking the premises,

cleaning, minor repairs and maintenance, layout of the hall and other rooms, ensuring that lessons and other activities can take place without delay or disruption and that all Health & Safety requirements are complied with

• Direct and supervise the site team ensuring efficient and effective use of resources • Management and control of asbestos • Control the operation and provision of the leased school minibuses, ensuring they are

maintained and operated correctly • Assist in the management and monitoring of several premises-related budgets, making

appropriate changes to planned work/developments to stay within budget • Agree with the Operations Manager and thereafter implement a programme of ongoing

maintenance and improvement, identifying the most appropriate resources, e.g. external contractors to achieve timescales, best value and best use of own skills

• Undertake/oversee risk assessments relating to school buildings and grounds to ensure students, staff and other users have a healthy and safe workplace or facility to use

• Develop and oversee effective security systems and procedures throughout the building and premises (including security checks when the school is closed) liaising as necessary with the Emergency Services and outside firms to maximise the security of the premises and its contents and reduce likelihood of fire and opportunities for vandalism

• Monitor the standard of work, attendance and conduct of staff supervised, identify training and development needs and ways of meeting these, ensuring any concerns are dealt with appropriately and effectively, involving the Operations Manager where necessary, to encourage work of a high quality and enable problems to be identified and resolved

• Ensure the continuous improvement in the quality of standards of service, the cleanliness of the site and maintenance of buildings.

Administration • Order materials and equipment required for use by the site team/cleaners, in line with

school ordering procedures, and monitor spending against appropriate budgets, drawing attention to the Operations Manager of potential overspends

• Develop and maintain appropriate administrative and records systems for the premises function to assist the Operations Manager

• Complete appropriate records e.g. heating/safety checks, order forms • Contribute to the review of school policies and procedures related to the premises function • Deal with day to day work-related issues, relating to cleaning staff, e.g. use of new

equipment/materials, liaising with the Operations Manager as necessary • Monitor, order, and store stock levels of cleaning and other materials as necessary to

ensure that cleaning and other work can be carried out in accordance with schedules and safety instructions.

Security of premises • Be responsible for securing premises by setting/unsetting security alarms at the agreed

time of day, locking/unlocking areas of buildings and checking windows are closed • Carry out emergency security repairs where possible or contact the appropriate contractor • Check fire alarms in accordance with agreed schedules to ensure the systems work in the

event of fire, thereby reducing the risk of injury to students, staff and other users • Undertake recorded fire safety tests/drills to ensure pupil and staff awareness and safety • Maintain duplicate sets of keys for all rooms and equipment. Buildings • Be responsible for the implementation of repairs, maintenance and

cleaning programmes agreed with the Operations Manager, liaising with contractors regarding work requirement, and ensuring work carried out is completed to specified high standards, meets deadlines and complies with safe working practices

• Oversee and undertake part of the daily cleaning of the school ensuring work is completed to a high standard and complies with safe working practice, liaising with contractors as necessary

• Coordinate an annual deep-clean of the building • Deal with and participate in ad hoc requirements for repairs and maintenance work

throughout the school and deploy contractors as appropriate. Grounds care • Ensure grounds care work undertaken by contractors etc. is completed to a specified

standard and that safe working practices are adhered to, liaise with contractors as necessary e.g. where to sign in and out, ensuring they hold the relevant insurance certificates and permits etc.

• Oversee and undertake if necessary, clearing of paths, drains, gullies and car parks, especially during frost and snow conditions

• Oversee litter picking and bin emptying to ensure grounds are kept in a tidy condition • Carry out regular visual checks on all play equipment. Electrical installations • Replace bulbs/shades where accessible, replacing tube, starter, shade (not sealed units),

where practicable • Replace, re-fuse or fit plugs (after training) • Arrange PAT testing • Inspect electrical fittings and arrange for contractors to deal with any defects. Heating system • Operate the heating and hot water system • Ensure that recommended temperatures are maintained • Oversee energy conservation measures and recommend strategies for improving

performance to secure value for money

• Carry out routine maintenance procedures for heating boilers, water pumps, etc. ensuring that proper safety precautions are observed in the boiler house, and know the location of main stop cocks and valves, and mains electricity breakers.

Emergencies • Deal with, or arrange to be dealt with, all burst pipes, leaks, flooding, fires, and breakages

as appropriate, liaising with contractors as necessary • Liaise and call in Emergency Services as required. General • Arrange or undertake the movement of furniture and heavy teaching equipment as required

in accordance with school timetables and ad hoc requests • Receive and transport educational deliveries to main store or deliver throughout the

building • Deal with accident spillages. Training • In consultation with the Operations Manager where necessary, identify and undertake

appropriate training and development • Identify and, if appropriate, provide training required by cleaning staff. Health and safety • Contribute to the development of the school’s Health & Safety Policy to ensure the school

complies with Health & Safety legislation (including COSHH) and associated Codes of Practice and acknowledged good practice

• Ensure the school’s Health & Safety Policy is complied with in as far as it relates to Premises Management and Contractors’ staff, to ensure their safety and that of students, staff and other school users

• Carry out an annual Health & Safety Audit in conjunction with the appropriate body and act upon any and all recommendations within the specified timescales

• Carry out duties placed on employees by Health & Safety legislation • Ensure mechanical aids, e.g. vacuum cleaners, steps and other care-taking equipment are

in a safe condition and that their usage is in conjunction with Health & Safety guidelines and good practice

• Report to the Operations Manager or designated person any unsafe furniture or structural defect, or any teaching apparatus where noticed to be defective

• Oversee Legionella compliance and carry out regular appropriate control measures. The post holder must ensure the site meets health and safety requirements and that facilities comply with legislation. All reasonable care must be taken to avoid anything that might endanger the post holder or other members of staff, including students on site. The post holder must also report to the line manager any dangerous situations in the workplace, or any shortcomings in health and safety arrangements. Principal contacts Teachers, students, visitors, suppliers, contractors, and non-teaching staff. Special conditions This job description sets out the main duties of the post at the date when it was drawn up. Such duties may vary from time to time without changing the general character of the post, or the level of responsibility entailed. Such variations are a common occurrence and cannot of themselves justify a reconsideration of the grading of the post.

Person Specification – Site Manager Bournside School will use this person specification as the selection criteria for the post, gained from applications, references, and interviews.

Essential Desirable Qualifications, Skills and Abilities

• Able to work on own initiative as well as a member of a team

• Flexible approach to working conditions and working environment change

• Ability to relate well to children and adults

• Able to prioritise tasks • Well organised • Self-motivated and enthusiastic worker • Excellent communication skills

• Good numeracy skills • Good literacy skills • Good IT skills

Qualifications, Knowledge and Experience

• Wide general maintenance experience • Good communication skills • Good problem-solving skills • Previous experience in a line manager

or team leader position • In depth knowledge of Health & Safety

legislation

• Experience of dealing with children

Work-related Circumstances

• Willingness to work in the evening and occasional weekends

• Ability to cope with the physical demands of the job e.g. lifting and carrying

• Good health record • Good timekeeping

Employee Benefits Non-teaching staff General • Provision of all necessary IT equipment. Lifestyle and wellbeing • Attractive salary and pension • Generous annual leave entitlement • Onsite parking facilities and cycle storage • Free access to the school’s fitness suite • Cycle to work scheme • A comprehensive range of staff social events throughout the year • Our state-of-the-art dining centre is open between 7:30am and 4:30pm every day. Professional development • Support to complete further academic study and professional qualifications. Statutory benefits • A wide range of statutory benefits including sick pay, maternity, paternity, parental, and

adoption leave.

BOURNSIDE SCHOOL AND SIXTH FORM CENTRE

OUR VALUES PURPOSEFUL We persevere to achieve our goals and aspirations

PROUD We celebrate everyone’s effort and achievements

RESPECTFUL We care about each other and believe in equality and kindness

CURIOUS We have enquiring minds and are not afraid of challenge

SUPPORTIVE We make a positive difference to each other’s lives

Empowering lives through learning