bootcamp2 recurring

SAP FI ECC 6.0 Bootcamp Exercises for Day 2

Z65402/Z65590 of 80 Copyright © Accenture 2007 All Rights Reserved SAP FI ECC 6.0 Bootcamp – Exercises for Day 2.doc




Table of Contents

Table of Contents.................................................................................................2

General Ledger – Period End Closing & Reporting.................................................... 3 Exercise 2.1: Create Recurring Entry...................................................................3 Exercise 2.2: Process Recurring Entry ................................................................7

General Ledger – Period End Closing & Reporting (cont.)...................................... 10 Exercise 2.3: Display Chart of Accounts ..............................................................10 Exercise 2.4: GL Account Balances Report .........................................................12 Exercise 2.5: GL Account Balance Display ..........................................................14 Exercise 2.6: GL Account Line Items Report .......................................................16 Exercise 2.7: Generate Balance Sheet/Profit and Loss Statement ......................17 Exercise 2.8: Leading Ledger & Non-Leading Ledger Posting.............................19 Exercise 2.9: New GL Reporting versus Classic GL Reporting............................24

Accounts Receivable – Master Data .......................................................................... 28 Exercise 2.10: Create Customer ..........................................................................28 Exercise 2.11: Change Customer Record............................................................38

Accounts Receivable – Business Transaction ......................................................... 42 Exercise 2.12: Create an Invoice with Cash Payment Terms ..............................42 Exercise 2.13: Create an Invoice with 30-Day Payment Terms ...........................47 Exercise 2.14: Reverse an Invoice.......................................................................51 Exercise 2.15: Execute Dunning Procedure.........................................................53 Exercise 2.16: Create a Partial Credit Memo.......................................................61

Accounts Receivable – Business Transaction (cont.) ............................................. 65 Exercise 2.17: Apply Incoming Manual Partial Payments ....................................65 Exercise 2.18: Clear Open Items .........................................................................71

Accounts Receivable – Reporting and Conversion Tips ......................................... 74 Exercise 2.19: Display Account Balances............................................................74 Exercise 2.20: Browse Account Line Items..........................................................76 Exercise 2.21: Generate AR Reports...................................................................78

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General Ledger – Period End Closing & Reporting Estimated Completion Time: 10 minutes

Exercise 2.1: Create Recurring Entry

Scenario Company R100 has leased a photocopier machine for two years. Although the rental payment is on yearly basis, you will accrue a monthly rental charge of EUR 500. The recurring entry starts at the end of current month for a year.

The expense account is 471000 Machinery Rental for cost centre P81400.

The accrual account is 179100 Other liabilities

After creating the template, you need to run the recurring entry.

Instructions

1. Access the Enter Recurring Entry: Header Data screen.

Path: Accounting > Financial Accounting > General Ledger > Posting > Reference Documents > Recurring Document

Transaction Code: FBD1

2. Enter the Company code field.

3. Enter information in the following fields in the Recurring entry run section:

First run on: 01.06.2007



Last run on: 01.12.2007

Interval in months: 01 (monthly)

Document type: SA

Currency: EUR

Reference: Photocopier AcXX (XX = your participant no)

Translation date: blank

4. In the First line item section

Enter the posting key in the PstKy field - 40

Enter the Account field - 471000

5. Click the Enter icon to display the Enter Recurring Entry: Add GL account item screen.

6. Enter the following information:

Amount: 500

Tax code: V1

Calculate tax: checked

Cost centre: M81100

7. In the Next line item section

Enter the posting key in the PstKy field - 50

Enter the Account field - 179100



8. Click the Enter icon to display Item 2/Credit entry/50

9. Enter the following information:

Amount: 500

10. Click the Document overview icon

11. Click the Save (Post) icon

9. Verify that “Document XXX was stored in company code XXX” displays in the status bar.

12. Click the Exit icon until the SAP Easy Access screen displays.

You have completed the Create Recurring Entry transaction.



Practice Exercise Feedback

Display Recurring Entry

Instructions

Display the recurring FI Document you just created using transaction FBD3. The transaction works the same way as display FI document.

You can also use transaction F.15 to display Lists of Recurring Entry

Check Your Work

Path: Accounting > Financial Accounting > General Ledger > Document > Reference Documents > Recurring Document > Display

From transaction FBD3 Path: Accounting > Financial Accounting > General Ledger > Periodic

Processing > Recurring entries > Lists

From transaction F.15 You have completed the Display Recurring Entry transaction.



Exercise 2.2: Process Recurring Entry

Scenario It is now the end of the month, and you need to run the recurring entry created earlier.

Instructions

1. Access the Create Posting Documents from Recurring Documents screen.

Path: Accounting > Financial Accounting > General Ledger > Periodic processing > Recurring Entries > Execute

Transaction Code: F.14

2. Enter the following fields:

• Company code: R100

• Document number: Your recurring document number

• Fiscal year: 2007

• Settlement period: 01.06.2007 to 30.06.2007

• Batch input session name: RecurrXX (XX = your participant number)

• Hold processed session: checked Note: this indicator is not to delete faulty session

3. Click the Execute icon



4. Verify that “Session XXX was created” displays in the status bar and record the session name.

5. Access the Batch Input: Session Overview screen.

Path: System > Services > Batch Input > Sessions

Transaction Code: SM35

6. Select your session and click Process button .

7. Select the following options at the pop up window

8. Click the Process button

Screen Realize Recurring Entry: Header Data is displayed

Note: A Batch process would be used here.



9. Review the header and line item information and make changes, as needed.

10. Click the Enter icon until the Information dialog box displays with the message “Processing of batch input session completed.”

11. Click Resume button.

12. Click the Exit icon until the SAP Easy Access screen is displayed.

Note: In case of multiple recurring entries, it is preferred to execute the batch input session in background.

You have completed the Process Recurring Entry transaction.



General Ledger – Period End Closing & Reporting (cont.) Estimated Completion Time: 15 minutes

Exercise 2.3: Display Chart of Accounts Instructions

Path: Accounting > Financial Accounting > General Ledger > Information System > General Ledger Reports > Master Data > Chart of Accounts

Transaction Code: S_ALR_87012326 – Chart of Accounts

1. Enter Chart of Account: INT on the selection screen

2. Click Execute icon



You have completed the Display Chart of Accounts transaction.



Exercise 2.4: GL Account Balances Report Instructions

1. Access the GL Account Balances screen.

Path: Accounting > Financial Accounting > General Ledger > Information System > General Ledger Reports > Account Balances > General > GL Account Balances > GL Account Balances

Transaction code: S_ALR_87012277

2. Select the following information in the selection screen:

Chart of Account: INT

Company Code: R100

Fiscal year: 2005

Reporting period: 1 to 16

Print Account not posted to: checked Note: this option will display account with zero balance in the report. You may need to scroll down to see this field.



3. Click the Execute icon to view the report output

4. Click Back icon .

5. Enter a different parameter at the selection screen and execute the reports, if the report requirements need to be changed.

Note: S_PL0_86000030 - GL Account Balances (New) is used for new GL reports; Selection options have been enhanced by SAP in ECC 6.0 with new GL functionality as compared to the Classic GL reports.

You have completed the GL Account Balances Report transaction.



Exercise 2.5: GL Account Balance Display Instructions

Path: Accounting > Financial Accounting > General Ledger > Account > Display Balances

Transaction code: FS10N


GL Account: 476000

Company Code: R100

Fiscal year: 2007




3. Double click on the period and column (Debit, Credit, or Balance) to display the line items of the GL account.

• If the Line Item Display selection at the GL master data is not selected, there is no drill down information available from this screen; i.e., the line item of the account cannot be displayed.

4. Click the Back icon to get the GL Account Balance Display screen.

5. Enter a different parameter at the selection screen and execute the reports.

Note: FAGLB03 - Display Balances (New) – This report is used if New GL is used (specific ledger can be opted in the selection screen).

You have completed the GL Account Balance Display transaction.



Exercise 2.6: GL Account Line Items Report Instructions

Path: Accounting > Financial Accounting > General Ledger > Information System > General Ledger Reports > Line Items > GL Line Items




Company Code: R100

Open Item at Key date: today’s date



4. Enter a different parameter at the selection screen and execute the reports.

You have completed the GL Account Line Items Report transaction.



Exercise 2.7: Generate Balance Sheet/Profit and Loss Statement Instructions

Path: Accounting > Financial Accounting > General Ledger > Information System > General Ledger Reports > Balance Sheet/Profit and Loss Statement/Cash Flow > General > Actual/Actual Comparisons > Balance sheet / P+L statement




Company Code: R100

Financial statement version: INT

Reporting year: 2007

Reporting periods: 1 to 16

Comparison year: 2006

Comparison periods: 1 to 16





4. Enter a different parameter at the selection screen and execute the reports

You have completed Generate Balance Sheet/Profit and Loss Statement transaction.



Exercise 2.8: Leading Ledger & Non-Leading Ledger Posting Background

New GL functionality presents the option to update values in select ledger.

The following exercise posts transactions in Leading ledger and Non-Leading Ledgers and to display the difference

Instructions 1. Access the Enter GL Account Posting: Header Data screen.

Path: Accounting > Financial Accounting > General Ledger > Posting > Enter GL Account Documents for Ledger Group

Transaction Code: FB50L

2. Enter information in the following fields.

Field: Enter:

Document date Today’s date

Posting date Today’s date

Document Type SA (default)

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Company code R100

Currency EUR

.

3. In the First line item section enter

D/C field – Debit

GL account – 489000

Cost Center – M81100

4. In the Second line item section enter

D/C field – Credit


5. In Amount Information on the header always check that debit & credit amounts are equal to Post a financial entry

6. Click on the Simulate icon and post the document

Select the Post button from the menu bar and save the document.

Note : Display the document and check if it has posted in ALL the ledgers of the company code R 100 (as illustrated below)

• Entry View



• View in Leading Ledger (0L in this case) – Click on the icon

• View in non-Leading Ledger (L5 / L6 in this case) – Click on the icon

Note: the posting updates values in ALL the ledgers (Leading and Non-Leading ledgers). (Ledger group is NOT entered in this case)

Now Post transaction for specific ledger only.

Access the Enter GL Account Posting: Header Data screen.



Path: Accounting > Financial Accounting > General Ledger > Posting > Enter GL Accounts for Ledger Group

Transaction Code: FB50L


Field: Enter:

Document date Today’s date

Posting date Today’s date

Document Type SA (default)

Company code R100

Currency EUR

Ledger group L6

Note: The fields above are HEADER information. This is required for any or all FI documents and applicable to all line items in the document.

8. In the First line item section enter

D/C field – Debit


9. In the Second line item section enter

D/C field – Credit


10. In Amount Information on the header always check that debit & credit amounts are equal



to post a financial entry

11. Click on the Simulate icon and save the transaction

Select the Post icon from Menu and save.

12. Display and document and check in which ledgers the values have been posted to. (Entry view and the General Ledger view will show the values being posted only to one ledger – L6 in this case)

You have completed the Leading Ledger & Non-Leading Ledger Posting transaction.

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Exercise 2.9: New GL Reporting versus Classic GL Reporting Instructions

1. New GL Reporting


Path: SAP Easy Access Menu

Transaction Code: S_PL0_86000030




Field: Enter:

Currency Type 10

Company code R100

Ledger L6

Fiscal Year 2007

Posting period 7

Output Type Graphical

Note: you can any output type as per your reporting requirement (As compared to Classic GL report S_ALR_87012277, this report provides several selection options)

3. Click execute button to get the report output

4. As we can see above we can see the report based on Profit center, Cost



center Segment including Account wise & Company code wise.

Note : You can display line item for each account (Menu Goto -> Line items)

5. Classic GL Reporting


Path: SAP Easy Access Menu

Transaction Code: S_ALR_87012277




Note – If you see in the classic ledger we don’t have the field to take report based on Cost center, Profit Center & segment

7. Execute the report

Note : Option to drill down to line items is unavailable in this classic GL report

You have completed the reports as per New GL & Classic Ledger



Accounts Receivable – Master Data Estimated Completion Time: 15 minutes

Exercise 2.10: Create Customer

Scenario Your company has acquired a new customer and their information needs to be set up in the system. The customer’s name is ABC Consulting ## and customer number is R1000## (where ## is your student number).

Use the data table below to assist you in setting up the customer.

Initial Screen Account group General Customers

Customer R1000##

Company code R100

General Data – Address (Note: You may choose to add your own company data) Title Company

Name ABC Consulting ##

Search term ½ ABC CON

Street Lowe Ave

House number 133

Postal Code 56332

City Hanau

Country DE

Region 11

Language German

Phone No (708) 635-5269

General Data – Control Data Industry TRAD

Tax code 1 17568 (Tax Lic No in ABC CONSULTING)

General Data – Payment Transactions Ctry DE

Bank key 10020030

Bank account 3834756

General Data – Contact persons (only available via XD01) Name Meisner



First name Dieter

Department 0002

Function 02

Company Code Data – Account Management Recon. Account 140000

Prev. acct no. P1000##

Company Code Data – Payment Transactions Terms of Payment 0001 (Payable immediately due net)

Company Code Data – Correspondence Dunn. procedure 0001

Acct clerk Select an item from the drop down list

Reminder

Replace ## with your student number

Instructions 1. Access the Create Customer: Initial screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts Receivable -> Master Records -> Maintain centrally -> Create

Transaction code: XD01

Or

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts Receivable -> Master Records -> Create

Transaction code: FD01



The screen shown above will be displayed if the customer master is created “centrally”, using transaction code XD01.

2. Select Account group.

3. Enter the customer account number in the Customer field.


5. Click Enter or

6. Enter information as required from the data tables supplied.



7. Click the Control data tab.

8. Enter information as supplied in the data tables.



9. Click the Payment transactions tab. Enter information as supplied in the data tables

10. Click the Contact persons tab (only available via XD01).



11. Enter information as supplied in the data tables. .

12. Click the Company code data button

13. Click the Account management tab.


15. Click the Payment transactions tab.

16. Enter information as provided in data tables.



17. Click the Correspondence tab.


19. Click the Save icon




You have completed the Create Customer transaction.




Display Customer Record

Instructions Compare the data you set up with the data tables received in Exercise 1.

1. To locate the customer data you set up, complete the Display Customer Record.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts Receivable

-> Master Records -> Display


Or

Path: Accounting -> Financial Accounting -> Accounts Receivable ->

Master Records -> Maintain Centrally-> Display




3. Click the Enter icon



5. Click the Display next tab page and Display previous tab page icons to

view the desired customer information.


Reminder Use the customer account number associated with your participant

number.

Company code R100

Check Your Work

Refer to the Customer Information Table presented in earlier exercise.

You have completed the feedback for the Create Customer transaction.



Exercise 2.11: Change Customer Record

Scenario Use the data from the Create Customer Record exercise.

Enter the following information:

General Data – Address

Transportation zone D000010000

Instructions 1. Access the Change Customer Initial Screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts Receivable -> Master Records -> Maintain Centrally -> Change



3. Enter Company code field.

4. Click the Enter icon and navigate to the General Data – Address tab



5. Enter value on Transportation zone field. In case the field does not appear, click

the icon in the “street address” section.

6. Click the Display next tab page and Display previous tab page icons to view the desired customer information.

7. Change further information, if required.



You have completed the Change Customer Record Transaction.

Note:

For FI-related data (i.e., non-sales organization data), change Customer Record can also be done from:

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts Receivable -> Master Records -> Change





Display Changed Customer Record

Instructions Compare the data you set up with the feedback provided below.

To locate the customer data you set up, complete the Display Changed Customer Record – FD04 or XD04 transaction as outlined in the procedures above.

This will allow you to verify that the changes that you made to the customer data in the system.

Reminder Use the customer account number associated with your participant number

Company code R100

Check Your Work

You should see the information you entered in SAP. Refer to the following tables to check your work:

Compare the data you set up with the data tables received in Exercise 1.

1. To locate the customer data you set up, complete the Display Customer Record.

Path: SAP Access -> Accounting -> Financial Accounting -> Accounts Receivable -> Master Records -> Display Changes


Or

Path: SAP Access -> Accounting -> Financial Accounting -> Accounts Receivable -> Master Records -> Maintain Centrally-> Display Changes







7. Double click for further explanation


You have completed the Display Changed Customer Record transaction.

STOP

This concludes the Master Data Section. Your Instructor will present further information before proceeding with the next exercise.



Accounts Receivable – Business Transaction Estimated Completion Time: 20 minutes

Exercise 2.12: Create Invoice with Cash Payment Terms

Scenario Create an invoice for EUR 555.

Use the data below to populate the fields.

o GL acct: 800001

o Profit center: D81100

o Payment terms: 0001

Instructions 1. Access the Customer Invoice Enter screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts Receivable -> Document Entry -> Invoice

Transaction code: FB70

2. Click the Basic data tab.



3. Enter information in the following fields:

Field Enter

Invoice date Enter an appropriate date (Example : Today’s date)

Amount 555

Currency EUR

Text Tracking information “Office Supplies”

4. In the Customer field, enter the customer account number

5. Calculate tax - checked.

6. Enter the sales GL account number you want to credit in the GL acct field.

7. Enter the Doc. currency amount field and the tax code (AN) field.

8. Enter the Profit center field. Note: Use the Tab key to move across the row.


10. Verify a green check mark appears in the Status field of the accounting entry.

11. Click the Payment tab.

12. Enter the payment terms in the Pmnt terms field.



13. Click the Simulate icon


15. Verify that “Document XXXXXX has been posted in company code XXXX” displays in the status bar.

Processing Tip

Make sure you keep a record of your document number/s as you will require them in further exercises.

You have completed the Create an Invoice with Cash Payment Terms transaction.




Display an Invoice with Cash Payment Terms

Instructions 1. Display the invoice and compare the information with the feedback below.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts Receivable -> Account -> Display / Change line items

Transaction code: FBL5N

2. Enter the customer account number in the Customer account field.


4. Click the All items radio button for transactions dated today. Check the option “Normal items”.

5. Click the Execute icon or F8.

Check Your Work

Customer Line Item Display screen: Customer: The customer account number that is associated with your

participant number. Enter number with XXXXX Company code: R100 You should see an open item for 555 EUR on document type DR.



You have completed the Display an Invoice with Cash Payment Terms transaction.



Exercise 2.13: Create Invoice with 30-Day Payment Terms

Scenario Create an invoice for EUR 300 with 30-day payment terms.


o GL acct: 800001

o Profit center: D81100

o Payment terms: Z30

Instructions 1. Access the Customer Invoice Enter screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts Receivable -> Document Entry -> Invoice




Field Enter

Invoice date Enter an appropriate date (Example : Today’s date)

Amount 300

Currency EUR

Text Utilities Bill



4. In the Customer field, enter the customer account number.

5. Calculate tax – checked.

6. Enter the sales GL account number you want to credit in the GL acct field.

7. Enter the Doc. currency amount field and tax code (AN) field.

8. Enter the profit center in the Profit center field.



11. Click the Payment tab.

12. Enter the payment terms in the Pmnt terms field.



13. Click the Simulate icon



Note: If you receive a warning message, confirm that this is what you want to do and press enter to proceed, save the document and verify that the document was posted.

Processing Tip

Make sure you keep a record of your document number/s as you will require them in further exercises.

You have completed the Create an Invoice with 30-Day Payment Terms transaction.



Check your work

Display the invoice and compare the information with the feedback below using transaction code FBL5N as demonstrated in the earlier exercise.

Customer Line Item Display screen: Customer: the customer account number that is associated with your

participant number. Enter number with XXXXX Company code: R100 You should see an open item for EUR 300 on document type DR.

You have completed the Display an Invoice with 30-Day Payment Terms transaction.



Exercise 2.14: Reverse an Invoice

Scenario Use the data from the Create an Invoice with Cash Payment Terms exercise.

Instructions 1. Access the Individual Reversal screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts Receivable -> Document -> Reverse -> Individual Reversal



Field Enter

Document no. The invoice document number to be reversed as created in the above exercises.

Company code The company code.

Fiscal year The current year.

Reversal reason The reversal reason.

3. Press the Enter key

4. Click the Display before reversal button

5. View the document to ensure that you have the payment you want to reverse.



6. Click the Back icon

7. Click the Post icon

8. Verify that “Document XXXXXX was posted in company code XXXX” displays.

9. Click the Exit icon

10. Click the Yes button to return to the SAP Easy Access screen.

You have completed the Reverse an Invoice transaction.

Check your work

Display the reverse payment and compare the information with the feedback below using transaction code FBL5N as demonstrated in the above exercises.

Customer Line Item Display screen: Customer: the customer account number that is associated with your

participant number. Company code: R100 You should see cleared entries for EUR 555- and EUR 555.

You have completed the Display a Reverse Payment transaction.



Exercise 2.15: Execute Dunning Procedure

Reminder In order to execute a dunning procedure you must undertake all the preceding

exercises.

Scenario Use the data from the Create an Invoice with 30-Day Payment Terms exercise

First check the correspondence tab of customer master XD02 or FD02.

Note the fields Last dunned and dunning level.

The date must be blank or dated earlier than yesterday for this exercise.

Modify the date if necessary.

Perform dunning transaction F150.

Use today’s date.

For identification, use your initials and a sequential number, such as XXX1.

You want to run the notices for documents posted through yesterday.

The Company code is R100.

Create an additional log in case you need an explanation of errors.

Instructions 1. Access the Dunning screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts Receivable -> Periodic Processing -> Dunning

Transaction Code: F150

The Dunning screen displays.

2. Enter initial information in the following fields:

Field Enter

Run on The date to carry out the program as planned.



(Read the note on Dunning date below)

Identification The identification code. Note: You can freely define the identification alphanumerically. You must enter a new identification for each run. (Use your participant number, for easy identification)

3. Click the Parameter tab.


Field Enter

Dunning date The issue date of the dunning notice. (Enter a suitable dunning date considering the net due date of the invoice and the dunning level configuration. For this illustration, the invoice is due 30 days and dunning date is chosen 15 days hence)

Docmnts posted up to The date that identifies all the items to be included in the processing.

Company code The company code.

Customer The customer account number (or range of customers).

5. Press Save (Acknowledge the information message, by pressing Enter Key)



6. Do you need an additional log?

If Then

Yes 1. Click the Additional Log tab. 2. Enter the customer account number (or range)

in the Customer field. 3. Click the Status tab. The Dunning Parameters dialog box displays.

4. Click the Yes button. The Dunning screen displays. 5. Verify that ”Parameters were maintained”

displays in the Status tab. 6. Verify that “Details have been saved for the

run on XXXX (Date, Identification)” displays in the status bar.

7. Go to step 9.

No Go to step 7.

7. Click the Status tab.


The Dunning parameters dialog box displays.

8. Click the Yes button.

9. Click the Schedule button. . Enter the output device if you get the following screen displayed.



10. Click the Continue button .

11. Determine job schedule parameters.

If the process is to start Then

On a specific date and time 1. Enter the start date in the Start Date field. 2. Enter the start time in the Start Time field. 3. Go to step 11.

Immediately 1. Click the Start Immediately check box. 2. Go to step 11.

12. Click the Schedule button. (In the screen illustration, “Start Immediately” option has been activated for immediate dunning.)

13. Verify that “Dunning job XXXXXX was scheduled successfully” displays in the

status bar.

14. Press the Enter key until “Dun. selection is complete” displays in the Status tab.

15. Did you choose to create an additional log?



If Then

Yes 1. Click the Log button Screen Job Log Entries for F150XXXXX displays.

2. Verify that the correct dunning data generated in the Job Log.

3. Click the Back icon 4. Go to step 16.

No Go to step 16.

16. Click on the Dunning List button to review the dunning list.

17. Click the Enter icon.



.

18. Click the Back icon


Note : In case you need to block either a customer account or invoice on the dunning list, you can change the dunning by Clicking the Change button

19. To generate a “Sample Dunning Print-out” click the icon

20. Select the output device, if the following screen appears

21. To view immediately, select the option “Start Immediately” and click the display



Note : The layout and contents of the notice are set up in the dunning form configuration and development

Note : Similar to the Sample Printout, the final printout of the dunning notices can be generated either immediately or scheduled, by choosing the option “Dunning

Printout” . The status is set as follows once the dunning printout is completed

22. Click the Back icon until the Dunning screen displays.

You have completed the Execute Dunning Procedure transaction.

Check Your Work

Check the customer line item (using transaction FBL5N). The field “Last Dunned” will be updated with the details of the dunning run.



Exercise 2.16: Create a Partial Credit Memo

Scenario Use the data from the Create an Invoice with 30-Day Payment Terms exercise to create a credit memo for EUR 100.


GL acct: 800001

Profit center: D81100

Run F-32 to clear the open documents.

Instructions 1. Access the Enter Customer Credit Memo screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts Receivable -> Document Entry -> Credit Memo




Field Enter

Document date The document date.

Amount The amount of the payment. (100)

Currency The currency of the payment. (EUR)

Text Tracking information.

4. In the Customer field, enter the customer account number

5. If you were to credit an open SAP invoice, you would take the following steps:

Click the Payment tab.



Enter the SAP document number of the invoice to credit in the Inv. ref. field.

Click the Enter icon Verify that “Data was copied” displays in the status bar.

Click the Enter icon

6. In the GL acct field, enter the sales GL account number you want to credit.

7. Enter the Amount in doc curr. Field and Tax code (AN) field.

8. Enter the Profit center field.





11. Click the simulate icon

12. Click the Post icon


Note: Keep a record of this number

14. Click the Exit icon to return to the SAP Easy Access screen.

You have completed the Create a Partial Credit Memo transaction.



Check your work

Display the partial credit memo and compare the information with the feedback below using transaction code FBL5N as demonstrated in the above exercises.

Customer Line Item Display screen: Customer: the customer account no. that is associated with your participant no. Company code: R100 You should see an open item for EUR 100 document type DG.

You have completed the Display a Partial Credit Memo transaction.



Accounts Receivable – Business Transaction (cont.) Estimated Completion Time: 10 minutes

Exercise 2.17: Apply Incoming Manual Partial Payments

Scenario You receive check number 456734 for EUR 100 for the same customer you used in Exercise #1. The payment is less than the invoice amount. Process it as a partial payment.

Document type is DZ

Account type is D

The customer does not have notes receivable invoices or down payments. Use the data below to populate the required fields and reference the table following to obtain the customer account number that is associated with your participant number.

Document Date: Current date

Posting Date: Current date

Company Code: R100

Currency: EUR

Account (bank data section): 113104

Value Date: Current date

Enter the original Invoice Number In the Text field of the entry.

Processing Tip

If your customer produces a long list of documents, use the sort icon to organize the list.

Instructions 1. Access the Post Incoming Payments screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts Receivable -> Document Entry -> Incoming Payment

Transaction Code: F-28




Field Enter

Document date The date of the document.

Posting date The date of posting.

Document Type “DZ”.

Company code R100

Currency EUR.

Doc. Header text Any necessary information that appears in the text field of the journal entry.

Bank Data : Account (bank data section)

The GL account number representing the bank.

Amount The amount of the payment.

Open Item Selection : Account

Enter the customer account number

Account type “D”.

3. Enter the check number in the Reference OR Assignment field.

4. Click the Process open items button



5. Click Partial pmt. tab.

6. Ensure that the invoice that you want to process is highlighted in blue (= active) and invoices that you do not want to process are inactive.

7. Enter the “partial amount” received.

8. Verify that the value in the Amount entered field and the value in the Assigned field are the same.



9. Select Document->Simulate to display the accounting entries. Verify the amount.



10. Click the Save icon . Note: Click Reset button if you want to modify the document.

11. Verify that ”Document XXXXXX was posted in company code XXXX” displays in the status bar.

12. Click the Exit icon

13. Click the Yes button to return to the SAP Easy Access screen.

You have completed the Apply Incoming Manual Partial Payment transaction.

Check your work

Display the manual partial payment and compare the information with the feedback below using transaction code FBL5N as demonstrated in the above exercise.

Customer Line Item Display screen: Customer: the customer account no. that is associated with your participant

no Company code: R100 You should have a new open item for EUR 100 on document type DZ. The current date displays in the Doc. date field.

You have completed the Display a Manual Partial Payment transaction.

Processing Post another partial payment of 100 EUR against the same invoice. At the end of this



Tip posting, the customer line item should have 1 open invoice for 300 EUR (Doc. Type DR), 1 credit note for 100 EUR (Doc. Type DG) and 2 partial payment documents for 100 EUR each (Document type DZ)



Exercise 2.18: Clear Open Items

Scenario When matching open items (debits and credits) need to be cleared, then the following process is adopted.

Instructions 1. Access the Clear Customer: Header Detail screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts Receivable -> Account -> Clear

Transaction code: F-32

2. Enter, customer account, company code, currency

3. Click the Process open items button



4. Verify that the Not Assigned field is equal to “0”. Ensure that the selected line items are highlighted.



You have completed the Clear Open Items transaction.

Check your work

Display the cleared open item and compare the information with the feedback below using transaction code FBL5N as demonstrated in the above exercise.

Customer Line Item Display screen: Customer: the customer account no that is associated with your participant no. Company code: R100 The clearing document no. appears in the column “Cleared doc.” for the line

items that were cleared in this exercise. Change the line item layout, if required, to include “Clearing document” field for

display.



You have completed the Display a Cleared Open Item transaction.



Accounts Receivable – Reporting and Conversion Tips Estimated Completion Time: 15 minutes

Exercise 2.19: Display Account Balances

Scenario Find the balance for the customer number R1000xx with company code is R100.

Run a display of customer account balances in 2007.

Balance:

Drill down on the November debits to determine the number of invoices in November.

Instructions 1. Access the Customer Balance Display screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Account Receivable -> Account -> Display Balances

Transaction Code: FD10N


Field Enter

Customer number The customer’s account number.

Company code R100

Fiscal Year The year.




4. Observe that the Invoice amount, less credit memo amount, appears as the sales value in the last column


You have completed the Display Account Balances transaction.

Check your work

Display the Account Balance and compare the information with the feedback below using transaction code FBL5N as demonstrated in the above exercise.

The account balance is The number of invoices is

You have completed the Display Account Balances transaction.



Exercise 2.20: Browse Account Line Items

Scenario Check the open line items you have for customer number R1000xx with the company code R100. The date you want to view is today’s date.

Display the ALL items and the account balance.

Instructions 1. Access the Customer Line Item Display screen.

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts Receivable -> Account -> Display / Change Line Items

Transaction Code: FBL5N


Field Enter

Customer number The customer account number (or range).

Company code R100

3. Click the appropriate radio button under the Line item selection section.





You have completed the Browse Account Line Items transaction.

Check your work

Display the Account Line Items and compare the information with the feedback below using transaction code FBL5N as demonstrated in the above exercises.

Customer Line Item Display screen: Open items Amt in loc. cur. Total

You have completed the Display Browse Account Line Items transaction.



Exercise 2.21: Generate AR Reports

What type of Report do you need?

1. Select the report you want to generate.

Customer Balance reports

Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts Receivable -> Information systems -> Reports for Accounts Receivable Accounting -> Customer Balances

If you want this report Then

Account Balance 1. Double click the Transaction Figures: Account Balance transaction. Transaction Code: S_ALR_87012167

The Transaction Figures: Account Balance screen displays.

Customer Balances in Local Currency

1. Double click the Customer Balances in Local Currency transaction. Transaction Code: S_ALR_87012172

The Customer Balances in Local Currency screen displays.

Customer Sales 1. Double click the Customer Sales transaction. Transaction Code: S_ALR_87012186

The Customer Sales screen displays.

Transaction Figures: Account Balance

1. Double click the Transaction Figures: Account Balance transaction. Transaction Code: S_ALR_87012169

The Transaction Figures: Account Balance screen displays.

Transaction Figures: Special Sales

1. Double-click the Transaction Figures: Special Sales transaction. Transaction Code: S_ALR_87012170

Screen Transaction Figures: Special Sales displays.

Transaction Figures: Sales 1. Double click the Transaction Figures: Sales transaction. Transaction Code: S_ALR_87012171

The Transaction Figures: Sales screen displays.

Customer Item reports

Path: Accounting -> Financial Accounting -> Accounts Receivable -> Information systems -> Reports for Accounts Receivable Accounting ->



Customers: Items


Due Date Analysis for Open Items

1. Double click the Due Date Analysis for Open Items transaction. Transaction Code: S_ALR_87012168

The Due Date Analysis for Open Items screen displays. 2. Change the currency to “EUR” in the

Currency field.

List of Customer Open Items for Printing

1. Double click the List of Customer Open Items transaction. Transaction Code: S_ALR_87012174

The List of Customer Open Items screen displays.

Open Items-Customer Due Date Forecast

1. Double click the Open Items-Customer Due Date Forecast transaction. Transaction Code: S_ALR_87012175

The Open Items – Customer Due Date Forecast screen displays.

Customer Evaluation with OI Sorted List

1. Double click the Customer Evaluation with OI Sorted List transaction. Transaction Code: S_ALR_87012176

The Customer Evaluation with OI List screen displays.

Customer Payment History 1. Double click the Customer Payment History transaction. Transaction Code: S_ALR_87012177

The Customer Payment History screen displays.

Customer Open Item Analysis by Balance of Overdue Items

1. Double click the Customer Open Item Analysis by Balance of Overdue Items transaction. Transaction Code: S_ALR_87012178

The Customer Open Item Analysis by Balance of Overdue Items screen displays.

Standard SAP report

Path: Accounting -> Financial Accounting -> Accounts Receivable -> Information



systems -> Reports for Accounts Receivable Accounting -> Master Data


Customer List 1. Double click the -Customer List transaction. Transaction Code: S_ALR_87012179

The Customer List screen displays.

Address List 1. Double click the Address List transaction. Transaction Code: S_ALR_87012180

The Address List screen displays.

Display Changes to Customers

1. Double click the Display Changes to Customers transaction. Transaction Code: S_ALR_87012182

The Display Changes to Customers screen displays.

Display/Confirm Critical Customer Changes

1. Double click the Display/Confirm Critical Customer Changes transaction. Transaction Code: S_ALR_87012183

The Display/Confirm Critical Customer Changes screen displays.

Customer Master Data Comparison

1. Double click the Customer Master Data Comparison transaction. Transaction Code: S_ALR_87012195

The Customer Master Data Comparison screen displays.

2. Enter Company Code and Number.

3. Enter the Fiscal year field (if available).

4. In the fields under the Line Item Selections, Further Selections and Output Control sections, enter information using the Generate Reports job aid for guidance.

Note: Scroll down as needed to see additional selections.


6. Click the Exit icon until you return to the SAP Easy Access screen.

You have completed the Generate Reports procedure.

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