High-performing A-rated District

Board Workshop 2Strategic Plan Development

Timelines, Critical Structures, and Phase 1 Engagement PlanMarch 3, 2021

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High-performing A-rated District

Recap of Board FeedbackReceived as part of January 20 Board WS and February 17 Discussion Item

Feedback Mechanism to Address

Time needed to reflect on current strategic plan (including deeper dive with data).

● Today’s Board Workshops● Equity Workshop 1 - Root Cause Analysis (March 9)● Opportunities for Stakeholders to share reflections

(Phase 1 Engagement - February/March/April)

Equity work has to inform strategic plan development.

● Revised overall timeline (Slide 4)● Specific timeline for development of next strategic

plan (Slide 8)

Use of outside expertise to facilitate this process.

● Equity Workshops 1, 2, & 3 with Mary Fertakis● Role of Insight Education Group (Slide 6)

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Agenda1. Share Revised Overall Timeline2. Provide Update 2 on Strategic Plan Development

○ Role of Insight Education Group○ Critical Structures Needed for Success○ Phase 1 Stakeholder Engagement Plan

3. Board Reflection Activity on Current Strategic Plan4. Next Steps

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Foun

datio

nal

2020 2021Dec Feb Apr Jun Aug Oct Dec

Final FY22 Budget Adoption

Tue 9/14

Tentative FY22 Budget Adoption

Wed 7/28

Mission/Vision Revisions

April 1 - Aug 1 Mar 1 - Jul 31

Dec 16 - Sep 144. Budget Process (Resource Allocation with an Equity Lens)

Feb 1 - Oct 31

5. Strategic Plan Development

Adjusted TimelineBased on Board Feedback

Critical Structure 1

Equity WS 3April 14

Mission/Vision Revisions

3. Equity Policy Revisions and Adoption

Pre-WorkFebruary/March/April

DesignMay/June/July

ImplementationJuly and Beyond

Root Cause AnalysisEquity WS 1

March 9

4

Equity Working Definition

Equity Working Definition

Equity WS 2March 31

Jan/February

High-performing A-rated District

Upcoming Equity Workshops*

Foundational Workshops

1. Root Cause Analysis

March 9, 2021

Why do inequities exist in Palm Beach

County Schools?

2. Equity Working Definition

March 31, 2021

What does equity mean in our educational

system?

3. Mission/Vision RevisionsApril 14, 2021

How is equity embedded in our

mission and vision?

Critical Structure 2

*Please review overview document initially shared February 19, 2021 for specific pre-work related to each workshop. 5

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Facilitation of Strategic Plan DevelopmentCritical Structure 3

Conduct regular check-ins with District staff.

Provide support with revising strategic

plan content based on stakeholder

feedback.

Develop agendas and facilitation

materials.

Work collaboratively with Mary Fertakis to ensure seamless integration of

equity definition throughout strategic plan.

Facilitate stakeholder meetings to generate

meaningful feedback on draft goals and

associated measures.6

High-performing A-rated District

Framework for Strategic Plan Development

Critical Structure 4

Steering Committee*Central Office staff, Principals, Teachers, Parents,

Students, CTA, SEIU, PTA, Community Organizations

Stakeholder ReflectionsPhase 1 Engagement

Focus GroupsPhase 2 Engagement

MACRO LEVEL FEEDBACK that is shared with the Steering Committee to inform draft goals and associated measures.

MICRO LEVEL FEEDBACK that informs revisions to draft

goals and associated measures proposed by the Steering

Committee.

School Board reviews draft goals and

associated measures and ultimately

approves them.

Informed by School Board Policy 1.06

Key Performance Indicators defined by Divisions/Depts based on Board-approved

goals and associated measures.

7*Meetings conducted in accordance

with Sunshine Laws.

High-performing A-rated District

Timeline for Strategic Plan Development Critical Structure 5

Activity - 2021 March April May June July August

Monthly Steering Committee Meetings Late March Early July

Complete Internal Needs Assessment

Phase 1 Engagement - Reflections

Board Reviews Draft Goals and Associated Measures

Phase 2 Engagement - Focus Groups

Board Approves Goals and Associated Measures

Late July

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EVALUATEEvaluar - Evalye - Avaliar

Start, Stop, Continue Reflection Activity using current strategic plan:

● School Board (Today)● District Staff● School-Based Employees● Community*

Phase 1February/March/April

Phase 3July and Beyond

Phase 2May/June/July

VALIDATEValidar - Valide - Validar

Goals and associated measures drafted by Steering Committee based on feedback collected during Phase 1; drafts shared with focus groups to inform needed revisions:

● School Board (May 19)● District Staff● School-Based Employees● Community*

CULTIVATECultivar - Devlope - Aperfeiçoar

Revisions to draft goals and associated measures made by Steering Committee based on targeted feedback collected during Phase 2 focus groups; share revised goals and associated measures with School Board for approval (July 21).

Engage all stakeholders in implementation efforts.

Pre-Work Design Implementation

Stakeholder Engagement PlanCritical Structure

Critical Structure 6

*The term Community is used to include parents, students, business

partners, non-profits, municipalities, elected officials, etc.

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External Stakeholders

Phase 1 and 2 Outreach MethodsHow will the different stakeholder groups be engaged in this work?

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District Staff

School-Based Employees

Community

Parents/Guardians

Business, Community/ Non-

Profit, Government, etc

Students

School Board

PLA, faculty meetings at individual schools, employee newsletters

Weekly/Bi-weekly department meetings, employee newsletters

Internal Stakeholders

Virtual/in-person events,

leveraging school club

sponsors, SGA

Virtual/in-person events, parent newsletters,

individual school websites/social

media, SAC meetings

Virtual/in-person events, SAC

meetings, standing

meetings with partners,

community newsletters

Board Meetings, Weekly meetings with Superintendent, COS

call outs

High-performing A-rated District

This reflection activity was chosen as a direct result of Board Member feedback received on January 20, 2021. 11

EVALUATEEvaluar - Evalye - Avaliar

Start, Stop, Continue Reflection Activity:

● School Board (today)● District Staff● School-based

Employees● Community (parents,

students, others)

Phase 1February/March/April

Pre-Work

Phase 1 Efforts Centered on Evaluating Current Plan

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Knowing what is working well and what NEEDS to

change is crucial to making us successful.

Reflection ActivityBoard Members Share Feedback on What to Start, Stop, and Continue

(Discussion facilitated by Board Chair)

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Next Steps

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1. Equity Workshops with Mary Fertakis2. Formal Kick-Off: Phase 1 Stakeholder Engagement

○ Launch of reflection survey to remaining stakeholders (school-based employees, parents, students, community)

○ Webpage to centralize Strategic Plan development updates3. Complete Internal Needs Assessment4. Schedule Steering Committee Meeting 1 for late March5. Next Update: Strategic Plan Workshop 3 on April 7