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2018-2020COMMUNITY IMPACT PROCESS

REQUEST FOR PROPOSALS

Grant funding period: July 1, 2018 – June 30, 2020

EducationEmergency Services

Top things for applicants to know : 1. United Way of Youngstown and the Mahoning Valley funds only

organizations that have been determined to be 501(c)(3) entities by the State of Ohio and the Internal Revenue Service and not for profit public/government agencies with experience in the provision of education or emergency services.

2. Mandatory Training: Attendance at a Pre-Proposal Training Meeting is mandatory. Contact Trina Benson, Community Impact Director at (330) 746-8494 to sign-up to attend one of the following Pre-Proposal Training Sessions:

Monday, December 4 – 1 p.m.Thursday, December 7 – 2:30 p.m.Wednesday, December 13 – 8 a.m.

3. DEADLINE: Request for Proposals (RFP) with all attachments by 5:00 p.m., January 19, 2017 submitted via email @ grants@ymvunitedway.

4. NO late applications will be accepted.

5. United Way staff is available to answer your questions.

United Way of Youngstown and the Mahoning Valley255 Watt St.Youngstown, OH 44505Telephone: Trina Benson at (330) 746-8494E-mail:[email protected]

UWYMV Request for Proposals 2018-2020

United Way of Youngstown and the Mahoning ValleyUnited Way of Youngstown and the Mahoning Valley has approved and is pleased to release the 2018-2020 Request for Proposals (RFP). Content was generated to assist in making this process more refined and collaborative with all of our impact areas.

United Way of Youngstown and the Mahoning Valley, hereafter referred to as UWYMV, is committed to making the greatest possible impact in the following critical areas in our community:

Education Emergency Services

Over the last several years, UWYMV has evolved from its roots as a fundraising organization to a critical community convener which mobilizes local partners including businesses, key community leaders and Mahoning County, Liberty, Girard and Hubbard residents to expand opportunities for people to become successful.

Purpose of the UWYMV 2018-2020 Request for ProposalsUnited Way of Youngstown and the Mahoning Valley Community Impact RFP is a competitive process open to all programs of 501(c)(3) entities by the State of Ohio and the Internal Revenue Service and not for profit public/government agencies providing services to individuals currently residing in the Mahoning Valley.

The primary purpose of this Request for Proposals is to communicate the process steps to all applicants. The secondary purpose is to encourage all applicants to apply for funding to enter into a partnership with UWYMV to bring into reality a shared vision or change and to implement a collective plan of action to make this vision/change demonstrable.

Programs selected to receive the funding grant will be those best able to: Articulate implementation of a clearly-stated funding plan Show collaboration with other community partners Demonstrate measurable lasting positive impact

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Impact FundingThe Community Plan

REQUEST FOR PROPOSALS (RFP) INFORMATION PACKET

CONTENTS: Application Cover Sheet Grant Requirements Proposal Submission Checklist Form A: Program Logic Model Worksheet Form B: Proposed Program Budget Format: Times New Roman, 11 point font Complete Application in Microsoft Word, submit as a PDF

APPENDICES: Appendix 1: Definitions of Terms for Measuring Program Outcomes Appendix 2: Tips for Submitting Proposals

FUNDING PROCESS:Funding allocations will be determined after the 2017-2018 United Way Campaign closes. All proposals will be considered regardless of amount requested.

This Request for Proposals Information Packet is available on our web site at www.ymvunitedway.org or may be requested via e-mail by contacting Trina Benson at (330) 746-8494 or [email protected].

Thank You!

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United Way of Youngstown and the Mahoning ValleyAPPLICATION COVER SHEET

Two-Year Grant for 2018-2020 Program Funding ConsiderationFunding Available Only to 501(C)(3) Organizations and not for profit government/public agencies

Please complete a separate proposal for each program.

ORGANIZATION:

PROGRAM TITLE: ____________________________________________________________

Are you a 501(C)(3) organization approved by the State of Ohio and the Internal Revenue Service or not for profit public/government agencies? ____ yes ____ no.

Organization Contact Name and Title:

Address:

Phone: Email:

Program Contact Name and Title:

Phone: Email:

Funds Requested for 2018-2019: Funds Requested for 2019-2020: Total UW funds awarded last year- if continuation program:

**Focus Area under which you are choosing to apply for this program: (check only one) Education Emergency Services

Please identify the Goal and desired Indicator(s) in the Impact Funding: The Community Plan to which you are responding (see summary on pages 7-10). **Each Program MUST be submitted in a separate proposal. If additional space is needed, place Goals/Indicators on a separate page. Goal:

Indicator:

Note: This submission was considered and approved by (both signatures are required):

Printed Name: Applicant Printed Name: Applicant Executive Director President/Chair, Board of Directors

Signature Date Signature Date

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PROPOSAL REQUIREMENTS

Proposal Review Committees will review each proposal based on information provided in six key areas:

♦ Response to the Impact Funding: The Community Plan♦ Program Narrative♦ Program Logic Model and Outcomes♦ Program Service and Evaluation ♦ Program Financials♦ Sustainability and other Documentation

Responses to each of these six (6) areas are scored for content and quality, to a maximum of 100 points.

It is expected that grantees will:

Comply with all reporting requirements & deadlines – forms will be provided.

If requested, speak regarding partnership at a business on behalf of UWYMV.

Agree to co-brand with United Way and/or Women United. Participate/cooperate with United Way Outreach activities as

appropriate. Notify UWYMV of any significant program or budget changes when

they occur.

Grant request deadline: Proposals must be received via email @ [email protected]

by Friday, January 19, 2018 at 5:00 p.m.

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United Way of Youngstown and the Mahoning Valley

Summary of the United Way of Youngstown and the Mahoning Valley

Impact Funding: The Community Plan

Focus Area #1: Education

Investment Priority: United Way of Youngstown and the Mahoning Valley strives to help all children and families with kindergarten readiness and academic success in becoming proficient by 3rd grade and beyond. The Education Impact Panel is seeking proposals able to demonstrate collaborative program efforts which increase each of these areas of need.

Goal Program Populations Programmatic Strategies for Application

Ensure children ages 0-5 receive quality early learning opportunities

Birth through Preschool Children and Their Families

Children ages 0-3 whose families receive parenting and child development education.

Children 0-3 whose families receive early literacy skills support.

Children ages 4-5 receive quality pre-k education services.

Support a strong transition into Kindergarten

Children ages 3-4 and their families

Students entering Kindergarten participate in transition programming to prepare for school.

Invest in results-focused programming for students Kindergarten-Third Grade

Students in K-3rd grade and their families

Students participate in summer learning opportunities.

Students participate in targeted, academic interventions.

Students participate in positive youth development programming.

Students are connected to teachers, mentors, and/or positive role models.

Students and their families participate in family literacy programming.

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Students and/or their families receive case management services.

Students and/or their families receive physical and/or behavioral health services.

Ensure future success: invest in students beyond 3rd Grade.

Students in 4th-8th grade and their families

Students participate in career-skill development (STEM supports).

Students participate in summer learning activities.

Students participate in positive, youth development programming.

Students participate in targeted, academic interventions.

Students are connected to teachers, mentors and/or positive role models.

Students and their families participate in family literacy programming.

Students and/or their families receive case management services. Students and/or their families receive physical and/or behavioral health services.

Empower Families to Have Success For Life

Families needing support to build skills to attain and maintain employment.

Individuals and/or families receive personalized financial coaching.Individuals and/or families receive free tax preparation with financial education.Individuals and/or families receive credit counseling and debt management services.Individuals and/or families participate in employment services, including job training, interviewing skills and resume building.

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Focus Area #2 Emergency Services

Investment Priority: The United Way of Youngstown and the Mahoning Valley seeks to invest in strategies that address emergency services providing disaster response and relief, emergency housing, assistance for those dealing with abuse and sexual violence and access to food.

Goal Program Populations Indicators of Success

Assist Those Needing Help Disaster Response and Relief

Individuals and Families Experiencing a Disaster/Emergency

Individuals and/or families receive relief and support directly after a disaster occurs.

Providing Temporary Emergency Housing

Individuals and/or Families who are homeless or at-risk of losing their home.

Individuals and/or families offered housing-based legal services.

Individuals and/or families receive temporary shelter services.Individuals and/or families receive emergency home maintenance and repairs.

Ensuring Services to Address Abuse and Sexual Violence

Children, Individuals and Seniors that are victims of abuse and/or violence

Individuals and/or families temporarily receive shelter services.

Individuals and/or families receive violence and crisis intervention support.

Increasing Food Access to Children and Families.

Children and families with decreased access to healthy foods.

Prevention: Children and adults over 65 years old participate in nutrition education.

Intervention: Individuals and/or families receive increased access to choice food pantries and/or soup kitchens.

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PROPOSAL SUBMISSION CHECKLIST

Cover Page signed by Executive Director and Board Chair 5 Points

[ ] Identify the goal and indicators in the Impact Funding: The Community Plan to which you are responding.

Program Narrative

SECTION TWO – PROGRAM SUMMARY (5 POINTS)

This section should provide a description of the program of which you are seeking funding support

In the first paragraph, provide a succinct summary of the program basics: Who (gender, ages, ethnicity), What, When, and Where (agency location and geographic location where services are provided).

Describe How the program actually works and your expected level of service (i.e. number of participants, people served) during the proposed grant year.

SECTION THREE – PROGRAM DESCRIPTION (10 POINTS)

Please select ONE of the following from the list that best describes the proposed program:

o New Program: A “new” program is defined as a program within your agency that is new to the agency and is currently in the planning/implementation stages.

o Continuing Program: A “continuing program” is defined as an existing program that your agency is currently operating and plans to maintain in its current form.

o Expansion: A program “expansion” is defined as an existing program that is being expanded to include an additional service delivery area and/or additional clients.

o Enhancement: A program “enhancement” is defined as an existing program that is being enhanced by the addition of new services to the same program.

o Expansion & Enhancement: A program that is including additional service delivery areas and/or clients at the same time that new services are being added.

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The next three questions cover RENEWAL PROGRAMS ONLY: Please provide a brief update on the progress and successes/challenges of the

program during the most recent six month period. Using an anecdotal model, please provide a narrative “success story” from your

recent activities that you feel best demonstrates the impact of your program on the population/issue.

Are you currently receiving UWYMV funding for this program?If you are currently receiving United Way funding for this program answer the following two questions: If the amount you are requesting is different than the amount you are currently

being funded, please provide a justification for this change. Highlight any changes between this proposal and what is currently being

funded, and why these changes have occurred. In particular, note any changes in service delivery, staffing, program model, target population, and/or what UWYMV funds will be directed toward.

SECTION FOUR – PROGRAM COLLABORATION (5 POINTS)

Are you collaborating with other organizations?

Include in this section a description of any existing partnerships, collaborations or primary referral sources that make this program possible

SECTION FIVE – ORGANIZATION’S DESCRIPTION (3 POINTS)

Why should you be awarded funding for this program?

Describe your agency mission and history in the Mahoning Valley. Describe how this program fits into your organizations overall mission and strategic plan. Do you receive funding from UWYMV- Yes/No Does your organization agree to co-brand with United Way and/or the Women United? Yes/No

SECTION SIX –PROGRAM KEY STAFF (2 POINTS)

List the key staff that work or will be working in this program.

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SECTION SEVEN –LOGIC MODEL AND OUTCOMES EXPLANATIONS (25 POINTS)

[ ] Goal – Indicators – Program Populations – Data Collection Method – Target Outcomes (15 Points) Include a completed program logic model illustrating the specific outcomes you plan to

achieve. Use Education Program Logic Model Worksheet if applying for and Education program. Use Emergency Services Logic Model Worksheet

o If you wish to include additional explanations about your logic model or its elements please include a separate sheet and attach it to your logic model.

[ ] Outcomes Explanation (10 Points) Attach a copy of any data collection tools that are or will be utilized to measure progress

on program outcomes.

SECTION EIGHT – PROGRAM FINANCIALS (20 POINTS)

UWYMV believes that partnerships, both financial and non-financial, are critical to sustaining programs. A program that demonstrates the ability to sustain itself will be ranked higher than one that does not provide any supplementary or sustaining investments.

[ ] Financial Request Rational (10 Points) Explain why you need UWYMV investment for this program. What service does this investment make possible that would otherwise not happen? What would happen if you did not receive UWYMV funds?

Please be as specific as possible about the actual impact of a UWYMV investment and, if applicable, include a description of matching resources that you anticipate acquiring from other sources as a result of this investment.

[ ] Budget (10 Points) (See Below)

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SECTION NINE – SUSTAINABILITY (15 POINTS)

Describe your plans for support in the future: What other investments will be needed from your organization to expand this program and/or to continue

its existence beyond the grant period? Are the requested funds going to be used to leverage resources from another funding source? Please list all funding sources to which you are applying for this program. Please include both financial and non-financial investments and resources.

SECTION TEN – REQUIRED ATTACHMENTS (10 POINTS)

1) IRS letter of determination 501(c)(3). 2) Most recent IRS Form 990. This should include all attachments, schedules and statements. 3) Most recent financial statements, audited if available.

Form A: Proposed Program Budget12


PREVIOUS YEAR FISCAL

BUDGET

PROPOSED GRANT

YEAR BUDGET2018-2019

PROPOSED YEAR GENERAL BUDGET

2019-2020

Program Budget Only

Program Budget Only

Agency General Budget

PROGRAM REVENUESupport from Organization Program Fees Membership Dues Legacies and Bequests Investment Income Sales of Materials Special Events Government Grants (specify) Grant-United Way of Youngstown and MV Misc. Revenue-Please list sources:

TOTAL PROGRAM REVENUE

PROGRAM OPERATING EXPENSES Salaries Employee Benefits Payroll Taxes, Etc. Professional Fees Supplies Telephone Postage Occupancy Equipment-Rental and Maintenance Printing/Publications Travel Professional Development Membership Dues

TOTAL PROGRAM OPERATING EXPENSES

EXCESS (DEFICIT) REVENUE OVER TOTAL

United Way of Youngstown and the Mahoning Valley13


APPENDIX 1: DEFINITIONS OF TERMS FOR MEASURINGPROGRAM OUTCOMES*

Inputs - The resources such as staff, facilities, volunteers and equipment that are dedicated to or are consumed by the program. Outside resources such as collaborations, service referral providers and community factors may be potential inputs. Also important are constraints on inputs such as laws, contract regulations, zoning requirements, etc. that may impact the use of inputs.

Activities - The types of services the program provides – what the program does with the inputs to fulfill its mission. Examples of activities include: providing counseling to clients, providing training for clients, mentoring clients, providing meals, on-site support for clients, advocacy on client’s behalf, etc.

Outputs - The direct products of program activities, usually measured in terms of the volume of work accomplished. For example, number of counseling sessions conducted, the number of classes taught, the number of participants served, etc. The time period these outputs represent should also be included (i.e. a calendar year, a school year, a session, etc).

Outcomes - The benefits to program participants or changes in Knowledge, Skill or Behavior that participants experience during or as a result of participation in a program. Participant outcomes should logically link back to the activities of the program and flow from initial to intermediate to longer-term in nature.

Milestones - are a critical point of achievement for the target audience showing progress toward a performance target. In effect, these are mini-performance targets marking specific small changes in target audience behavior or program accomplishment met on the way to target achievement. Milestones shift implementer thinking from what they do to what the target audience does. Focusing on target audience response rather than on implementer activity helps program staff learn more about their target audience.

Indicators - The specific information that will be collected to track a program’s success towards an outcome. Indicators should be observable and measurable - what can be seen, touched, quantified - and demonstrates an outcome taking place. An indicator is What is being measured.

Data Source -The location of the indicator information. Examples of a data source include the program’s records of other agencies’ records, specific individuals including participants, the general public, trained observers and/or mechanical measurements. A data source is Where the indicator information will be found.

Data Collection Method - The specific method(s) that will be utilized to gather data on progress towards achieving outcomes. Data collection is How the specific information identified as indicators will be gathered - the method(s), tool(s) and processes. Data collection may include review of participant or program records, self-administered questionnaire, personal interview and/or rating by trained observer. Data collection instruments and procedures should be pre-tested with a sample prior to full implementation of the data collection process.

Target - Numerical objectives for a program’s level of achievement on its outcomes. Programs usually set targets once some initial data has been collected and a baseline has been established.*Adopted from Measuring Program Outcomes: A Practical Approach (1995), United Way of America

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United Way of Youngstown and the Mahoning Valley APPENDIX 2: TIPS FOR SUBMITTING PROPOSALS

1. Put your best foot forward. It is our practice to give proposals to the Grant Impact Panels exactly as they

are submitted to us. A reminder that a computer spell check and grammar review is always helpful. Make sure that the writing flows smoothly and makes sense. Insure that all pages and related documents are included and are in the appropriate order.

2. Write the proposal for the “new” reader. When preparing a program proposal in response to an identified issue, area or strategy, write it as if you are talking with “the person on the street” who is totally unfamiliar with the program, its goals, services and other particulars.

3. Respond to questions succinctly yet completely. It is a difficult balance between too much and too little information. We recognize that each program is different and thus may have different needs for explanation and clarification, but recommend following the length guidelines noted on the Proposal Submission Checklist.

4. Coordinate preparation. If more than one person is preparing the report, make sure they work closely together. (i.e. The Finance Dept. should prepare a budget that corresponds directly to the program plans and investment request described in the narrative by the Program Director.)

5. Recruit an independent reader. Ask someone who has not been working on the proposal to read it for you.

Does the information provided give a complete picture of the program? Are all items answered completely? Does the reader come away with unanswered questions? Do the responses in the various sections complement and correspond to one another? Is there consistency of information throughout the proposal?

6. Treat each proposal as unique. If more than one proposal is being submitted by the same organization, please insure that each proposal is distinct and clearly reflective of that individual program. Be judicious with information that is “cut and pasted” from one proposal to another—it may detract from the readability and make it more difficult to distinguish the merits of one program from another.

7. RFP submittal. Applicants are required to submit proposals via email at [email protected].

8. Create a complete logic model. The logic model should provide a complete one-page snapshot of a program and what it is attempting to achieve. Elements of the logic model should flow logically from left to right across the page. Outcomes should connect directly to the indicators listed.

The logic model should reflect the current program about which a proposal is being made. While nationally identified outcomes and data can be helpful in developing a logic model, it is vitally important to focus on the local program.

We hope these suggestions will assist you in developing an effective proposal. For more information or should you have any additional questions, please call United Way of Youngstown and the Mahoning Valley (330) 746-8494.

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