board papers 13022012

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Title AGENDA Meeting February Board Meeting Date Monday, 13th February 2012 CONFIRMATION OF PREVIOUS MINUTES DISCIPLINARY HEARING CEO's REPORT THINK TANK SAFETY COMMITTEE MINUTES FUNCTIONS REPORT MATCH COMMITTEE MINUTES BOWLS MANAGERS REPORT No Report BUILDING COMMITTEE REPORT MOTEL MANAGERS REPORT SPECIAL BOARD MEETINGS Nil MARKETING COMMITTEE MINUTES MEMBERSHIP APPLICATIONS INWARDS CORRESPONDENCE OUTWARD CORRESPONDENCE

GENERAL BUSINESS

CEO’s Report 2012

1

Matters from previous Meeting

Haydn Bojkowski follow up

CEO’s Report 2012

2

CEOReport

HumanResources As has been discussed, I recommend the engagement of Kevin White, Essential HR Services,

to help us achieve the EBA goal of implementation by June 30. Proposal and costs contained after.

Greens Andrew Trelfo was given direction to have the greens in order by the 3/2/2012. This is not

the case. I suggest the Board discusses why that is, and a course of action. Andrew’s original direction letter contained after.

Haydn Bojkowski has had clarification given to him. This covers: o Whether he is employed as a bowlers o Leave and payment during representative events o Expectant standards of productivity and uniform

Haydn was issued with a letter and a copy has been sent to his parents as well as Andrew Trelfo.

EnergyEfficiencyGrantsandalternativeenergy As the Board is aware I have been closely monitoring the availability of grants for energy

efficiency upgrades. I have also put together a quite detailed alternative energy proposal (unfortunately not ready for the board yet). Of particular note recently:

o The Community Energy Efficiency Program (CEEP) has opened, and will accept applications until 23/03/2012. We are eligible to apply, if successful the fund will cover 50% up to $5million.

o The feasibility study arrived from the Cogeneration people, giving an indicative payback period (ROI) of approximately 4.5 years without grants (this is in line with my own calculations).

I recommended that we pursue the CEEP grant aggressively as it has the potential to reduce the payback period on cogeneration to approximately 2.5 years, and reduce our overall energy consumption by 50%. A significant amount of money in anyone’s term.

If approved can I request a small budget to enable costs in accurate quotation and any incidentals given the tight timeframe, suggest $3000.

BowlsPosition Unfortunately at this stage no quality applications have been received for the advertised

position.

MANAGERS TIMESHEET Ian Martin ‐ CEO

Start Finish Hours Start Finish Hours Start Finish Hours Start Finish Hours Start Finish Hours Start Finish Hours Start Finish Hours

1 8:00 17:15 9:15 8:30 18:00 9:30 7:30 19:30 12:00 0:00 0:00 8:30 17:00 8:30 7:30 18:00 10:30 49:45:00 5/07/20112 7:30 18:00 10:30 7:30 17:30 10:00 8:00 18:00 10:00 0:00 0:00 8:30 18:00 9:30 7:30 19:30 12:00 52:00:00 12/07/2011: 6:30 17:30 11:00 7:30 17:30 10:00 9:00 19:30 10:30 0:00 0:00 8:15 18:00 9:45 7:00 17:30 10:30 51:45:00 19/07/20114 8:15 17:30 9:15 7:00 17:30 10:30 AL AL 10:00 0:00 0:00 7:30 18:30 11:00 7:30 18:00 10:30 51:15:00 26/07/20115 6:15 18:30 12:15 8:00 17:00 9:00 7:00 19:00 12:00 0:00 0:00 7:30 18:00 10:30 8:00 20:00 12:00 55:45:00 2/08/20116 8:30 19:45 11:15 9:15 18:15 9:00 8:15 19:00 10:45 0:00 0:00 8:30 18:00 9:30 8:15 21:30 13:15 53:45:00 9/08/20117 7:45 18:00 10:15 8:30 18:15 9:45 8:30 19:00 10:30 0:00 0:00 7:45 17:30 9:45 8:15 17:45 9:30 49:45:00 16/08/20118 8:30 17:30 9:00 7:30 18:00 10:30 7:00 18:30 11:30 0:00 AGE AGE 10:00 AGE AGE 10:00 AGE AGE 10:00 61:00:00 23/08/20119 8:00 17:00 9:00 8:30 19:00 10:30 8:45 18:00 9:15 0:00 0:00 7:30 17:00 9:30 8:00 17:00 9:00 47:15:00 30/08/201110 7:00 17:30 10:30 8:30 18:00 9:30 8:00 19:00 11:00 0:00 0:00 8:30 18:00 9:30 8:30 18:30 10:00 50:30:00 6/09/201111 6:30 17:30 11:00 7:30 17:30 10:00 9:00 19:30 10:30 0:00 0:00 8:15 18:00 9:45 7:00 17:30 10:30 51:45:00 13/09/201112 funeral funeral 10:00 7:00 17:30 10:30 8:30 19:30 10:00 0:00 0:00 7:30 18:30 11:00 7:30 18:00 10:30 52:00:00 20/09/201113 6:30 17:30 11:00 7:30 17:30 10:00 9:00 19:30 10:30 0:00 0:00 8:15 18:00 9:45 7:00 17:30 10:30 51:45:00 27/09/201114 8:15 17:30 9:15 7:00 17:30 10:30 AL AL 10:00 0:00 0:00 7:30 18:30 11:00 7:30 18:00 10:30 51:15:00 4/10/201115 8:30 17:30 9:00 8:30 19:00 10:30 Clubs NSW 10:00 Clubs NSW 10:00 Clubs NSW 10:00 Clubs NSW 10:00 Clubs NSW 10:00 69:30:00 11/10/201116 7:00 19:00 12:00 7:00 18:00 11:00 8:30 16:00 7:30 Golf Golf 0:00 Golf Golf 0:00 8:30 18:00 9:30 8:30 18:00 9:30 49:30:00 18/10/201117 8:30 17:15 8:45 8:30 18:00 9:30 8:30 21:00 12:30 0:00 0:00 8:30 18:00 9:30 8:30 18:00 9:30 49:45:00 25/10/201118 8:30 17:15 8:45 8:30 18:00 9:30 8:30 21:00 12:30 0:00 0:00 8:30 16:45 8:15 7:30 18:15 10:45 49:45:00 1/11/201119 8:30 19:30 11:00 8:15 17:30 9:15 Sydney Conf 10:00 0:00 0:00 8:15 17:00 8:45 8:30 18:00 9:30 48:30:00 8/11/201120 8:15 16:15 8:00 5:00 17:45 12:45 9:00 18:00 9:00 0:00 0:00 8:00 17:15 9:15 7:00 17:00 10:00 49:00:00 15/11/201121 8:30 18:00 9:30 8:15 18:00 9:45 9:00 20:30 11:30 0:00 0:00 8:15 17:00 8:45 8:30 18:00 9:30 49:00:00 22/11/201122 8:15 18:30 10:15 8:15 17:45 9:30 8:00 18:15 10:15 0:00 0:00 8:00 17:15 9:15 7:00 17:00 10:00 49:15:00 29/11/201123 8:45 18:00 9:15 8:30 19:45 11:15 9:30 17:15 7:45 0:00 0:00 8:00 17:30 9:30 8:00 18:30 10:30 48:15:00 6/12/201124 6:00 17:00 11:00 7:30 18:00 10:30 8:45 19:00 10:15 0:00 0:00 7:00 17:45 10:45 8:30 18:45 10:15 52:45:00 13/12/201125 8:15 17:45 9:30 8:30 18:00 9:30 9:00 19:00 10:00 18:30 22:00 3:30 18:30 20:30 2:00 8:30 17:00 8:30 8:30 17:00 8:30 51:30:00 20/12/201126 8:45 17:00 8:15 8:30 18:00 9:30 8:30 14:00 5:30 0:00 0:00 PH PH 10:00 PH PH 10:00 43:15:00 27/12/201127 hols hols 10:00 hols hols 10:00 hols hols 10:00 0:00 0:00 PH PH 10:00 hols hols 10:00 50:00:00 3/01/201228 hols hols 10:00 hols hols 10:00 hols hols 10:00 0:00 0:00 hols hols 10:00 hols hols 10:00 50:00:00 10/01/201229 hols hols 10:00 11:00 14:00 13:00 hols hols 10:00 0:00 0:00 6:30 17:15 10:45 7:00 19:00 12:00 55:45:00 17/01/201230 8:45 17:00 8:15 8:30 18:15 9:45 8:30 19:00 10:30 0:00 0:00 8:00 17:15 9:15 7:00 17:00 10:00 47:45:00 24/01/201231 8:30 17:45 9:15 7:30 18:00 10:30 7:00 18:30 11:30 0:00 0:00 8:15 17:00 8:45 8:30 18:00 9:30 49:30:00 31/01/201232 8:15 17:00 8:45 8:15 18:45 10:30 8:45 18:30 9:45 0:00 0:00 8:30 17:00 8:30 8:45 17:00 8:15 45:45:00 7/02/201233 9:00 18:30 9:30 6:15 6:15 0:00 8:45 19:00 10:15 0:00 0:00 0:00 0:00 19:45:00 14/02/201234 0:00 0:00 0:00 0:00 0:00 0:00 0:00 21/02/201235 0:00 0:00 0:00 0:00 0:00 0:00 0:00 28/02/201236 0:00 0:00 0:00 0:00 0:00 0:00 0:00 6/03/201237 0:00 0:00 0:00 0:00 0:00 0:00 0:00 13/03/201238 0:00 0:00 0:00 0:00 0:00 0:00 0:00 20/03/201239 0:00 0:00 0:00 0:00 0:00 0:00 0:00 27/03/201240 0:00 0:00 0:00 0:00 0:00 0:00 0:00 3/04/201241 0:00 0:00 0:00 0:00 0:00 0:00 0:00 10/04/201242 0:00 0:00 0:00 0:00 0:00 0:00 0:00 17/04/201243 0:00 0:00 0:00 0:00 0:00 0:00 0:00 24/04/201244 0:00 0:00 0:00 0:00 0:00 0:00 0:00 1/05/201245 0:00 0:00 0:00 0:00 0:00 0:00 0:00 8/05/201246 0:00 0:00 0:00 0:00 0:00 0:00 0:00 15/05/201247 0:00 0:00 0:00 0:00 0:00 0:00 0:00 22/05/201248 0:00 0:00 0:00 0:00 0:00 0:00 0:00 29/05/201249 0:00 0:00 0:00 0:00 0:00 0:00 0:00 5/06/201250 0:00 0:00 0:00 0:00 0:00 0:00 0:00 12/06/201251 0:00 0:00 0:00 0:00 0:00 0:00 0:00 19/06/201252 0:00 0:00 0:00 0:00 0:00 0:00 0:00 26/06/2012

SICK Sick Leave RDO Rostered Day AL Annual Leave LSL Long Service PH Public Holiday CONF Conference 50:14:33 Average

MON TUETOTAL WEEK ENDING

Time in LeuiWEEK

WED THU FRI SAT SUN

MANAGERS TIMESHEET Graeme Watson

Start Finish Hours Start Finish Hours Start Finish Hours Start Finish Hours Start Finish Hours Start Finish Hours Start Finish Hours

1 8:00 20:00 12:00 8:00 20:00 12:00 8:00 20:30 12:30 7:00 13:00 6:00 OFF 0:00 OFF 0:00 9:00 14:00 5:00 47:30:00 06/07/20112 8:00 20:30 12:30 8:00 20:30 12:30 8:00 20:30 12:30 7:00 13:00 6:00 OFF 0:00 OFF 0:00 9:00 13:00 4:00 47:30:00 13/07/20113 8:00 20:30 12:30 8:00 20:30 12:30 8:00 20:30 12:30 7:00 12:00 5:00 OFF 0:00 7:00 12:00 5:00 OFF 0:00 47:30:00 20/07/20114 8:00 20:30 12:30 8:00 20:00 12:00 8:00 20:30 12:30 7:00 13:00 6:00 5:30 16:30 11:00 OFF 0:00 OFF 0:00 54:00:00 27/07/20115 8:00 20:30 12:30 6:30 20:30 14:00 8:00 20:30 12:30 8:00 12:00 4:00 16:30 19:30 3:00 OFF 0:00 OFF 0:00 46:00:00 03/08/20116 8:00 20:30 12:30 8:00 20:30 12:30 8:00 20:30 12:30 7:00 12:30 5:30 17:00 20:30 3:30 OFF 0:00 OFF 0:00 46:30:00 10/08/20117 8:00 20:30 12:30 8:00 20:30 12:30 8:00 20:30 12:30 R/L 8:00 OFF 0:00 OFF 0:00 9:00 1:00 4:00 49:30:00 17/08/20118 8:00 20:30 12:30 8:00 20:30 12:30 8:00 20:30 12:30 7:00 9:00 2:00 OFF 0:00 OFF 0:00 8:00 3:30 7:30 47:00:00 24/08/20119 8:00 20:30 12:30 8:00 20:30 12:30 8:00 20:30 12:30 7:00 12:00 5:00 16:00 19:30 3:30 OFF 0:00 OFF 0:00 46:00:00 31/08/201110 8:00 20:00 12:00 8:00 20:30 12:30 8:00 20:30 12:30 7:00 12:00 5:00 16:00 20:00 4:00 OFF 0:00 Sem 12:00 58:00:00 07/09/201111 Sem 12:00 8:00 20:30 12:30 8:00 20:30 12:30 7:00 13:00 6:00 7:00 11:00 4:00 OFF 0:00 OFF 0:00 47:00:00 14/09/201112 8:00 20:30 12:30 8:00 20:30 12:30 8:00 20:30 12:30 7:00 14:00 7:00 OFF 0:00 OFF 0:00 R/L 8:00 52:30:00 21/09/201113 8:00 20:30 12:30 8:00 20:30 12:30 8:00 20:30 12:30 7:00 22:30 15:30 OFF 0:00 OFF 0:00 OFF 0:00 53:00:00 28/09/201114 8:00 20:30 12:30 8:00 20:30 12:30 8:00 20:30 12:30 7:00 13:00 6:00 17:00 20:30 3:30 PH 0:00 OFF 0:00 47:00:00 05/10/201115 8:00 20:30 12:30 8:00 20:30 12:30 8:00 20:30 12:30 7:00 12:00 5:00 OFF 12:00 15:00 3:00 45:30:00 12/10/201116 8:00 20:30 12:30 8:00 20:30 12:30 8:00 20:30 12:30 7:00 13:00 6:00 OFF 0:00 OFF 0:00 R/L 8:00 51:30:00 19/10/201117 8:00 20:30 12:30 8:00 20:30 12:30 8:00 20:30 12:30 7:00 12:00 5:00 split 6:30 OFF 0:00 OFF 0:00 49:00:00 26/10/201118 7:30 20:00 12:30 8:00 20:30 12:30 8:00 17:00 9:00 split hours 8:00 m/cup setup 4:00 m/c 8:00 54:00:00 02/11/201119 8:00 20:30 12:30 8:00 20:30 12:30 8:00 21:00 13:00 7:00 12:00 5:00 SPLIT 7:00 OFF 0:00 OFF 0:00 50:00:00 09/11/201120 7:00 20:30 13:30 8:00 20:30 12:30 8:00 20:30 12:30 7:00 12:00 5:00 OFF 0:00 8:00 10:00 2:00 7:00 14:00 7:00 52:30:00 16/11/201121 8:00 20:30 12:30 6:00 20:30 14:30 IN LIEU 8:00 IN LIEU 8:00 OFF 0:00 8:00 16:00 8:00 OFF 0:00 51:00:00 23/11/201122 7:30 20:30 13:00 8:00 21:00 13:00 8:00 20:30 12:30 7:00 12:00 5:00 SPLIT 7:00 OFF 0:00 OFF 0:00 50:30:00 30/11/201123 8:00 20:30 12:30 8:00 21:00 13:00 8:00 20:30 12:30 7:00 13:00 6:00 17:00 20:30 3:30 OFF 0:00 SPLIT 7:30 55:00:00 07/12/201124 8:00 20:30 12:30 8:00 21:00 13:00 8:00 20:30 12:30 7:00 12:00 5:00 OFF 0:00 7:00 11:30 4:30 OFF 0:00 47:30:00 14/12/201125 8:00 20:30 12:30 8:00 20:00 12:00 8:00 20:30 12:30 7:00 13:00 6:00 OFF 0:00 OFF 0:00 R/L 8:00 51:00:00 21/12/201126 8:00 20:30 12:30 8:00 20:00 12:00 8:00 20:30 12:30 7:00 12:00 5:00 OFF 0:00 OFF 0:00 P/H 8:00 50:00:00 28/12/201127 8:00 20:00 12:00 8:00 20:00 12:00 8:00 20:00 12:00 7:00 11:00 4:00 SPLIT P/H 8:00 P/H OFF 0:00 OFF 0:00 48:00:00 04/01/201228 7:30 20:00 12:30 8:00 20:00 12:00 8:00 20:00 12:00 7:00 11:00 4:00 OFF 0:00 OFF 0:00 R/L 8:00 48:30:00 11/01/201229 8:00 20:00 12:00 8:00 20:00 12:00 8:00 20:30 12:30 7:00 12:00 5:00 OFF 0:00 OFF 0:00 8:00 13:00 5:00 46:30:00 18/01/201230 8:00 4:00 8:00 A/L 8:00 A/L 8:00 A/L 8:00 OFF 0:00 OFF 0:00 A/L 8:00 40:00:00 25/01/201231 A/L 8:00 A/L 8:00 A/L 8:00 A/L 8:00 OFF 0:00 OFF 0:00 A/L 8:00 40:00:00 01/02/201232 A/L 8:00 A/L 8:00 A/L 8:00 A/L 8:00 OFF 0:00 OFF 0:00 8:00 16:00 8:00 40:00:00 08/02/201233 8:00 20:00 12:00 8:00 20:00 12:00 8:00 20:00 12:00 7:00 12:00 5:00 OFF 0:00 OFF 0:00 9:00 14:00 5:00 46:00:00 15/02/201234 22/02/201235 29/02/201236 07/03/201237 14/03/201238 21/03/201239 28/03/201240 04/04/201241 11/04/201242 18/04/201243 25/04/201244 02/05/201245 09/05/201246 16/05/201247 23/05/201248 30/05/201249 06/06/201250 13/06/201251 20/06/201252 27/06/2012

SICK Sick Leave RDO Rostered Day AL Annual Leave LSL Long Service PH Public Holiday CONF Conference 48:39:05 Average

TOTAL WEEK ENDINGWED THU FRI SAT SUN MON TUE

CEO’s Report 2012

3

NewSubClubs Both the Car Club and the Deep Sea fishing Club have fulfilled the requirements outlined. The Deep Sea Fishing Club is requesting to begin to draw down on their sponsored amount.

ExpensesReview The expenses review will be addressed in consultation with Bob. A number of items are

potentially sensitive, hence the discussion at a board level. One section of the expenses review requests the implementation of complementary drinks

delivered to the gaming floor for limited hours each day (this is NOT illegal). I would like to try this for a trial period of 6 months. This is very common in Sydney and has the potential in attracting more gaming patronage.

During this period I will gather data to present back to the Board at the end of 5 months.

PromotionalandHonourBoards The Rutherford Football Clubs promotional TV is up and will have a graphical surround

shortly, please see the graphic following. As the issue of Honour boards has been ongoing, if the Board sees fit I would like to propose

3 roof hung TV’s near the bowls office to be dedicated to Bowls Honour Boards. These would also be graphically enhanced through surrounds similar to the Football Club. Estimated CAPEX Cost $5,000.

� Mr Ian Martin CEO

Maitland City Bowls Sports and Recreation Club 14 Arthur Street Rutherford NSW

Essential HR Services

Kevin White 36 Wollybutt Road Engadine NSW

Phone: 0428 881 432

Good Afternoon Mr Martin,

Thank you for your time on the 01 February 2012, and your detailed overview of your business. It was clear in discussion that you have multiple priorities regarding the Human Resources provisions of the business, and have penned a timeline in which to achieve these goals.

You have primarily highlighted the implementation of an Enterprise Agreement as an important first step in the process, and in discussion, we note the timeline will be very tight to be able to implement the process by the end of this financial year.

Your initial outcomes discussed were:

1. Inform and assist on the creation of an EBA 2. Assist with negotiation between staff/Union and Club 3. Assist with the implementation of the EBA

The outline is for approximately 7 site visits with Essential Hr Services assisting in each section of the agreement process. I will be required to deliver this support directly to yourself/the Board (if required). I note due to the location of the business, I would be required to deliver a full day of HR service to you on each of the site visit days.

It is envisaged that the Employee Agreement process will take approximately 6hrs of the site visit – as discussed, I am happy to assist in other HR matters for the other 2hrs per visit, where a skills audit may be undertaken, or any other HR services as per request. The hrs will be dictated by the depth of the negotiation process.

Therefore, I am happy to propose a daily rate of $800 (excl. GST) for each site visit (min. 7), invoiced separately, with a 14 day settlement. I do not consider this as an ongoing contract, and believe a week by week approach to each service provision will allow you the flexibility to achieve your goals.

All policies, procedures or processes built for Maitland City Bowls Sports and Recreation Club (the Club) will remain property of the Club – Essential HR Services will not retain interest in Intellectual property whilst delivering the onsite support.

I will provide my own hardware/internet whilst onsite, the Club will be required to provide copy/printing costs. Otherwise, a set fee can be discussed.

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Remove 9.1 – sign on bonus – in its entirety – this can be placed on the negotiation table after negotiation starts, and at a lower rate to begin with. (also alter 38.1.1 & schedule B) Adjust 38.1.2 to: entitled to 1.5% or CPI, capped at 4.5%..... (Check page 35 – level 3 green keeper – is this supposed to be level 4 indicative duties?)

Maitland City Bowls, Sports & Recreation Club Ltd. Arthur Street, Rutherford NSW 2320

Phone: 02 4939 1200 Fax: 02 4932 8992 www.maitlandcity.com.au

Andrew Trelfo 7 Weblands Street RUTHERFORD NSW 2320 Wednesday the 23rd of November 2011

REPORT TO THE BOARD

Dear Andrew,

Maitland City Bowls Sport and Recreation Club Board of Directors have reviewed your report as required. The Board of Directors accepts the reports and has resolved that all greens are to be reinstated to their previous high standards no later than Friday the 3rd of February 2012. This will mean that the greens must be flat and level, have full grass coverage, and be free of disease and insects and be “rolling” at an appropriate pennant level speed. Should the greens not be at the standard required by this time, the Board of Directors will require detailed explanation. Yours Sincerely, ___________________________ Ian Martin ACCM CEO



Haydn Bojkowski 129a Webland St Rutherford NSW 2320 Thursday the 10th of February 2012 Dear Haydn In recent times a number of concerns have been raised with the Board of Directors regarding your status as an employee, namely:

1. That you are employed as a bowler 2. That you automatically get time off to play whenever representing 3. That you are paid whilst playing bowls 4. That your progress as an apprentice greenkeeper is less than satisfactory 5. That you are not putting 100% effort into your role

As a result I take this opportunity to clarify the following:

1. You are NOT employed as a bowler. You are employed as an apprentice greenkeeper. Being a bowler and an employee should not be confused, they are separate.

2. When any representative matches arise which require you to take time off work, you are required to submit a request to the CEO prior to any leave taken. The CEO will then decide on a case‐by‐case basis whether, 1) it is approved (generally shouldn’t be a problem), and 2) whether you are paid your normal wage during this time.

3. Your progress as a greenkeeper is always being monitored. As requested the CEO will require your academic results every 6 months. This will ensure that your skills are being developed as required.

Moreover, it is very important that you are putting in 100% effort into your role. At this point in time, I do not see this. On occasion, you seem to be “lost” and generally lazy. Your uniform, and the way you wear your uniform at times is less than ideal, and you are more interested in cutting and rolling greens than learning the wider scope of the role which includes, cleaning gutters, mowing lawns, weeding, maintenance, and general duties cleaning.

– 2 – February 10, 2012

Therefore, you are required immediately to take corrective action to lift your productivity to a satisfactory level to both the Head Greenkeeper and Management. Should no improvement be witnessed in the short term, formal disciplinary action may take place, which could include warnings, restrictions on leave and ultimately could place your position here at Maitland City Bowls Sports and Recreation Club in jeopardy. If you have any questions regarding these directions please see me. Sincerely, __________________________ Ian Martin ACCM CEO

Supporting our Community with Cash and In-kind Grants

RUTHERFORDFOOTBALL CLUB

INFORMATION BOARD

Think Tank – On-going Actions Item Short

Description Action Appointed Team

Due Dates Comments Measure of

Success Comments on Completion

1 Director Training

In accordance with the MOU Directors minimum training to be followed for start dates

CEO On going

Completion of Legislative requirements

2 Customer Service

Implement Staff Appraisal System

G Watson to take larger role in staff management

Management and

Supervisors

On going

Better service

3 Building Committee

Reconvene building committee

Develop plans for Aquatic centre to chase grants

Develop plans for Co/Tri generation to chase grants

Decide whether Terroir is the appropriate architect

Settle on Design of the Club that doesn’t involve moving the Gaming Floor

Building committee

On going

Plans developed and

grants obtained

Cogeneration Grants Open, closing date

23/3/2012 – Recommendation January

Board Meeting

4 Cost Savings Each Director to achieve an overall 3% saving in expenses

Creation of a war chest or buffer for the potential offset of Mandatory pre commitment

Various &

CEO

asap

3% savings

Presented to Board 13/2/2012

Think Tank – Board Strategic Planning Items

Item Short Description Action Appointed Team Due Dates Comments Measure of

Success Comments on Completion

1

Club Facilities/Master Plan

Building Committee to be re‐convened to review Master Plan

Building Renovation Committee

Better Direction & increased patronage

OEH Audit about to begin

2 Sub Clubs Sub clubs to be reminded of their commitment to the club and reminded that alcohol purchasing is not appropriate

CEO December 2012 Complete

3

Bowls / Greens Investigate artificial green

Bowls Manager not to be pursued at this time

CEO, Scott Mills, Match Committee

June 2012

Indicative costs obtained

Increased harmony amongst bowlers

Wayne Lambourne and Denis Dalton requested input into the type of greens

3 Business Complete Business re‐structure

Implement EBA CEO June 2012

Restructured business

HR Consultant recommendation to Board January 2012

4 Hiring Complete skills analysis in business

Complete Hiring in preparation or as part of restructure

CEO, Hal Cheetham June 2012 candidates



FEBRUARY 2012 BOARD REOPRT Good afternoon Gentlemen

Having been on annual leave for the past 3 weeks I have not a great deal to tell you all, other than its good to be back and as you all know I only put in my last report just before I went on leave for the combined meeting you had at the end of January

Whilst I was away feedback was that Saturday night swing with Gold Cadillac went off very well and also Saturday night Trivia was well accepted. Since being back I have decided to take part in Hunter Valley Wedding Expo on Sunday 6th of May at the Maitland Town Hall exhibitors fee is $400.00 and I am sure it will pay for itself in bookings, which the last time was very good for us with 5 bookings, then on Sunday 9th September Maitland City will host the next Wedding Expo. Maitland City has proved to be the best in holding these Expos due to the facilities that we can provide for up to 65 Exhibitors, plus great exposure for our club Thank you

Graeme Watson

Operations

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February 2012

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March 2012

6 February 2012 -

12 February 2012

Monday, 6 February11:00am - 2:00pm Housie (Melbee)

1:00pm - 3:00pm S.L.S Custom Stainless (Sapphire Room)

6:30pm - 9:30pm Rotary (Melbee)

Wednesday, 8 February9:00am - 12:00pm Polly's Birthday (Main Lounge)

11:00am - 2:00pm Housie (Melbee)

5:30pm - 8:30pm Robyn Akurst Dance (Melbee)

6:30pm - 9:30pm Euchre (Sapphire Room)

Friday, 10 February11:00am - 2:00pm Housie (Melbee)

6:30pm - 9:30pm Blue Light Disco (Melbee)

Tuesday, 7 February8:30am - 4:30pm St John's First Aid (Sapphire Room)

9:00am - 12:30pm Men's Probus (Melbee)

5:30pm - 7:30pm Rutherford Football Club Meeting (Sapphire

Room)

Thursday, 9 February

Saturday, 11 February11:00am - 4:00pm Carol Linsey Meeting (Conference Room)

3:30pm - 4:00pm

3:30pm - 4:00pm

6:30pm - 10:30pm Party Trivia (Main Lounge)

Sunday, 12 February10:00am - 1:00pm Rutherford Football Club Meeting (Sapphire

Room)

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February 2012

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March 2012

13 February 2012 -

19 February 2012

Monday, 13 February11:00am - 2:00pm Housie (Melbee)

6:30pm - 9:30pm Rotary (Melbee)

Wednesday, 15 February11:00am - 2:00pm Housie (Melbee)



Friday, 17 February11:00am - 2:00pm Housie (Sapphire Room)

6:30pm - 9:30pm Aviculrtal Bird Club (Sapphire Room)

Tuesday, 14 February

Thursday, 16 February8:00am - 9:00am

6:00pm - 9:00pm Centre Support Group (Sapphire Room)

Saturday, 18 February10:00am - 12:00am Wedding ( Danielle Haworth & David

Downtown ) (Melbee)

6:00pm - 11:30pm Ashleigh Cox's 21st Birthday (Sapphire Room)


Sunday, 19 February9:00am - 12:00am Lynn O'connors Birthday (Main Lounge)

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February 2012

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March 2012

20 February 2012 -

26 February 2012

Monday, 20 February11:00am Housie (Melbee)

6:30pm Rotary (Melbee)

Wednesday, 22 February8:30am - 4:30pm St John's First Aid (Sapphire Room)

11:00am Housie (Melbee)


6:30pm Euchre (Sapphire Room)

Friday, 24 February11:00am Housie (Melbee)

Tuesday, 21 February9:30am Rotary (Melbee)

8:30am - 4:30pm St John's First Aid (Sapphire Room)

9:00am Men's Probus (Melbee)

Thursday, 23 February9:30am Euchre (Sapphire Room)

8:30am - 4:30pm St John's First Aid (Sapphire Room)

Saturday, 25 February9:00am - 9:00pm Hunter Valley Referees Association Course

(Sapphire Room)

Sunday, 26 February9:00am - 9:00pm Hunter Valley Referees Association Course

(Sapphire Room)

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February 2012

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March 2012

27 February 2012 -

4 March 2012

Monday, 27 February9:00am - 12:00am Linda Aker's Birthday (Main Lounge )

Wednesday, 29 February9:00am - 11:00pm

9:00am - 1:00pm Ladies Probus (Sapphire Room)

11:00am - 2:00pm Housie (Melbee)



Friday, 2 March11:00am - 2:00pm Housie (Melbee)

5:30pm - 12:00am 21st Birthday (Sapphire Room)

Tuesday, 28 February6:30pm - 9:30pm Hunter Valley Referees Association Course

(Sapphire Room)

Thursday, 1 March6:30pm - 9:30pm Hunter Valley Referees Course (Sapphire Room)

Saturday, 3 March9:00am - 5:00pm Scrap Booking (Conference Room)

5:30pm Fundraiser ( Ball ) (Melbee)


Sunday, 4 March

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March 2012

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April 2012

5 March 2012 -

11 March 2012

Monday, 5 March8:30am - 4:30pm St John's First Aid (Sapphire Room)

9:00am - 3:00pm Catholic School Teachers Workshop (Melbee)

Wednesday, 7 March11:00am - 2:00pm Housie (Melbee)



Friday, 9 March11:00am - 2:00pm Housie (Melbee)

6:30pm - 9:30pm Blue Light Disco (Melbee)

Tuesday, 6 March7:00am - 5:00pm Hunter Valley Youth Express Breakfast

Workshop (Sapphire Room)

9:00am - 2:30pm Ladies Probus ( Change Over Lunch) (Melbee)

Thursday, 8 March

Saturday, 10 March6:30pm - 10:30pm Party Trivia (Main Lounge)

Sunday, 11 March

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March 2012

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April 2012

12 March 2012 -

18 March 2012

Monday, 12 March

Wednesday, 14 March

Friday, 16 March6:30pm - 9:30pm Avicutral Bird Club (Melbee )

Tuesday, 13 March6:00pm - 9:30pm Maitland Camera Club (Sapphire Room)

Thursday, 15 March

Saturday, 17 March5:30pm - 12:00am Bruce Smith's 60th Birthday (Melbee)


Sunday, 18 March

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March 2012

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April 2012

19 March 2012 -

25 March 2012

Monday, 19 March

Wednesday, 21 March8:30am - 4:30pm St John's First Aid (Sapphire Room)

Friday, 23 March

Tuesday, 20 March8:30am - 4:30pm St John's First Aid (Sapphire Room)

6:00pm - 9:30pm Maitland Camera Club (Sapphire Room)

Thursday, 22 March8:30am - 4:30pm St John's First Aid (Sapphire Room)

6:30pm - 9:30pm Hunter Valley Dressage Meeting (Board Room)

Saturday, 24 March5:30pm Keira Beavis 21st Birthday (Melbee)

6:30pm - 10:30pm Party Trivia (Main Lounge )

Sunday, 25 March

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March 2012

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April 2012

26 March 2012 -

1 April 2012

Monday, 26 March

Wednesday, 28 March

Friday, 30 March5:30pm - 11:30pm Peter Bailey 21st Birthday (Melbee)

Tuesday, 27 March8:30am - 1:30pm Men's Probus Dinner (Melbee)

6:00pm - 9:30pm Maitland Camera Club (Sapphire Room)

Thursday, 29 March

Saturday, 31 March6:00pm - 11:30pm Ben Trainor & Fiona's Engagement Party

Sunday, 1 April

Minutes of Match Committee Held 19th January 2012 at 1500 Hrs

In attendance: G.Solomons, I.Mills, K.Guy, H.Cheetham, R.Chapman, A. Threlfo G.Darcy. Minutes of previous meeting read and confirmed. Items of Interest. Still no date for the “District Recruitment Day”. Bowls Manager: Report received. Greg D’Arcy and Graham Solomons to Chase up the means to report the Clubs results and Championship draws. Bowls Program: For March adjusted and submitted for approval. District Delegate: Greens Inspection date to be advised. District presentation night TBA. Zone6 Delegate: Zone meeting 8th February. State: Nil Umpires: 2012 Conditions of Play on file & copy in Umpires Kit. Greenkeepers Report: Bottom green okay considering the amount of play Its receiving. Middle green responding well due for play first week in February. Top Green is two weeks behind, due to weather conditions. Ladies Delegate: Nil General Business: Selectors: Daniel Hooker to be assigned as a selector of the top two grades. Pennant Trials organized between Raymond Terrace and Maitland City. Grades 1’s, 3’s and two other grades on Thursday 23rd February at R/Terrace. Reciprical Trial to be played on Thursday 8th March at Maitland City. Club Championships Rules revamped and submitted to the Board for approval and inclusion in the Clubs By-Laws. There being no further business the Meeting closed at 1625hrs. Next Meeting Thursday 23rd February 2012 at 1500hrs. G.Solomons

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

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JACKPOTMUSTBEWON


This program may change from time to time and therefore we apologize, in advance, for any inconvenience.

March 2012 Bowls Program

Motel Report Details: Motel is running fine. Holding occupancy very well. We have had another incident with teenagers climbing over the back boundary fence to enter the locked pool. Have gave the Police their photos & they are looking into it. Computer System. Our computer systems are outdated with programs that we are trying to run efficiently for the motel. Still running the same program for the last 10years & we need to progress with technology. These computers are getting extremely slow with operations. Front Desk program is an American based program that doesn’t handle GST component with invoicing & the date is backwards. We have been looking into new systems & programs to suit the motel needs. We have been looking at a new front desk program called SATIN SOFTWARE. (See attached pages for details) It covers all aspects of the motel that is required & has a full back up support service. Up until this stage we have not had to pay any monthly fee for the existing program unlike all other motel front desk programs. Satin Software is compatible with ARRA (Budget) booking systems. Costing wise there is no upfront costing, just a $215 per month fee (includes full back up support) Computer Hardware. We would require 2 new computer systems at the cost approx. $900 per unit. There will also be a fee for an IT person to backup old computers & to reinstall data on the new systems. We have already spoken to Richard Ryan (club IT person) about backup & transfer of data for the new machines. Said he could do this. Ian has full detail on the software if required. Signed: DAVID & ROSE GUY (MANAGERS) ............................................................

Satin SoftwareFront Office System

Proposal to

Maitland City Motel

for the supply and support of

Front Office software systems.

8th February 2012

Company Background

The Satin Front Office software product is developed and marketed byProgramania Software Pty Ltd, ACN 050 055 331, incorporated in 1990. Programania is currently based at Nowra in NSW, and sells the productthroughout Australia.

Product Background

The software is created using ‘Magic’, a state-of-the-art professional softwaredevelopment environment. Magic allows rapid development of new features, andprovides excellent support for safely managing program modifications. The endresult is a consistent and reliable system which can be adapted and extended tosuit new requirements.

Satin Front Office has been developed in Australia solely for Australian properties.Since the first installation in 1995, Satin has evolved over the years to become thebest system of its type for Australia. It is regularly updated and improved inresponse to suggestions and requests from customers.

Page 1

Investment

The cost of the system is structured as an ongoing monthly fee to cover:-24 hour telephone support serviceOn-site support where necessaryRemote access supportRegular software updatesAgreed program enhancementsOngoing licence to use the software

The cost of this service is scaled on the size of the property. Based on theproperty size of 33 rooms, the monthly fees will be $ 215 including GST.While the property is a member of ARRA Accommodation Group we will deducta 25% group discount from this amount.

Also covered by these monthly fees are initial services including:-Installation of the Front Office softwareConfiguration to suit your propertyUp to 3 days training for Front Office staffInstallation of the PABX interface hardware

The ongoing fees may not be increased over time by more than the proportionalchange in the Sydney Consumer Price Index compounded over the same period,unless by mutual agreement.

These fees reflect the real costs of providing the services for which they arecharged. This ensures that the supplier will continue to exist to provide thenecessary ongoing support and maintenance for your systems. Since themaintenance is paid on an all-inclusive subscription basis, there will never be anyneed to discuss financial matters before attending to any technical problems whichmay arise and need immediate action. These fees are all-inclusive. There areno other fees nor charges.

The preferred method of payment for the monthly fees is via automatic directbank transfer. The deposit details for Programania are shown on each invoice.

Logistics

The site is required to provide accommodation and meals for the Satin Softwarestaff while they are attending your site by arrangement. All other costs of ongoing software support and maintenance activities arecovered by the monthly maintenance fees. There are no other fees nor charges.

Page 2

MarketingCommitteeMeeting

Wednesday the 9th of February 2012

Attendees: I.Martin, G.Watson, H Meskauskas, G Solomons

Apologies:

Open: 1:00pm

Reviewed previous minutes of marketing meeting

Minutes Saturday swing was very well received however complaints regarding no dance floor: Two

options to consider: o Purchase a portable dance floor, approximately $5,000 o Move Saturday swing into Safire Room which will not allow the room to be sold for a

function o Reinstate the dance floor

Online bowls store to be shut down due to problems with suppliers Golf and Bowls results for website as soon as possible Renewal promotion 2 x 50,000 points prizes, total value $1000. Ian spoke about the opportunity to use membership points in the business to drive revenue

and loyalty

General Business

Nil

Next Meeting

February 8, 12pm

Close 12:45

Please be aware that Anne has indicated to me discrepancies in

Royal members. Anne will be trying to work this out for Monday’s

meeting.

BOARD MEETING LISTING

AKHURST Melanie 57 Regiment Road RUTHERFORD 2320 27-Jan-20122.50 ALLEN Pamela 14 Bingara Street RUTHERFORD 2320 14-Jan-20122.50 ALLEN Steve 14 Bingara Street RUTHERFORD 2320 14-Jan-20122.50 ANSTESS Grant 60 Mears Lane KEINBAH 2320 14-Jan-201230.00 ATKINSON Deborah Janet 65 Budgeree Drive ABERGLASSLYN 2320 19-Jan-20122.50 BAILEY Bradley William 9 Fairfax Street RUTHERFORD 2320 06-Jan-20122.50 BAILEY Gleniss Audrey 7 Williams Street GOSFORTH (MAITLAND) 2320 16-Jan-201210.00 BAILEY Terrence Peter 7 Williams Street GOSFORTHS (MAITLAND)2320 16-Jan-201210.00 BAILLIE Joshua 35 Harle Street WESTON 2326 26-Jan-20122.50 BARBER Danny 8 Alvira Close RUTHERFORD 2320 29-Jan-20122.50 BAZLEY Stephen John 62 Allison Lane KEMPSEY 2440 30-Jan-20122.50 BEATSON Darren 10 Soward Crescent PACIFIC PINES 4211 22-Jan-20122.50 BELL Jennifer 17 Kelso Street SINGLETON 2330 12-Jan-20122.50 BEVERSTOCK Kiraleigh 35 Hale Street WESTON 2326 26-Jan-20122.50 BOURKE Paul Simon 49 Sinclair Street EASTMAITLAND 2323 14-Jan-20122.50 BRAY Ann-Marie 40 Mileham Crescent RUTHERFORD 2320 16-Jan-20122.50 BRAY Simon Paul 40 Mileham Crescent RUTHERFORD 2320 16-Jan-20122.50 BRENNAN Christopher Michael 3/16A Wollongong Street SHELLHARBOUR 2529 30-Jan-20122.50 BRENNAN Natalie Maree 97 Brigantine Street RUTHERFORD 2320 14-Jan-20122.50 BRIEN Brendan 6 Blackley Avenue TENAMBIT 2323 19-Jan-20122.50 BROOKER Helen 20 John Verge Avenue RUTHERFORD 2320 26-Jan-20122.50 CAMILLERI Mark Joe 311 Carrington Road LONDONDERRY 2753 10-Jan-20122.50 CARLYLE Nicholas 8 Roswmary Street RUTHERFORD 2320 04-Jan-20122.50 CASSON Donna 37 Harvey Road RUTHERFORD 2320 07-Jan-20122.50 CHALLAND Christe Elizabeth 7 Neville Street RUTHERFORD 2320 23-Jan-20122.50 CHALLAND Dale 7 Neville Street RUTHERFORD 2320 22-Jan-20122.50 CHAPMAN Judith Anne 25 Thompson Street RUTHERFORD 2320 13-Jan-20122.50 CHAPMAN Mark 25 Thompson Street RUTHERFORD 2320 13-Jan-20122.50 CHOWN Peter 2 Nelson Street GRETA 2334 12-Jan-20122.50 CLARKE Luke Mitchell 45 Brigantine Street RUTHERFORD 2320 30-Jan-201210.00 CLARKE Vanessa Esther 45 Brigantine Street RUTHERFORD 2320 30-Jan-20122.50 COOK Kelly 2/3 Lobelia Close METFORD 2323 12-Jan-201210.00 COOPER Kristen Anne 160 Regiment Road RUTHERFORD 2320 17-Jan-20122.50 CRITTENDEN Irene Maria 10 Lochend Circuit EAST MAITLAND 2323 29-Jan-20122.50 CROOK Haydon Thomas 38 Regiment Road RUTHERFORD 2320 09-Jan-20122.50 DARK Lyn Maree 27 Wentworth Street TELARAH 2320 10-Jan-20122.50 DAVEY Andrew Preston 25 Pyalla Avenue ABERGLASSLYN 2320 31-Jan-201210.00 DAVIDSON Ian Maxwell 6 Yackerboon Place ORANGE 2800 27-Jan-20122.50 DAVIDSON Jennifer B 6 Yackerboon Place ORANGE 2800 27-Jan-20122.50 DAVIS Alan 126 New England Highway LOCHINVAR 2321 10-Jan-20122.50 DAVIS Elizabeth 126 New England Highway LOCHINVAR 2321 10-Jan-20122.50 DIAMOND Richard Alwyn 72A Brooks Street TELARAH 2320 17-Jan-201210.00 DIANNE FRANCES Sweeny 32 William Street TELARAH 2320 14-Jan-20122.50 DIXON Lara 3 Adelong Close RUTHERFORD 2320 19-Jan-20122.50 DOWNES Tim 22 Rigney Road TANILBA BAY 2319 13-Jan-20122.50 DRAGE Joshua William 2/24 Capper Street TELARAH 2320 22-Jan-20122.50 DUNN Craig Peter 5 Hacking Avenue WERRINGTON COUNTY 2747 13-Jan-20122.50 DUNNING Jesse Robert 44 Peppertree Cicuit ABERGLASSLYN 2320 20-Jan-20122.50 DUNNING Shaye Maree 44 Peppertree Circuit ABERGLASSLYN 2320 20-Jan-20122.50 EATON Tracey 2 Cagney Street RUTHERFORD 2320 31-Jan-20122.50 FAIRWEATHER Ada 20 Clarence Street TENAMBIT 2323 07-Jan-20122.50


FAIRWEATHER Ray 20 Clarence Street TENAMBIT 2323 07-Jan-20122.50 FENNEL Phikul 27 Kimbarra Close KOTARA 2289 20-Jan-20122.50 FENWICK Terrance John 40 Telarah Street TELARAH 2320 03-Jan-20122.50 FERRARA Ann Elizabeth 4/21 Floribunda Close WARABROOK 2304 15-Jan-20122.50 FORD Suzanne Francis 28 Fourth Avenue RUTHERFORD 2320 10-Jan-20122.50 FREW Leanne 2 Peppermint Street ABERGLASSLYN 2320 06-Jan-20122.50 FREW Michael 2 Peppermint Street ABERGLASSLYN 2320 06-Jan-20122.50 FULLER James William 11 Peter Street RUTHERFORD 2320 18-Jan-20122.50 GARDINER Timothy 27 Moresby Street WALLSEND 2287 29-Jan-20122.50 GARNER John David 4 Malia Cresent WINDELLAMA 2320 26-Jan-20122.50 GARNER Sandra Anne 4 Malia Cresent WINDELLA 2320 26-Jan-20122.50 GAUDRY Joel Alexander 31 Eurimbla Street THORNTON 2322 20-Jan-20122.50 GILLARD Kahlei Jane 6 Ceres Avenue METFORD 2323 21-Jan-20122.50 GREER Amy Louise 48 Churchill Cressent RUTHERFORD 2320 09-Jan-20122.50 HAHN David 25 Kurivc-Cal Chase Road MT COLAH 2079 16-Jan-20122.50 HAMILTON Brittany Donna 65 Wollombi Road RUTHERFORD 2320 26-Jan-20122.50 HAMILTON Ian Ross 1/19 Gillies Street RUTHERFORD 2320 19-Jan-20122.50 HARRISON Ben 147 George Street EAST MAITLAND 2323 06-Jan-201240.00 HARROWER Keith 27 Kimbarra Close KOTARA 2289 20-Jan-20122.50 HAWKINS Beau 11 Honey Oak Drive ABERGLASSLYN 2320 02-Jan-20122.50 HAYES Cameron 62 Rous Street EAST MAITLAND 2323 13-Jan-20122.50 HIGGINS Callan 145 Station Lane LOCHINVAR 2321 13-Jan-20122.50 HILL Bianca 61 Birch Grove ABERGLASSLYN 2320 08-Jan-201210.00 HILL Daniel 61 Birch Grove ABERGLASSLYN 2320 08-Jan-201210.00 HITCHELL Alan David 16 Kidd Close BIDWELL 2770 27-Jan-20122.50 HITCHELL Sangmuoy Pea 16 Kidd Close BIDWELL 2770 27-Jan-20122.50 HODGINS Ellen 10 King Street ABERMAIN 2326 20-Jan-20122.50 HODGINS Gloria 2/8 Justine Parade RUTHERFORD 2320 20-Jan-20122.50 IRVINE Janette 7/20 Justine Parade RUTHERFORD 2320 06-Jan-20122.50 JOBSON Helen 105 Aberglasslyn Road ABERGLASSLYN 2320 28-Jan-201220.00 JOHNSTON Raymond Andrew 44 Lincolin Street GUNNEDAH 2380 28-Jan-20122.50 JOLLY Desiree Rose 20 Taree Avenue TELARAH 2320 31-Jan-20122.50 JORG Ralf Alfred 311 High Street MAITLAND 2320 07-Jan-20122.50 KAIA Ramsen 7 Elouera Cercert CLAREMONT MEADOWS 2747 10-Jan-20122.50 KELLEHER Neville John 135 Paterson Road BOLWARRA 2320 20-Jan-20122.50 KELLY Rhonda Frances 6 Taree Avenue TELARAH 2320 26-Jan-20122.50 KELLY Terrence John 6 Taree Avenue TELARAH 2320 26-Jan-20122.50 KING Jodie 63 Taree Avenue TELARAH 2320 29-Jan-20122.50 LATHAM Phillip 141 Avery Street ABERGLASSLYN 2320 12-Jan-20122.50 LAVENDER Corey Ian 35 Aberglasslyn Road RUTHERFORD 2320 14-Jan-20122.50 LAVENDER Debra 35 Aberglasslyn Road RUTHERFORD 2320 14-Jan-20122.50 LING Colin Ray 31 Endeavour Street RUTHERFORD 2320 15-Jan-20122.50 LING Jan 31 Endeavour Street RUTHERFORD 2320 15-Jan-20122.50 LING Sarah Debra 263 Denton Park Drive ABERGLASSLYN 2320 13-Jan-20122.50 LONERGAN Judy 4 Roselle Close RUTHERFORD 2320 22-Jan-20122.50 LOVEGROVE Rebecca 34 Endeavour Street RUTHERFORD 2320 20-Jan-20122.50 MACFARLANE Stuart 4/30 Barber Avenue EAST LAKES 2018 22-Jan-20122.50 MACGREGOR Megan 6 Blackley Avenue TENAMBIT 2323 14-Jan-20122.50 MARR Kylie Maryjane 27 Bardia Road SHORTLAND 2307 24-Jan-20122.50 MASTERS Helen 14 Somerset Drive THORNTON 2322 27-Jan-20122.50 McGRATH Glenn James 9 Appletree Avenue ABERGLASSLYN 2320 27-Jan-20122.50 McMAHON Michael Joseph 18 Whiteley Street WELLINGTON 2820 24-Jan-20122.50 MILLER Alyssa 43 Alexandra Avenue RUTHERFORD 2320 27-Jan-20122.50 MIRAMS Jeremy William 2 Weemala Close ABERGLASSLYN 2320 13-Jan-20122.50


MORANTE Scott 18 Ventura Close RUTHERFORD 2320 04-Jan-20122.50 MORDUE Luke 161 Regiment Road RUTHERFORD 2320 05-Jan-20122.50 MORRIS Amanda 25 Benjamin Circle RUTHERFORD 2320 07-Jan-20122.50 MORRIS Chad 25 Benjamin Circle RUTHERFORD 2320 07-Jan-20122.50 MUDFORD Irene 14 Clift Street MAITLAND 2320 29-Jan-20122.50 MULLEN John Bromfield 58 Brigantine Street RUTHERFORD 2320 17-Jan-201240.00 MUNGOVEN Daniel Jon 27 Neville Street RUTHERFORD 2320 09-Jan-20122.50 MURPHY Amanda 13 Melbee Street RUTHERFORD 2320 12-Jan-20122.50 NAYSMITH Gabrielle Angelina 12 Nardoo Avenue ABERGLASSLYN 2320 17-Jan-20122.50 NOLEN Michael Ulic 1/13 Steam Street MAITLAND 2320 23-Jan-20122.50 NONCIC John 46 Nelson Street GRETA 2334 09-Jan-20122.50 NORD Brendon Allan 10/2428 Capper Street TELARAH 2320 06-Jan-20122.50 NORGROVE Ross 19 Jamieson Drive PARKWOOD 4214 22-Jan-20122.50 ORR Jemma 2/99 Walter Street RUTHERFORD 2320 08-Jan-20122.50 PAITAI Wally 33 Jindavick Street JINDALEE 4074 22-Jan-20122.50 PATON James William 22 Greta Street TELARAH 2320 28-Jan-20122.50 PEEBLES Warrick Alan 344 Tizzana Road EBENEZER 2756 16-Jan-20122.50 PETERS Noel 33 Lord Howe Drive ASHTONFIELD 2323 24-Jan-20122.50 PETERS Tamara Vee 33 Lord Howe Drive ASHTONFIELD 2323 24-Jan-20122.50 PETTIT Darryl 30 Rawson ABERDARE 2325 21-Jan-20122.50 PILLIDGE Mary Helen 4 Hinder Street EAST MAITLAND 2322 29-Jan-20122.50 POTTS Justin Wayne 53 Charles Street MAITLAND 2320 21-Jan-20122.50 PRICE Deanne 29 Raymond Terrace Road EAST MAITLAND 2323 13-Jan-20122.50 RAE Rowan Patrick 12 Onus Street TELARAH 2320 03-Jan-20122.50 RAMEKA Parn Dylan 12 Bairds Close RUTHERFORD 2320 17-Jan-20122.50 REES Jessica Romae 8 Fletcher Street NULKABA 2325 06-Jan-20122.50 REYNOLDS Jessica 30 Ada Street TELARAH 2320 07-Jan-20122.50 ROPE Brian 27 Miranda Place MELBA 2615 27-Jan-20122.50 ROSS Ashlea 4 William Street EAST MAITLAND 2323 13-Jan-20122.50 ROSS Gertrude Shirley May 203 New England Highway RUTHERFORD 2320 07-Jan-20122.50 ROSSITER Estelita 3/2A Justine Parade RUTHERFORD 2320 29-Jan-20122.50 ROWCLIFF Michael 270 Wollombi Road FARLEY 2320 31-Jan-20122.50 ROWLANDS Robert John 66 Aberglasslyn Road RUTHERFORD 2320 22-Jan-20122.50 RUSSELL Brian John 12 Barrique Court THORNLANDS 4164 27-Jan-20122.50 RUSSELL Kerry 7 Warragul Street NORWOOD 7250 08-Jan-20122.50 RUSSELL Leann Althea 12 Barrique Court THORNLANDS 4164 27-Jan-20122.50 SAVILLE Rebecca 8 Alvira Close RUTHERFORD 2320 29-Jan-20122.50 SCHROEDER Danny 3 Bingara Street RUTHERFORD 2320 07-Jan-20122.50 SCHROEDER Nicole 3 Bingara Street RUTHERFORD 2320 07-Jan-20122.50 SHEELEY Robert Lance 10 Railway Parade THIRROUL 2515 05-Jan-20122.50 SIEGEL Ben 3 Winston Drive CAULFIELD SOUTH 3162 13-Jan-20122.50 SIMPSON Clint Dylon 23 George Street TELARAH 2320 14-Jan-20122.50 SIVEWRIGHT Jon 11/94A Spofforth Street CREMORNE 2090 13-Jan-20122.50 SKEFFINGTON Daniel 6 Usher Street GRETA 2334 13-Jan-201210.00 SMOOTHY Daniel John 11 Broughton Street RUTHERFORD 2320 31-Jan-20122.50 SMOOTHY Jodie Maree 11 Broughton Street RUTHERFORD 2320 31-Jan-20122.50 SNEDDON Katrina Lee 49 Birch Grove ABERGLASSLYN 2320 30-Jan-20122.50 STEVENS Mary 47 Ada Street TELARAH 2320 20-Jan-20122.50 STEVENSON Lorraine 5/10 Mort Street SHORTLAND 2307 29-Jan-20122.50 SWADLING-ROPE Robyn 27 Miranda Place MELBA 2615 27-Jan-20122.50 TAYLOR Edward 7 Carbeen St GATESHEAD WEST 2290 25-Jan-20122.50 TAYLOR Raymond 6 Clarence Street TENAMBIT 2323 30-Jan-20122.50 THOMAS Kayla 37 Niven Parade RUTHERFORD 2320 27-Jan-20122.50 TOMS Clayton 1/20 Wallace Street MAITLAND 2320 31-Jan-20122.50


TRAVIS Natalie 33 Pyalla Avenue ABERGLASSLYN 2320 27-Jan-20122.50 TREWEEK James John 149 New England Highway RUTHERFORD 2320 11-Jan-20122.50 TRUDGETT Roger James 4/18 Churchill Cresent RUTHERFORD 2320 27-Jan-20122.50 TUBMAN Alan James 21 Roy Street LORN 2320 11-Jan-201225.00 WAGUS Ricky 70 Kensington Road BOLWARRA 2320 20-Jan-20122.50 WALKER Jane Leanne 27 Taree Avenue TELARAH 2320 19-Jan-20122.50 WARD Shane Andrew 39 Richard Road ABERGLASSLYN 2320 06-Jan-20122.50 WEEKS Lyn 4 Brigantine Street RUTHERFORD 2320 28-Jan-201220.00 WELDON Raylene Michelle 34 Marlborough Street RUTHERFORD 2320 13-Jan-20122.50 WETHERED Nathan John 4 Treasure Street RUTHERFORD 2320 21-Jan-20122.50 WHITELEY Brad 176 Denton Park Drive ABERGLASSLYN 2320 28-Jan-20122.50 WINTER Daniel Craig 24B Durham Road EAST GRESFORD 2311 06-Jan-20122.50 WOLFE Prudence Elisabeth 39 Canterbury Drive RAWORTH 2321 14-Jan-20122.50 WOOD Edith Eliza 3 Turin Terrace RUTHERFORD 2320 26-Jan-20122.50 WRIGHT Colin James 30 Victoria Street EAST MAITLAND 2323 18-Jan-20122.50 WRIGHTSON Jennifer 29 Campana Avenue EDGEWORTH 2285 11-Jan-201220.00 YAGER Luke 11A Tannant Avenue RUTHERFORD 2320 21-Jan-20122.50

February 2012 Membership (as at 31/01/2012)

Membership Type Last

MonthThis

Month Increase

Life Members 9 9 0

Royal Men’s 135 139 +4

Royal Ladies 43 43 0

Voting Members

1 Year 19 19 0

3 Years 8 8 0

5 Years 36 35 -1

Social Members

$2.50 Membership 3207 3366 +159

1 Year 755 763 +8

3 Years 833 836 +3

5 Years 812 812 0

Junior Bowling Members 8 8 0

Junior Sports Members 6 6 0

TOTAL 5871 6044 +173

February 2012

Inwards Correspondence

From… Details… Action…

Anne de Graaf Request to waive room hire

Oriental Cat Club of NSW Request to waive room hire

The Oaks Bowling Club Letter of thanks

February 2012 Outward Correspondence

To… Details… Action… Maitland Cancer Appeal Committee Funding assistance approval

Maitland Youth Development Unit Funding assistance unsuccessful

Maitland Benevolent Society Ltd Funding assistance unsuccessful

Maitland Division of Hunter Legacy Funding assistance unsuccessful

City of Maitland Pipes & Drums Funding assistance unsuccessful

St Vincent de Paul Lower Hunter Funding assistance unsuccessful

Maitland Region Suicide Prevention Network Funding assistance unsuccessful

Alzheimers Australia Funding assistance successful

Tracey Clasper Update RSA

Judith Kropp Update RSA

Cheryl McCole Update RSA

Vikki McGill Update RSA

Anne Musgrove Update RSA

Marissa O’Connor Update RSA

Michelle Sales Update RSA

Sarita Siddens Update RSA

Graeme Watson Update RSA

Volunteers for Palliative Care Inc Donation request approval

Maitland City Gym Donation request approval

Maitland City Appeal Chair request approval

NSW office of Liquor, Gaming & Racing

Application for exemption to 20% limit of in-kind expenditure

Office of Environment & Heritage Subsidised energy audit

Lenore Pile Membership revoked

January 2012 ClubsNSW Circulars

Circular

12-019 06-02-12 Club Grants Online Training - Reminder To Book Now

12-018 24-01-12 Prime Ministers Announcement On Gambling - Update

12-017 23-01-12 Amalgamation: EOI -Abruzzi Friuli Veneto Sports Club Ltd (Club Italia)

12-016 23-01-12 Amalgamation: EOI - The Taxi Club (Grosvenor Club Ltd).

12-015 21-01-12 Gillard/Wilkie Deal - Latest Development 12-014 20-01-12 Extended Trading Hours For Special Events 12-013 20-01-12 Fair Work Act Review - Submissions

12-012 19-01-12 Children’s Music Tour - Exclusive Opportunity For Clubs

12-011 19-01-12 CDI Regional Seminars: “Taking Charge: The Need To Lead”

12-010 19-01-12 Important - ClubGRANTS Training Sessions

12-009 19-01-12 Australian Club Entertainment Awards - Opportunity To Vote

board papers 13022012

Documents

finish hours1

board meeting date

title agenda meeting