Board of Trustees Meeting Agenda

July 10, 2017 6:00p.m.

Location: Community Meeting Room Library Board members, please bring your e-meeting packet with you! Please notify Library Board President Mike English or Lara Lorenzi llorenzi@ccls.org , by Monday morning if you are unable to attend the meeting. The meeting will be chaired by Mike English/ Don Titus. Mission: to provide access to information and services that address the educational, cultural and recreational needs of the community the library serves I. Call to order, roll II. Public welcome – All general public comments limited to 5 minutes III. Consent Agenda 2 minutes

a. Minutes b. Director’s Report c. Youth Services Report d. Adult Services Report e. Development Report f. Statistics g. Financials

IV. New Business - Discussion Items a. Introduction of new board members- Mike English/Don Titus 5 minutes b. 2017-2018 Slate of Officers- Voting- Joe Koury c. Passport Information- Mark Pinto 15 minutes d. Pricing changes- Non-Fiction DVD’s & B/W printing- Lara Lorenzi 5 minutes e. Other new business 5 minutes V. Old Business – Discussion Items a. Phoenixville Beautification Advisory Commission update- Lara Lorenzi 5 minutes b. Other old business? 5 minutes VI. Public Comments on Meeting – Limit 3 minutes per person VII. Executive Session – (if needed) Move to Executive Session – to meet with an attorney or other professional advisor to discuss agency business, which, if discussed in public, would lead to the disclosure of information protected by law. VIII. Next meeting Monday August 14, 2017 – /Adjournment

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Director’s Report submitted by: Lara Lorenzi July 2017 Library Board of Trustees Meeting Informational Updates:

• Joe Sherwood will be attending our August meeting, this is his annual visit with our board. • Jay Malise will be attending our September meeting to discuss the draft plans for the potential upper level redesign. • Turning outward initiative- Lauren and I have talked about the webinar that was presented about the grant

opportunity dealing with turning outward and the Harwood institute. This is a 3 year engagement and based on the items discussed it is to help libraries make informed decision with the community in mind. A lot of the initiatives the chosen libraries would be working on, we are already focused on, and have measures in place. I’m not sure this is the best use of our staff time and I don’t feel we should apply for this grant at this time.

• I am working on the annual strategic plan update and will have that information for our next board meeting. Personnel Updates:

• I have completed all of my annual reviews for my direct reports. I have met with them individually to discuss the review with them.

• Earned leave letters have been generated for each employee (full time and part time). The letters will be handed out in early July 2017 marking the beginning of our new year.

• Our long time employee Dorsey Reynolds has let Maggie Stanton know that he plans to retire from the library this fall. Dorsey has been with the library since 1979 and he will be greatly missed by the library team as well as our patrons. We will be planning a retirement party for him in late October.

Facilities Update:

• Routine maintenance requests have been completed. • PASD is also cutting the lawn on a more regular basis now that the winter weather is over. • The exterminator has been out on a monthly schedule and we have been able to update him on various areas of concern

so they can be addressed, pasd has also been notified of these various issues. • The exterminator was out 6/27 to deal with ants and flying bugs in the children’s library (community room and

bathroom/storage room). I shared his recommendations with PASD and a work order was made. • A work order has been issued to deal with the poison ivy growing in the middle of the shrub on the front lawn. I expect

that will be taken care of in the near future. • I met with Stan Johnson and Ron Miller regarding the proposal from the BAC regarding our grounds. They are in favor

of the plan and Stan Johnson has given us the approval we need to move forward with this project. I will be communicating with the BAC about this update. The funding for this project is coming from the BAC ($1,000) and the Library ($500-$600). A requests was also made to the foundation for funds, they will vote on the matter at their September meeting.

Statistical updates: Door Count:

• Door Count YTD: o July 2015- June 2016: 131,829 o July 2016 –June 2017: 112,448

This is a -15% decrease from the previous year.

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• Door Count Current month: o April 2017 door count: 8,818 April 2016 door count: 11,447 o May 2017 door count: 10,254 May 2016 door count: 9,495 o June 2017 door count: 12,480 June 2016 door count: 10,535

This is an 18% increase from the previous year and a 22% increase from lasts months door count. • E-Material Circulation: • May 2017

o E-books: 1,112 o E-Audio: 481 o Total: 1,593 o Circulation calculated by patron’s home library.

• June 2017 o E-books: 1,566 o E- Audio: 911 o Total: 2,477 o Circulation calculated by patron’s home library. This is an increase of roughly 55% from last month’s usage.

Chester County Library System Updates:

• The next DLM/SAC meeting will be Tuesday August 8, 2017. A lite dinner will be served at 5:30pm with the meeting starting promptly at 6pm.

Computer updates:

• The wireless router will be installed the week of July 17th, this will give us a better wireless connection in the Harrop Room and the back of the Carnegie Room.

State Updates: • Update was e-mailed to all board members. You can view the newest updates

at http://www.palibraries.org/blogpost/1005146/279790/State-budget-update Meetings Attended: Date Meeting/Outreach/Training 6/14 The Clinic open house 6/15 Rotary 6/19 Lauren Coy- Annual Review Rebecca Krause- Annual Review 6/20 Mark Pinto- Annual Review 6/21 Maggie Stanton- Annual Review Sara Begian- Annual Review Mtg with Lauren Coy and Christine (PBWF) 6/22 Sick Day 6/27 Foundation Meeting 6/28 Chester County Fire Safety Inspection Conference call with Matt- MorphoTrust Orientation with Mike English and Ted Bierer 6/30 Orientation with Mike English and Laura Polin 7/4 Library Closed 7/6 Meeting with Kristen Downie, Liz Alakszay, & Maggie Stanton- Staff trainings Rotary Meeting with Konica and Maggie Stanton 7/7 Meeting with Stan Johnson and Ron Miller- BAC draft garden plan

Youth Services Report for June 2017 July 2017 Board Meeting

Community Outreach & Partnerships

• Community camps and groups visited in June, 2017. Programming Overview-Events Held in June Young Children

• Participation in the Phoenixville Area School District Summer Camp 2017: o Mad Summer Science: June 19, 20, 21, and 22, 9:30-10:15 AM, Ages 5-7. Children will create bath

bombs, a crystal geode, bouncy balls, and kinetic sand. o Play-K: June 19 and 20, 10:45 -11:45 AM, Ages 4-6. Children approaching Kindergarten will have co-

operative learning experiences utilizing play scapes such as transportation, shopping, pets, building, etc. School Age

• Science in the Summer: June 26-29. Theme: Sports Science. Two levels: for those entering Grades 2 and 3; and 4-6. Hosted by Phoenixville Public Library and again held at the Phoenixville Area School District Middle School in a science lab.This program is sponsored by GlaxoSmithKline and administered by The Franklin Institute.

• Book Club: Phoenixville Area School District, June 21, 12:30-2:30 PM. The District is holding a summer reading book club for its students here at the library.

Young Adults • Japanese Culture through Anime: Saturday, June 10 and 17, 1:00-300 PM, Entering Grades 6-12. Love to

watch anime? Want to know more about Japan. Join this two-day (four hours total) class on understanding culture with the help of tropes found in anime. Presented by Keville A. Bowen, Animator and Comic Book Artist

Future Programming-July 2017

• DaddyDaughter Hair Factory, Saturday, July 8, 1:00-2:00 PM.

• . Future Programs

• Summer Reading Clubswill begin June 12; run through August 12. Theme: Build A Better World! There are three levels of reading: Early Literacy for ages Birth-4/5 for children read to by someone else; School-age for Grades K-5; Young Adult for Grades 5/6 through 12.

• Summer Activities: o Activities and events will be offered all summer, with five weeks of intensive events and activities

beginning July 10 and ending on August 11. o Girls Science Interactive Summer Camp, August 14-18, for girls entering Grades 3, 4, and 5. o Future Engineers Unite, August 21-25, an engineering/science camp for kids.

• Summer 2017 Ongoing arrangements: preparation of Summer Activities Calendar and supporting materials;

arrangements made with vendors, performers; PASD Summer Camp classes and Science in the Summer program.

• Publicity for Programming: library calendar-both print and online, press releases to various online calendars, websites, and local and surrounding area print media.

Accessibility Children’s Library Displays:

• Themes: Children’s Book Week, Get Caught Reading Month, Mother Goose Day, Star Wars Day (with Darth Vader), Cartoonists Day, Pet Month, Museum Day, Jewish American Heritage Month, Asian Pacific American Heritage Day, and more.

• Author/Illustrator Displays:Leo Lionni, Patricia MacLachlan, Frank Baum, Susan Cooper, Arnold Lobel, Margaret Wise Brown, Grace Lin, Bruce Coville, EoinColfer, etc.

• Display for Pennsylvania One Book Every Young Child: Daniel’s Poemby Micha Archer. Meetings

• Children’s LibrarianMeeting, Chester County Library, May 23. • Attended Phoenixville Area School District School Librarian’s Meeting, May 25.

Employment Posting/Interviews

• Posted employment opening for Temporary Program Aide position for Summer 2017 activities. • Interviewed candidates and hired new employee.

Coverage

• Held programming activities in absence of Assistant Children’s Librarian, May 24-25. • Staffing of Circulation Desk: on as-needed basis and one Saturday per month.

Monthly Statistics:

Programs/Activities/Visits Attendance/Individuals Preschool Programs Preschool29 577Children/Adults Family Place/1-2-3 Learn With Me 8 196Children/Adults Family Music Class 1 29 Children/Adults Block Party 2 37 Children/Adults Play-K 1 7 Children/Adults Spanish/English Bilingual Story Time 1 7 Children/Adults Outreach to Preschools 8 222Children/Adults Special: Outreach Activate Phoenixvillein Reeves Park 1 20 Children/Adults Children’s Book Week Story Time 1 35 Children/Adults Visiting Preschool: PACLC 1 32 Children/Adults Visit: Holy Family Preschool Story time and Tour 1 24 Children/Adults Holy Family Pre-K Story time and Tour 1 29 Children/Adults School-age/Young Adults Math 24 Game Club2 6 Children/Young Adults/Adults Guessing Game 1 10 Participants/20 guesses All Ages Mother Goose Magic 1 71Children/Adults Total 59 1,302 Children/Young Adults/Adults Visiting Groups without Program PACLC 1 18 Children/Adults Valley Forge Montessori 1 22 Children/Adults Subtotal of Additional Activities 2 40 Children/Adults Total of All Youth Programs & Activities 61 1,342Children/Young Adults/Adults

Computer Usage Statistics for May 2017:Internet Stations-Individual Usage: • Children’s: 145 users, plus 5 hours laptop usage, 5 hours total.

Total Children’s users: 150 • Young Adult: 83users.

Total Young Adult users: 83 AWE Literacy Station:565sessions, 258 hours, 27-minute sessions Respectfully submitted, Rebecca F. Krause,Director of Youth Services, June 2017

Adult Services Report

for

July 2017 Board Meeting

Regular Activities

Work Adult Circulation Desk Tuesdays 9 AM – 1 PM.

Work weekly passport application acceptance shifts and schedule appointments.

Staffed “Ask Here PA” online chat reference service 6/14 for one hour.

Proctored 2 exams.

Meetings/Workshops

OverDrive webinar 6/1.

Meeting with Bruce of Applied Video regarding Community Room sound system 6/5.

Meeting with Kevin Bukatman, presenter of September financial aid program, 6/22.

Regular meetings with Lara, including annual review on 6/20.

Upcoming Special Programs/Events

Adult Summer Reading Program continues through 8/12.

Summer Film Festival continues through 8/31.

“Gerrymandering: One Person, One Vote? Not in PA!” with Lawrence Husick,

FairDistrictsPA 7/17.

Joe Kenney Keyboard Concert 7/24.

“Senior Crime Prevention University” with Ameer Blackmon, Office of PA Attorney

General 7/31.

Children’s Health Presentation with Jim & Lisa Schaffer, Kimberton Chiropractic 8/14.

Program/Event/Other Planning

Scheduling special programs for fall.

Member of CCLS Electronic Resources Committee deciding on reference databases to

add/delete.

June Passport Application Acceptance Statistics

Appointments 330

Income $9,626.40

vs. May

Appointments 385

Income $15,353.45

We’ve just completed our best year ever for passport acceptance, accepting 3,522 applications

and generating $103,869.89 in income.

June Computer Use Statistics

Laptop Checkouts 77

Adult Internet Stations Individual Users 1,084

Mobile Printing Users 7

Mobile Hotspot Checkouts 28

vs. May

Laptop Checkouts 74

Adult Internet Stations Individual Users 1,014

Mobile Printing Users 21

Mobile Hotspot Checkouts 36

June Program Statistics

Program Attendance

One-on-One Computer Tutoring appointments 12

Saturday “Microsoft Office & More” computer classes 29 (4 sessions)

Phoenixville Tech Group 10 (4 sessions)

Legal Outreach Clinic appointments 6

Career Success Group 19 (4 sessions)

Individual Resume/Interviewing Assistance appointments 9

Mobile Workforce Navigator appointments 22

Phoenix Book Club 10

Books on Tap 10

Phoenix Fiction Writers 14 (2 sessions)

Movie Night: “Split” 6/8 14

Outreach: Phoenixville Senior Center Visit 6/5 12

“That’s Amore! A Century of Dean Martin” 6/1 46

“Make Your Own Acrylic Painting” 6/6 19

AARP Smart Driver Two-Day Class 6/8-9 18

“AAA European Vacations Presentation” 6/12 10

“Summer Self Care with Essential Oils” 6/13 21

“Henry David Thoreau: From Concord to Philadelphia…” 6/15 12

“Medicare 101” 6/19 23

“Senior Living Options Panel Presentation” 6/22 22

“Introduction to Beekeeping” 6/26 24

“Clearing Your Space” 6/27 32

Forty Niners Chorus Concert @ Atria Senior Living 6/29 54

“Make a Patriotic Bandana Wreath” 6/29 7

Total Program Attendance: 455

Respectfully submitted,

Mark Pinto

Adult Services Director

June 2017 Development Report Lauren Coy

Meetings/Training/Events

a. Attending weekly Rotary meetings b. Meetings with Lara Lorenzi

a. continual c. Had a meeting with Frees Insurance in regards to working together

in regards to planned giving and endowment d. Attended the Chamber of Commerce Breakfast on 6/13 e. Attended a dinner by Penguin Random House to speak with

publicists about potential speakers for Wine, Wit & Wisdom

b. Grants a. Applied for: (for operational funds)

a. Patricia Kind Foundation ($10,000) 1. Denied; able to apply winter 2017

b. PCHF ($25,000) 1. We received $9,000*

c. Wells Fargo Comm. Grant ($10,000) 1. Submitted

c. Applying for :(operational funds) a. CCCF Grant ($5,000)

1. Final stages

d. RiverCrest Charity Golf Classic a. The Phoenixville Public Library was chosen to be a beneficiary of

funds raised by this event on Sept. 21, 2017 a. We are one of just 3 nonprofits chosen to receive funds as a

result of this charity event!

e. Other Events a. Phoenixville Beer & Wine Festival

a. Audit & report by Tim Hennessey is pending upon completion of Audit; will present that information to the Board himself

FUND ACTIVITY SUMMARY June 2017 (end of fiscal yr.)

Annual $ 16,605.00 Civic $ 1,614.03 Donations $ 9,498.05 Foundation/Grants $ 10,368.00 Matching Gift $ 0.00 Government $ 0.00 Memorial/Tribute $ 60.00 Name a Shelf $ 700.00 Restricted-children $ 1,215.37 Restricted-general $ 2,183.08 Special Events $ 42,675.10

TOTAL $ 84,918.63

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A B C D E F G H I J K L M N O U

Circulation Comparisons 2017 January February March April May June July August September October November December Total 2015/2016

ATGLEN 2014 1884 1449 2103 1818 2260 2820 3293 2867 2343 2753 2308 2060 27958

2015 2202 1966 2136 1933 1826 2453 3218 2255 1760 2031 2328 2021 26129 -6.54%

2016 1732 1851 2085 1748 1801 3004 2865 2632 2145 2488 2402 1970 26723 2.27%

2017 1979 2014 2652 2418 2463 2919

AVON GROVE 2014 11895 11251 13503 12044 11907 15123 19588 16649 13682 12884 11560 10979 161065

2015 11938 11595 12376 12101 11269 14689 17630 15641 13017 12482 11510 10358 154606 -4.01%

2016 11230 12395 12620 12241 11840 14923 16493 15707 12466 11651 10901 9955 152422 -1.41%

2017 10090 9617 11285 10205 10693 13708

CCL/HANKIN 2014 144411 136693 156459 139340 136901 159597 185195 164957 146549 139734 134233 130219 1774288

2015 144258 137057 147755 133315 127403 166006 173892 162749 137639 133545 129445 123917 1716981 -3.23%

2016 139036 137550 143223 136492 133730 161273 167029 159409 131729 129112 126027 120119 1684729 -1.88%

2017 132202 123260 144753 129706 129062 149185

CHESTER SPRINGS 2014 2815 2153 2870 2723 2764 2900 3653 3239 2917 3006 2685 2460 34185

2015 2681 2513 2681 2582 2365 3085 3622 3224 2335 2338 2306 2199 31931 -6.59%

2016 2203 2567 2520 2118 2454 3116 3701 3334 2543 2664 2387 2394 32001 0.22%

2017 3173 3094 3533 3272 3242 3490

COATESVILLE 2014 4489 3941 4846 4730 4424 5057 6930 5940 4909 4938 4442 4143 58789

2015 4594 4385 4631 4546 3857 5818 6893 5924 4799 4689 4411 4093 58640 -0.25%

2016 4554 5014 4918 4741 4801 6150 6503 5580 4301 4513 4051 3211 58337 -0.52%

2017 4404 4365 4803 4592 4109 5272

DOWNINGTOWN 2014 8312 7107 8073 7513 8068 9563 11470 8432 8065 7976 6942 5726 97247

2015 9472 10025 10696 9554 8847 12782 13368 11452 10507 10136 9686 8606 125131 28.67%

2016 9496 9974 10915 10121 10094 13129 13571 13106 11466 10478 9477 8661 130488 4.28%

2017 13299 12880 14607 13148 14460 17606

EASTTOWN 2014 22325 20036 23931 21021 22474 24543 27895 24656 22508 21984 20156 20137 271666

2015 23032 20912 23111 21758 20543 25409 28425 25208 22525 22422 21269 20088 274702 1.12%

2016 22479 22349 23254 22167 21806 25686 25484 25373 21683 22410 20838 19285 272814 -0.69%

2017 24754 23207 27535 23889 25082 28548

HONEY BROOK 2014 5051 5245 5714 5285 5445 6699 8281 6843 6078 6094 5401 5080 71216

2015 5711 5693 5571 5681 4939 6948 8137 6664 5705 5756 5349 5652 71806 0.83%

2016 6287 6814 6367 6110 5635 7358 8355 7179 5674 5948 5600 5399 76726 6.85%

2017 5265 5706 5935 5705 5862 6152

KENNETT 2014 13419 12608 14481 13876 13362 16867 20789 17607 14873 14513 13423 14161 179979

2015 15021 12842 13575 10084 12511 18526 20492 18492 14806 14467 13717 13951 178484 -0.83%

2016 13854 13535 14864 13971 13968 18430 19464 19299 14195 13873 13564 12173 181190 1.52%

2017 15918 14231 16467 15153 15184 17888

MALVERN 2014 9810 8236 11365 10949 11341 12620 14831 13831 11085 11580 10441 9229 135318

2015 10047 9063 10880 10169 10663 12303 15225 13823 10754 11185 9889 8982 132983 -1.73%

2016 8257 8723 9046 8124 7833 10528 10944 10444 8047 7906 7762 6456 104070 -21.74%

2017 6452 6243 7431 6574 6880 8467

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A B C D E F G H I J K L M N O U

January February March April May June July August September October November December Total 2015/2016

OXFORD 2014 10095 9357 10832 10067 10130 12997 15334 13327 10637 10652 9411 8292 131131

2015 9824 9348 10195 9688 9124 11925 14310 12610 10513 10486 9794 8561 126378 -3.62%

2016 10101 9930 10175 9071 9616 12459 12477 12216 9867 9749 9465 8234 123360 -2.39%

2017 9356 8425 9962 8779 9080 11236

PARKESBURG 2014 5689 5123 6458 6197 5835 6005 7043 6164 5818 6233 5451 6157 72173

2015 5988 5524 6009 5733 4728 6015 6090 5822 5564 6153 5776 5243 68645 -4.89%

2016 5063 5352 6117 5356 4525 6188 6123 5858 5174 4711 5229 4833 64529 -6.00%

2017 4574 4094 5461 4865 4611 5523

PHOENIXVILLE 2014 19917 18947 22346 20967 19393 23415 28730 24543 21951 6010 16431 16951 239601

2015 18953 17975 20545 19512 17576 24239 26231 23933 19569 18861 18403 16380 242177 1.08%

2016 18142 17905 18874 18431 17577 22324 25259 23675 18234 17233 17936 15728 231318 -4.48%

2017 16863 15638 17989 16775 16883 20432

SPRING CITY 2014 1843 1983 2105 1777 1884 2747 4298 4000 3696 4292 3384 3004 35013

2015 3755 3375 3807 3751 3312 4538 5374 4223 3623 3549 3342 3131 45780 30.75%

2016 3371 3409 3770 3182 3153 4456 4443 4637 3583 3515 3166 3136 43821 -4.28%

2017 3376 2977 3149 3244 2855 4285

TREDYFFRIN/PAOLI 2014 28672 27426 31439 28003 28273 31348 35989 32554 28346 28283 26969 23871 351173

2015 28397 26554 29826 26823 26856 30768 33426 33110 27225 27733 26910 26597 344225 -1.98%

2016 29112 29095 30008 29071 28985 33163 36592 34309 29413 29917 28226 28149 366040 6.34%

2017 30829 28503 32762 30000 29348 34212

WEST CHESTER 2014 12578 10907 13801 13247 12395 15401 18220 16234 13993 13514 12461 11825 164576

2015 13147 12302 13483 12440 12219 16145 17986 15878 12978 13674 13108 11850 165210 0.39%

2016 12766 12923 13203 12582 12230 15853 16431 16343 12526 11858 11289 10335 158339 -4.16%

2017 12278 11849 13801 12686 12660 16059

System 2009 314514 316598 351000 330124 313584 393702 438914 395383 336133 332569 318368 286320 4127209

2010 325911 314476 365487 314192 307260 384072 430039 406160 330681 322851 325194 276392 4102715

2011 321538 312861 355908 319915 309108 386003 411359 405555 327730 316272 318126 287588 4071963

2012 331201 327004 351807 319127 307838 383042 421728 376945 303187 312090 312984 271283 4018236

2013 322760 310288 335590 312997 308489 366229 433261 379949 303346 316223 298777 269065 3956974

2014 303205 282462 330326 299557 296856 347702 411539 361843 317450 294446 285698 274294 3805378

2015 309020 291129 317277 289670 278038 361649 394319 361008 303319 299507 287243 271629 3763808 -1.09%

2016 297683 299386 311959 295526 290048 358040 375734 359101 293046 288026 278320 260038 3706907 -1.51%

2017 294812 276103 322125 291011 292474 344982

2010 to 2009 2010<2009 3.62% -0.68% 4.12% -4.83% -2.02% -2.45% -2.03% 2.72% -1.63% -2.91% 2.14% -3.47% -0.60%

2011 to 2010 2011<2010 -1.35% -0.52% -2.62% 1.83% 0.60% 1.00% -4.35% -0.15% -0.89% -1.00% -2.17% 0.41% -0.75%

2012 to 2011 2012<2011 3.01% 4.52% -4.15% -0.25% -0.41% -0.77% 2.52% -7.05% -7.49% -1.32% -1.62% -5.67% -1.32%

2013 to 2012 2013<2012 -2.55% -5.11% -4.61% -1.92% 0.21% -4.39% 2.74% 0.80% 0.05% 1.21% -4.55% -0.82% -1.52%

2014 to 2013 2014<2013 -6.06% -8.97% -1.57% -4.29% -3.77% -5.06% -5.01% -4.77 4.65 -6.89% -4.38% 1.94% -3.83%

2015 to 2014 2015<2014 1.92% 3.07% -3.95% -3.30% -6.34% 4.01% -4.18% -0.23% -4.45% 1.72% 0.54% -0.97% -1.09%

2016 to 2015 2016<2015 -3.67% 2.84% -1.68% 2.02% 4.32% -0.99% -4.71% -0.53% -3.39% -3.83% -3.11% -4.27% -1.51%

2017 to 2016 2017<2016 -0.96% -7.78% 3.26% -1.53% 0.84% -3.65%

June 2017 Circulation

Sierra OverDrive Total

Atglen 2861 58 2919

Avon Grove 13152 556 13708

Chester County/Hankin 139077 10108 149185

Chester Springs 2646 844 3490

Coatesville 5182 90 5272

Downingtown 13523 4083 17606

Easttown 23457 5091 28548

Honey Brook 6029 123 6152

Kennett 13864 4024 17888

Malvern 8005 462 8467

Oxford 10334 902 11236

Parkesburg 5416 107 5523

Phoenixville 19346 1086 20432

Spring City 4127 158 4285

Tredyffrin/Paoli 31390 2822 34212

West Chester 14249 1810 16059

TOTAL 312658 32324 344982

1%

4%

43%

1%

2%5%

8%

2%

5%

2%

3%

2%

6%

1%

10%

5% Atglen

Avon Grove

Chester County/Hankin

Chester Springs

Coatesville

Downingtown

Easttown

Honey Brook

Kennett

Malvern

Oxford

Parkesburg

Phoenixville

Spring City

Tredyffrin/Paoli

West Chester

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A B C D E F G H I J K L M N O

OVERDRIVE CIRCULATION - Percentage Distribution 2017

Library Percentage January February March April May June July August Sept October Nov Dec Total

TOTAL 32777 30353 33156 31076 32658 32324 192344

Atglen 0.18% 59 55 60 56 59 58 0 0 0 0 0 0 347

Avon Grove 1.72% 564 522 570 535 562 556 0 0 0 0 0 0 3309

CCL/Hankin 31.27% 10249 9491 10368 9718 10212 10108 0 0 0 0 0 0 60146

Chester Springs 2.61% 855 792 865 811 852 844 0 0 0 0 0 0 5019

Coatesville 0.28% 92 85 93 87 91 90 0 0 0 0 0 0 538

Downingtown 12.63% 4140 3833 4188 3925 4125 4083 0 0 0 0 0 0 24294

Easttown 15.75% 5162 4781 5222 4894 5144 5091 0 0 0 0 0 0 30294

Honey Brook 0.38% 125 115 126 118 124 123 0 0 0 0 0 0 731

Kennett 12.45% 4081 3779 4128 3869 4066 4024 0 0 0 0 0 0 23947

Malvern 1.43% 469 434 474 444 467 462 0 0 0 0 0 0 2750

Oxford 2.79% 914 847 925 867 911 902 0 0 0 0 0 0 5366

Parkesburg 0.33% 108 100 109 103 108 107 0 0 0 0 0 0 635

Phoenixville 3.36% 1101 1020 1114 1044 1097 1086 0 0 0 0 0 0 6462

Spring City 0.49% 161 149 162 152 160 158 0 0 0 0 0 0 942

Tredyffrin/Paoli 8.73% 2861 2650 2895 2713 2851 2822 0 0 0 0 0 0 16792

West Chester 5.60% 1836 1700 1857 1740 1829 1810 0 0 0 0 0 0 10772

Total 100.00% 32777 30353 33156 31076 32658 32324 0 0 0 0 0 0 192344

*NOTE - Occasionally due to rounding, the library closest to .50% may be rounded up or down to adjust for the rounding error in the total.

Jun 30, 17 Jun 30, 16 $ Change % Change

ASSETSCurrent Assets

Checking/Savings100 · Phoenixville Federal Savings #1

100.1 · Operating Checking (040016792) 5,441.18 72,316.19 -66,875.01 -92.5%100.2 · Operating Money Market 250,633.22 202,537.21 48,096.01 23.8%100.3 · Operating Credit Card Receipts 18,661.07 7,994.15 10,666.92 133.4%100.4 · El Puente 0.00 2,318.86 -2,318.86 -100.0%

Total 100 · Phoenixville Federal Savings #1 274,735.47 285,166.41 -10,430.94 -3.7%

105 · Petty Cash 500.00 500.00 0.00 0.0%

106 · Circulation Cash 500.00 500.00 0.00 0.0%

Total Checking/Savings 275,735.47 286,166.41 -10,430.94 -3.7%

Other Current Assets130 · Prepaid Expenses 13,034.00 13,034.00 0.00 0.0%

Total Other Current Assets 13,034.00 13,034.00 0.00 0.0%

Total Current Assets 288,769.47 299,200.41 -10,430.94 -3.5%

Fixed Assets150 · General Fixed Assets

150.1 · Leasehold Improvements150.1.1 · 1999/2000 Addition 0.02 0.02 0.00 0.0%150.1.2 · General 0.06 0.06 0.00 0.0%

Total 150.1 · Leasehold Improvements 0.08 0.08 0.00 0.0%

150.6 · Computer Equipment -0.12 -0.12 0.00 0.0%150.8 · Furniture & Fixtures 0.28 0.28 0.00 0.0%

Total 150 · General Fixed Assets 0.24 0.24 0.00 0.0%

Total Fixed Assets 0.24 0.24 0.00 0.0%

TOTAL ASSETS 288,769.71 299,200.65 -10,430.94 -3.5%

LIABILITIES & EQUITYLiabilities

Current LiabilitiesAccounts Payable

201 · Accounts Payable -243.49 -3.49 -240.00 -6,876.8%220 · Credit Card Payables 717.50 717.50 0.00 0.0%

Total Accounts Payable 474.01 714.01 -240.00 -33.6%

Other Current Liabilities221 · Accounts Payable - Other 0.01 0.01 0.00 0.0%230 · Employee Costs Payable

230.5 · Accrued Vacation 4,912.00 4,912.00 0.00 0.0%230.1 · Salaries Payable 70,193.95 70,193.95 0.00 0.0%

Total 230 · Employee Costs Payable 75,105.95 75,105.95 0.00 0.0%

Total Other Current Liabilities 75,105.96 75,105.96 0.00 0.0%

Total Current Liabilities 75,579.97 75,819.97 -240.00 -0.3%

Total Liabilities 75,579.97 75,819.97 -240.00 -0.3%

12:39 PM Phoenixville Public Library07/05/17 Balance Sheet Prev Year ComparisonCash Basis As of June 30, 2017

Page 1

Jun 30, 17 Jun 30, 16 $ Change % Change

Equity310 · Contributed Capital 0.24 0.24 0.00 0.0%319 · Net Assets 223,380.44 229,996.51 -6,616.07 -2.9%Net Income -10,190.94 -6,616.07 -3,574.87 -54.0%

Total Equity 213,189.74 223,380.68 -10,190.94 -4.6%

TOTAL LIABILITIES & EQUITY 288,769.71 299,200.65 -10,430.94 -3.5%

12:39 PM Phoenixville Public Library07/05/17 Balance Sheet Prev Year ComparisonCash Basis As of June 30, 2017

Page 2

Jul '16 - Jun... Budget $ Over Bud... % of Budget

Ordinary Income/ExpenseIncome

400 · Appropriations400.1 · Appropriation - P.A.S.D. 555,305.00 555,305.00 0.00 100.0%400.2 · Appropriation - County 72,550.00 70,000.00 2,550.00 103.6%400.3 · Appropriation - State 87,985.00 85,000.00 2,985.00 103.5%400.4 · Appropriation - Charlestown Tws 5,671.00 5,500.00 171.00 103.1%400.5 · Appropriation - Schuylkill Twp 1,500.00 1,500.00 0.00 100.0%400 · Appropriations - Other 0.00 0.00 0.00 0.0%

Total 400 · Appropriations 723,011.00 717,305.00 5,706.00 100.8%

412 · Development Income412.1.1 · Foundations 0.00 0.00 0.00 0.0%412.1.2 · Governments 0.00 0.00 0.00 0.0%412.1 · Grants 10,368.00 35,000.00 -24,632.00 29.6%412.2 · Projects/Events 42,675.10 50,000.00 -7,324.90 85.4%412.3 · Annual Appeal 16,605.00 15,000.00 1,605.00 110.7%412.4 · Donations

412.4.1 · Unrestricted 9,494.05 10,500.00 -1,005.95 90.4%412.4.2 · Restricted - General 2,183.08 10,000.00 -7,816.92 21.8%412.4.3 · Restricted - Children's 1,215.37 10,000.00 -8,784.63 12.2%412.4.5 · El Puente -2,318.86 0.00 -2,318.86 100.0%412.4 · Donations - Other 0.00 0.00 0.00 0.0%

Total 412.4 · Donations 10,573.64 30,500.00 -19,926.36 34.7%

412.5 · Civic Organizations 1,614.03 1,500.00 114.03 107.6%412 · Development Income - Other 0.00 0.00 0.00 0.0%

Total 412 · Development Income 81,835.77 132,000.00 -50,164.23 62.0%

420 · Operations Income420.9 · Hot Spots 3,588.30 1,000.00 2,588.30 358.8%420.1 · Fines 23,933.11 25,000.00 -1,066.89 95.7%420.2 · Passport Applications 103,869.89 75,000.00 28,869.89 138.5%420.3 · Interest 1,116.42 1,500.00 -383.58 74.4%420.4 · Items Sold 3,469.93 5,000.00 -1,530.07 69.4%420.5 · Lost Books 2,822.99 2,400.00 422.99 117.6%420.6 · Other (Copier, etc.) 6,675.57 6,000.00 675.57 111.3%420.7 · Rentals/Community Room 200.00 0.00 200.00 100.0%420.8 · Rentals/Collection

420.8.1 · Library Income 18,939.21 24,000.00 -5,060.79 78.9%420.8.2 · PA Sales Tax -69.33 0.00 -69.33 100.0%

Total 420.8 · Rentals/Collection 18,869.88 24,000.00 -5,130.12 78.6%

420 · Operations Income - Other 0.00 0.00 0.00 0.0%

Total 420 · Operations Income 164,546.09 139,900.00 24,646.09 117.6%

Total Income 969,392.86 989,205.00 -19,812.14 98.0%

Expense500 · Adult Library

500.13 · Professional Develop. Material 849.47 1,100.00 -250.53 77.2%500.1 · Books

500.1.1 · Physical Books 32,887.60 32,600.00 287.60 100.9%500.1.2 · E-Books 7,754.03 6,200.00 1,554.03 125.1%500.1 · Books - Other 29.95 0.00 29.95 100.0%

Total 500.1 · Books 40,671.58 38,800.00 1,871.58 104.8%

12:36 PM Phoenixville Public Library07/05/17 Profit & Loss Budget vs. ActualCash Basis July 2016 through June 2017

Page 1

Jul '16 - Jun... Budget $ Over Bud... % of Budget

500.2 · Magazines & Newspapers 5,851.31 5,000.00 851.31 117.0%500.3 · Audios 7,851.24 7,930.00 -78.76 99.0%500.4 · Videos 9,164.80 8,925.00 239.80 102.7%500.5 · Software 377.55 500.00 -122.45 75.5%500.6 · Reference 1,383.35 2,000.00 -616.65 69.2%500.7 · Programs - Adult 5,171.00 4,800.00 371.00 107.7%500.8 · Program Supplies - Adult 1,280.90 1,330.00 -49.10 96.3%500 · Adult Library - Other 0.00 0.00 0.00 0.0%

Total 500 · Adult Library 72,601.20 70,385.00 2,216.20 103.1%

510 · Youth Library510.1 · Books

510.1.1 · Physical Books 29,426.17 29,175.00 251.17 100.9%510.1.2 · E-Books 1,850.01 1,780.00 70.01 103.9%510.1 · Books - Other 0.00 0.00 0.00 0.0%

Total 510.1 · Books 31,276.18 30,955.00 321.18 101.0%

510.2 · Magazines 662.70 900.00 -237.30 73.6%510.3 · Audios 2,944.09 3,375.00 -430.91 87.2%510.4 · Videos 6,087.92 6,000.00 87.92 101.5%510.5 · Software 927.02 1,000.00 -72.98 92.7%510.7 · Programs - Children 7,885.00 8,000.00 -115.00 98.6%510.8 · Program Supplies - Children 6,312.74 6,000.00 312.74 105.2%510.13 · Young Adult - All 4,091.21 4,000.00 91.21 102.3%510.14 · Programs - Young Adults 773.55 1,000.00 -226.45 77.4%510.15 · Program Supplies - Young Adult 568.25 500.00 68.25 113.7%510 · Youth Library - Other 0.00 0.00 0.00 0.0%

Total 510 · Youth Library 61,528.66 61,730.00 -201.34 99.7%

520 · Development Expense520.8 · Donor Management 3,300.00 3,300.00 0.00 100.0%520.1 · Annual Appeal 5,576.00 6,500.00 -924.00 85.8%520.3 · Special Events 20,447.00 22,500.00 -2,053.00 90.9%520.5 · Marketing 2,142.89 3,000.00 -857.11 71.4%520.6 · Other 0.00 250.00 -250.00 0.0%520.7 · El Puente Program 0.00 0.00 0.00 0.0%520 · Development Expense - Other 0.00 0.00 0.00 0.0%

Total 520 · Development Expense 31,465.89 35,550.00 -4,084.11 88.5%

530 · Administration530.1 · General

530.1.1 · Audit/Form 990 7,000.00 7,000.00 0.00 100.0%530.1.2 · Library Board Expenses 2,263.62 2,500.00 -236.38 90.5%530.1.3 · Staff Development/Member... 2,252.49 3,579.00 -1,326.51 62.9%530.1.4 · Insurance 1,326.00 1,500.00 -174.00 88.4%530.1.5 · Advertising 709.94 1,000.00 -290.06 71.0%530.1.6 · Legal Expense 0.00 6,500.00 -6,500.00 0.0%530.1.7 · Credit Card Fees 3,418.00 1,400.00 2,018.00 244.1%530.1.8 · Marketing and Website 3,492.12 3,000.00 492.12 116.4%530.1.9 · Miscellaneous 10.00 300.00 -290.00 3.3%530.1 · General - Other 0.00 0.00 0.00 0.0%

Total 530.1 · General 20,472.17 26,779.00 -6,306.83 76.4%

540 · Utilities540.1 · Electricity 15,462.82 16,230.00 -767.18 95.3%540.2 · Gas 2,766.82 4,000.00 -1,233.18 69.2%540.3 · Telephone 5,681.73 5,500.00 181.73 103.3%540.4 · Trash Collection 239.25 400.00 -160.75 59.8%540.5 · Water & Sewer 1,187.28 1,500.00 -312.72 79.2%540 · Utilities - Other 0.00 0.00 0.00 0.0%

Total 540 · Utilities 25,337.90 27,630.00 -2,292.10 91.7%

12:36 PM Phoenixville Public Library07/05/17 Profit & Loss Budget vs. ActualCash Basis July 2016 through June 2017

Page 2

Jul '16 - Jun... Budget $ Over Bud... % of Budget

550 · Computer Expense550.2 · Hardware 10,059.10 4,500.00 5,559.10 223.5%550.4 · Software 158.00 500.00 -342.00 31.6%550.5 · Software Maintenance 900.70 1,000.00 -99.30 90.1%550.6 · Supplies 2,719.57 3,000.00 -280.43 90.7%550 · Computer Expense - Other 0.00 0.00 0.00 0.0%

Total 550 · Computer Expense 13,837.37 9,000.00 4,837.37 153.7%

560 · Other Supplies and Expense560.1 · Collection Maintenance 5,167.26 6,000.00 -832.74 86.1%560.2 · Library 5,140.97 4,500.00 640.97 114.2%560.3 · Office 4,145.70 4,500.00 -354.30 92.1%560.4 · Postage 6,334.72 4,500.00 1,834.72 140.8%560.5 · Vending 0.00 0.00 0.00 0.0%560 · Other Supplies and Expense - ... 0.00 0.00 0.00 0.0%

Total 560 · Other Supplies and Expense 20,788.65 19,500.00 1,288.65 106.6%

570 · Equipment Leasing/Rental 8,280.80 6,000.00 2,280.80 138.0%580 · Buildings & Grounds

580.1 · Maintenance580.1.1 · Buildings 0.00 500.00 -500.00 0.0%580.1.2 · Grounds 527.50 1,000.00 -472.50 52.8%580.1 · Maintenance - Other 0.00 0.00 0.00 0.0%

Total 580.1 · Maintenance 527.50 1,500.00 -972.50 35.2%

580.5 · Janitorial Expense580.5.1 · Service 15,240.00 16,000.00 -760.00 95.3%580.5.2 · Supplies 2,496.55 3,000.00 -503.45 83.2%580.5 · Janitorial Expense - Other 0.00 0.00 0.00 0.0%

Total 580.5 · Janitorial Expense 17,736.55 19,000.00 -1,263.45 93.4%

580.7 · Minor Improvements and Rep... 0.00 1,000.00 -1,000.00 0.0%580 · Buildings & Grounds - Other 0.00 0.00 0.00 0.0%

Total 580 · Buildings & Grounds 18,264.05 21,500.00 -3,235.95 84.9%

Total 530 · Administration 106,980.94 110,409.00 -3,428.06 96.9%

610 · Salaries & Benefits610.1 · Salaries

610.1.1 · Full-Time 398,397.01 385,269.00 13,128.01 103.4%610.1.2 · Part-Time 95,704.38 105,915.00 -10,210.62 90.4%610.1.3 · Passport Agents 13,619.71 14,794.00 -1,174.29 92.1%610.1.4 · Consultants 7,360.92 9,377.00 -2,016.08 78.5%610.1 · Salaries - Other 0.00 0.00 0.00 0.0%

Total 610.1 · Salaries 515,082.02 515,355.00 -272.98 99.9%

610.2 · Social Security Expense 37,316.07 31,951.00 5,365.07 116.8%610.3 · Employee Benefit Expense

610.3.2 · H.S.A. Contribution 0.00 9,000.00 -9,000.00 0.0%610.3 · Employee Benefit Expense - ... 88,348.19 87,766.00 582.19 100.7%

Total 610.3 · Employee Benefit Expense 88,348.19 96,766.00 -8,417.81 91.3%

610.4 · Retirement Expense 64,596.97 67,059.00 -2,462.03 96.3%610 · Salaries & Benefits - Other 0.00 0.00 0.00 0.0%

Total 610 · Salaries & Benefits 705,343.25 711,131.00 -5,787.75 99.2%

Total Expense 977,919.94 989,205.00 -11,285.06 98.9%

Net Ordinary Income -8,527.08 0.00 -8,527.08 100.0%

12:36 PM Phoenixville Public Library07/05/17 Profit & Loss Budget vs. ActualCash Basis July 2016 through June 2017

Page 3

Jul '16 - Jun... Budget $ Over Bud... % of Budget

Other Income/ExpenseOther Expense

750 · Non-Operating Expense750.1 · Furniture, etc. 1,368.11 0.00 1,368.11 100.0%750.8 · Other 295.75 0.00 295.75 100.0%

Total 750 · Non-Operating Expense 1,663.86 0.00 1,663.86 100.0%

Total Other Expense 1,663.86 0.00 1,663.86 100.0%

Net Other Income -1,663.86 0.00 -1,663.86 100.0%

Net Income -10,190.94 0.00 -10,190.94 100.0%

12:36 PM Phoenixville Public Library07/05/17 Profit & Loss Budget vs. ActualCash Basis July 2016 through June 2017

Page 4

Updates/Changes to existing fees

Fee changes need to be voted on by the board since it is a change to policy. Below are the 2 changes I am recommending for a vote.

1.We are requesting that the $2.00 rental fee for non-fiction DVD’s be removed. Last year I advised adding the fee in the hopes it would bolster revenue of DVD rentals, it did not. It has made no real difference in the DVD revenue stream and we have noticed fewer non-fiction DVD’s circulating. I am now advising that we remove the fee in the hopes that some of the circulation for these items will increase.

We should all be aware that rental revenue for DVD’s has been on the decline for the last 6 years or so. With technology, changes in how people are viewing movies/tv shows, and easy access to new films, people are not viewing our materials as they once did. This is a dying revenue stream.

2. I am suggesting that we change the fee for black and white copies from .25 to .15 to be more in line with what the other libraries in our system are charging. We have heard complaints from patrons that our printing cost are high. We currently charge .35 for color copies and that is comparable with what other libraries are charging, so I recommend we keep it as is.

Mobile Hotspot Update:

We started out the program with 5 devices, due to high demand, 3 more devices were added.

We now have a total of 8 hotspots.

For the 2016-2017 year our devices circulated a total of 346 times.

We pay a monthly service fee (covers unlimited Wi-Fi for each device) the cost is $235.20/month for an annual expense of $2,822.40.

The goal for this program was to have the rental fees cover the cost of the service charge we pay. This year we generated a gross revenue of $3,588.30 with a net profit of $765.90.

This has been a very successful program for the library. We have had no negative feedback. We will continue to run this program and review again in a years’ time. This has been a wonderful addition to the services we provide.

2017-2018 Board of Trustee Meetings

• All Trustee meetings are held on the second Monday of each month. • The meetings start promptly at 6pm and are normally held in the

community meeting room located on the lower level of the library. • Board packets for the monthly meeting are normally e-mailed to the

board the Friday before the meeting. • The library runs on a July – June fiscal calendar.

Dates for 2017-2018

July 10

August 14

September 11

October 9

November 13

December 11

January 8

February 12

March 12

April 9

May 14

June 11

Important Events for 2017-2018 RiverCrest Charity Classic – Thursday, September 21, 2017 5:00PM – 8:00PM

The Library is a beneficiary of this event, a strong board presence is encouraged.

Wine, Wit & Wisdom – Thursday, November 2, 2017 5:30PM – 9:00PM

This is our signature fundraising event, more details will be given out at board meetings starting in July.

Phoenixville Beer & Wine Festival – Saturday, May 12, 2018 12:00PM – 4:30PM

This is our new spring fundraiser. Details will be given out as the event gets closer.