Board Meeting Minutes February 17th 2016

Date: Wednesday, February 17th 2016 Time: 7:00pm

Staff: Butler,

Members: Myhrer, Francis, Blumentrath, Brown, Kirby, Wassermann, Sohal

Members Late:

Regrets: Evans, Coates

Public: Adrian Robertshaw NUFC, Don Moslin BCSA

Call to Order:

Motion to Call to Order at 7:06 by Blumentrath

Acceptance of Agenda:

Motion to accept agenda by Kirby Second Brown

Approval of Minutes

Motion to approve the January minutes by Myhrer second Brown

BC Soccer

Don Moslin representing BC Soccer informs the board about the introduction of the Club

Charter program. He also congratulates HCFC on the number of coaching courses they have run

in the last year and gives an overview of the Grassroots Festival program. He then answers the

board questions about the BCSPL. He informs the board that Carlos Grosso and Matt Holbrook

oversee the BCSPL for BC Soccer and that Larry Stefanek, Darrin McLeod and Sean Arbour

identify UISA players for BCSPL.

Nanaimo United

Brown and Wassermann in conjunction with Mr. Robertshaw and his NUFC colleagues have

formed a working group and are moving forward with initiatives to align NUFC and HCFC with

regular meetings. Discussions are ongoing in regards to taking dues, registrations and

scheduling.

Motion: HCFC to collect registration on behalf of Nanaimo United for the 2016/2017

season by Sohal second Wassermann

Carried

Moslin and Robertshaw are excused from the meeting

A. President Report

Blumentrath confirms that an expression of interest was submitted for Woodlands School.

There is also discussion about member concerns about the state of the pitches and weather

cancellations.

B. Vice President Report

Myhrer in his capacity as a member of the facilities committee reports how the committee is

looking into a Super 8 sized covered field and having year round usage at Beban Park. The

committee is looking to initiate talks with the city. There is also discussion about hiring an

outside consultant.

Motion: To approve up to $5000 from the field fund for a field feasibility study by Sohal

second Kirby

Carried

C. Treasurer Update

Treasurer’s report sent out by email. Questions raised regarding coach honorariums by

Sohal. As Coates was absent it was resolved to email him for clarification.

VIPL Steering Committee report and minutes sent out. Discussion about the steering

committee and their ability to make motions that obligate the member clubs financially

or otherwise.

D. Admin Report

Butler reports that he is working hard to get the year end festivals ready. He has also

ordered the classroom tables and chairs and consults the board on what to do with the

existing board table and chairs. Board discuss the Gabriola wrap up.

Action: Butler to talk to Gabriola regarding shuttle and groupings

E. TD Report

TD Report sent out by email. Board discusses the EDA invitation process.

F. Baseball & Concession

Brown brings forward the issue of baseball using the concession and clubhouse space.

The board are happy for Brown to spearhead the discussions with baseball.

G. Health and Safety

Francis discusses injury protocol for the club. He also touches on concussion steps and

having a defibrillator at the clubhouse. The board direct that all staff members have a

valid first aid certificate.

H. AOB

It is noted that Sohal is in a conflict of interest with the Western Academy Rush

Academy

Sohal asks to go in-camera

Butler is excused from the meeting

I. Adjournment

Motion to adjourn at 10:08pm by Blumentrath second by Wassermann

Next Meeting March 16th