board meeting agenda · 6/10/2019 · mrs. mann presented a recommendation for disconnections to...
TRANSCRIPT
Jack B. Tibbs, Jr Johnny Knight Sidney L. “Chip” Chapman Barbara C. Flurry Eugene Harris Joy White C. Daryl Baker Chairman Vice-Chairman Member Member Member Secretary/ Treasurer General Manager
840 W. Washington St • P.O. Box 26 • Eufaula, AL 36027 (334) 687-1225
www.eufaulawaterworks.com
BOARD MEETING AGENDA
June 16, 2020, 8:00 A.M.
Page 1. Roll Call
2. Minutes - Regular Meeting – May 19, 2020 1 - 3
3. Claims - $ 409,904.87 4 - 11
4. Financial Summary - May 2020 12 - 24 And Report
5. Old Business - a. Water/Wastewater Status 25 - 26 b. Activity Report 27 c.
6. New Business - a. Bloom Place SS Repair 28 - 31 b. Capital Improvement Project Funding 32 - 34
Stifel Engagement Letterc. Board Attorney Resignation 35
7. Chairman’s Report
8. Adjourn
MINUTES OF A MEETING OF THE WATER WORKS AND SEWER BOARD HELD MAY 19, 2020
The Water Works and Sewer Board of the City of Eufaula met in regular session Tuesday, May 19, 2020, at 8:00 a.m. at the Water Works and Sewer Board Complex. Upon call of the roll the following members were present: Chairman Jack B. Tibbs, Jr., Vice Chairman Johnny Knight, Chip Chapman, and Eugene Harris. Absent: Barbara Flurry Also present: Daryl Baker, General Manager; Christy Mann, Michael Taylor and Joey White, WWSB staff; Don Hartzog, Board auditor; Joel Smith, representing Board attorney Courtney Potthoff; Emily VanScyoc, SEARPDC; and Joy White, Board Secretary/Treasurer. Chairman Tibbs called the meeting to order and presented the minutes of the April 21, 2020 meeting for approval. Vice Chairman Knight moved to approve the minutes as presented. Mr. Harris seconded the motion. After voice vote, Chairman Tibbs announced the motion had carried. Chairman Tibbs presented the claims for the period ended April 30, 2020 in the amount of $374,295.09. Vice Chairman Knight moved to approve the claims as submitted. Mr. Chapman seconded the motion. After voice vote, Chairman Tibbs announced the motion had carried. Mrs. Mann reviewed the financial summary for April, noting total revenues for the month are unfavorable when compared to the budget for the month. April total revenues are favorable when compared to the same period for the previous year. Year-to-date actual revenues are above year-to-date budgeted amounts. Water sales are more than budgeted amounts for April by 1.7%, which is up from previous month. Revenues from sewer services for April are favorable when compared to the prior month and unfavorable to the current month’s budget by 6.7%. April’s total operating expenditures are more than current month’s budgeted operating expenses by 0.8%. Total year-to-date expenses are favorable to year-to-date budgeted amounts by 0.4%. The Administrative department is favorable to budget for the month by 1.6%. The Water Operations department is unfavorable for the month by 4.0%, and the Waste-Water department is unfavorable compared to budget by 0.8% for April. The Board’s current-month income for April is $21,619.43. The Board’s “Top Ten” customers used approximately 10,355,900 gallons in the month of April, trending up compared to the prior month. Mr. Baker reviewed the capital improvements active projects update. He noted the skid steer with attachment has been ordered, the shop pipe thread machine was received and placed in service, and the Board is still waiting on specifications from Goodwyn Mills and Cawood for the Well Rehab project. Mr. Baker also reviewed the negotiations taking place with Contractor on lining the sanitary sewer line on Broad Street.
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Mr. Taylor reviewed the water and wastewater system status update. During the month of April, 49,073,000 gallons of water were produced, averaging approximately 1,635,767 gallons per day. A total of 38,177,300 gallons were sold. The unaccounted factor for April was 9.98%, and 10.21% year-to-date. System water samples for the month of April indicated coliform present in the distribution system at 164 Hwy 82 on April 14th. Repeat samples were taken and were coliform and E. coli absent. Well 4 remains offline due to a bearing problem on the pump shaft and will be repaired during the well enhancement project. During the month of April, the wastewater treatment plant processed 53.03 million gallons or 1.71 million gallons per day. There was 98.55% removal of all Biochemical Oxygen Demand and 98.83% removal of all Total Suspended Solids. On Feb. 18, a vibration was noticed on the #3 combined lift station pump. The pump and motor were pulled on March 17 and reinstalled on April 30, 2020. Total rainfall for the month was 7.98 inches. Mr. White presented the measurable daily tasks/activity report, noting the following activity: meter/register change outs – 7; investigate leaks, check meters, etc. – 57; sewer manhole check – 160; sewer, other – 43; water service taps – 1; problem water complaints – 2; flush, flow and blow offs – 66; water line repairs – 15; water, other – 61; total WWTP work orders – 37; electrical, all – 59; line locate requests – 72; after hours call outs – 23; and total work orders – 571. Mr. Baker presented Resolution 2020-03 (Committing to the sum of $948,400 in matching funds to be used in conjunction with request for EDA funds) for Board consideration. Emily VanSycoc presented information and described her role in the process. After discussion, Vice Chairman Knight moved to approve Resolution 2020-03 as presented. Mr. Chapman seconded the motion. After voice vote, Chairman Tibbs announced the motion had carried. Mrs. Mann presented a recommendation for disconnections to resume in June, along with a sample letter to be mailed on June 1 to those customers who remain unpaid. Mrs. Mann stated as of May 12, 2020 97 delinquent accounts still have not been paid. Mr. Chapman moved to approve the Covid-19 Disconnect Abatement as recommended. Vice Chairman Knight seconded the motion. After voice vote, Chairman Tibbs announced the motion had carried. Mr. Baker reported that Mr. Smith contacted Carbo’s bankruptcy attorneys and discovered the Board was not on the list of Utilities. The oversight was corrected and $11,667.06 was added to the Adequate Assurance fund for the bankruptcy case, which equals about two weeks of service. Mr. Baker noted that Carbo cannot be disconnected during the Ch. 11 bankruptcy process. Under new business, Mrs. Mann presented information requested by the Board on calling A-1 Customers prior to disconnection. An average of 4 hours each month would be needed to review the lists manually, with an estimated 6-8 customers contacted per month. After discussion, it was consensus of the Board to continue disconnection policy already in effect and not to call residential customers prior.
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There being no further business to come before the Board, motion was duly made and seconded to adjourn. THE WATER WORKS AND SEWER BOARD OF THE CITY OF EUFAULA, ALABAMA A MUNICIPAL CORPORATION _____________________________________ Jack B. Tibbs, Jr., Chairman ATTEST: __________________________________ Joy White, Secretary/Treasurer
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06/08/2020 INVOICE APPROVAL BY INVOICE REPORT FOR CITY OF EUFAULA WATER WORKS BOARD
POST DATES 05/01/2020 ‐ 05/31/2020
JOURNALIZED
BOTH OPEN AND PAID
Vendor Code Vendor Name
Inv. Date Invoice Description Amount
0007 ALABAMA POWER CO
05/21/2020 20200521 ELECTRICITY 45,417.59
TOTAL FOR: ALABAMA POWER CO 45,417.59
0009 LEWIS SMITH SUPPLY
05/04/2020 5256672‐01 WIRE BOXES, SUPPLIES NEEDED FOR LIGHT INSTALL WAL 173.20
05/19/2020 5257545‐01 1" PVC BALL VALVE 6.62
05/19/2020 5257556‐01 MISC PARTS TO REPAIR 223 N RANDOLPH IRRIGATION LI 6.10
TOTAL FOR: LEWIS SMITH SUPPLY 185.92
0020 BAKERHILL WATER AUTHORITY
06/01/2020 20200601 WATER SERVICE 4/14 THRU 5/14 48.84
TOTAL FOR: BAKERHILL WATER AUTHORITY 48.84
0021 BARR DIST. CO., INC
05/15/2020 178790 FUEL‐UNLEADED 12.76
05/29/2020 20200529 UNLEADED FUEL 28.13
TOTAL FOR: BARR DIST. CO., INC 40.89
0025 NORLAB, INC.
05/04/2020 83214 TOILET DYE STRIPS 79.00
TOTAL FOR: NORLAB, INC. 79.00
0036 GRAINGER
05/26/2020 9541925401 AIR FILTERS FOR WWTP OFFICE 26.94
TOTAL FOR: GRAINGER 26.94
0037 MIDSOUTH BANK SERIES '12 BOND
05/01/2020 20200501 2012 DEBT SERVICE 41,367.19
TOTAL FOR: MIDSOUTH BANK SERIES '12 BOND 41,367.19
0041 OFFICE DEPOT
05/01/2020 486164154001 NIGHTDROP ENVELOPES 57.89
05/01/2020 486173830001 CLIPBOARD, RUBBER BANDS 5.91
TOTAL FOR: OFFICE DEPOT 63.80
0042 PEA RIVER ELECTRIC
05/11/2020 20200511 SERVICE REST AREA L/S 4/2‐5/4 56.87
TOTAL FOR: PEA RIVER ELECTRIC 56.87
0043 PITNEY BOWES PURCHASE POWER
05/14/2020 20200514 METER REFILL FOR POSTAGE MACHINE 300.00
TOTAL FOR: PITNEY BOWES PURCHASE POWER 300.00
4
0047 SPECTRUM
05/05/2020 063233401050520 INTERNET & STATIC IP 109.98
05/06/2020 078836402050620 SCADA COMS 149.98
TOTAL FOR: SPECTRUM 259.96
0048 WAL‐MART COMMUNITY BRC
04/16/2020 000541 MISC ITEMS 115.91
TOTAL FOR: WAL‐MART COMMUNITY BRC 115.91
0057 CARD SERVICES CENTER
04/13/2020 111‐2535923‐4961001 CREDIT FOR BRADY B30 SERIES PRINTER (96.80)
04/17/2020 5531020FW2DLTZHBV BINS FOR WAREHOUSE PARTS (ADMIN BLDG) 23.90
04/24/2020 5542950G3RS9R0YDL 20V 4.0 AMP BATTERIES FOR DEWALT 26.99
04/29/2020 5542950G8RTLPLA8J AIR CLEANER BOWL FOR FORD TRACTOR 13.21
04/29/2020 5542950G8RTMD5XM9 CYLINDER HEAD KIT 58.24
04/14/2020 5543286FS5SYFS1M8 MULE TAPE 154.99
04/16/2020 5545885FV20BEF17H BRADY RIBBON AND LABEL TAPE‐ BRADY WEBSITE 508.91
04/23/2020 5545885G220BEZVAW BRADY 1/2" LABEL TAPE‐ BRADY 83.04
TOTAL FOR: CARD SERVICES CENTER 772.48
0072 AIRGAS SOUTH, INC.
05/12/2020 9101110417 SAFETY COOLING BANDANAS 48.76
05/12/2020 9101110418 SAFETY COOLING BANDANAS 92.42
TOTAL FOR: AIRGAS SOUTH, INC. 141.18
0078 SALES AND USE TAX DIVISION
05/29/2020 20200529 STATE UTILITY TAX 6,780.42
TOTAL FOR: SALES AND USE TAX DIVISION 6,780.42
0079 CITY OF EUFAULA
05/31/2020 06312020 FUEL 904.77
TOTAL FOR: CITY OF EUFAULA 904.77
0080 WITHHOLDING TAX RETURNS
05/29/2020 20200529 STATE W/H PAYABLE 2,977.16
TOTAL FOR: WITHHOLDING TAX RETURNS 2,977.16
0086 NATIONWIDE RETIREMENT SOLUTION
05/04/2020 20200504 DEFERRED COMP P/E 5/3/20 390.00
05/18/2020 20200518 DEFERRED COMP P/E 05/17/20 390.00
TOTAL FOR: NATIONWIDE RETIREMENT SOLUTION 780.00
0090 AFLAC INCORPORATED
05/11/2020 844653 AFLAC INSURANCE 1,578.01
TOTAL FOR: AFLAC INCORPORATED 1,578.01
0092 LIBERTY NATIONAL INSURANCE
06/01/2020 20200601 LIBERTY NATIONAL 552.66
TOTAL FOR: LIBERTY NATIONAL INSURANCE 552.66
5
0093 VERIZON WIRELESS
05/23/2020 20200523 APPLE IPAD MINI 64GB 379.99
05/23/2020 9855279943 CELLPHONES, JETPACK, IPADS 848.24
05/23/2020 9855279944 IPADS 937.57
05/23/2020 9855279945 SCADA COMS 721.52
05/23/2020 9855279946 TELEPHONE SERVICE 4/24 THRU 5/23 333.12
TOTAL FOR: VERIZON WIRELESS 3,220.44
0099 PETTY CASH CUSTODIAN
05/18/2020 20200518 REIMBURSE PETTY CASH FOR DONUTS 20.00
TOTAL FOR: PETTY CASH CUSTODIAN 20.00
0101 COLONIAL LIFE & ACCIDENT
05/20/2020 8766107‐0601030 COLONIAL LIFE INS (BCN E8766107) 467.11
TOTAL FOR: COLONIAL LIFE & ACCIDENT 467.11
0111 MARVIN'S
05/01/2020 80403590 PRIMER FOR FORD TRACTOR 10.58
05/01/2020 80403599 SNAP BOLT ,BULK FASTENERS 23.37
05/01/2020 80403608 BULK FASTENERS 3.60
05/05/2020 80403716 WEED EATER CORD WWTP 16.99
05/07/2020 80403783 6' LADDER 149.99
05/07/2020 80403801 TOOLS, REPLACEMENT FOR #6513 43.97
05/15/2020 80404053 BOLT SNAP 3.79
05/18/2020 80404099 1/2 MULTI DRILL BIT, FASTENERS 36.83
05/21/2020 80404197 BLUE SPRAY PAINT 20.48
05/21/2020 80404221 MINERAL SPIRITS AND BRUSHES 20.77
05/22/2020 80404231 TARP FOR BERMAD VALVE WELL 7 19.99
05/29/2020 80404389 WOOD PLANK , CONCRETE MIX, 60LB BAGS FOR SOUTH T 36.87
TOTAL FOR: MARVIN'S 387.23
0124 USABLUEBOOK‐A/R DEPT
04/30/2020 223379 PRESSURE DATA LOGGER FOR WATER SYSTEM 636.89
05/13/2020 235879 SETTLEOMETERS 157.71
TOTAL FOR: USABLUEBOOK‐A/R DEPT 794.60
0142 DONALD SMITH CO, INC
04/30/2020 3200415 # 3 COMBINED L/S PUMP REFURBISH 11,375.00
TOTAL FOR: DONALD SMITH CO, INC 11,375.00
0146 SOUTHEAST ALABAMA GAS DIST.
05/13/2020 20200513 NATURAL GAS 8.32
TOTAL FOR: SOUTHEAST ALABAMA GAS DIST. 8.32
0157 S & Z COMPUTERS CONSULTANTS
05/20/2020 1949 PURGE STORAGE FOR BACKUPS 73.50
TOTAL FOR: S & Z COMPUTERS CONSULTANTS 73.50
0162 B IRON WORKS, LLC
05/04/2020 20200504 PARTS AND LABOR FOR BATTERY BOX REPAIR 30.00
05/15/2020 20200518 FORD TRACTOR‐ DRILL BRACKET FOR ALTERNATOR 35.00
TOTAL FOR: B IRON WORKS, LLC 65.00
6
0170 RETIREMENT SYSTEMS OF ALABAMA
05/04/2020 20200504 RETIREMENT P/E 5/3/20 3,309.44
05/18/2020 20200518 RETIREMENT P/E 05/17/20 3,163.25
TOTAL FOR: RETIREMENT SYSTEMS OF ALABAMA 6,472.69
0183 LOCAL GOV HEALTH INS BOARD
05/13/2020 5202008695 BLUE CROSS/ BLUE SHIELD 17,312.00
TOTAL FOR: LOCAL GOV HEALTH INS BOARD 17,312.00
0185 DOTHAN SECURITY SERVICES
05/26/2020 6894 TROUBLESHOOTING ALARM & BATTERY REPLACEMENT 99.38
TOTAL FOR: DOTHAN SECURITY SERVICES 99.38
0225 EMPIRE PIPE & SUPPLY CO
05/07/2020 2031506 2" REGISTER 205.00
TOTAL FOR: EMPIRE PIPE & SUPPLY CO 205.00
0233 CONSOLIDATED PIPE & SUPPLY
05/28/2020 4500110 FITTINGS H15509 ‐ GOOSE NECK 288.00
05/14/2020 4501778 VALVE ‐ RISER ‐ 2IN ‐ CAST IRON 712.50
05/29/2020 4502095 6" SLEEVE, 6" MJ ONE LOCK FLANGE KIT 165.00
TOTAL FOR: CONSOLIDATED PIPE & SUPPLY 1,165.50
0259 EUFAULA EDUCATION FOUNDATION
05/29/2020 20200529 EUFAULA EDUCATIONAL PROJECT 125.51
TOTAL FOR: EUFAULA EDUCATION FOUNDATION 125.51
0280 ADVANCED FIRST AID SERVICE
05/19/2020 9408 RESTOCKED FIRST AID CABINET 67.00
TOTAL FOR: ADVANCED FIRST AID SERVICE 67.00
0295 BENNETT AUTO PARTS, LLC
05/06/2020 435043 COMBINED GENERATOR REPAIR 27.13
05/07/2020 435209 GRASS SEED 36.10
05/07/2020 435243 COMBINED GENERATOR REPAIR, AND FORD TRACTOR 18.27
05/07/2020 435300 FORD TRACTOR POWER STEERING FLUID 9.14
05/08/2020 435381 HYDRAULIC PUMP MOTOR REBUILD SUPPLIES 29.50
05/08/2020 435400 MISC CLEANERS FOR VEHICLES 23.43
05/08/2020 435533 ADAPTER FOR 1/2" RATCHET SC'S TRUCK 10.11
05/11/2020 435883 NAPA HEAVY DUTY OIL 6.58
05/26/2020 438078 FUNNEL,OIL FOR PLATE TAMP 13.82
TOTAL FOR: BENNETT AUTO PARTS, LLC 174.08
0296 VERIZON CONNECT NWF, INC
05/01/2020 OSV000002096351 FLEET NETWORK 164.50
TOTAL FOR: VERIZON CONNECT NWF, INC 164.50
0323 O'REILLY AUTO PARTS
06/14/2019 1874‐258488 BRAKE FLUID 15.98
03/04/2020 1874‐290845 T15‐40 OIL GALLON FOR TRACTOR 79.95
05/14/2020 1874‐301148 ALTERNATOR FORD TRACTOR 42.84
05/15/2020 1874‐301402 ALTERNATOR ELECTRIC CONNECTOR 7.40
05/19/2020 1874‐301970 BRAKE FLUID FORD TRACTOR 6.99
TOTAL FOR: O'REILLY AUTO PARTS 153.16
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0343 FASTENAL COMPANY
05/13/2020 ALEUF144401 TAPPING TOOL AND SCREWS 13.82
05/14/2020 ALEUF144414 BUTT CONN FOR WIRING ON FORD TRACTOR 12.00
05/18/2020 ALEUF144456 FUSES, BOLTS AND NUTS FOR AERATORS 102.40
TOTAL FOR: FASTENAL COMPANY 128.22
0364 PORT CITY PIPE, INC
05/07/2020 23006 MANHOLE RISERS FOR PAVING PROJECT 36,502.81
TOTAL FOR: PORT CITY PIPE, INC 36,502.81
0371 CITY SHOP
05/05/2020 345 6523 SERVICE AND CHECK BRAKES 83.08
05/21/2020 417 6516‐ TRK REPAIR ‐ THERMOSTAT 77.75
TOTAL FOR: CITY SHOP 160.83
0383 THE BANK OF NEW YORK MELLON
05/01/2020 05012020 MONTHLY DEBT SERVICE 45,979.17
05/01/2020 20200501 MONTHLY DEBT SERVICE SERIES 14 BOND 22,566.88
TOTAL FOR: THE BANK OF NEW YORK MELLON 68,546.05
0398 ENVIRONMENTAL RESOURCE ANALYST
05/12/2020 48871 ADEM REQUIRED TESTING 1,914.30
TOTAL FOR: ENVIRONMENTAL RESOURCE ANALYST 1,914.30
0404 HARCROS CHEMICALS, INC.
05/11/2020 330125228 CL2, WELLS, CL2, WWTP 5‐11‐ 20 ORDER 1,197.33
05/18/2020 330125304 CHLORINE FOR WELLS 1,197.33
TOTAL FOR: HARCROS CHEMICALS, INC. 2,394.66
0416 PROFESSIONAL WIREGRASS COMM INC
05/13/2020 308005132020 ANSWERING SERVICE 5/13 THRU 6/9 142.42
TOTAL FOR: PROFESSIONAL WIREGRASS COMM INC 142.42
0424 TRACTOR SUPPLY CREDIT PLAN
05/07/2020 367794 PUMP SPRAYER, HAY 41.95
TOTAL FOR: TRACTOR SUPPLY CREDIT PLAN 41.95
0437 NORTHERN TOOL & EQUIPMENT CO.
05/01/2020 44844245 CHANNELOCK TOOL KIT 143.43
TOTAL FOR: NORTHERN TOOL & EQUIPMENT CO. 143.43
0443 EUFAULA COMMUNITY CENTER
05/29/2020 20200529 EUFAULA COMMUNITY CENTER DUES 104.25
TOTAL FOR: EUFAULA COMMUNITY CENTER 104.25
0484 KELLIS VEGETATION
04/30/2020 31928 GROWTH REGULATOR FOR WWTP AND WELLS 2,120.00
TOTAL FOR: KELLIS VEGETATION 2,120.00
0499 SOUTHERN PIPE & SUPPLY
03/18/2020 4002833 VALVE ‐ GATE ‐ 1IN ‐ BRASS 30.92
05/22/2020 4055307‐01 NIPPLE ‐ 3/4IN X 4IN ‐ BRASS 26.08
05/22/2020 4114224 FIRE HYDRANT 4" BURY M&H 1,383.65
TOTAL FOR: SOUTHERN PIPE & SUPPLY 1,440.65
8
0507 STREETS AND SANITATION
05/29/2020 20200529 GBG FEES COLLECTED 70,024.34
TOTAL FOR: STREETS AND SANITATION 70,024.34
0545 DARYL BAKER
05/31/2020 20200531 MILEAGE REIMBURSEMENT P/E 5/31 288.08
TOTAL FOR: DARYL BAKER 288.08
0551 SOUTHEAST WATER SYSTEM, LLC
05/28/2020 11477 FLOW METER CONVERTER WAS/RAS WWTP 2,985.35
TOTAL FOR: SOUTHEAST WATER SYSTEM, LLC 2,985.35
0555 QUILL CORPORATION
05/13/2020 6919744 THREE PACKS OF FOLDERS ‐ 100/PL 18.87
TOTAL FOR: QUILL CORPORATION 18.87
0561 AUTO VALUE OF EUFAULA
05/12/2020 11YE3656 HYDRAULIC OIL FOR HYD PUMP AND BACKHOES 27.99
05/19/2020 11YF7475 WEED EATER STRING 10.83
05/26/2020 11YH0497 MAHINDRA/GRAVELY 29.28
05/26/2020 11YH1598 MAHINDRA FILTER, OIL 6.60
TOTAL FOR: AUTO VALUE OF EUFAULA 74.70
0587 DAVID COCHRAN GRAPHICS
05/01/2020 1567 MONTHLY DOMAIN HOSTING 9.99
TOTAL FOR: DAVID COCHRAN GRAPHICS 9.99
0637 UNITED WAY
05/29/2020 20200529 UNITED WAY 56.00
TOTAL FOR: UNITED WAY 56.00
0658 RSA‐1 DEFERRED COMPENSATION
05/04/2020 20200504 RSA‐1 OF ALABAMA P/E 5/3/20 1,840.00
05/18/2020 20200518 RSA‐1 OF ALABAMA P/E 05/17/20 1,840.00
TOTAL FOR: RSA‐1 DEFERRED COMPENSATION 3,680.00
0666 BEHAVIORAL HEALTH SYSTEMS, INC
05/13/2020 2287470 DRUG TEST‐ RANDOM 70.00
TOTAL FOR: BEHAVIORAL HEALTH SYSTEMS, INC 70.00
0671 DEAN'S COMMERCIAL TWO‐WAY, INC
05/01/2020 865 MONTHLY SERVICE FOR RADIO EQUIPMENT MAY 2020 115.50
TOTAL FOR: DEAN'S COMMERCIAL TWO‐WAY, INC 115.50
0695 BIG H CHICKEN
05/20/2020 658207 QUARTERLY LUNCHEON 270.80
TOTAL FOR: BIG H CHICKEN 270.80
0701 BERNEY OFFICE SOLUTION
05/11/2020 IN1005265 MAINTENANCE CONTRACT FOR COPIER 139.61
TOTAL FOR: BERNEY OFFICE SOLUTION 139.61
0728 DELL MARKETING LP
05/13/2020 10392901380 1 YR EXTENDED WARRANTY ‐ DOMAIN/BS&A SVR 228.02
TOTAL FOR: DELL MARKETING LP 228.02
9
0759 THE LINCOLN NATIONAL LIFE INS
05/15/2020 20200515 LIFE INSURANCE 273.38
05/20/2020 20200520 LINCOLN LIFE ‐ VOLUNTARY 359.96
TOTAL FOR: THE LINCOLN NATIONAL LIFE INS 633.34
0800 PAYROLL ACCT‐ MSB
05/04/2020 20200504 PR FUNDING P/E 5/3/20 27,511.47
05/18/2020 20200818 PR FUNDING P/E 05/17/20 25,639.85
TOTAL FOR: PAYROLL ACCT‐ MSB 53,151.32
0810 BS&A
05/01/2020 128619 ANNUAL SUPPORT/SERVICES FEE 10,669.00
TOTAL FOR: BS&A 10,669.00
0831 SHEFFIELD FUND
05/22/2020 20200522 INS WORKMAN COMP 1,797.00
TOTAL FOR: SHEFFIELD FUND 1,797.00
0849 CINTAS
05/07/2020 4049866921 UNIFORMS & MATS 152.71
05/14/2020 4050455616 UNIFORMS 132.65
05/21/2020 4051045187 UNIFORMS & MATS 152.71
05/28/2020 4051587425 UNIFORMS 132.65
TOTAL FOR: CINTAS 570.72
0854 CHEMTRAC, INC
05/26/2020 29464 MEMBRANE CAP FOR WELL CL2 ANALYZERS 630.00
TOTAL FOR: CHEMTRAC, INC 630.00
0906 MARTIN ENVIRONMENTAL SERVICES, INC
05/01/2020 237724 DUMPSTER @ ADMIN BUILDING 88.40
05/01/2020 237726 DUMPSTER @ WWTP 114.40
TOTAL FOR: MARTIN ENVIRONMENTAL SERVICES, INC 202.80
0913 COLUMBUS INDUSTRIAL SUPPLY
05/07/2020 80017 GATE VALVE 2" CAST IRON 164.00
TOTAL FOR: COLUMBUS INDUSTRIAL SUPPLY 164.00
0918 EUFAULA TIRE AND SERVICE LLC
05/06/2020 1533 6507 OIL CHANGE 42.98
TOTAL FOR: EUFAULA TIRE AND SERVICE LLC 42.98
0930 NEC ELECTRICAL SUPPLY
05/01/2020 S001074743.002 BREAKERS FOR AERATORS WWTP 1,162.09
TOTAL FOR: NEC ELECTRICAL SUPPLY 1,162.09
0936 GALCO INDUSTRIAL ELECTRONICS, INC
04/28/2020 AF954802 DC REVERSING DRIVE FOR CLARIFIER 2 309.55
TOTAL FOR: GALCO INDUSTRIAL ELECTRONICS, INC 309.55
0939 RUT MFG INC
04/22/2020 2775 BRUSH CUTTER, 72" TERMINATOR FOR SKID STEER 3,749.00
TOTAL FOR: RUT MFG INC 3,749.00
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0942 SIGN GYPSIES EUFAULA
05/19/2020 1764 SIGN ‐ HEROES WORK HERE 80.00
TOTAL FOR: 80.00
UB REFUND CHRISTIAN LYNN
05/05/2020 05/05/2020 UB refund for account: 039821 37.58
05/05/2020 05/05/2020 UB refund for account: 030822 45.37
05/05/2020 05/05/2020 UB refund for account: 028114 47.00
05/05/2020 05/05/2020 UB refund for account: 030630 56.58
05/05/2020 05/05/2020 UB refund for account: 039833 29.88
05/19/2020 05/19/2020 UB refund for account: 014527 17.91
05/26/2020 05/26/2020 UB refund for account: 009733 25.84
05/26/2020 05/26/2020 UB refund for account: 008788 33.12
05/26/2020 05/26/2020 UB refund for account: 018110 48.35
05/26/2020 05/26/2020 UB refund for account: 018968 1.00
TOTAL DEP REFUNDS: 342.63
TOTAL ‐ ALL VENDORS 409,904.87
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Financial Summary – May 2020
June 16, 2020
Total Revenues for May 2020 are favorable when compared to budget for the month. Total revenues for May are $398,229.51 compared to budgeted revenues of $389,530.10. May total revenues are favorable when compared to the same period for the previous year. Year-to-date actual revenues are above year-to-date budgeted amounts. Operating expenses are unfavorable compared to current month budgeted expenses and more than actual expenses for the same period in the prior year. Revenue Water Sales are more than budgeted amounts for May by 7.0% with sales of $205,688.88. Water sales are up from the previous month and up from the same period for the previous year. Revenues from Sewer Services for May are $184,440.93 which is favorable when compared to the prior month and favorable to the current month’s budget figure of $178,752.85 or 3.2%. Other Revenues are unfavorable for the month when compared to budget. Expenses May’s total operating expenditures of $240,956.67 is more than current month’s budgeted operating expenses of $208,165.33 or 15.8% more than budgeted expenses. Total year-to-date expenses are unfavorable to year-to-date budgeted amounts by 1.6%. The Administrative department is favorable to budget for the month by 10.3% and favorable by 4.5%, year-to-date. The Water Operations department is favorable for May by 4.4% and unfavorable year-to-date by 0.9%. The Waste-Water department is unfavorable compared to budget by 62.7% for May and unfavorable compared to year-to-date by 10.5%. The “General Expenses” department is favorable for the month by 31.4% with year-to-date actual expenses favorable to budget by 17.4%. Total Payments (including payroll) for the month of May were: $ 409,904.87 Capital Projects – Annual Operations: -$ 3,922.20 Capital Projects –Annual Systems: -$ 0.00 Monthly Debt Service Payments: -$ 109,913.24 Payments to Street Dept for Garbage: -$ 70,024.34 Operating Expense payments: $ 226,045.09 The Water Board’s Current-Month Income for May is $3,796.30. Income for the same month, prior year was $62,625.15. Total gallons sold in May are 45,105,400. Total gallons sold for recent previous months are as follows: Apr20 – 38,177,300 gals Mar20 – 32,088,300 gals Feb20 – 34,943,400 gals Jan20 – 38,241,900 gals Dec19 – 34,612,400 gals Nov19 – 43,294,400 gals Oct19 – 51,945,400 gals Sept19 – 44,818,500 gals Aug19 - 48,343,400 gals Jul19 – 50,140,800 gals Jun19 – 51,000,800* gals May19 – 42,042,500 gals Apr19 – 38,475,300 gals Mar19 – 31,724,400 gals Feb19 – 35,525,400 gals Our “Top Ten” customers used approximately 12,779,200 gallons in the month of May, trending up compared to the prior month. Those same Customers used 12,586,300 gallons for May of 2019. The Top Ten Customers for that same period last year used 13,058,300 gallons. *Reflects difference for Carbo’s overread in May 2019, discovered in June 2019.
12
COMPARATIVE BALANCE SHEET ‐ PERIOD ENDING 5/31/20
PERIOD ENDED PERIOD ENDED
GL Number Description 05/31/2019 05/31/2020
*** Assets ***
CURRENT ASSETS
1‐00‐0005 MID‐SOUTH BANK (PYRLL) 5,654.88 3,165.02
1‐00‐0010 O & M Public Fund 933,140.06 799,973.43
1‐00‐0012 CASH ACCOUNT 10‐214‐755 4,919.57 0.00
1‐00‐0014 12 MONTH CD ‐ PEOPLES 760,387.31 0.00
1‐00‐0015 PETTY CASH 1,000.00 1,000.00
1‐00‐0016 12 MONTH CD (CUST DEPS) ‐ PEOPLES 354,847.41 0.00
1‐00‐0017 2017 CONSTRUCTION FUND 2,294,980.67 283,164.37
1‐00‐0018 12 MONTH CD ‐ 22ND STATE BANK 253,008.22 500,000.00
1‐00‐0019 12 MONTH CD ‐ AMERIS (CUST DEP) 0.00 364,083.96
1‐00‐0020 12 MONTH CD ‐ AMERIS 0.00 1,011,344.33
1‐00‐0022 ACCRUED INTEREST RECEIVABLE 0.00 10,928.85
1‐00‐0025 ACCRUED INTEREST ON SECURITIES 7,190.36 3,130.36
1‐00‐0030 ACCOUNTS RECEIVABLE‐CUSTOMERS 462,558.64 538,993.86
1‐00‐0031 ALLOW FOR DOUBTFUL (30,363.49) (34,844.61)
1‐00‐0040 ACCOUNTS RECEIVABLE‐OTHER 3,391.01 9,672.12
1‐00‐0045 PRE‐PAID INS 38,048.93 39,865.70
1‐00‐0048 PREPAID HEALTH INSURANCE 12,374.01 12,908.45
1‐00‐0055 PRE‐PAID SUI BENEFITS 2,046.22 2,046.22
1‐00‐0145 CUSTOMER DEPOSIT‐MIDSOUTH BANK 44,077.34 41,890.72
1‐00‐0154 2012 Series Debt Service ‐MSB 87,359.42 89,350.43
1‐00‐0155 2012 Series Debt Service‐BNY 32,533.13 28,153.13
1‐00‐0163 2017 PRINCIPAL DEBT SERVICE 53,068.51 55,936.99
1‐00‐0164 2017 INTEREST DEBT SERVICE 44,917.73 44,901.97
1‐00‐0165 2014 DEBT SERVICE 47,502.69 49,137.99
1‐00‐1205 DUE TO CUSTOMER (270.91) (140.39)
CURRENT ASSETS 5,412,371.71 3,854,662.90
FIXED ASSETS
1‐00‐0300 MAINS,METERS,HYDRANTS 9,695,469.46 9,728,008.88
1‐00‐0325 STANDPIPES 4,873,055.29 4,873,055.29
1‐00‐0330 VEHICLES 843,946.63 979,783.41
1‐00‐0335 WATER DIST MACH & EQUIPMENT 202,345.47 202,345.47
1‐00‐0340 RADIO EQUIPMENT 70,750.25 70,750.25
1‐00‐0345 SUPPLY PLANT LAND 229,255.48 229,255.48
1‐00‐0350 BUILDINGS AND STRUCTURE 55,323.89 55,323.89
1‐00‐0353 OFFICE & SHOP BUILDING 347,253.87 354,500.62
1‐00‐0355 WATER‐SUPPLY PLANT‐SHOP 8,288.04 8,288.04
1‐00‐0360 WATER SUPPLY‐MACH & EQUIPMENT 137,233.28 137,233.28
1‐00‐0370 WATER SUPPLY‐DEEP WELLS 2,231,214.47 2,231,214.47
1‐00‐0375 WATER SUPPLY‐IMPROVEMENTS 20,550.00 20,550.00
1‐00‐0400 SANITARY SEWER SYSTEM 20,230,601.53 23,159,809.05
1‐00‐0425 WASTEWATER TREATMENT PLANT 1,425,063.69 3,761,148.43
1‐00‐0435 OFFICE FURNITURE & EQUIPMENT 179,852.14 184,268.06
1‐00‐0440 GEN MACHINERY 310,476.49 342,062.05
1‐00‐0500 ACC DEP‐WATER SYSTEM (5,593,546.71) (5,934,435.45)
1‐00‐0505 ACC DEP‐STANDPIPES (2,033,279.18) (2,208,892.86)
1‐00‐0510 ACC DEP‐VEHICLES (339,285.77) (420,346.13)
1‐00‐0515 ACC DEP‐MACH & EQUIPMENT (174,418.20) (177,875.94)
1‐00‐0520 ACC DEP‐RADIO EQUIPMENT (66,606.06) (67,478.53)
1‐00‐0525 ACC DEP‐BUILDINGS & STRUCTURE (41,749.89) (43,172.53)
1‐00‐0526 ACC DEP‐OFF & SHOP BLDGS (222,113.96) (232,491.55)
1‐00‐0530 ACC DEP‐SHOP (8,288.04) (8,288.04)
1‐00‐0535 ACC DEP‐ MACH & EQUIPMENT (130,768.72) (132,923.57)
1‐00‐0545 ACC DEP‐ DEEP WELLS (1,098,099.26) (1,148,874.98)
1‐00‐0550 ACC DEP‐IMPROVEMENTS (13,974.00) (14,385.00)
1‐00‐0555 ACC DEP‐SEWER SYSTEM (8,328,261.59) (8,738,392.84)
1‐00‐0560 ACC DEP‐WASTEWATER PLANT (866,274.12) (942,822.87)
1‐00‐0565 ACC DEP‐OFFICE EQUIPMENT (107,934.46) (135,951.04)
1‐00‐0570 ACC DEP (152,042.33) (186,675.01)
1‐00‐0600 CONSTRUCTION IN PROGRESS 21,261.25 21,261.25
1‐00‐0613 CAPITALIZED INTEREST 178,867.41 0.00
1‐00‐0617 WORK IN PROGRESS ‐ 2017 BOND 6,040,542.98 2,542,718.89
13
COMPARATIVE BALANCE SHEET ‐ PERIOD ENDING 5/31/20
PERIOD ENDED PERIOD ENDED
GL Number Description 05/31/2019 05/31/2020
1‐00‐0618 O/M REVENUE 53,883.89 218,952.89
1‐00‐0620 O/M RESERVE FUND 119,362.67 77,865.24
FIXED ASSETS 28,097,955.89 28,805,388.60
OTHER ASSETS
1‐00‐0800 DEFERRED OUTFLOW 207,642.64 172,394.96
1‐00‐0810 NET PENSION ASSET 15,934.00 59,319.00
1‐00‐1221 DEFERRED AMOUNT 69,921.54 51,208.88
OTHER ASSETS 293,498.18 282,922.84
Total Assets 33,803,825.78 32,942,974.34
*** Liabilities ***
CURRENT LIABILITY
1‐00‐1010 ACCTS PAYABLE‐OPERATIONS 135,970.78 182,475.38
1‐00‐1011 ACCOUNTS PAYABLE CONSTRUCTION 566,426.92 266,900.01
1‐00‐1014 ACCRUED PAYROLL 20,706.61 26,204.16
1‐00‐1015 UTILITY TAXES PAYABLE 6,354.30 7,320.76
1‐00‐1020 GARBAGE FEES DUE CITY 76,558.42 78,729.49
1‐00‐1045 LIBERTY NATIONAL PAYABLE (302.86) (301.92)
1‐00‐1050 COLONIAL LIFE & ACCNT PAYABLE 215.92 388.97
1‐00‐1053 EUFAULA COMMUNITY CENTER 110.08 110.98
1‐00‐1055 BLUE CROSS HEALTH PAYABLE (5,199.17) (4,782.56)
1‐00‐1065 PREPAID LEGAL SERVICES 58.40 58.40
1‐00‐1071 LINCOLN LIFE (368.26) (365.15)
1‐00‐1075 AFLAC INSURANCE (419.25) (563.36)
1‐00‐1080 ACCRUED INTEREST PAYABLE 103,042.99 95,479.71
1‐00‐1090 ACCRUED VACATION/SICK LEAVE 76,777.15 92,116.61
1‐00‐1100 CUSTOMER DEPOSITS 397,292.47 406,227.47
1‐00‐1113 2014 BOND ‐ CURRENT 160,000.00 165,000.00
1‐00‐1118 2012‐ 3B BOND CURRENT 125,000.00 125,000.00
1‐00‐1120 2012‐ 3D BOND CURRENT 315,000.00 315,000.00
1‐00‐1122 EDUCATIONAL PROJECT 708.40 685.74
CURRENT LIABILITY 1,977,932.90 1,755,684.69
LONG TERM LIABILITY
1‐00‐1200 DEPOSITS DUE LND DEVELOPERS 24,103.29 24,103.29
1‐00‐1212 2017 BOND ‐ LONGTERM 7,050,000.00 6,755,000.00
1‐00‐1213 2014 BOND ‐ LONGTERM 3,125,000.00 2,955,000.00
1‐00‐1218 2012 ‐3B BOND LONGTERM 515,000.00 390,000.00
1‐00‐1220 2012 ‐3D BOND LONGTERM 1,230,000.00 915,000.00
1‐00‐1222 ORIGINAL ISSUE DISCOUNT (6,347.36) (4,982.24)
1‐00‐1223 ORIGINAL ISSUE 2014 PREMIUM 144,590.89 137,708.71
1‐00‐1224 ORIGINAL ISSUE 2017 PREMIUM 496,690.39 470,164.11
1‐00‐1250 DEFERRED INFLOW OF RESOURCES 122,584.00 134,210.00
LONG TERM LIABILITY 12,701,621.21 11,776,203.87
Total Liabilities 14,679,554.11 13,531,888.56
*** Fund Balance ***
EQUITY
1‐00‐1500 INV IN CAP ASSETS NET LIAB 16,977,473.62 16,658,696.28
1‐00‐1515 UNRESTRICTED 1,929,985.13 2,581,268.68
EQUITY 18,907,458.75 19,239,964.96
Total Fund Balance 18,907,458.75 19,239,964.96
Beginning Fund Balance 18,907,458.75 19,239,964.96
Net of Revenues VS Expenditures 216,812.92 171,120.82
Ending Fund Balance 18,907,458.75 19,239,964.96
Total Liabilities And Fund Balance 33,803,825.78 32,942,974.34
14
BUDGET STATEMENT ‐ PERIOD ENDING 5/31/20
ACTIVITY FOR MONTHLY ALLOCATION BUDGET
MONTH FOR PERIOD YTD BALANCE YEAR‐TO‐DATE % BDGT
GL NUMBER DESCRIPTION 05/31/2020 05/31/2020 05/31/2020 THRU 05/31/20 USED
Revenues
REVENUES
1‐01‐2001 REVENUES, WATER SERVICES 205,688.88 192,216.14 1,522,513.62 1,447,613.67 67.91
1‐01‐2003 REVENUES, ACCESS FEE‐WATER 0.00 63.07 1,750.00 573.29 233.33
1‐01‐2005 REVENUES, SEWER SERVICES 184,440.93 178,752.85 1,417,909.78 1,372,654.00 67.57
1‐01‐2010 REVENUES, PENALTIES RECONNECTS 5,755.00 10,384.27 75,629.59 82,325.02 61.41
1‐01‐2015 WATER TAP 375.00 1,026.18 6,110.00 11,552.98 40.73
1‐01‐2020 SEWER TAP CHARGES 0.00 345.91 3,000.00 1,367.08 120.48
1‐01‐2022 SEWER ACCESS FEE 0.00 75.08 2,000.00 606.36 200.00
1‐01‐2035 OTHER OPERATING REVENUE 471.00 2,156.89 13,315.79 14,899.69 49.01
1‐01‐2045 SALE OF FIXED ASSETS 0.00 328.04 6,329.55 1,217.83 63.30
1‐01‐2501 INTEREST INCOME 160.70 2,166.67 33,406.49 33,333.32 66.81
1‐01‐2508 MISC NON‐OPERATING REVENUE 205.50 882.50 14,399.20 4,266.69 257.77
1‐01‐2510 OTHER NON‐OPERATING REV 0.00 0.00 1,013.60 725.25 104.82
1‐01‐2514 REIMBURSE GARBAGE BILLING 1,132.50 1,132.50 9,060.00 9,060.00 66.67
REVENUES 398,229.51 389,530.10 3,106,437.62 2,980,195.18 67.67
TOTAL REVENUES 398,229.51 389,530.10 3,106,437.62 2,980,195.18 67.67
Expenditures
ADMINISTRATIVE
1‐30‐3001 REGULAR WAGES‐ADMIN 24,167.20 24,144.15 205,726.35 205,225.32 65.54
1‐30‐3002 ADMN OVERTIME WAGES 5.12 125.92 16.03 1,070.36 0.98
1‐30‐3003 DIRECTORS WAGES 325.00 325.00 2,600.00 2,600.00 66.67
1‐30‐3005 EMPLOYER PORTION P/R TAX ADMIN 1,806.50 1,799.23 15,364.65 15,293.46 65.69
1‐30‐3008 ST RETIREMENT CONTRIBUTION‐ADM 520.25 578.00 4,396.24 4,913.00 58.51
1‐30‐3011 GROUP HEALTH INSURANCE ADMN 2,828.57 3,279.17 22,699.43 26,233.32 57.69
1‐30‐3501 TRNING & REGISTR FEES / MEMBRSHP DUES ‐ 0.00 250.00 228.00 2,000.00 7.60
1‐30‐3505 TRAINING MEALS & LODGING‐ADMIN 0.00 83.33 10.00 666.68 1.00
1‐30‐3510 MILEAGE, TRAVEL 288.08 333.33 2,668.97 2,666.68 66.72
1‐30‐4011 MISCELLANEOUS EXPENSE‐ADMN 99.38 82.75 918.40 662.00 92.49
1‐30‐4015 FUEL‐ADMIN 0.00 14.42 32.11 115.32 18.56
1‐30‐4030 VEHICLE REPAIRS‐ADMIN 0.00 41.67 880.42 333.32 176.08
1‐30‐4035 OFFICE SUPPLIES 82.67 338.50 4,367.30 2,708.00 107.52
1‐30‐4055 POSTAGE‐BILLING 300.00 1,607.42 11,622.60 12,859.32 60.26
1‐30‐4515 TELEPHONE 1,271.97 1,416.67 10,874.96 11,333.32 63.97
1‐30‐4516 CMMS DATA PLAN ‐ ADMIN 26.97 27.42 161.84 219.32 49.19
1‐30‐6011 UNIFORMS ‐ ADMIN 0.00 83.33 0.00 666.68 0.00
1‐30‐6501 MAINTENANCE CONTRACTS 11,162.12 13,261.10 31,522.13 39,301.69 50.54
1‐30‐6540 FREIGHT EXPENSE ADMIN 0.00 1.75 5.99 14.00 28.52
1‐30‐6548 BANK CHARGES 0.00 3.42 8.47 27.32 20.66
ADMINISTRATIVE 42,883.83 47,796.58 314,103.89 328,909.11 62.39
WATER OPERATIONS EXPENSE
1‐35‐3001 REGULAR WAGES‐SHOP 29,801.61 29,585.62 254,710.20 251,477.72 66.23
1‐35‐3002 OVERTIME WAGES‐SHOP 1,036.97 1,538.46 17,941.39 13,076.93 89.71
1‐35‐3005 EMPLOYER PORTION P/R TAX‐SHOP 2,203.42 2,240.62 19,624.80 19,045.22 67.37
1‐35‐3008 ST RETIREMENT CONTRIBUTION‐SHP 595.78 606.54 5,207.02 5,155.57 66.04
1‐35‐3011 GROUP HEALTH ‐ WATER 4,872.90 4,911.42 38,365.20 39,291.32 65.10
1‐35‐3501 TRAINING‐REGISTRATION FEE ‐ WATER 0.00 333.33 740.00 2,666.68 18.50
1‐35‐3505 TRAINING‐MEALS & LODGING 0.00 139.67 40.00 1,117.32 2.39
1‐35‐4001 CHEMICALS‐CHLORINE WATER SUP 1,188.00 1,464.54 10,494.00 12,052.65 56.72
1‐35‐4005 CHEMICALS‐FLUORIDE 0.00 504.65 2,907.00 3,317.99 52.85
1‐35‐4013 BUILDING MAINT & EXP ‐WATER 0.00 166.67 37.17 1,333.32 1.86
1‐35‐4015 FUEL ‐ WATER 342.65 1,174.33 6,195.28 9,394.68 43.96
1‐35‐4020 VEHICLES & EQUIPMENT OIL 0.00 4.42 0.00 35.32 0.00
1‐35‐4025 VEHICLES & EQUIPMENT TIRES 0.00 178.25 830.26 1,426.00 38.82
1‐35‐4030 VEHICLE REPAIRS ‐ WATER 188.76 593.33 3,695.50 4,746.68 51.90
1‐35‐4032 WELLS‐ MAINT/REPAIR 2,334.99 567.17 10,736.53 4,537.32 157.75
1‐35‐4033 SUPPLY STATION REPAIR 0.00 125.00 650.00 1,000.00 43.33
1‐35‐4035 OFFICE SUPPLIES 484.50 24.75 776.89 198.00 261.58
1‐35‐4045 SMALL TOOLS 289.62 250.00 1,183.16 2,000.00 39.44
1‐35‐4050 MACH & EQUIP‐REPAIRS 117.91 350.42 1,623.10 2,803.32 38.60
1‐35‐4051 METER PURCHASE & INSTALL 0.00 833.33 8,998.32 6,666.68 89.98
1‐35‐4052 METER MAINT/REPAIR 205.00 799.50 11,455.20 6,396.00 119.40
1‐35‐4053 PIPE 3.55 83.33 2,732.03 666.68 273.20
1‐35‐4054 ST & ROW REPAIR 780.56 291.67 2,022.53 2,333.32 57.79
1‐35‐4056 FIRE HYDRANT MAINT & REPAIR 0.00 416.67 0.00 3,333.32 0.00
1‐35‐4058 TANK MAINTENANCE 0.00 0.00 22,000.00 22,000.00 50.00
1‐35‐4499 MISC SUPPLIES/MATERIALS ‐ WATER 3,175.98 1,666.67 15,255.22 13,333.32 76.28
1‐35‐4501 ELECTRICITY‐WELLS 18,492.58 18,814.17 144,814.96 139,986.83 65.82
1‐35‐4502 ELECTRICITY‐WATER SUPPLY 2,892.44 2,709.71 23,078.42 22,245.12 68.66
1‐35‐4516 CMMS DATA PLAN ‐ WATER 207.26 203.75 1,523.23 1,630.00 62.30
1‐35‐6011 UNIFORMS 225.08 245.92 1,979.24 1,967.32 67.07
1‐35‐6540 FREIGHT EXPENSE WATER 70.62 304.00 483.02 2,432.00 13.24
1‐35‐6542 TELEMETRY REPAIRS 0.00 41.67 0.00 333.32 0.00
1‐35‐6545 LABORATORY TEST 463.50 2,000.00 18,393.25 25,000.00 52.55
WATER OPERATIONS EXPENSE 69,973.68 73,169.58 628,492.92 622,999.95 65.28
15
BUDGET STATEMENT ‐ PERIOD ENDING 5/31/20
ACTIVITY FOR MONTHLY ALLOCATION BUDGET
MONTH FOR PERIOD YTD BALANCE YEAR‐TO‐DATE % BDGT
GL NUMBER DESCRIPTION 05/31/2020 05/31/2020 05/31/2020 THRU 05/31/20 USED
WASTE WATER OPERATIONS
1‐38‐3001 REGULAR WAGES‐WASTE WATER 26,511.20 27,875.23 232,853.60 236,939.46 64.26
1‐38‐3002 OVERTIME‐WASTE WATER 2,148.72 1,923.08 25,248.16 16,346.14 100.99
1‐38‐3005 EMPLOYER PORTION P/R TAX 2,014.52 2,078.92 18,335.14 17,670.86 67.84
1‐38‐3008 ST RETIREMENT‐WASTE WATER 781.18 824.23 6,872.56 7,005.96 64.14
1‐38‐3011 GROUP HEALTH‐WASTE WATER 5,297.83 5,750.00 40,175.34 46,000.00 58.23
1‐38‐3501 TRAINING FEE‐WASTE WATER 0.00 166.67 537.75 1,333.32 26.89
1‐38‐3505 TRAINING MEALS LODGE 0.00 41.67 20.00 333.32 4.00
1‐38‐4009 SULFUR DIOXIDE 0.00 291.67 1,584.00 2,333.32 45.26
1‐38‐4010 OTHER CHEMICALS 0.00 541.67 0.00 4,333.32 0.00
1‐38‐4012 EFFLUENT CHLORINE 1,188.00 1,507.90 8,811.00 7,216.60 75.41
1‐38‐4013 BUILDING MAINT & EXP ‐ WASTE 26.94 166.67 26.94 1,333.32 1.35
1‐38‐4015 FUEL‐WASTE WATER 603.01 1,090.00 8,672.35 8,720.00 66.30
1‐38‐4020 VEHICLES & EQUIPMENT ‐ OIL 192.99 24.42 438.11 195.32 149.53
1‐38‐4025 TIRES ‐WASTE WATER 0.00 162.00 1,087.02 1,296.00 55.92
1‐38‐4027 EQUIPMENT RENTAL‐WASTEWATER 0.00 208.33 2,540.00 1,666.68 101.60
1‐38‐4030 VEHICLES REPAIR‐WASTE WATER 190.00 327.75 1,404.24 2,622.00 35.70
1‐38‐4031 SEWER LINE MAINTENANCE 0.00 1,666.67 7,141.08 13,333.32 35.71
1‐38‐4034 LIFT STATION REPAIR/MAINTENANCE 48.84 250.00 10,414.27 2,000.00 347.14
1‐38‐4035 OFFICE SUPPLIES 0.00 27.08 129.86 216.68 39.96
1‐38‐4036 LAGOON MAINT & REPAIR 16,426.12 2,083.33 34,488.85 16,666.68 137.96
1‐38‐4045 SMALL TOOLS 0.00 250.00 1,007.77 2,000.00 33.59
1‐38‐4050 MACHINE & EQUIPMENT REPAIR 117.30 326.58 4,887.26 2,612.68 124.71
1‐38‐4053 PIPE‐WASTE WATER 0.00 83.33 654.46 666.68 65.45
1‐38‐4054 ST & ROW REPAIR 35,415.62 750.00 43,495.48 6,000.00 483.28
1‐38‐4499 MISC SUPPLIES‐WASTE WATER 0.00 166.67 906.90 1,333.32 45.35
1‐38‐4501 ELECTRICITY‐SEWER 23,042.78 21,012.93 176,527.22 159,722.59 73.54
1‐38‐4516 CMMS DATA PLAN ‐ WASTEWATER 95.16 155.58 915.80 1,244.68 49.05
1‐38‐4517 SCADA COMS 871.50 827.92 6,823.48 6,623.32 68.68
1‐38‐5510 LAGOON RENT‐WASTE WATER 0.00 0.00 (10,828.17) 0.00 100.00
1‐38‐6011 UNIFORMS‐WASTE WATER 294.54 276.83 2,433.37 2,214.68 73.25
1‐38‐6540 FREIGHT EXPENSE WASTEWATER 1,207.49 259.33 4,893.58 2,074.68 157.25
1‐38‐6545 LAB TEST ‐ WASTE WATER 1,597.10 1,458.33 12,482.62 11,666.68 71.33
WASTE WATER OPERATIONS 118,070.84 72,574.79 644,980.04 583,721.61 72.87
GENERAL EXPENSES
1‐40‐3014 CONSULTANTS 0.00 1,666.67 5,000.00 13,333.32 25.00
1‐40‐3015 CONTRACT SERVICES 0.00 416.67 200.00 3,333.32 4.00
1‐40‐3501 TRAINING FEES / MEMBERSHIP DUES 0.00 183.67 1,625.00 1,469.32 73.73
1‐40‐4011 MISCELLEOUS EXPENSE 88.40 163.08 935.95 1,304.68 47.83
1‐40‐4013 BUILDING MAINT & EXP ‐ GEN 23.90 833.33 1,258.10 6,666.68 12.58
1‐40‐4014 FOUNTAIN MAINT 0.00 41.67 198.00 333.32 39.60
1‐40‐4037 EXTERMINATOR SERVICE 0.00 66.08 509.14 528.68 64.20
1‐40‐4040 JANITORIAL SUPPLIES 75.28 228.17 1,867.07 1,825.32 68.19
1‐40‐4042 SAFETY SUPPLIES 186.95 160.08 1,498.02 1,280.68 77.98
1‐40‐4045 SMALL TOOLS ‐ GENERAL 23.76 166.67 176.54 1,333.32 8.83
1‐40‐4054 ST & R/W REPAIR 0.00 250.00 1,154.10 2,000.00 38.47
1‐40‐4501 ELECTRICITY‐GENERAL 1,046.66 961.49 9,453.83 6,977.40 78.34
1‐40‐4505 NATURAL GAS‐GENERAL 8.32 12.21 940.39 1,155.80 78.04
1‐40‐4516 CMMS DATA PLAN ‐ GENERAL 9.99 7.67 79.92 61.32 86.87
1‐40‐4518 TECHNOLOGICAL EQUIPMENT 1,169.89 416.67 1,457.43 3,333.32 29.15
1‐40‐5001 ENGINEERING 0.00 208.33 0.00 1,666.68 0.00
1‐40‐5005 AUDIT FEES 0.00 0.00 12,850.00 13,763.26 85.67
1‐40‐5006 COMPUTER CONSULT & ACCT FEES 73.50 414.25 1,887.00 3,314.00 37.96
1‐40‐5007 TRUSTEE FEES 0.00 0.00 3,623.60 4,916.00 73.71
1‐40‐5008 EMPLOYEE RELATIONS 493.56 718.67 3,944.46 5,749.32 45.74
1‐40‐5010 LEGAL FEES 0.00 0.00 9,777.50 5,000.00 195.55
1‐40‐5520 EASEMENT / R‐ROAD R O W 0.00 0.00 1,240.00 1,772.00 69.98
1‐40‐6505 INS‐M\PERIL‐BLDGS‐OFF\RD EQUIP 3,475.50 3,339.83 27,948.00 26,718.68 69.73
1‐40‐6510 INSURANCE AUTO FLEET 1,565.17 1,443.25 14,039.36 11,546.00 81.06
1‐40‐6515 INS‐E & O 289.25 273.92 2,314.00 2,191.32 70.40
1‐40‐6518 INS UNEMPLOYMENT 0.00 0.00 23.47 0.00 100.00
1‐40‐6521 INS WORKMAN COMP 1,797.00 2,525.00 19,802.00 20,200.00 65.35
1‐40‐6523 INSURANCE CLAIMS 0.00 0.00 (4,874.66) 0.00 100.00
1‐40‐6535 PUBLICATION FEES 0.00 303.50 216.95 2,428.00 5.96
1‐40‐6540 FREIGHT EXPENSE GENERAL 23.20 75.83 454.98 606.68 50.00
1‐40‐6985 BAD DEBT‐WATER & SEWER (318.69) (250.75) (2,551.69) (2,006.00) 84.80
1‐40‐6987 BAD DEBT‐UTILITY TAX (3.32) (1.58) (34.93) (12.68) 183.84
1‐40‐6989 CUSTOMER DAMAGE CLAIMS 0.00 0.00 1,000.00 0.00 100.00
GENERAL EXPENSES 10,028.32 14,624.38 118,013.53 142,789.74 57.92
TOTAL EXPENDITURES 240,956.67 208,165.33 1,705,590.38 1,678,420.41 66.76
TOTAL REVENUES ‐ ALL FUNDS 398,229.51 389,530.10 3,106,437.62 2,980,195.18 67.67
TOTAL EXPENDITURES ‐ ALL FUNDS 240,956.67 208,165.33 1,705,590.38 1,678,420.41 66.76
NET OF REVENUES & EXPENDITURES 157,272.84 181,364.77 1,400,847.24 1,301,774.77 68.83
16
COMPARATIVE INCOME STATEMENT ‐ PERIOD ENDING 5/31/20
ACTIVITY FOR ACTIVITY FOR ACTIVITY DIFF
MONTH MONTH 05/31/2020 YTD BALANCE YTD BALANCE
GL NUMBER DESCRIPTION 05/31/2020 05/31/2019 05/31/2019 05/31/2020 05/31/2019
Revenues
REVENUES
1‐01‐2001 REVENUES, WATER SERVICES 205,688.88 187,925.87 17,763.01 1,522,513.62 1,409,012.86
1‐01‐2003 REVENUES, ACCESS FEE‐WATER 0.00 0.00 0.00 1,750.00 250.00
1‐01‐2005 REVENUES, SEWER SERVICES 184,440.93 179,935.26 4,505.67 1,417,909.78 1,337,716.79
1‐01‐2010 REVENUES, PENALTIES RECONNECTS 5,755.00 10,180.74 (4,425.74) 75,629.59 79,516.82
1‐01‐2015 WATER TAP 375.00 4,558.00 (4,183.00) 6,110.00 19,484.00
1‐01‐2020 SEWER TAP CHARGES 0.00 600.00 (600.00) 3,000.00 1,200.00
1‐01‐2022 SEWER ACCESS FEE 0.00 250.00 (250.00) 2,000.00 750.00
1‐01‐2035 OTHER OPERATING REVENUE 471.00 2,000.00 (1,529.00) 13,315.79 18,161.95
1‐01‐2045 SALE OF FIXED ASSETS 0.00 0.00 0.00 6,329.55 0.00
1‐01‐2501 INTEREST INCOME 160.70 4,601.30 (4,440.60) 33,406.49 57,702.82
1‐01‐2508 MISC NON‐OPERATING REVENUE 205.50 3,322.50 (3,117.00) 14,399.20 3,605.13
1‐01‐2510 OTHER NON‐OPERATING REV 0.00 0.00 0.00 1,013.60 699.20
1‐01‐2514 REIMBURSE GARBAGE BILLING 1,132.50 1,132.50 0.00 9,060.00 9,060.00
REVENUES 398,229.51 394,506.17 3,723.34 3,106,437.62 2,937,159.57
TOTAL REVENUES 398,229.51 394,506.17 3,723.34 3,106,437.62 2,937,159.57
Expenditures
ADMINISTRATIVE
1‐30‐3001 REGULAR WAGES‐ADMIN 24,167.20 23,517.63 649.57 205,726.35 169,754.30
1‐30‐3002 ADMN OVERTIME WAGES 5.12 0.00 5.12 16.03 74.52
1‐30‐3003 DIRECTORS WAGES 325.00 325.00 0.00 2,600.00 2,600.00
1‐30‐3005 EMPLOYER PORTION P/R TAX ADMIN 1,806.50 1,736.13 70.37 15,364.65 12,779.20
1‐30‐3008 ST RETIREMENT CONTRIBUTION‐ADM 520.25 608.68 (88.43) 4,396.24 4,424.87
1‐30‐3011 GROUP HEALTH INSURANCE ADMN 2,828.57 3,047.50 (218.93) 22,699.43 24,047.03
1‐30‐3020 ADMN‐INCENTIVE BONUS 0.00 0.00 0.00 0.00 4,270.65
1‐30‐3501 TRNING & REGISTR FEES / MEMBRSHP DUES ‐ 0.00 0.00 0.00 228.00 (1,185.33)
1‐30‐3505 TRAINING MEALS & LODGING‐ADMIN 0.00 10.00 (10.00) 10.00 20.00
1‐30‐3510 MILEAGE, TRAVEL 288.08 382.80 (94.72) 2,668.97 2,617.56
1‐30‐4011 MISCELLANEOUS EXPENSE‐ADMN 99.38 0.00 99.38 918.40 179.41
1‐30‐4015 FUEL‐ADMIN 0.00 55.06 (55.06) 32.11 127.68
1‐30‐4030 VEHICLE REPAIRS‐ADMIN 0.00 0.00 0.00 880.42 0.00
1‐30‐4035 OFFICE SUPPLIES 82.67 0.00 82.67 4,367.30 2,088.56
1‐30‐4055 POSTAGE‐BILLING 300.00 0.00 300.00 11,622.60 11,125.00
1‐30‐4515 TELEPHONE 1,271.97 1,220.68 51.29 10,874.96 10,174.94
1‐30‐4516 CMMS DATA PLAN ‐ ADMIN 26.97 26.97 0.00 161.84 215.76
1‐30‐6011 UNIFORMS ‐ ADMIN 0.00 195.00 (195.00) 0.00 195.00
1‐30‐6501 MAINTENANCE CONTRACTS 11,162.12 12,021.15 (859.03) 31,522.13 44,691.83
1‐30‐6540 FREIGHT EXPENSE ADMIN 0.00 0.00 0.00 5.99 15.90
1‐30‐6548 BANK CHARGES 0.00 0.00 0.00 8.47 30.00
ADMINISTRATIVE 42,883.83 43,146.60 (262.77) 314,103.89 288,246.88
WATER OPERATION EXPENSE
1‐35‐3001 REGULAR WAGES‐SHOP 29,801.61 28,779.20 1,022.41 254,710.20 212,133.33
1‐35‐3002 OVERTIME WAGES‐SHOP 1,036.97 1,939.25 (902.28) 17,941.39 19,388.33
1‐35‐3005 EMPLOYER PORTION P/R TAX‐SHOP 2,203.42 2,197.66 5.76 19,624.80 17,214.71
1‐35‐3008 ST RETIREMENT CONTRIBUTION‐SHP 595.78 685.30 (89.52) 5,207.02 5,323.84
1‐35‐3011 GROUP HEALTH ‐ WATER 4,872.90 4,563.90 309.00 38,365.20 36,507.70
1‐35‐3020 SHOP‐INCENTIVE BONUS 0.00 0.00 0.00 0.00 6,416.38
1‐35‐3501 TRAINING‐REGISTRATION FEE ‐ WATER 0.00 0.00 0.00 740.00 4,706.62
1‐35‐3505 TRAINING‐MEALS & LODGING 0.00 1,055.22 (1,055.22) 40.00 1,235.22
1‐35‐4001 CHEMICALS‐CHLORINE WATER SUP 1,188.00 495.00 693.00 10,494.00 11,286.00
1‐35‐4005 CHEMICALS‐FLUORIDE 0.00 229.50 (229.50) 2,907.00 2,983.50
1‐35‐4013 BUILDING MAINT & EXP ‐WATER 0.00 0.00 0.00 37.17 0.00
1‐35‐4015 FUEL ‐ WATER 342.65 1,069.92 (727.27) 6,195.28 8,991.18
1‐35‐4020 VEHICLES & EQUIPMENT OIL 0.00 0.00 0.00 0.00 39.22
1‐35‐4025 VEHICLES & EQUIPMENT TIRES 0.00 0.00 0.00 830.26 1,576.63
1‐35‐4030 VEHICLE REPAIRS ‐ WATER 188.76 221.42 (32.66) 3,695.50 4,475.21
1‐35‐4032 WELLS‐ MAINT/REPAIR 2,334.99 1,354.50 980.49 10,736.53 4,610.39
1‐35‐4033 SUPPLY STATION REPAIR 0.00 0.00 0.00 650.00 533.73
1‐35‐4035 OFFICE SUPPLIES 484.50 27.00 457.50 776.89 214.03
1‐35‐4045 SMALL TOOLS 289.62 0.00 289.62 1,183.16 456.43
1‐35‐4050 MACH & EQUIP‐REPAIRS 117.91 22.00 95.91 1,623.10 3,053.11
1‐35‐4051 METER PURCHASE & INSTALL 0.00 1,287.69 (1,287.69) 8,998.32 5,485.90
1‐35‐4052 METER MAINT/REPAIR 205.00 958.26 (753.26) 11,455.20 7,071.98
1‐35‐4053 PIPE 3.55 0.00 3.55 2,732.03 326.18
1‐35‐4054 ST & ROW REPAIR 780.56 0.00 780.56 2,022.53 2,016.52
1‐35‐4058 TANK MAINTENANCE 0.00 0.00 0.00 22,000.00 22,000.00
1‐35‐4499 MISC SUPPLIES/MATERIALS ‐ WATER 3,175.98 1,179.78 1,996.20 15,255.22 19,564.84
1‐35‐4501 ELECTRICITY‐WELLS 18,492.58 18,409.16 83.42 144,814.96 139,103.37
1‐35‐4502 ELECTRICITY‐WATER SUPPLY 2,892.44 2,787.70 104.74 23,078.42 21,396.69
1‐35‐4516 CMMS DATA PLAN ‐ WATER 207.26 180.29 26.97 1,523.23 1,621.31
1‐35‐6011 UNIFORMS 225.08 286.95 (61.87) 1,979.24 1,947.51
1‐35‐6540 FREIGHT EXPENSE WATER 70.62 86.69 (16.07) 483.02 2,614.55
1‐35‐6545 LABORATORY TEST 463.50 450.00 13.50 18,393.25 6,065.40
WATER OPERATION EXPENSE 69,973.68 68,266.39 1,707.29 628,492.92 570,359.81
17
COMPARATIVE INCOME STATEMENT ‐ PERIOD ENDING 5/31/20
ACTIVITY FOR ACTIVITY FOR ACTIVITY DIFF
MONTH MONTH 05/31/2020 YTD BALANCE YTD BALANCE
GL NUMBER DESCRIPTION 05/31/2020 05/31/2019 05/31/2019 05/31/2020 05/31/2019
WASTE WATER OPERATIONS
1‐38‐3001 REGULAR WAGES‐WASTE WATER 26,511.20 27,115.20 (604.00) 232,853.60 209,225.94
1‐38‐3002 OVERTIME‐WASTE WATER 2,148.72 1,727.14 421.58 25,248.16 20,111.38
1‐38‐3005 EMPLOYER PORTION P/R TAX 2,014.52 2,011.21 3.31 18,335.14 16,429.49
1‐38‐3008 ST RETIREMENT‐WASTE WATER 781.18 853.01 (71.83) 6,872.56 6,862.51
1‐38‐3011 GROUP HEALTH‐WASTE WATER 5,297.83 5,345.76 (47.93) 40,175.34 40,560.36
1‐38‐3020 WASTE WATER‐INCENTIVE BONUS 0.00 0.00 0.00 0.00 5,360.15
1‐38‐3501 TRAINING FEE‐WASTE WATER 0.00 70.00 (70.00) 537.75 705.12
1‐38‐3505 TRAINING MEALS LODGE 0.00 0.00 0.00 20.00 30.00
1‐38‐4009 SULFUR DIOXIDE 0.00 132.00 (132.00) 1,584.00 1,392.00
1‐38‐4010 OTHER CHEMICALS 0.00 0.00 0.00 0.00 865.00
1‐38‐4012 EFFLUENT CHLORINE 1,188.00 297.00 891.00 8,811.00 7,425.00
1‐38‐4013 BUILDING MAINT & EXP ‐ WASTE 26.94 0.00 26.94 26.94 0.00
1‐38‐4015 FUEL‐WASTE WATER 603.01 2,200.43 (1,597.42) 8,672.35 8,706.57
1‐38‐4020 VEHICLES & EQUIPMENT ‐ OIL 192.99 0.00 192.99 438.11 185.53
1‐38‐4025 TIRES ‐WASTE WATER 0.00 0.00 0.00 1,087.02 1,407.16
1‐38‐4027 EQUIPMENT RENTAL‐WASTEWATER 0.00 0.00 0.00 2,540.00 0.00
1‐38‐4030 VEHICLES REPAIR‐WASTE WATER 190.00 94.75 95.25 1,404.24 1,729.24
1‐38‐4031 SEWER LINE MAINTENANCE 0.00 123.99 (123.99) 7,141.08 22,701.32
1‐38‐4034 LIFT STATION REPAIR/MAINTENANCE 48.84 47.42 1.42 10,414.27 645.06
1‐38‐4035 OFFICE SUPPLIES 0.00 10.88 (10.88) 129.86 93.13
1‐38‐4036 LAGOON MAINT & REPAIR 16,426.12 598.32 15,827.80 34,488.85 14,396.21
1‐38‐4045 SMALL TOOLS 0.00 0.00 0.00 1,007.77 640.33
1‐38‐4050 MACHINE & EQUIPMENT REPAIR 117.30 14.07 103.23 4,887.26 2,758.67
1‐38‐4053 PIPE‐WASTE WATER 0.00 0.00 0.00 654.46 0.00
1‐38‐4054 ST & ROW REPAIR 35,415.62 0.00 35,415.62 43,495.48 5,904.70
1‐38‐4499 MISC SUPPLIES‐WASTE WATER 0.00 21.38 (21.38) 906.90 917.23
1‐38‐4501 ELECTRICITY‐SEWER 23,042.78 20,680.43 2,362.35 176,527.22 155,237.86
1‐38‐4516 CMMS DATA PLAN ‐ WASTEWATER 95.16 99.38 (4.22) 915.80 1,277.02
1‐38‐4517 SCADA COMS 871.50 846.52 24.98 6,823.48 6,477.05
1‐38‐5510 LAGOON RENT‐WASTE WATER 0.00 0.00 0.00 (10,828.17) 82.31
1‐38‐6011 UNIFORMS‐WASTE WATER 294.54 292.13 2.41 2,433.37 2,200.78
1‐38‐6540 FREIGHT EXPENSE WASTEWATER 1,207.49 9.23 1,198.26 4,893.58 1,846.05
1‐38‐6545 LAB TEST ‐ WASTE WATER 1,597.10 1,483.20 113.90 12,482.62 12,453.94
WASTE WATER OPERATIONS 118,070.84 64,073.45 53,997.39 644,980.04 548,627.11
GENERAL EXPENSES
1‐40‐3014 CONSULTANTS 0.00 0.00 0.00 5,000.00 9,249.63
1‐40‐3015 CONTRACT SERVICES 0.00 0.00 0.00 200.00 12,395.00
1‐40‐3501 TRAINING FEES / MEMBERSHIP DUES 0.00 0.00 0.00 1,625.00 1,625.00
1‐40‐4011 MISCELLEOUS EXPENSE 88.40 202.80 (114.40) 935.95 1,239.84
1‐40‐4013 BUILDING MAINT & EXP ‐ GEN 23.90 242.75 (218.85) 1,258.10 970.14
1‐40‐4014 FOUNTAIN MAINT 0.00 0.00 0.00 198.00 0.00
1‐40‐4037 EXTERMINATOR SERVICE 0.00 25.00 (25.00) 509.14 584.14
1‐40‐4040 JANITORIAL SUPPLIES 75.28 122.00 (46.72) 1,867.07 1,662.50
1‐40‐4042 SAFETY SUPPLIES 186.95 195.70 (8.75) 1,498.02 1,349.40
1‐40‐4045 SMALL TOOLS ‐ GENERAL 23.76 0.00 23.76 176.54 349.99
1‐40‐4054 ST & R/W REPAIR 0.00 0.00 0.00 1,154.10 442.82
1‐40‐4501 ELECTRICITY‐GENERAL 1,046.66 1,106.45 (59.79) 9,453.83 7,549.33
1‐40‐4505 NATURAL GAS‐GENERAL 8.32 8.32 0.00 940.39 879.81
1‐40‐4516 CMMS DATA PLAN ‐ GENERAL 9.99 9.99 0.00 79.92 57.95
1‐40‐4518 TECHNOLOGICAL EQUIPMENT 1,169.89 0.00 1,169.89 1,457.43 0.00
1‐40‐5005 AUDIT FEES 0.00 0.00 0.00 12,850.00 13,600.00
1‐40‐5006 COMPUTER CONSULT & ACCT FEES 73.50 440.00 (366.50) 1,887.00 3,414.75
1‐40‐5007 TRUSTEE FEES 0.00 0.00 0.00 3,623.60 3,623.60
1‐40‐5008 EMPLOYEE RELATIONS 493.56 261.02 232.54 3,944.46 6,269.77
1‐40‐5010 LEGAL FEES 0.00 0.00 0.00 9,777.50 22,859.25
1‐40‐5520 EASEMENT / R‐ROAD R O W 0.00 0.00 0.00 1,240.00 1,306.32
1‐40‐6505 INS‐M\PERIL‐BLDGS‐OFF\RD EQUIP 3,475.50 2,880.75 594.75 27,948.00 26,325.00
1‐40‐6510 INSURANCE AUTO FLEET 1,565.17 1,301.08 264.09 14,039.36 11,464.64
1‐40‐6515 INS‐E & O 289.25 262.58 26.67 2,314.00 2,160.64
1‐40‐6518 INS UNEMPLOYMENT 0.00 0.00 0.00 23.47 0.00
1‐40‐6521 INS WORKMAN COMP 1,797.00 2,159.00 (362.00) 19,802.00 20,176.00
1‐40‐6523 INSURANCE CLAIMS 0.00 0.00 0.00 (4,874.66) (5,387.50)
1‐40‐6535 PUBLICATION FEES 0.00 0.00 0.00 216.95 281.94
1‐40‐6540 FREIGHT EXPENSE GENERAL 23.20 25.13 (1.93) 454.98 642.22
1‐40‐6985 BAD DEBT‐WATER & SEWER (318.69) (304.78) (13.91) (2,551.69) (2,123.52)
1‐40‐6987 BAD DEBT‐UTILITY TAX (3.32) (1.11) (2.21) (34.93) (13.38)
1‐40‐6988 BAD DEBT‐GARBAGE (169.78) (155.05) (14.73) (1,369.13) (1,056.16)
1‐40‐6989 CUSTOMER DAMAGE CLAIMS 0.00 0.00 0.00 1,000.00 0.00
GENERAL EXPENSES 9,858.54 8,781.63 1,076.91 116,644.40 141,899.12
INTEREST EXPENSES
1‐45‐6585 2012 Series Int Exp 4,369.14 5,150.56 (781.42) 39,859.57 47,247.55
1‐45‐6590 2017 BOND INTEREST EXPENSE 18,632.34 19,450.83 (818.49) 152,335.51 158,812.42
1‐45‐6599 2014 BOND INT EXPENSE 8,181.31 8,605.25 (423.94) 67,249.40 70,595.71
INTEREST EXPENSES 31,182.79 33,206.64 (2,023.85) 259,444.48 276,655.68
DEPRECIATION/AMORTIZATION
1‐40‐6999 DEPRECIATION EXPENSE 122,463.53 114,406.31 8,057.22 971,651.07 894,558.05
DEPRECIATION/AMORTIZATION 122,463.53 114,406.31 8,057.22 971,651.07 894,558.05
TOTAL EXPENDITURES 394,433.21 331,881.02 62,552.19 2,935,316.80 2,720,346.65
TOTAL REVENUES ‐ ALL FUNDS 398,229.51 394,506.17 3,723.34 3,106,437.62 2,937,159.57
TOTAL EXPENDITURES ‐ ALL FUNDS 394,433.21 331,881.02 62,552.19 2,935,316.80 2,720,346.65
NET OF REVENUES & EXPENDITURES 3,796.30 62,625.15 (58,828.85) 171,120.82 216,812.92
18
06/11/2020 Active Projects Update CDB
EUFAULA WATER WORKS AND SEWER BOARD CAPITAL IMPROVEMENTS ACTIVE PROJECTS UPDATE
June 2020 ANNUAL OPERATIONS
General ¾ ton Utility Vehicle – Received and placed in Operation Oct. 2019 Line Locate Vehicle – Received and placed in Operation Oct. 2019 WWTP Sludge Pump Rebuild – Board Authorized Purchase Oct. 2019. The Pump was pulled Oct. 16, 2019 and was reinstalled but did not operate correctly. Contractor pulled back out and will send back to manufacturer to resolve problem. Pump was adjusted at Contractor shop and reinstalled and is operating correctly. Walk behind Asphalt Cutter – Received and placed in Operation Oct. 2019 CST Metal Detector – Received and placed in Operation Oct. 2019 Master Meter Radio Read decoder - No Action to date Skid Steer with attachments – Equipment has been ordered and delivery has been delayed from supplier, a new delivery date of June 18, 2020 was advised by supplier. GPS unit - No Action to date Pipe Horn Asset Locator - No Action to date Shop Pipe Thread Machine – Received and placed in service April 2020. Warehouse Storage bins/shelving – Items ordered and received March 2020. WWTP Fencing – Completed Dec. 2019
Systems Water Tank Rehabilitation – Tank # 8 is scheduled to be completed in FY20. Contractor has requested to also complete rehab on Tanks #2 and #3 in 2020. Due to possible funds necessary for EDA grant match, GM has advised that Tanks #2 and #3 cannot be completed in 2020 ahead of the original scheduled date of 2021. Negotiations with contractor resulted in Tanks #2 and #3 being done in 2020 and Tank #8 being rescheduled for 2021. Work is underway on Tanks #2 and #3.
WWTP Aerator Replacement - Board Authorized Purchase Oct. 2019. The Four Aerators arrived and were installed Dec. 2019.
Well Pump/Controls Rehabilitation – Preliminary Scope and Estimates have been acquired. Board approved to proceed with project, items will be placed out to bid when we receive plans and specifications from Engineer. The Engineering contract with GMC has been approved and Project study and design is underway. Received revised DESIGN PLANS on May 13, 2020, Received SPECIFICATIONS FROM GMC on June 01, 2020, currently under review by staff!
Water Booster Station Pumps/Controls Rehabilitation – We will pursue the Upgrades of our Booster Stations along with the Well Upgrade Project.
Large Water Meter/BFP Replacement – We will pursue organizing this project when Wells and Booster Station Projects are under construction. Eleven of the sites are included in the EDA Grant Project.
19
06/11/2020 Active Projects Update CDB
2017 Bond Projects: WATERLINE REHABILITATION – Phase II South Rivers Street Completed 2017. SANITARY SEWER PUMP STATION REHABILITATION – Phase II Upgrades began Feb 2018,
approximately 100% complete August 2019. A final pay request and contract close out was presented to the Board August 2019.
EDGEWOOD AREA SANITARY SEWER REHABILITATION- Line cleaning and video work began in March
2018, 100% complete. GMC and WWSB Team has reviewed 100% of video to assess and itemize rehab needs for bid. Actual Rehab Project bids received November 08, 2018, Board awarded project to low bid in the amount of $1,867,926 on November 20, 2018. Notice to Proceed issued for January 14, 2019. Project construction time is 270 days. Contractor started actual work March 11, 2019. Work is progressing along and is approximately 100% complete as of April 01, 2020. A Joint Paving arrangement was presented to the Board and approved at the August 2019 meeting. Paving in Edgewood began Nov. 14, 2019 and was completed January 10, 2020.
CHERRY STREET AREA SANITARY SEWER REHABILITATION- Line cleaning and video work began in April
2018, approximately 100% complete as of September 12, 2018. Due to the lack of available funds only the highest priority needs were included in the Edgewood Project above. Work on Manholes and Sanitary Lines began in this area October 10, 2019. Additional work and completion date extension was approved via Change Order #3 by the Board at the February 18, 2020 Board Meeting. This portion of the project is approximately 95% complete. We have been negotiating with the Contractor concerning which method is most economical to replace sanitary sewer line on Broad St. because sub-contractor insisted they could not place liner in the 6” pipes although they bid the item originally. Our negotiations have only resulted in extremely escalated costs of various proposals from the Contractor. GMC and WWSBE Staff believe we just need to close this contract out and pursue needed rehabilitation of this line in a future project.
WASTEWATER TREATMENT PLANT HEADWORKS – Replace Influent pump facility, pumps and controls,
install proper screening equipment to remove inorganic material from waste stream prior to entering biologic treatment process. Work began April 2018. Pumps were installed and started up on February 06, 2019. Final piping and other work should be completed by the end of February 2019. The pump station with backup generation was 100% in service on February 21, 2019. All work is complete. A final pay request and contract close out was approved by the Board in July.
Chewalla Creek Force Main Replacement (added March 2019) – On March 19, 2019 Board approved
to add the project to the 2017 Bond projects and proceed with advertisement for bids. Project bids were accepted July 25, 2019 at 10:00 a.m. Board approved Blankenship Contracting to perform pipeline installation at the August 2019 meeting. Work began November 04, 2019 with a completion date of December 04, 2019. The Bore under the Creek went well and the new pipe has been installed. The Contractor completed planned connections to the existing pipe on both sides of Creek November 26, 2019.
20
ANNUAL OPERATIONS FY20
Project #Project
DescriptionBudgeted Amount
Prior Proj's Exp Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY Total Total
2015-03
Wall St Security/Clean-
up $25,000 $12,053.72 $1,100.00 $173.20 $1,273.20 $13,326.92
2019-04New Dump
Truck $100,000 $84,478.50 $0.00 $84,478.50
2019-05Various
Equipment $41,000 $29,331.42 $1,407.86 $1,407.86 $30,739.28
2020-012 New Vehicles -
Truck & Van $57,000 $55,268.15 $1,814.99 $716.40 $139.93 $57,939.47 $57,939.47
2020-02Sludge Recycle Pump Rebuild $27,000 $7,145.00 $15,330.00 $2,500.00 $24,975.00 $24,975.00
2020-04 WWTP Fencing $14,000 $13,962.00 $13,962.00 $13,962.00
2020-05Various
Equipment $67,500 $2,012.68 $3,749.00 $5,761.68 $5,761.68
2020-06CSR Metal
Detector $1,000 $785.00 $785.00 $785.00
2020-07Radio Read
Decoder $4,000 $0.00 $0.00
2020-08WH Storage Bins/Shelving $3,000 $2,063.12 $36.54 $2,099.66 $2,099.66
Budgeted SubTotal $339,500 $125,863.64 $58,065.83 $8,959.99 $14,678.40 $0.00 $0.00 $17,393.12 $5,184.33 $3,922.20 $0.00 $0.00 $0.00 $0.00 $108,203.87 $234,067.51
1‐00‐0600CONSTRUCTION IN
PROGRESS $0.00 $0.00
1‐00‐0618 O/M REVENUE $84,478.50 $56,053.15 $8,959.99 $14,678.40 $17,393.12 $2,676.47 $99,761.13 $184,239.63
1‐00‐0620O/M RESERVE
FUND $41,385.14 $2,012.68 $2,507.86 $3,922.20 $8,442.74 $49,827.88
$125,863.64 $58,065.83 $8,959.99 $14,678.40 $0.00 $0.00 $17,393.12 $5,184.33 $3,922.20 $0.00 $0.00 $0.00 $0.00 $108,203.87 $234,067.51
Capital Expenditure Summary Status Report
cmann 6/8/202021
SYSTEMS CAP‐X FY20
Project #Project
DescriptionBudgeted Amount
Prior Proj's Exp Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY Total Total
2014-0310 Yr Tank
Rehab Program $1,105,000 $910,580.00 $0.00 $910,580.00
2020-09Well Rehab
Project $922,500 $12,750.00 $24,875.00 $4,500.00 $4,500.00 $4,500.00 $51,125.00 $51,125.00
2020-03 4 New Aerators $130,000 $119,191.76 $119,191.76 $119,191.76
Budgeted SubTotal $2,157,500 $910,580.00 $12,750.00 $24,875.00 $123,691.76 $4,500.00 $0.00 $4,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $170,316.76 $1,080,896.76
1‐00‐0600CONSTRUCTION IN
PROGRESS $0.00 $0.00
1‐00‐0618 O/M REVENUE $119,191.76 $119,191.76 $119,191.76
1‐00‐0620O/M RESERVE
FUND $910,580.00 $12,750.00 $24,875.00 $4,500.00 $4,500.00 $4,500.00 $51,125.00 $961,705.00
$910,580.00 $12,750.00 $24,875.00 $123,691.76 $4,500.00 $0.00 $4,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $170,316.76 $1,080,896.76
Capital Expenditure Summary Status Report
cmann 6/8/202022
Initial Funds Received $8,006,973 Approved by Board - 3/21/17Less Bank service chgesAdd Interest Received $142,325.77Less Issuance Cost Paid $0 Funds Avail Before $8,149,299 Expenditures
CAPITAL EXPENDITURE BUDGET2017 BOND
COST CODE 1-00-0617Project Description Budgeted Cost Project Budgeted
# Vendor Date Amount BalanceWATER SYSTEM IMPROVEMENTS* $356,818 B17-1 CRAWFORD GRADING 5/22/17 175,365.49$ -$ (FROM 2014 PROJ - CHANGE ORD #3) CRAWFORD GRADING 6/15/17 171,513.27$
CRAWFORD GRADING 7/18/17 9,938.91$
WWTP INFLUENT - LIFT STN & SCREEN** $1,823,558 B17-2 SCHMIDT ENVIRONMENTAL 5/7/18 396,253.54$ 0.07$ SCHMIDT ENVIRONMENTAL 6/7/18 326,230.00$ SCHMIDT ENVIRONMENTAL 7/12/18 184,002.95$ SCHMIDT ENVIRONMENTAL 8/9/18 139,781.31$ SCHMIDT ENVIRONMENTAL 9/13/18 244,029.01$ SCHMIDT ENVIRONMENTAL 10/18/18 269,877.21$ SCHMIDT ENVIRONMENTAL 11/15/18 93,517.99$ SCHMIDT ENVIRONMENTAL 3/7/19 77,953.45$ SCHMIDT ENVIRONMENTAL 5/23/19 81,912.47$ SCHMIDT ENVIRONMENTAL 7/17/19 10,000.00$
SEWER LINE REHAB*** $1,989,614 B17-3 ALABAMA COMM. NEWSPAPERS 1/31/18 151.75$ 202,665.20$ GULF COAST UNDERGROUND 5/7/18 20,171.54$ GULF COAST UNDERGROUND 6/7/18 28,321.21$ GULF COAST UNDERGROUND 7/12/18 17,716.36$ GULF COAST UNDERGROUND 10/18/18 30,577.39$ ALABAMA MEDIA GROUP 11/5/18 433.71$ MONTGOMERY ADVERTISER 11/15/18 329.28$ ALABAMA COMM. NEWSPAPERS 11/15/18 153.50$ GULF COAST UNDERGROUND 11/15/18 5,094.03$ BLANKENSHIP CONTRACTING 5/23/19 120,105.65$ BLANKENSHIP CONTRACTING 6/14/19 61,272.15$ BLANKENSHIP CONTRACTING 7/17/19 125,836.05$ BLANKENSHIP CONTRACTING 8/22/19 91,647.93$ BLANKENSHIP CONTRACTING 9/13/19 286,164.32$ BLANKENSHIP CONTRACTING 10/15/19 203,870.00$ BLANKENSHIP CONTRACTING 11/18/19 130,466.35$ CITY OF EUFAULA 12/12/19 198,000.00$ BLANKENSHIP CONTRACTING 1/7/19 174,688.66$ BLANKENSHIP CONTRACTING 1/23/20 30,707.62$ BLANKENSHIP CONTRACTING 3/16/20 140,632.05$ BLANKENSHIP CONTRACTING 5/7/20 120,609.45$
LIFT STN UPGRADE - PHASE 2** $2,597,625 B17-4 ALABAMA MEDIA GROUP 9/27/17 507.58$ 0.30$ ALABAMA COMM. NEWSPAPERS 10/17/17 185.00$ SCHMIDT ENVIRONMENTAL 2/19/18 96,810.94$ SCHMIDT ENVIRONMENTAL 3/12/18 121,946.97$ SCHMIDT ENVIRONMENTAL 4/11/18 656,700.32$ SCHMIDT ENVIRONMENTAL 5/7/18 194,275.95$ SCHMIDT ENVIRONMENTAL 6/7/18 221,692.30$ SCHMIDT ENVIRONMENTAL 7/12/18 305,800.42$ SCHMIDT ENVIRONMENTAL 8/9/18 134,340.00$ SCHMIDT ENVIRONMENTAL 9/13/18 78,625.00$ SCHMIDT ENVIRONMENTAL 10/18/18 133,399.81$ SCHMIDT ENVIRONMENTAL 11/15/18 97,860.00$ SCHMIDT ENVIRONMENTAL 12/18/18 182,174.02$ SCHMIDT ENVIRONMENTAL 1/15/19 57,403.50$ SCHMIDT ENVIRONMENTAL 2/14/19 81,535.28$ SCHMIDT ENVIRONMENTAL 3/7/19 84,598.00$ SCHMIDT ENVIRONMENTAL 4/16/19 49,558.60$ SCHMIDT ENVIRONMENTAL 5/23/19 71,010.02$ SCHMIDT ENVIRONMENTAL 8/22/19 29,200.57$
CHEWALLA CREEK FORCE MAIN***** $400,000 B17-5 ALABAMA COMM. NEWSPAPER 8/15/19 150.00$ 23,500.00$ BLANKENSHIP CONTRACTING 11/18/19 291,430.00$ BLANKENSHIP CONTRACTING 12/20/19 84,920.00$
ENGINEERING**** $930,686 B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 5/22/17 51,000.00$ 6,000.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 6/1/17 76,500.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 7/18/17 76,500.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 8/8/17 127,500.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 9/27/17 102,000.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 10/17/17 51,000.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 11/27/17 25,500.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 4/11/18 33,900.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 5/7/18 33,900.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 6/7/18 50,850.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 7/12/18 50,850.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 8/9/18 50,850.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 9/13/18 33,900.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 10/18/18 16,950.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 11/15/18 16,950.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 12/18/18 16,950.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 1/15/19 10,170.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 2/14/19 22,506.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 3/7/19 6,780.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 4/16/19 8,528.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 5/23/19 3,496.00$
B17-5 GOODWYN, MILLS, & CAWOOD 5/24/19 2,500.00$ B17-5 GOODWYN, MILLS, & CAWOOD 6/14/19 2,500.00$
B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 6/14/19 5,138.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 7/17/19 5,244.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 8/22/19 3,496.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 9/13/19 5,244.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 10/15/19 3,496.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 11/18/19 5,244.00$
B17-1,2,3,4,5 GOODWYN, MILLS, & CAWOOD 12/20/19 20,748.00$ B17-1,2,3,4,5 GOODWYN, MILLS, & CAWOOD 1/23/20 2,748.00$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 3/17/20 1,048.80$ B17-1,2,3,4 GOODWYN, MILLS, & CAWOOD 5/7/20 699.20$
Total Budget Amount $8,098,300 Total Expended Amount 7,866,134.88$ 232,165.57$ Uncommitted Bond Funds $50,999Total Funds Available $283,164
NOTE: Invoices are remitted to BNYM, who processes the payments. Payments are not reflected in our Accounts Payable system.
*Budget Amount for S Rivers St transferred from 2014 bond. $36,916 returned to 2014 bond. **Amended per Board action 10/16/18***Amended per Board action 2/18/20****Amended per Board action 3/19/19*****Amended per Board action 8/21/19
6/8/2020 2017 Bond Tracking cmann
23
ENGINEERING EXPENDITURES Approved By Board - 3/21/172017 BOND
COST CODE 1-00-0617
Project Description Engineering Req. Total Budgeted Cost # Vendor Date Amount Pd Expense
2017 BOND PROJECTS**** $930,686 EWW2017-ENG-1 GOODWYN, MILLS, AND CAWOOD 5/22/17 51,000.00$ 51,000.00$ EWW2017-ENG-2 GOODWYN, MILLS, AND CAWOOD 6/1/17 76,500.00$ 76,500.00$ EWW2017-ENG-3 GOODWYN, MILLS, AND CAWOOD 7/18/17 76,500.00$ 76,500.00$ EWW2017-ENG-4 GOODWYN, MILLS, AND CAWOOD 8/8/17 127,500.00$ 127,500.00$ EWW2017-ENG-5 GOODWYN, MILLS, AND CAWOOD 9/27/17 102,000.00$ 102,000.00$ EWW2017-ENG-6 GOODWYN, MILLS, AND CAWOOD 10/17/17 51,000.00$ 51,000.00$ EWW2017-ENG-7 GOODWYN, MILLS, AND CAWOOD 11/27/17 25,500.00$ 25,500.00$ EWW2017-ENG-8 GOODWYN, MILLS, AND CAWOOD 4/11/18 33,900.00$ 33,900.00$ EWW2017-ENG-9 GOODWYN, MILLS, AND CAWOOD 5/7/18 33,900.00$ 33,900.00$ EWW2017-ENG-10 GOODWYN, MILLS, AND CAWOOD 6/7/18 50,850.00$ 50,850.00$ EWW2017-ENG-11 GOODWYN, MILLS, AND CAWOOD 7/12/18 50,850.00$ 50,850.00$ EWW2017-ENG-12 GOODWYN, MILLS, AND CAWOOD 8/9/18 50,850.00$ 50,850.00$ EWW2017-ENG-13 GOODWYN, MILLS, AND CAWOOD 9/13/18 33,900.00$ 33,900.00$ EWW2017-ENG-14 GOODWYN, MILLS, AND CAWOOD 10/18/18 16,950.00$ 16,950.00$ EWW2017-ENG-15 GOODWYN, MILLS, AND CAWOOD 11/15/18 16,950.00$ 16,950.00$ EWW2017-ENG-16 GOODWYN, MILLS, AND CAWOOD 12/18/18 16,950.00$ 16,950.00$ EWW2017-ENG-17 GOODWYN, MILLS, AND CAWOOD 1/15/19 10,170.00$ 10,170.00$ EWW2017-ENG-18 GOODWYN, MILLS, AND CAWOOD 2/14/19 22,506.00$ 22,506.00$ EWW2017-ENG-19 GOODWYN, MILLS, AND CAWOOD 3/7/19 6,780.00$ 6,780.00$ EWW2017-ENG-20 GOODWYN, MILLS, AND CAWOOD 4/16/19 8,528.00$ 8,528.00$ EWW2017-ENG-21 GOODWYN, MILLS, AND CAWOOD 5/23/19 3,496.00$ 3,496.00$ EWW2017-ENG-22 GOODWYN, MILLS, AND CAWOOD 5/24/19 2,500.00$ 2,500.00$ EWW2017-ENG-23 GOODWYN, MILLS, AND CAWOOD 6/14/19 7,638.00$ 7,638.00$ EWW2017-ENG-24 GOODWYN, MILLS, AND CAWOOD 7/17/19 5,244.00$ 5,244.00$ EWW2017-ENG-25 GOODWYN, MILLS, AND CAWOOD 8/22/19 3,496.00$ 3,496.00$ EWW2017-ENG-26 GOODWYN, MILLS, AND CAWOOD 9/13/19 5,244.00$ 5,244.00$ EWW2017-ENG-27 GOODWYN, MILLS, AND CAWOOD 10/15/19 3,496.00$ 3,496.00$ EWW2017-ENG-28 GOODWYN, MILLS, AND CAWOOD 11/18/19 $5,244.00 5,244.00$ EWW2017-ENG-29 GOODWYN, MILLS, AND CAWOOD 12/20/19 20,748.00$ 20,748.00$ EWW2017-ENG-30 GOODWYN, MILLS, AND CAWOOD 1/23/20 2,748.00$ $2,748.00EWW2017-ENG-31 GOODWYN, MILLS, AND CAWOOD 3/16/20 1,048.80$ $1,048.80EWW2017-ENG-32 GOODWYN, MILLS, AND CAWOOD 5/7/20 699.20$ $699.20
TOTAL EXPENDITURES 924,686.00$
Total Engineering Budget Remaining $6,000
****Amended per Board Action 3/19/19
6/8/2020 2017 Bond Tracking cmann24
Water and Wastewater System Status Update
May, 2020 Water System Status During the month of May, 2020, we produced 60,503,000 gallons of water from our wells. We purchased 0 gallons of resale water from Baker Hill Water Authority and Cowikee Water Authority. We averaged approximately 1,951,710 gallons per day. We sold 45,105,400 gallons of water during the month. Produced 60,503,000 Sold 45,105,400 Leaks 611,200 Flushing and Flowing 1,002,500 Prelube 2,520,200 Other Usage 987,616 Unaccounted for 10,276,084 This results in an unaccounted factor of 16.98% for May. 1997 19.4 % 1998 17.0% 1999 9.9% 2000 11.6% 2001 9.8% 2002 11.3% 2003 9.4% 2004 7.40 % 2005 6.7% 2006 8.84% 2007 2.79% 2008 5.33%
2009 4.4% 2010 5.21% 2011 5.81% 2012 5.47% 2013 7.17% 2014 8.26% 2015 9.64% 2016 12.42 % 2017 11.44% 2018 14.23% 2019 10.82% 2020 11.57% System water samples for the month of May indicated no coliform present in the distribution system Well 4 is offline due to a bearing problem on the pump shaft. The well has been off since June 20, 2018. Donald Smith Co. confirmed the problem on August 14, 2018. The Engineers are in the beginning stages of the well enhancement project.
25
Wastewater System Status During the month of May, 2020 the WWTP processed 47.18 million gallons or 1.52 million gallons per day (mgd). We had 99.08 percent removal of all Biochemical Oxygen Demand and 99.58 percent removal of all Total Suspended Solids. Our discharge permit requires a minimum of 85 percent removal in both categories. Rainfall for the month of May was 5.97”. We are correcting all minor system problems as they are discovered.
26
MEASURABLE DAILY TASKS
YTD YTD 12 Month 12 MonthMAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY Total Avg Total Avg
Task 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2020 2020 2020 2020 2020 FY20 FY20 Rolling Rolling8
CUSTOMER SERVICE
Mailed Bills 4,787 4,800 4,770 4,773 4,758 4,774 4,766 4,762 4,744 4,759 4,754 4,734 4,721 4,756 4,738 37,968 4,746 57,039 4,753
Multi-user Factor 925 925 925 925 925 925 925 917 917 917 917 917 917 917 917 7,336 917 11,036 920
Paperless Billings 537 539 548 562 563 576 570 577 575 575 571 576 575 576 588 4,613 577 6,884 574
Total 6,249 6,264 6,243 6,260 6,246 6,275 6,261 6,256 6,236 6,251 6,242 6,227 6,213 6,249 6,243 49,917 6,240 74,959 6,247
Read Water Meters 5,820 5,903 5,930 5,897 5,914 5,921 5,924 5,915 5,920 5,934 5,933 5,911 5,867 5,763 5,816 47,059 5,882 70,715 5,893
Reread Meters 5 12 7 8 5 4 3 2 0 14 6 4 2 19 8 55 7 75 6
Blue Notes 9 17 13 6 11 6 8 20 10 14 17 13 13 4 4 95 12 126 11
Turn Water On 157 173 165 171 179 159 168 176 131 177 163 148 110 60 41 1,006 126 1,683 140
Turn Water Off 69 91 86 80 77 86 78 77 70 72 71 54 64 63 36 507 63 828 69
Non Payment Disconnects 90 108 108 118 133 89 116 121 89 125 107 110 46 3 0 601 75 1,057 88
Meter/Register Change Outs 4 8 4 4 2 2 1 1 1 2 2 5 5 7 3 26 3 35 3
Investigation - Leaks, Chk Meters, etc 66 60 61 93 75 66 53 53 63 65 93 61 82 57 60 534 67 821 68
Claims/Invoices Paid 117 129 155 130 145 119 121 146 122 134 116 108 126 141 109 1,002 125 1,517 126
Inter-Agency Assistance - Donated 2 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Inter-Agency Assistance - Billed 0 0 0 0 0 0 0 0 0 1 0 0 1 0 1 3 0 3 0
Outside Agency - Billed 0 4 7 4 1 0 0 0 1 2 6 7 0 0 4 20 3 25 2
SEWER
Sewer Blockage Private Line 2 2 0 3 0 0 1 0 2 1 3 2 1 0 1 10 1 14 1
Sewer Service Taps 0 1 1 0 1 0 0 1 0 3 0 0 3 0 0 7 1 8 1
Sewer Manhole Check 140 150 125 150 200 241 120 230 140 196 313 200 165 160 204 1,608 201 2,319 193
Sewer - Other 55 53 30 56 58 67 53 50 65 82 93 57 68 43 82 540 68 774 65
WATER
Water Service Taps 0 1 0 3 3 0 1 2 2 0 0 0 2 1 0 7 1 14 1
Problem Water Complaints 0 0 0 0 0 0 0 1 0 0 0 0 4 2 2 9 1 9 1
Flush, Flow, Blowoffs 15 0 19 15 145 175 39 0 10 0 52 0 15 66 156 299 37 673 56
Water Line Repairs 16 13 22 16 10 16 13 25 19 6 14 16 14 15 7 116 15 171 14
Water - Other 72 79 63 58 67 72 60 73 56 54 79 54 44 61 94 515 64 772 64
WWTP
Total WWTP Work Orders 23 31 44 41 41 37 37 35 35 33 36 32 35 37 46 289 36 445 37
MAINTENANCE - GENERAL
Electrical - ALL 29 81 48 80 81 62 57 36 41 35 45 58 55 59 50 379 47 659 55
Line Locate Request 102 107 113 130 95 127 104 111 80 51 59 51 72 72 66 562 70 1,018 85
After hours call outs 23 23 27 32 43 23 25 18 26 37 28 30 28 23 23 213 27 336 28
Total Work Orders 725 851 785 912 856 834 787 835 688 744 882 674 648 571 546 5,588 699 8,977 748
Monthly Rainfall 1.63 5.20 1.80 2.75 5.21 3.55 0.05 9.53 3.15 8.58 6.49 6.35 7.15 7.98 5.97 55 7 67 6
Previous Yr's Rainfall 3.65 6.25 4.31 3.79 3.60 8.80 2.76 4.80 6.95 6.38 5.71 0.72 1.63 5.20 1.80 33.19 4.15 52 4.35
FULL-TIME EMPLOYEES(*25) 25 25 25 25 25 24 23 24 25 25 25 25 25 25 25
PART-TIME EMPLOYEES
CONTRACT EMPLOYEES
*BUDGETED
% OF PYMT
WALK-IN PAYMENTS 2548 2508 2583 2236 2426 2592 2326 2490 2266 2597 2498 2331 2340 2222 2130 18,874 44.2% 28,454 2371
NITE DROP PAYMENTS 227 251 248 250 302 229 267 254 201 304 228 238 295 195 187 1,902 4.5% 2,950 246
MAIL PAYMENTS 951 1039 1026 945 994 932 1088 942 875 1087 982 953 1002 1121 971 7,933 18.6% 11,892 991
BANK DRAFT/WIRE XFER PYMTS 1017 1022 1022 1025 1035 1041 1046 1041 1035 1038 1037 1033 1028 1045 1037 8,294 19.4% 12,441 1037
PHONE PAYMENTS 131 110 129 129 119 97 117 107 119 129 131 135 141 173 156 1,091 2.6% 1,553 129
ONLINE PAYMENTS 353 353 333 329 342 344 329 355 350 374 362 377 420 477 481 3,196 7.5% 4,540 378
POS PAYMENTS 132 146 157 148 158 176 156 172 173 169 180 169 176 182 167 1,388 3.3% 2,026 169
TOTAL PAYMENTS 5359 5429 5498 5062 5376 5411 5329 5361 5019 5698 5418 5236 5402 5415 5129 42,678 100.0% 63,856 5321
27
Jack B. Tibbs, Jr Johnny Knight Sidney L. “Chip” Chapman Barbara C.. Flurry Eugene Harris Joy White C. Daryl Baker Chairman Vice-Chairman Member Member Member Secretary/ Treasurer General Manager
840 W. Washington St • P.O. Box 26 • Eufaula, AL 36027 (334) 687-1225
www.eufaulawaterworks.com
Daryl
As you are aware, Bloom Place sewer line has extensive root damage and repairs are needed asap.
The area needing repair is in a narrow street (Bloom Place) which only has a 15 foot R.O.W, the depth of repair is approx.. 17+ feet which is beyond EWWSB capabilities without special equipment. Below shows approx.. area of repair.
Three request for bids were sent out, these included: Crawford Grading, Hilton Cooper and Blankenship contracting. Blankenship’s bid was not complete and did not meet the requirements.
Hilton Cooper bid was $41,500 Crawford Grading bid was $41,730
I recommend we hire Hilton Cooper to perform this repair asap.
Operations Manager
Joey White 6/3/20
28
29
30
Date:
Job Location
Quantity
MOBILIZATION 1 LSTRENCH BOXES 1 LSGRAVEL FOR DRIVEWAY 40 TNTREE REMOVAL 1 DUMPBYPASS PUMPING 1 LS
10" CLAY TO PVC FERNCO 2 EA10" PVC CL-3034 42 LF10"X6" PVC WYE 1 EA6" PVC SDR 26 14 LF6" FERNCO 1 EABEDDING STONE 18 TN
GRASSING 1 LSTRAFFIC CONTROL 1 LS
May 15, 2020Joey White
TOTAL: $41,730.00
Proposal
(770) 927-0413 Office (770) 927-2533 Fax
1505 Dunlap Road, Luthersville, GA 30251
Submitted To:
SCOPE OF WORK
Eufaula, AL Bid Package 5-12-20
www.crawfordgrading.com
Unit of MeasureDescription
Job Name Plan Information
Bloom Repair
Eufaula Water & Sewer
Notes: Price does not include permits, bonds, license, engineering, staking, surveying, silt fence, clearing, landscaping, pavement,testing, curb or sidewalk replacement unless noted above. Rock Excavation is $60.00 per Cubic Yard. Minimum Rock Excavation Fee is $2,500.00 This Proposal may be withdrawn if not accepted within 30 days. If any additional testing or any intermediate testing is required, then an additional fee will be charged. To accept this quotation, sign here and return: _______________________________________________
5/15/2020 Crawford Grading and Pipeline, Inc. Page 1 of 131
1
June 1, 2020 Daryl Baker, Manager The Water Works & Sewer Board of the City of Eufaula 840 W. Washington Street Eufaula, Alabama 36027 Re: Underwriter Engagement Relating to Potential Municipal Securities Transaction for new money for capital improvements to the system. Dear Mr. Baker:
The Water Works & Sewer Board of the City of Eufaula (“Issuer”) and Stifel, Nicolaus & Company, Incorporated (“Stifel”) are entering into this engagement letter to confirm that they are engaged in discussions related to a potential issue of (or series of issuances of) municipal securities related to new money for capital improvements to the system (the “Issue”) and to formalize Stifel’s role as underwriter with respect to the Issue.
Engagement as Underwriter Issuer is aware of the “Municipal Advisor Rule” of the Securities and Exchange Commission (“SEC”) and the underwriter exclusion from the definition of “municipal advisor” for a firm serving as an underwriter for a particular issuance of municipal securities. Issuer hereby designates Stifel as an underwriter for the Issue. Issuer expects that Stifel will provide advice to Issuer on the structure, timing, terms and other matters concerning the Issue.
Limitation of Engagement It is Issuer’s intent that Stifel serve as an underwriter for the Issue, subject to satisfying applicable procurement laws or policies, formal approval by the [governing body] of Issuer, finalizing the structure of the Issue and executing a bond purchase agreement. While Issuer presently engages Stifel as the underwriter for the Issue, this engagement letter is preliminary, nonbinding and may be terminated at any time by Issuer, without penalty or liability for any costs incurred by the underwriter, or Stifel.
Disclosures Required by MSRB Rule G-17 Concerning the Role of the Underwriter
The Issuer hereby confirms and acknowledges each of the following concerning the role that Stifel would have as an underwriter:
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(1) Municipal Securities Rulemaking Board (“MSRB”) Rule G-17 requires an underwriter to deal fairly at all times with both municipal issuers and investors;
(2) the underwriter’s primary role is to purchase securities with a view to distribution in an arm’s-length commercial transaction with the issuer and it has financial and other interests that differ from those of the issuer;
(3) unlike a municipal advisor, the underwriter does not have a fiduciary duty to Issuer under the federal securities laws and is, therefore, not required by federal law to act in the best interests of Issuer without regard to its own financial or other interests;
(4) the underwriter has a duty to purchase securities from Issuer at a fair and reasonable price, but must balance that duty with its duty to sell municipal securities to investors at prices that are fair and reasonable; and
(5) the underwriter will review the official statement for Issuer’s securities, in accordance with, and as part of, its responsibilities to investors under the federal securities laws, as applied to the facts and circumstances of the transaction.1
Disclosures Concerning the Underwriter’s Compensation
The underwriter will be compensated by a fee and/or an underwriting discount that will be set forth in the bond purchase agreement to be negotiated and entered into in connection with the Issue. Payment or receipt of the underwriting fee or discount will be contingent on the closing of the transaction and the amount of the fee or discount may be based, in whole or in part, on a percentage of the principal amount of the Issue. While this form of compensation is customary in the municipal securities market, it presents a conflict of interest since the underwriter may have an incentive to recommend to Issuer a transaction that is unnecessary or to recommend that the size of the transaction be larger than is necessary.
Conflicts of Interest Disclosures
Stifel has not identified any additional potential or actual material conflicts that require disclosure.
Disclosures Relating to Complex Municipal Securities Financing
Since Stifel has not recommended a “complex municipal securities financing” to Issuer, additional disclosures regarding the financing structure for the Issue are not required under MSRB Rule G-17.
However, if Stifel recommends, or if the Issue is ultimately structured in a manner considered a “complex municipal securities financing” to the Issuer, this letter will be supplemented to provide disclosure of the material financial characteristics of that financing structure as well as the material financial risks of the financing that are known to us and are reasonably foreseeable at that time.
1 Under federal securities law, an issuer of securities has the primary responsibility for disclosure to investors. The
review of the official statement by the underwriter is solely for purposes of satisfying the underwriter’s obligations under the federal securities laws and such review should not be construed by an issuer as a guarantee of the accuracy or completeness of the information in the official statement.
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It is our understanding that you have the authority to bind the Issuer by contract with us, and that you are not a party to any conflict of interest relating to the subject transaction. If our understanding is incorrect, please notify the undersigned immediately.
Sincerely,
Stifel, Nicolaus & Company, Incorporated
By: _________________________________________
Name: Reid Cavnar
Title: Managing Director
Issuer accepts and acknowledges the foregoing.
Accepted and Executed:
By: __________________________________________
Name:________________________________________
Title:________________________________________
Date: ________________________________________
Jack B. Tibbs, Jr.
Chairman
June 16, 2020
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WI L L I A M S, PO T T H O F F, WI L L I A M S & SM I T H, L .L.C. A T T O R N E Y S A T L A W
1 2 5 S O U T H O R A N G E A V E N U E , E U F A U L A , A L A B A M A 3 6 0 2 7 ● P H O N E : 3 3 4 - 6 8 7 - 5 8 3 4 ● F A C S I M I L E : 3 3 4 - 6 8 7 - 5 7 2 2
June 11, 2020 Hon. Jack B. Tibbs Chairman Eufaula Water Works and Sewer Board 840 West Washington Street Eufaula, Alabama 36027 RE: Retirement Dear Mayor Tibbs: This letter shall serve as official notice of my retirement from the position as attorney for the Water Works and Sewer Board, due to health issues, effective June 15, 2020. I have enjoyed my service as attorney for the Board and appreciate the many friends I have made during my years in the position. I am grateful to you, the Board members, and the many fine employees of the Board for the opportunity to have been of service.
Very truly yours,
WILLIAMS, POTTHOFF, WILLIAMS & SMITH, L.L.C. Courtney R. Potthoff
CRP/smd cc: Mr. Daryl Baker
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