bills of quantities - turkana county · excavation and earthwork site preparation clearing site...

BILLS OF QUANTITIES

FOR

PROPOSED TOURISM CURIO SHOPS

IN

TURKANA.

ISSUED BY:

COUNTY ARCHITECT

DIRECTORATE OF PUBLIC WORKS

P.O. BOX 11 -30500.

LODWAR .

OCTOBER 2018

FORM OF INVITATION FOR TENDERS

_______________________ [date] To: _____________________________________ [name of Contractor] _____________________________________ [address] _____________________________________ _____________________________________ Dear Sirs: Reference:__________________________________________[Contract Name] You have been pre-qualified to tender for the above project. We hereby invite you and other pre-qualified tenderers to submit a tender for the execution and completion of the above Contract. A complete set of tender documents may be purchased by you from ____ ___________________________________________________________________ [Mailing address, cable/telex/facsimile numbers]. Upon payment of a non-refundable fee of Kshs _______________________ All tenders must be accompanied by ________________number of copies of the same and a security in the form and amount specified in the tendering documents, and must be delivered to ____________________________________________________________________ [Address and location] at or before _______________________(time and date). Tenders will be opened immediately thereafter, in the presence of tenderers’ representatives who choose to attend. Please confirm receipt of this letter immediately in writing by cable/facsimile or telex. Yours faithfully, _____________________________________ Authorized Signature _____________________________________ Name and Title

STD/2

FORM OF TENDER

TO………………………………………………………………………………………………………………………………… [Name of Employer) ____________[Date]__________________________[Name of Contract] Dear Sir, 1. In accordance with the Conditions of Contract, Specifications, Drawings and Bills of

Quantities for the execution of the above named Works, we, the undersigned offer to construct, install and complete such Works and remedy any defects therein for the sum of Kshs._____________________________[Amount in figures]Kenya Shillings_________ _____________________ __________________________________________________________________________[Amount in words]

2. We undertake, if our tender is accepted, to commence the Works as soon as is

reasonably possible after the receipt of the Project Manager’s notice to commence, and to complete the whole of the Works comprised in the Contract within the time stated in the Appendix to Conditions of Contract.

3. We agree to abide by this tender until …………………………..[Insert date], and it shall remain

binding upon us and may be accepted at any time before that date. 4. Unless and until a formal Agreement is prepared and executed this tender together with

your written acceptance thereof, shall constitute a binding Contract between us. 5. We understand that you are not bound to accept the lowest or any tender you may

receive.

Dated this____________________ day of _______20________________ Signature__________________ in the capacity of________________

Duly authorized to sign tenders for and on behalf of __________________________________________[Name of Employer] of________________________________________[Address of Employer] Witness; Name________________________________________ Address_____________________________________ Signature____________________________________ Date__________________________________________

STD/3

LETTER OF ACCEPTANCE [letterhead paper of the Employer] _______________________ [date] To: _______________________ [Name of the Contractor] _____________________

[Address of the Contractor]

Dear Sir, This is to notify you that your Tender dated _________________________for the execution of _____________________ [Name of the Contract and identification number, as given in the Tender documents] for the Contract Price of Kshs. _______________________ [amount in figures][Kenya Shillings_________________________(amount in words) ] in accordance with the Instructions to Tenderers is hereby accepted. You are hereby instructed to proceed with the execution of the said Works in accordance with the Contract documents. Authorized Signature ………………………………………………………………… Name and Title of Signatory ………………………………………………………… Attachment : Agreement

STD/4

FORM OF AGREEMENT

THIS AGREEMENT, made the _______________ day of ________ 20 ______ between______________________________________________ of[or whose registered office is situated at]___________________________________ (hereinafter called “the Employer”) of the one part AND ____________________________________________of [or whose registered office is situated at]__________________________________ (hereinafter called “the Contractor”) of the other part. WHEREAS THE Employer is desirous that the Contractor executes ___________________________________________________________________ (name and identification number of Contract ) (hereinafter called “the Works”) located at______________________________[Place/location of the Works]and the Employer has accepted the tender submitted by the Contractor for the execution and completion of such Works and the remedying of any defects therein for the Contract Price of Kshs___________________________[Amount in figures],Kenya Shillings_____________________________________________[Amount in words]. NOW THIS AGREEMENT WITNESSETH as follows: 1. In this Agreement, words and expressions shall have the same meanings as are

respectively assigned to them in the Conditions of Contract hereinafter referred to. 2. The following documents shall be deemed to form and shall be read and construed as

part of this Agreement i.e.

(i) Letter of Acceptance

(ii) Form of Tender

(iii) Conditions of Contract Part I

(iv) Conditions of Contract Part II and Appendix to Conditions of Contract

(v) Specifications

(vi) Drawings

(vii) Priced Bills of Quantities

3. In consideration of the payments to be made by the Employer to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the Employer to execute and complete the Works and remedy any defects therein in conformity in all respects with the provisions of the Contract.

STD/5

4. The Employer hereby covenants to pay the Contractor in consideration of the execution and completion of the Works and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

IN WITNESS whereof the parties thereto have caused this Agreement to be executed the day and year first before written. FOR AND BEHALF OF THE EMPLOYER. Name:…………………………………………………………………………………………………………………………………………………………… Title:……………………………………………………………………………………………………………………………………………………………… Binding Signature:……………………………………………………………………………………………………………………………………… Date:……………………………………………………………………… Witnessed by Name:…………………………………………………………………………………………………………………………………………………………… Address:……………………………………………………………………………………………………………………………………………………… Signature:…………………………………………………………………………………………………………………………………………………… Date:………………………………………………………………………………………………….. FOR AND ON BEHALF OF THE CONTRACTOR. Name of the Contractor:……………………………………………………………………………………………………………………………………. Full name of Contractor`s authorized representative:…………………………………………………………………………….. Title:……………………………………………………………………………………………………………………………………………………… Binding Signature:……………………………………………………………………………………………………………………………… Date:……………………………………………………………………… Witnessed by Name:……………………………………………………………………………………………………………………………………………………… Address:………………………………………………………………………………………………………………………………………………… Signature:…………………………………………………………………………………………………………………………………………… Date:…………………………………………………………………………………………………..

STD/6

FORM OF TENDER SECURITY WHEREAS ………………………………………..(hereinafter called “the Tenderer”) has submitted his tender dated ………………………… for the construction of ……………………………………………………………………… …………………… (name of Contract) KNOW ALL PEOPLE by these presents that WE ……………………… having our registered office at ………………(hereinafter called “the Bank”), are bound unto ……………………………(hereinafter called “the Employer”) in the sum of Kshs.……………………… for which payment well and truly to be made to the said Employer, the Bank binds itself, its successors and assigns by these presents sealed with the Common Seal of the said Bank this ……………. Day of ………20………… THE CONDITIONS of this obligation are: 1. If after tender opening the tenderer withdraws his tender during the period of tender

validity specified in the instructions to tenderers Or

2. If the tenderer, having been notified of the acceptance of his tender by the Employer during the period of tender validity:

(a) fails or refuses to execute the form of Agreement in accordance with the

Instructions to Tenderers, if required; or (b) fails or refuses to furnish the Performance Security, in accordance with the

Instructions to Tenderers;

We undertake to pay to the Employer up to the above amount upon receipt of his first written demand, without the Employer having to substantiate his demand, provided that in his demand the Employer will note that the amount claimed by him is due to him, owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force up to and including thirty (30) days after the period of tender validity, and any demand in respect thereof should reach the Bank not later than the said date.

___________________________ ___________________________ [date[ [signature of the Bank] ___________________________ ___________________________ [witness] [seal]

STD/7

DETAILS OF SUB-CONTRACTORS

If the Tenderer wishes to sublet any portions of the Works under any heading, he must give below details of the sub-contractors he intends to employ for each portion. Failure to comply with this requirement may invalidate the tender. (1) Portion of Works to be sublet: ……………………………… [i) Full name of Sub-contractor

and address of head office: ……………………………… ………………………………

(ii) Sub-contractor’s experience

of similar works carried out in the last 3 years with Contract value: ……………………………… ……………………………… ………………………………

(2) Portion of Works to sublet: ……………………………… (i) Full name of sub-contractor and address of head office: ……………………………… ……………………………… ………………………………

(ii) Sub-contractor’s experience of similar works carried out in the last 3 years with contract value: …………………………… …………………………… ____________________ _______________________ [Signature of Tenderer) Date

STD/8

LETTER OF NOTIFICATION OF AWARD

Address of Procuring Entity _____________________ _____________________ To: RE: Tender No. Tender Name This is to notify that the contract/s stated below under the above mentioned tender have been awarded to you.

Please acknowledge receipt of this letter of notification signifying your acceptance. The contract/contracts shall be signed by the parties within 30 days of the date of this

letter but not earlier than 14 days from the date of the letter.

You may contact the officer(s) whose particulars appear below on the subject matter of

this letter of notification of award. (FULL PARTICULARS)

SIGNED FOR ACCOUNTING OFFICER

ITEM ITEM DESCRIPTION QTY UNIT RATE Kshs.

SUBSTRUCTURE (ALL PROVISION)

EXCAVATION AND EARTHWORK

SITE PREPARATION

Clearing site vegetation;grubbing up roots

and filling up voids left with selected

excavated material

A Bushes, shrubs, undergrowth or the like 21 sm 100 2,100.00

and cart away from site

EXCAVATION

Excavating vegetable soil for preservation

average 200 mm thick

B Load up and store on site, later level and 21 sm 100.00 2,100.00

spread as directed on site and cart away

surplus excavated material

Excavated surface tobn reduce level

C Over 300mm deep 21 cm 300.00 6,300.00

DISPOSAL OF WATER

D Labour and material, keeping excavation ITEM 5,000.00

free from general water

PLANKING AND STRUTING

E Labour and materials,to hold sides of ITEM 5,000.00

excavation generally

HARDCORE FILLING

F 150mm thick and deposing and compacting

layers maximum 150mm thick in making 25 CM 500.00 12,500.00

leves

MURRAM

G Blinding surfaces of fill 50 mm thick 25 SM 500.00 12,500.00

Carried to collection page 45,500.00

SP/1


WALLING

A Supply and fix 20 feet container 1 ITEM 300,000.00 300,000.00

Fabricated with vet grills on the back

and a foldable door on the front

NATURAL STONE BLOCKS

B 300x200mm natural stone blocks to form conatiner base on well 12 SM 500.00 6,000.00

compacated ground

ROOF COVERING

Steel trusses

C 100*50mm RHS tubes supports 35 LM 950.00 33,250.00

D 35x35mm purlis 36 LM 750.00 27,000.00

E 25x25mm 16 SM 1,600.00 25,600.00

Boardig; Wrot Cypress, Prime garde, Preasure

impregnated

F 250x3mm steel plate facia 24 LM 500.00 12,000.00

Roofing Covering

G Gauge 28 ordinary corrugated iron sheets fixed 35 SM 950.00 33,250.00

to 50x50mm timber purlins (measured separetly)

H Gauge 28 prepainted ridge cap and hip 12 LM 450.00 5,400.00

PAINTING AND DECORATING

ONE UNDERCOAT TWO COATS OIL PAINT FUUL

GLOSS FINISH TO PAINT OR EQUAL AND APPROVED

I General steel surfaces board surface 45 LM 250.00 11,250.00

J Dittop 200 to 300mm girth external 36 LM 250.00 9,000.00

K Ditto but metal surfaces 200-300mm girth external 24 LM 250.00 6,000.00

Total Reinforcement concrete Carried to Bill 468,750.00

SP/2


WINDOWS

A 1200X300mm high steel grill with mesh inside 3 No. 9,500.00 28,500.00

B 1200mm X2100mm Steel double fold door to approval 2 No. 15,000.00 30,000.00

complete with fittings


SUMMARY

Carried from Page 1 45,500.00

Carried from Page 2 468,750.00

Carried from Page 3 (Above) 58,500.00

Carried to Collection page 572,750.00

SP/3

DOORS

ITEM ITEM DESCRIPTION KSHS.

PC. SUMS AND PROVISIONAL SUMS.

A Allow Sum of kshs 50,000 (Fifty Thousand 50,000.00

only (for contigencies)

B Allow Sum of kshs 50,000 (Fifty Thousand 50,000.00

only (for project supervision)

C Allow Sum of kshs 100,000 (One Hundred Thousand 100,000.00

only (Ttransportation)

200,000.00

SP/4

PROPOSED 1No. TWO DOORS LATRINE

ITEM DESCRIPTIONS UNIT QTTY RATE AMOUNT

SUB-STRUCTURES

EXCAVATION AND EARTHWORKS

A Excavate oversite average 150mm. Deep S.m 15 100 1,500.00

and remove from site

B Excavate to reduce levels. C.m 6 100 600.00

C Excavate for foundation trenches starting C.m 6 350 2,100.00

from reduced level and not exceeding 1.50

metres deep

D Extra Over for excavation in rock at any depth C.m 3 1000 3,000.00

E Return, fill and ram excavated material C.m 3 100 300.00

around foundation

F Remove surplus excavated material from site C.m 3 100 300.00

G 300mm. Thick approved hardcore with an S.m 15 350 5,250.00

approved insecticide.

H Treat surface of hardcore with an approved S.m 15 300 4,500.00

insectide

I 500 Guage polythene sheeting laid on hardcore S.m 15 500 7,500.00

J BRC fabric reinforcement to BS ref. A142 S.m 15 500 7,500.00

weighing 2.34g/m2 with 150 mm. end laps.

K approved 50mm. Murram blinding filled in S.m 15 500 7,500.00

layers watered and compacted to make up

levels


MBQ/1

ITEM ITEM(S) DESCRIPTIONS UNIT QUANTITYRATE AMOUNT

ELEMENT No.1(cont.)

Sub-structures (cont.)

VIBRATED REINFORCED CONCRETE

1:2:4 - CLASS 20/20mm.) as described IN:

500X250mm r.c in Foundation strip. C.m 6 12000 72,000.00

150mm. Thick concrete floor slab S.m 15 1400 21,000.00

SWAN FORMWORK

75-150mm high formwork to edge of surface bed S.m 32 150 4,800.00

WALLING

200mm. Thick natural stone block walling S.m 25 1200 30,000.00

in cement/sand mortar 1:4

150mm. Bituminous feet damp proof course. L.m 25 300 7,500.00

SUPPLY AND FIX THE FOLLOWING

REINFORCEMENT INCLUDING CUTTING,

BENDING,HOOKING,TYPING AND

SUPPORTING AS REQUIRED TO B.S 4449

12mm Diameter bars Kgs 76 200 15,200.00

8mm Diameter bars Kgs 76 200 15,200.00

PLINTH AREA.

A 12mm. External rendering to plinth walls S.m 25 350 8,750.00

B Prepare and apply three coats of black bituminous S.m 25 300 7,500.00

paint to plinth walls

PIT EXCAVATION

C Excavate pit starting from stripped level and not C.m 15 300 4,500.00

exceeding 1.5m deep and include depositing in

spoil heap as shall be directed on site.

D Ditto starting from 1.5m and not exceeding 3.0m C.m 15 1000 15,000.00

deep ditto


MBQ/2


ELEMENT No. 2

WALLING

The following mesh wire cladding

A 200mm Thick dressed natueal stone walling S.m 45 1200 54,000.00

B Hoop Iroin laid horizontal mortar joints at every Kg 25 250 6,250.00

three courses

ROOF

A The following in timer roof Trusses to Structural no 9 500 4,500.00

Engineers details

COVERING

H 30 Gauge Galvanized corrugated Iron sheet roof S.m 15 2500 37,500.00

covering

ELEMENT No. 4

DOOR SHUTTERS

Supply and fix the following standard section

purpose made metal grill complete with frame no 2 8500 17,000.00

finished with one coat red oxide primer complete

with opening accessories for doors, locks and

cabins hooks,icluding

cutting and pinning fixing lugs to square tube

column


MBQ/3


ELEMENT No. 6

FINISHINGS

FLOORS

Cement and Sand (1:4) pavings finished smooth

A 35mm. (average) Paving finish S.m 9 650 5,850.00

PAINTING AND DECORATING

Prepare and apply three coats first grade plastic

emulsion paint

Internally

Internal Surface S.m 65 300 19,500.00

Rendering Externally S.m 65 300 19,500.00

Surfaces not exceeding 75mm girth. L.m 35 300 10,500.00

TOTAL CARRIED TO SUMMARY 5,850.00

MBQ/4


PRIME COST SUM AND PROVISIONAL SUMS

Allow for project management stationery sum 50,000.00

and supervision expenses of Kenya

shillings: fifty only.

Allow sum of Thirty thousand only sum 30,000.00

for contigencies

TOTAL CARRIED TO SUMMARY 80,000.00

MBQ/5


COLLECTION PAGE

A Carried forward from page 1 40,050.00

B Carried forward from page 2 201,450.00

C Carried forward from page 3 119,250.00

D Carried forward from page 4 5,850.00

E Carried forward from page 5 80,000.00

Sub total carried to grand summary page 446,600.00

MBQ/12

GRAND SUMMARY PAGE

A TOTALS FOR CURIO SHOPS 597,000.00

B TOTALS FOR TOILET 446,600.00

C TOTALS FOR PROVISIONAL AND PC SUMS 200,000.00

TOTALS 1,243,600.00

Add 16% VAT 198,976.00

GRAND TOTALS FOR CURIO SHOPS 1,442,576.00

Contractors Names:__________________________________________________________

Address:____________________________________________________________________

Date:_______________________________________________________________________

Signature:__________________________________________________________________

Witnesses Name:___________________________________________________________

Address:____________________________________________________________________

Date:_______________________________________________________________________

Signature:__________________________________________________________________

TOTAL BUILDING WORKS CARRIED TO GRAND SUMMARY

Amount in Words: Kenya Shillings

…………………………………………………………………………………….. only

GSPublisherEngine 0.21.100.100

CHKD BY:

REVISIONS

No:

Issue:

NOTES:

Date:

DRAWN BY:

Project Name & Address:

Drawing Title:

Ref No: Project:

Date:

Scale:Drg No:

CLIENT:

OCT 2018

ARCHITECT:

--- ---- ----

L(_____) Rev

18/031

PROJECT MANAGER:

MINISTRY OF PUBLIC WORKS

Signature: Date:

Signature: Date:

DOMDOM

DEPARTMENTOF

PUBLIC WORKSARCHITECTURE

FOR THE COUNTY GOVERNMENT OF TURKANA

GENERAL:1. All dimensions to be checked on site before commencement of any works. Use figure dimensions only. Anydiscripancies to be reported to the architect immediately.2. All dimensions are in milimetres unless otherwise specified as room dimensions in metrs.3. All sections should be read as per floor plan and drawings must be read in concert with each other.4. P.V denotes permanent air vent.5. All windows and doors to schedule and details.

CIVIL WORKS:1. All soil under slabs and around external foundations to be treated for termite control.2. All soils on cut emberkments to be stabilised. Slope not to exceed the natural angle of repose.3. All slabs at ground level to be poured over 1000 gauge polythene sheeting on 50mm stone blinding onhardcore.

STRUCTURAL WORKS:1. All loose soils to be removed from all building plinths. All buildings to be clear of loose soil to a distance of 3m.2. All basement columns to be provided with angle iron protection 1500mm high.3. All paved surfaces to be clear of loose soil ta a distance of 500mm outside the edge of the surface.4. Refer to structural Engineers details for all R.C works.5. Foundation depth to be determined on site to structural Engineer's approval.6. All walls less than 200mm thick to be reinforced with hoop irons at every alternate course.7. All adjacent R.C works and masonry walls to be tied with strap irons at every course.

MECHANICAL WORKS:1. All loose soils to be removed from all building plinths. All buildings to be clear of loose soil to a distance of 3m.2. All basement columns to be provided with angle iron protection 1500mm high.3. All paved surfaces to be clear of loose soil ta a distance of 500mm outside the edge of the surface.4. Refer to structural Engineers details for all R.C works.5. Foundation depth to be determined on site to structural Engineer's approval.6. All walls less than 200mm thick to be reinforced with hoop irons at every alternate course.7. All adjacent R.C works and masonry walls to be tied with strap irons at every course.

PLAN VIEW

50 1,983 50 1,983 50 1,933 50

50393

1,200390 50 390

1,200394 50 372

1,200362

50

6,100

150

1,30

050

2,45

050

1,00

0

1,30

050

2,45

050

1,45

02,

550

1,00

0

50393

1,200390 50 390

1,200394 50 372

1,200362

50

50 1,983 50 1,983 50 1,933 506,100

150

2,35

01,

450

1,05

02,

500

2,50

05,

000

1,45

02,

550

1,00

015

02,

350

1,45

01,

050

2,50

02,

500

5,00

0

S-03

S-03

E-00

E-01

E-02

E-03

3,000898 3,000 1,102

200

2,58

510

063

6

FRONT ELEVATION E-00 SIDE ELEVATION E-01

BACK ELEVATION E-02 SIDE ELEVATION E-03

15 degrees roof with steeltrusses covered with 2500mmprepainted box profile sheets

100x75mm RHS tube steeltrusses fixed to architectsapproval with ms steel plateceiling1200x2100mm steel doublefolding door to schedule

20 feet container branded toclients approval

200x300mm natural stoneblocks base

1200x300mm steel grills withmesh inside to approval

20 feet container branded toclients approval

200x300mm natural stoneblocks base

75x75mm angle line steel pipeto be fixed on the edges of theroof to hold ironsheets inposition

PROPOSED TOURISM CURIO SHOPS

MINISTRY OF TOURISM

GSPublisherEngine 0.16.100.100

1:50scale

drawing title

project

Revision

Notes

Client

All dimensions are in mm unless otherwisespecified.Drawings are not to be scaled.Contractor must check and verify all thedimensions before commencement of thework.

constructionAll slabs at ground level to be layed over 1000 gauge polythenesheeting on 50mm thick murram blinding,on well compactedhardcore.All soils under slab and around external foundationto be poised for termite control.

Client signature...................................................

Drawn

Name Signed Date

Checked

DOM

Approved

drawing titleW.P Item No.Job No.

DOM

DOM

123

MINISTRYOF

PUBLIC WORKSARCHITECTURE DEPARTMENT

FOR THE COUNTY GOVERNMENT OF TURKANA

3.600

3.600

0.0120.138

1.0000.150

1.072 1.0780.150

0.012

0.15

01.

600

0.15

01.

600

0.15

0

S-02

S-02

E-01

E-02

E-03

E-04

PLAN

urinal

SIDE ELEVATION

SIDE ELEVATION

FRONT ELEVATION

BACK ELEVATION

2 DOOR PIT LATRINE

bills of quantities - turkana county · excavation and earthwork site preparation clearing site...

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