billing agents and clearinghouses · available or already linked to an existing user account. 3....
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Billing Agents and
Clearinghouses
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Overview
This webinar will provide information about:
Important Provider Setup Information
New Billing Agent or Clearinghouse Enrollment
Legacy Billing Agent and Clearinghouse Registration
Provider Setup for Using a Billing Agent or Clearinghouse
Submitting Bills via Web Batch or SFTP
Questions
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If you are having issues accessing or registering into the system……
Make sure you have
registered your email with
OWCP Connect and clicked
on the legacy link to enter
your Temporary ID and
Temporary Key
A B
The Temporary ID does include the letters
‘PrvdrUser’ before the OWCP ID number.
The Temporary Key does not end in a period.
Your Temporary Key may also contain an upper
case “i” or a lower case “L” – these look very
similar! You may want to try it both ways.
Example
New Billing Agent
or Clearinghouse
Enrollment
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Accessing OWCP Connect via the WCMBP Portal
Go to https://owcpmed.dol.gov
In the Providers box
Click “Get Started”
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Accessing OWCP Connect via the WCMBP Portal
Click the hyperlink in the
New Provider box
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Select Enrollment Type
Select Billing Agent/
Clearinghouse
Click Submit
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Basic Information
Select FEIN
Fill out the top of the form
-OR-
Select SSN
Fill out the bottom
Then click Next
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Adding Address Information
Click Address
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Fast Address Information
Fill in just TWO fields:
Address Line 1 (2, 3)
Zip Code
Then click Validate Address
1
2 3
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Automatic Address Completion
All other fields are
auto-populated!
Just click OK
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Complete the Details
Add your
Phone Number and
Fax Number and
Email Address
Then click Finish
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Capture the Application Number
Step 1 is done! Make sure to make a note of your Application Number!
Now just click OK
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Add Identifiers
Step 2 is Add Identifiers
Most Billing
Agents and
Clearinghouses
do not use this
optional step
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EDI Submission Methods
Step 3 is Add EDI Submission Method
Click Step 3
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Select Submission Methods
EDI Submission Methods – Put checks in the appropriate checkboxes
Click OK
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Add EDI Contact Information
Step 4 is Add EDI Contact Information
Click Step 4
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Add Contact Details
Add the Required Information in the top section, then click Address
Click Address
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Fast Address Lookup
Fill in Address Line 1 and Zip Code, then click Address
Click Validate Address
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Address Validation
Address validation is successful – all required fields auto-populate
Click OK
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EDI Contact Information
EDI Contact Information is complete
Click OK
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View/Upload Attachments
Step 5 is View/Upload Attachments
Click Step 5
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Attachment List
This is the list of attachments (empty)
To add attachments, click Upload Attachments
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Select Document Type
Select the Document Type from the drop-down list
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Choose a File to Upload
Choose a file to Upload and click OK
Click OK
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Attachment List
The file will be added to your list of attachments
Click Close
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Submit Application
Step 6 is Submit Enrollment Application for Review
Click Step 6
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Submit Application
Applications require
an actual signature
Click the link to
download the
signature page and
cover sheet
Then click Submit
Enrollment
Put your application
number on the cover
sheet and fax or mail
your cover sheet and
signature page to
OWCP
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Legacy Billing Agent
and Clearinghouse
Registration
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Accessing OWCP Connect via the WCMBP Portal
Go to https://owcpmed.dol.gov
Click Provider
Click Get Started
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Get Started for Providers
Legacy Providers will click on the middle
box at the top or the second drop–down
menu at the bottom to access the link to
begin the registration process. Registration
with OWCP Connect is required in order
to obtain access to the new WCMBP system
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Begin Registration Link
Click the link to begin the registration process with OWCP Connect.
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Begin Registration Link
On the OWCP
Connect page,
there are 2 links to
begin the
registration
process. You can
click on either link.
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OWCP Connect Registration
1. Please enter required information
(Name and email address)
2. A message will populate to notify
you that the email you are entering is
available or already linked to an
existing user account.
3. Enter result of the addition problem
from the image
4. Click Next
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OWCP Connect Registration
5. Once the validation is completed, enter a password and
retype the password to confirm the password.
6. Click Next.
Note: Password Criteria should:
• be at least 8 characters long,
• include an uppercase letter, a lowercase letter, a number, and
a special character.
By clicking the “Next” button, providers will be taken to the
security image page where they must select an image and
create a “Key Phrase”.
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OWCP Connect Registration
7. Select a security image, enter a
key phrase.
8. Click Next.
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OWCP Connect Registration
9. Select security questions from
the drop downs and answer the
selected questions.
10. Click Submit.
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OWCP Connect Registration
System creates an account and a link to activate the account is sent to your email address used in
registration.
Note: The account must be activated within 24 hrs.
Click “Resend Email” if the email is not received within 10 minutes.
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Look for email from [email protected].
11. Click link that says “here.”
OWCP Connect Registration
Look for email from:
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OWCP Connect Registration
System creates an account and a link to activate the account is sent to your email address used in
registration.
Note: The account must be activated within 24 hrs.
Click “Resend Email” if the email is not received within 10 minutes.
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Access to WCMBP Provider Portal
Registration Letter
Welcome Letter
The Provider or System Administrator will need the Temporary ID and Temporary Key found in the Provider
Letters to log into the WCMBP system.
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Welcome to the WCMBP Provider Portal
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Provider Portal Profiles – Bill Processing
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Provider Portal Profiles – Bill Processing
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Provider Portal Profiles – Administration
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Provider Portal – Home Page
Provider Setup forUsing a Billing Agent
Or Clearinghouse
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Maintain Provider Information
Providers who are
approved and active will
use Maintain Provider
Information
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Provider Enrollment or Information
New providers will use
the enrollment steps 7
and 8
Approved providers will
see these same steps
under Maintain
Provider Information
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EDI Submission Methods
Providers will check the box for Billing Agent/Clearinghouse
Click OK
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Provider Enrollment or Information
New providers will use
the enrollment steps 7
and 8
Approved providers will
see these same steps
under Maintain
Provider Information
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Billing Agent/Clearinghouse List
This step shows the list of billing agents and clearinghouses already set up
To add to the list, click Add
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Billing Agent/Clearinghouse List
The only information required is your OWCP ID – and when your authorization to represent them
begins and ends
You need to make sure they know your OWCP ID so they can set this up
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Billing Agent/Clearinghouse List
As they add you to their list, the OWCP ID auto-populates your name information
and the dates they specified are added here
Submitting
Billing Batches
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Choosing Batch Submission Method
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Submit a Web Batch
Submit HIPAA
Batch Transaction
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Select a File to Upload
Click Choose File
Select the file to Upload
and click Open
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Upload Acknowledgement
Each batch is acknowledged
after uploading completes
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Submit a Batch via SFTP
SFTP User Details
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SFTP Client Settings
Then use SFTP Client software to send the
file with your User Name and Password
Remember to use this host name and port
number for the OWCP server
Questions?
Thank you!
CNSI looks forward to being the
new medical bill processing
agent for the OWCP programs
and working with each of you!
Email: [email protected]
Call Center:
Division of Federal Employees’ Compensation
(DFEC) 1-844-493-1966
Division of Energy Employees
Occupational Illness Compensation
(DEEOIC) 1-866-272-2682
Division of Coal Mine Workers’ Compensation
(DCMWC) 1-800-638-7072