benefitting from utility coordination chris ciriello envista
TRANSCRIPT
Benefitting From Utility Coordination
Chris CirielloEnvista
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The Problem
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Typical Ecosystem
Coordination through Cooperation…there is only one Right of Way and you are all there
Municipality
Gas Utility
Electric Utility
TelecomUtility
State DOTReclaimed Water
Sewer Utility
Water Utility
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Typical Ecosystem
Municipality
Electric Utility
Telecom Utility
Sewer Utility
Water Utility
Municipality
Gas Utility
Electric Utility
Telecom Utility
Sewer Utility
Water Utility
State DOT
Coordination through Cooperation…there is only one Right of Way and you are all there
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Common Problems
Municipalities and Transportation Agencies
Utilities are tearing up our streets. Streets that should last 30 years last 15.
Our only resort is to put street cut moratoriums on newly paved streets for 5 or even 10 years.
Our projects are routinely held up waiting for utility companies to finish their portion of the project.
We don’t believe the utilities want to play ball on this – why would they?
Utilities
Digging up new streets it makes us look bad. It is not good for anybody.
Street cut moratoriums cost us huge dollars since we can’t get to new customers or replace pipes until the moratorium ends.
We spend many days trying to chase down construction plans from the munis, but we have a 30% - 40% success rate.
We don’t believe the munis will play ball on this – why would they?
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• Massive Infrastructure Replacement Programs Underway• Gas – Bare Steel & Cast Iron Replacement programs• Water – Lead Pipe Replacement and Relining• Sewer Separation Projects
• One System for Entire Service Area
• Significant Cost due to:• Moratoriums/Protected Streets
• AGA estimates $3 Billion annual cost due to municipality restrictions• Degradation Fees• 3rd Party Damage
• Protect existing infrastructure • Ability to see encroaching utilities work
Why Are Utilities Interested?
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• Magnitude• So many projects to coordinate
• Timeliness• Exchange of information is not real time
• Rate of Change• Information changes are tough to track and to communicate (contacts,
dates, locations)
• Data Jungle (Data-rich information poor)• Multiple data formats, different systems, multiple locations, i.e., silos of
data
• Spatial• No visual component of all the work
Why is this Difficult?
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• Not at all• In someone’s head• White board• Meetings/phone calls• Website• Spreadsheets• Database/GIS• Real time mapped
projects for all to see
Degrees of Coordination
Low Coordination
High Coordination
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• Burlington VT (Population 38K)• $500K/year unnecessary cost attributed to utility cut patching
• Kansas City (Population 442K)• $4.4M damage caused by street cuts to streets resurfaced in last 3 years
• Cincinnati (Population 331K)• 33% service life reduction of streets with cuts
• Ottawa (Population 865K)• 32.4% life cycle reduction over trenched area• 7.8 % life cycle reduction over entire network
• Boston (Population 589K)• 1 street cut shortens roadway life 5 years• 3 street cuts shortens roadway life 15 years
What’s the Cost of Doing Nothing?
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Significant Cost Due to Lack of Coordination• Multiple interests working in the Right Of Way
• No means to effectively coordinate and communicate projects• Data rich, Information Poor• Data Silos are External & Internal
Work Orders/Permits
Sewer UtilityGas Utility Roads/ DOT
Spatial DataWater Utility
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Benefits• APWA Committees’ compilation of Pavement Degradation studies
• Ten cities from 1993 to 2001• 9 or more utility cuts reduce useful life of road to 13 years or less
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Significant Cost Due to Lack of Coordination• Issues caused by lack of Coordination
• Excessive Street Cuts on State and Municipal Roads• Project Delivery Delays• Reduced Quality of Roads/Service• Traffic Delays/Emissions
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Benefits• Cost escalate if conflicts are not caught early
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Benefits• AASHTO/ Strategic Highway Research Program
• Safety, Capacity, Reliability, Renewal• Rapid Renewal implies accelerated construction, project delivery, design,
and operational & maintenance features that minimize the total project length and produces long lasting facilities
• “Get In. Get Out. Stay Out.”
• Collaboration provides immediate return over the current manual, reactive practices
• San Francisco – 27% reduction in number of street cuts
• Collaboration provides significant cost savings– Palo Alto Water – $100k Savings in Pavement cost (50% of budget)– Baltimore & BGE – $1 Million in annual savings each
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Benefits• Third party damage prevention
• Reduction of fees for street cuts
• Avoid paving a location more than once in short time frame “the doubler”
• Cost of Paving• Disturbing residents/ Public relations• CO2 emissions• Increased available budget for other activities• Protect investment in assets
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Communicate ROW Projects & Impacts
• Avoid bad press• Customers do not know what you are doing
• Coordination efforts improve public image• Community understands difficulties & related costs
• Understanding What & Why without asking• Email, Twitter & Facebook• Maps on Website
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Pitfalls to Avoid in Creating Coordination Solution
• Ease of Use – Stick to the Basics• Allow for Multiple Ways to Enter Data• Allow for Mass Importing of Projects
• Ensure it is Available to Everyone• Focus on Your Core Competencies• Don’t Focus Success on One Person• Stay Flexible with Technology• Create Value for Everyone• Factor in all Costs
• # of Users• Upgrades• Maintenance• Hardware/Software• People
