bell harbor international conference center seattle...

Sponsorship Prospectus

Bell Harbor International Conference Center Seattle, Washington

February 18 – 21, 2016

Society of Women Engineers C/O Pacific Northwest Section –ABJ Regional Conference

P.O. Box 1601 Bellevue, WA 98009

[email protected]

Table of Contents SWE Overview...........................................................................................................................................3

Mission .................................................................................................................................................................. 3

Core Values.......................................................................................................................................................... 3

Membership ........................................................................................................................................................ 4

Regions A, B and J .............................................................................................................................................. 4

Conference Overview..............................................................................................................................5

Explore. Engage. Empower. ........................................................................................................................... 5

Schedule of Events ............................................................................................................................................ 5

Description of Events ...................................................................................................................................... 5

Conference Facilities ....................................................................................................................................... 7

Sponsorship Opportunities ..................................................................................................................8

Reasons to Sponsor .......................................................................................................................................... 8

Sponsorship Levels .......................................................................................................................................... 9

Sponsorship of Meals/Receptions ........................................................................................................... 10

Sponsorship of Tours/Activities .............................................................................................................. 10

Career Fair Participation ............................................................................................................................ 11

In-Kind Donations ......................................................................................................................................... 11

Additional Opportunities ............................................................................................................................ 11

Summary ................................................................................................................................................. 12

Sending Payment ................................................................................................................................. 12

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SWE Overview SWE is a 501(c) 3 not-for-profit educational and service organization that stimulates women to achieve their full potential in careers as engineers and leaders, expands the image of the engineering profession as a positive force in improving the quality of life, and demonstrates the value of diversity. Founded in 1950, SWE has given women engineers a unique place and voice in the engineering industry. Our organization is centered on a passion for our members’ success and continues to evolve with the challenges and opportunities reflected in today’s exciting engineering and technology specialties. SWE activities include training and development programs, networking opportunities, scholarships, outreach and advocacy efforts.

Mission Stimulate women to achieve full potential in careers as engineers and leaders, expand the image of the engineering profession as a positive force in improving the quality of life and demonstrate the value of diversity

Core Values SWE has five core values that our members embrace and on which we focus at all of our events.

Integrity: We aspire to the highest level of ethical behavior as evidenced by honesty and

dignity in our personal and professional relationships and responsibilities.

Inclusive Environment: We embrace diversity in its broadest interpretation and commit

to creating an inclusive environment for all our members and stakeholders. We value the

contributions of a diverse membership, which enables SWE to achieve its full potential.

Mutual Support: We provide an organization that fosters mentoring, and the development

of professional and personal networks.

Professional Excellence: We conduct our activities in a professional manner,

demonstrating and demanding the highest standards of business practices.

Trust: We share a common definition of success with open, transparent access to common

information, building mutual respect and confidence in the competence of those with whom

we lead, serve and partner.




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Membership SWE has approximately 33,000 individual members, including both students and professionals.

Regions A, B and J The western regions (Regions A, B and J) participating in the conference represent over 85 local sections from Alaska, Arizona, California, Hawaii, Idaho, Montana, Nevada, New Mexico, Oregon, Utah and Washington. For more information about each region, visit the following websites: Region A (http://regiona.swe.org/); Region B (http://sweregionb.org/); and Region J (http://regionj.swe.org/). Every three years the western regions host a joint regional conference to promote connections and inspiration across the regions. The 2013 Joint Regional Conference was held in Hawaii.


http://regiona.swe.org/

http://sweregionb.org/

http://regionj.swe.org/



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Conference Overview

Explore. Engage. Empower. Our conference theme “Explore. Engage. Empower.” emerged on a conference call with women engineers sharing their visions for the conference. While the theme is present in all conference activities, we will also be integrating collaborative activities throughout the conference to ensure opportunities for exploration and engagement that lead to participants feeling more empowered when the conference ends.

Schedule of Events

Day Activities Thursday, February 18th Conference Registration

Various Local Tours Friday, February 19th Conference Registration

Various Local Tours Reception and Underground Tour of Seattle

Saturday, February 20th Conference Registration Keynote Meals (Breakfast, Lunch and Dinner) Concurrent Sessions (Morning and Afternoon) Career Fair and Interview Booths (Morning and Afternoon)

Sunday, February 21st Region Meetings

Description of Events

Reception & Underground Tour of Seattle

Friday evening there will be a reception to welcome conference participants to Seattle. After refreshments, participants are invited to attend an Underground Tour of Seattle. More details on the Underground Tour are found on their website: http://www.undergroundtour.com/index.html. We are looking for sponsors for both the reception and the underground tour component of Friday evening.

Sightseeing and Technical Tours

On Thursday and Friday, tours will be available for participants who are able to spend a longer time in Seattle. Potential technical tours include the Boeing Company, Microsoft, Bremerton Naval Base, Seattle Tunnel Project; and the Ballard Locks. Potential sightseeing tours include the Space Needle, Pike Place Market, the Washington State Ferry, Seattle Art Museum, Seattle Aquarium, Theo’s Chocolate, and tastings at local wineries, breweries and distilleries. Sponsorship is needed to provide transportation, cover refreshments and reduce participant costs.


http://www.undergroundtour.com/index.html



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Professional Development and Technical Sessions

The conference will include several sessions on technical and professional development topics. Potential tracks include: Career and Life Transitions; Inclusion and Cultural Awareness; Management and Strategy; Outreach; Career Path Exploration; Personal Development (e.g., work-life balance); SWE Development; Collegiate; Academic (target graduate students and faculty); and technical tracks. Potential speakers will submit abstracts by the end of September and be selected based on speaker competency on topic and how well the topic aligns with our conference tracks and theme. We need sponsors to cover room fees and printing costs.

Career Fair

A cornerstone event of the conference will be the Career Fair. Both collegiate and professional members attend in the search for a company that aligns with their skills and ideals. Collegiate members are looking for internships and entry-level jobs. More experienced engineers are looking for employment, either after taking a brief break from industry or eager to begin the next step in their engineering journey. The Career Fair will be held all day on Saturday, February 20th in the Elliott Room of the Bell Harbor Conference Center. Career Fair booths (singles and doubles) and interview booths are available for sponsors. The Elliott Room can hold 50 to 100 booths depending on the size of the booths. In addition, the facility has a variety of small rooms that will be used as interview booths, some of which are sound proof.

Keynote Meals

There will be three keynote meals on Saturday, February 20th: breakfast, lunch and dinner. Each region will select a keynote speaker to provide a diversity of topics. Nominations for Keynote speakers may be submitted online through the conference’s website.

Region Meetings

On Sunday, each region will hold a meeting to discuss on-going activities in their region and plan for the future year. To allow for active engagement, we plan to feed the stomachs as well as the minds of our participating members. Therefore, we are looking for sponsors to support breakfast on Sunday, February 21st.




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Conference Facilities The Bell Harbor Conference Center has a variety of rooms that meet the needs for our conference. The floorplan of the facility is included in the following figure.

Bell Harbor Conference Center Floor Plan




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Sponsorship Opportunities

Reasons to Sponsor

1) Leadership Begins with You!

Over the last half century, SWE has made great strides in attracting women of all ages to the incredible opportunities an engineering career path can provide. We are proud of our success and equally grateful for the sponsors and partners who have made our progress possible. While we have come a long way, there is still much work to do.

2) Growing Challenge

Universities have seen only slight growth in the numbers of women entering and graduating from engineering programs in comparison to law and medical programs. Our goal is to increase the number of women graduating with engineering degrees from 18% to 30% by 2020. Regional conferences provide students opportunities to network with professionals and prepare for the workforce while living within their student budgets. Students are often amazed by the number of women engineers, employment opportunities and enthusiasm of members observed at SWE conferences.

3) Build. Nurture. Celebrate.

As a sponsor or partner, you can help support critical programs that build and nurture interest in engineering careers among students and young professionals. SWE also funds many initiatives that help women advance and succeed in engineering and champions the life-changing contributions women engineers make in our society.

4) Experience the Best of the West

As a career fair sponsor, you will have access to some of the brightest, most motivated job candidates in the Western United States. All donations are tax-deductible. A letter with our non-profit tax ID will be provided to all sponsors.




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Sponsorship Levels To our most gracious sponsors, we offer a tiered sponsorship model that include several sponsor benefits.

Platinum Level ($10,000 or more)

Our philanthropic platinum level sponsors receive the following benefits. Advertising on conference webpage

Full page advertisement on conference program

Double booth at career fair

One interview room

Two conference registrations (including Friday reception and Saturday meals)

Four tickets for Saturday Keynote Lunch

Gold Level ($7,000 to $9,999)

Our generous gold level sponsors receive the following benefits. Advertising on conference webpage

Half page advertisement on conference program

Double booth at career fair

One interview room


Four tickets for Saturday Keynote Lunch

Silver Level ($5,000 to $6,999)

Our charitable silver level sponsors receive the following benefits. Advertising on conference webpage

Quarter page advertisement on conference program

Single booth at career fair


Two tickets for Saturday Keynote Lunch

Bronze Level ($2,500 to $4,999)

Our beneficent bronze level sponsors receive the following benefits. Advertising on conference webpage

Business card advertisement on conference program


One conference registration (including Friday reception and Saturday meals)


Copper Level ($1,000 to $2,499)

Our compassionate copper level sponsors receive the following benefits. Listed as sponsor conference program






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Sponsorship of Meals/Receptions

Friday Reception ($12,000) Silver level sponsorship benefits (see page 12)

Includes reserved table and brief address to attendees

Expected attendance: 400-600

Saturday Keynote Breakfast ($15,000) Gold level sponsorship benefits (see page 12)



Saturday Keynote Lunch ($15,000) Gold level sponsorship benefits (see page 12)



Saturday Keynote Dinner ($30,000) Platinum level sponsorship benefits (see page 12)



Sunday Continental Breakfast ($8,000) Silver level sponsorship benefits (see page 12)



Sponsorship of Tours/Activities

Friday Reception Tour – Underground Tour of Seattle ($8,000) Quarter page ad in program

Signage on bus

Tour Sponsorship ($5,000) Choose from variety of tours available or be a general tour sponsor

Quarter page ad in program

Signage on bus




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Career Fair Participation Booths will include a table, an 8ft high back wall, 3ft high side rails, drapes, and signage. A third party vendor, Triumph Expo and Events, will set up career fair booths the day before. If additional materials are required, an Exhibitor Kit can be purchased directly through Triumph Expo and Events (http://www.triumphexpo.com/kits.shtml). For the required password, registered sponsors can email us at [email protected].

Large Companies (> 150 employees) $750 for a career booth ($1,100 for double booth)

$350 for an interview booth (limited quantity)

Small Companies (≤ 150 employees)/Government Agencies $500 for a career booth ($850 for double booth)


Academic/Non-Profit Organizations $250 for a career booth ($500 for double booth)


In-Kind Donations We appreciate any in-kind donations, including but not limited to, registration bags, registration gifts (e.g., pens, water bottles, note pads, etc.), raffle prizes, giveaways, printing, etc. We will thank sponsors of all in-kind donations in our program. If interested, please describe what you can provide in an email to Colleen Bronner at [email protected].

Additional Opportunities

Printing Sponsor ($3,000) – 10 Available (1 per room) Half-page ad in program

One conference registration

Program Track Sponsors ($2,000) – 10 Available Half-page ad in program

One conference registration

Registration Bags ($2,000) Logo on conference registration bags (approximately 600-700 bags)

Program Advertisements Full page ($2,500)

Half page ($1,500)

Quarter Page ($1,000)

Business Card ($500)


http://www.triumphexpo.com/kits.shtml





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Summary To close, we need your help to execute a conference that allows us to accomplish our goal and conference theme. With your generosity we can allow women engineers, both current and aspiring, to explore the many opportunities that the field provides, to engage with others in the engineering community (sponsors, colleagues, and engineers of the future) and to learn the skills they need to feel empowered in their careers. For those sponsors, who already donate to SWE, we thank you and hope you can support this local conference as well. For those who have not been involved with SWE, this is a great opportunity to start. Thank you for your consideration! The conference website (http://abjconference.swe.org/) lists additional information on conference events. If you have any questions or concerns, please contact Colleen Bronner at [email protected].

Sending Payment To sponsor our conference, please fill out the attached form and select your preferred payment method: mailed check or electronic payment. Checks may be mailed with the form to the address below. If you prefer electronic payment, please email the form to Colleen Bronner at [email protected].

Society of Women Engineers C/O Pacific Northwest Section – ABJ Regional Conference



http://abjconference.swe.org/



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