Beginning Scheduling Workshop

PRESENTED BY:

Craig Dillon & Greg Linton

Schedulers & Dispatchers Conference | San Jose, CA | February 3 – 6, 2015

Friday, February 6 | 1:30 p.m. – 3:30 p.m.

Introductions

2

Objectives

• Understand the requirements of a trip

• Learn the pain points of scheduling

• Develop trip planning thought processes

3

Intro to Case Study

4

Airport Selection Criteria

5

Luton

Stansted Heathrow

London City

Gatwick

Airports of Entry

6

General Aviation vs. Commercial

7

Ground Handling Services

8

Parking

9

Fuel

10

Hours of Operation

11

• Airport Operations Hours

• FBO Operations Hours

• Customs Operation Hours

• Curfews

• Noise Restrictions

Security

12

Stansted / EGSS Luton / EGGW

Airport Selection

13

Case Study – Airport Selection

14 *Disclaimer: Parking and fuel costs provided were updated XX-XXX-XX and may not reflect current rates.

Stansted EGSS

Luton EGGW

Runway Length 10,003 FT 7,087 FT

Hours of Operation 24 hrs 24 hrs

Customs/Immigrations Yes Yes

Slots Required Yes Yes

Parking (24H)* £600.00 £1315.00

Fuel* $XXXX per USG $XXXX per USG

Distance to/from Central London

40 miles 55 to 80 minutes

32 miles 60 to 75 minutes

Handlers Universal Aviation Harrods Aviation Inflite Jet Centre

Servisair

Signature Flight Support Harrods Aviation

RSS Jet Centre Gulfstream Service Centre

Route of Flight

15

Case Study – Route of Flight

16

CYFB

CYQX KBGR

CYYR

Crew Requirements

• Qualifications

• Training

• Duty Days

17

Pilot and Crew Availability

Crew Requirements

• Pilot License

• Medical Certificate

• Passports

• Visas

– On Arrival or Pre-flight

– Lead Time

– Validity

• Vaccinations

18

Documentation

Crew Requirements

19

Hotels

Crew Requirements

20

Ground Transportation

Crew Requirements

21

Catering

Crew Requirements

22

Security (Transportation / Aircraft)

Crew Requirements

23

Flight Plans & Weather

Special Services

• Lav and Water

• Fuel

– On arrival

– On departure

• GPU

• Ground Stairs

• Ladder

• Cleaning

24

Case Study

25

Crew Requirements

26

Ice Breaker

27

10 largest countries by land mass

Ice Breaker Answers

• 1 – Russia 6,592,768

• 2 – Canada 3,851,807

• 3 – United States 3,717,811

• 4 – China 3,705,405

• 5 – Brazil 3,286,486

• 6 – Australia 2,967,908

• 7 – India 1,269,345

• 8 – Argentina 1,068,301

• 9 – Kazakhstan 1,049,154

• 10 – Algeria 919,594

28

10 largest countries by land mass (Sq. Mi):

Passenger Requirements

29

Documents

• Passports

• Visas

– On Arrival or Pre-flight

– Lead Time

– Validity

• Vaccinations

Passenger Requirements

30

Hotels

Passenger Requirements

31

Ground Transportation

Passenger Requirements

32

Catering

Passenger Requirements

33

Security (Transportation / Armed Guard)

Case Study

34

Passenger Requirements

Passenger Manifest

Name Title DOB PPN Expiration

Date

Issuing Country

Nationality

Case, Tiffany

CEO 22-Oct-60 745384564 9-Jul-18 U.S. American

Fleming, James

VP 5-Sep-56 359204910 13-Apr-15 U.S. American

Regulatory Requirements

35

Regulatory Requirements Timeline

36

1975 - 1995

1975

U.S. Border Overflight

Exemption Program

1985

Visa Waiver Program

1995

Regulatory Requirements Timeline

37

1995 - 2005

1995

2001

Commercial APIS in U.S.

TSA Waiver / Airspace Access

Program

Master Crew List

2005

Regulatory Requirements Timeline

38

2005 - Today

2005

2006

2008

2010

2012

Today

SMS

SAFA Ramp Check

Private U.S. APIS

FAA Special Routing

Auth.

ESTA

EU-ETS

Australian TSP

Shannon, IE Pre-Clearance

EU Importation

Changes

Argentinian Reciprocity

Fees

UK APD

EU-ETS Carbon Trading

Electronic CBP I-94 System

Requirements

Mexico SENEAM Fees

CARICOM APIS Mexico APIS

CANPASS

Future Regulatory Requirements

39

2015

Russian / Dominican Republic APIS

Expanded Global APIS Requirements

Expanded EU Noise and Passenger Tax

Requirements

TSA – Expanded GA Secure Program

Aircraft Documents

• Insurance

• Registration

• Airworthiness

• Noise Certificate

• Color Photograph

40

Case Study Regulatory Requirements

41

2005

2006

2008

2010

2012

Today

SMS

SAFA Ramp Check

Private U.S. APIS

FAA Special Routing

Auth.

ESTA

EU-ETS

Australian TSP

Shannon, IE Pre-Clearance

EU Importation

Changes

Argentinian Reciprocity

Fees

UK APD

EU-ETS Carbon Trading

Electronic CBP I-94 System

Requirements

Mexico SENEAM Fees

CARICOM APIS Mexico APIS

CANPASS

Case Study Regulatory Requirements

42

2005

2006

2008

2010

2012

Today

SMS

SAFA Ramp Check

Private U.S. APIS

FAA Special Routing

Auth.

ESTA

EU-ETS

Australian TSP

Shannon, IE Pre-Clearance

EU Importation

Changes

Argentinian Reciprocity

Fees

UK APD

EU-ETS Carbon Trading

Electronic CBP I-94 System

Requirements

Mexico SENEAM Fees

CARICOM APIS Mexico APIS

CANPASS

Miscellaneous Requirements

43

• Weather

• Special Events

• Approval Letters

• Pets

• Medical Issues

• Maintenance Issues

• Unforeseen Events

Wrap Up

44

• Open Communication

• Accurate and Timely Information

• Changes and Updates