basic application software chapter 3. ce06_pp03-2 basic applications called general-purpose or...
TRANSCRIPT
Basic Application Software
Chapter 3
CE06_PP03-2
Basic Applications
Called general-purpose or productivity applications
Common typesWord processors
Spreadsheets
Database management systems
Presentation graphics
Page 60
Return
CE06_PP03-3
Common Features
Graphical User Interface (GUI)
Windows
Menus
Toolbars
Help
Page 60
CE06_PP03-4
Toolbars
Commonly used commands
Contain shortcuts
Most common Standard
Formatting
Page 60
Open Save Print
Standard
McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 5
Word Processors and Other Word Tools
Working with a word processor involves several steps:
Entering text Editing text Formatting the document Proofreading the document Saving the document on disk Printing the document
© 2006 Prentice-Hall, Inc.
McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 6
Word Processors and Other Word Tools Formatting commands
Formatting characters Measured by point size (one point =
1/72 inch) A font is a size and style of typeface Serif fonts have serifs or fine lines at
the ends of each character Monospaced fonts and proportionally
spaced fonts
© 2006 Prentice-Hall, Inc.
A
20 pts
A40 pts
80 pts120 pts
A A A200 pts
Bradley Hand ITC Arial
McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 7
Word Processors and Other Word Tools Formatting paragraphs involves:
Margin settings Line spacing Indents Tabs Justification
© 2006 Prentice-Hall, Inc.
McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 8
Word Processors and Other Word Tools Formatting the document
Style sheets Headers and footers Multiple variable-width columns Graphics Automatic editing features Hidden comments Table of contents and indexes Coaching and help features
(sometimes called wizards) Conversion to HTML for Web
publishing
© 2006 Prentice-Hall, Inc.
McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 9
Word Processors and Other Word Tools
Synonym Finders A computerized
thesaurus can provide instantaneous feedback for synonyms and antonyms
© 2006 Prentice-Hall, Inc.
McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 10
Word Processors and Other Word Tools
Spelling Checkers Compare words in your
document with words in a disk-based dictionary
Words might be flagged, but you make the decision to ignore or change the spelling
© 2006 Prentice-Hall, Inc.
McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 11
Word Processors and Other Word Tools Form Letter Generators
Mail merge capabilities produce personalized form letters Create a database with names Create a form letter Merge the database with the form letter to create a personalized letter
Incorporate custom paragraphs based on the recipient’s personal data
Makes each letter look as if it were individually written
© 2006 Prentice-Hall, Inc.
McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 12
Word Processors and Other Word Tools Collaborative Writing Tools
Groupware: software designed to be used by a workgroup
Provides for collaborative writing and editing
Tracks changes and identifies by the originator’s name
Compares document versions and highlights differences in documents
© 2006 Prentice-Hall, Inc.
McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 13
The Desktop Publishing Story
What Is Desktop Publishing?
The process of producing a book, magazine, or other publication includes several steps:
Writing text Editing text
© 2006 Prentice-Hall, Inc.
McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 14
The Spreadsheet: Software for Simulation and Speculation
The Malleable Matrix
The spreadsheet consists of: Cells (the intersection
of a row and column) Addresses (column letter and
row number, e.g., A1, C12)
© 2006 Prentice-Hall, Inc.
Cell A1
Cell C12
McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 15
The Spreadsheet: Software for Simulation and Speculation
Spreadsheets can contain:
Values, such as numbers and dates
Labels, such as column andreport headings, that explain what the values mean
© 2006 Prentice-Hall, Inc.
McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 16
The Spreadsheet: Software for Simulation and Speculation
Formulas allow you to create instructions using mathematical expressions and commands
© 2006 Prentice-Hall, Inc.
+ (plus)- (minus)
*(multiplication)/ (division)
Sum
Average
McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 17
The Spreadsheet: Software for Simulation and Speculation
Formulas can be: Relative, so they refer to different cells when they are copied Absolute, so the formula references never change when they are
copied
© 2006 Prentice-Hall, Inc.
When the formula in column B
is copied to column C, it changes relative to the
new column
McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 18
The Spreadsheet: Software for Simulation and Speculation
Automatic recalculation Any time a change is entered into the spreadsheet, all data
related to the change automatically updates
© 2006 Prentice-Hall, Inc.
When a value is entered in column E or
F the value of the related formula in
column G is automatically updated
McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 19
The Spreadsheet: Software for Simulation and Speculation
Functions (e.g., SUM, AVG, SQRT) automate complex calculations
Macros store keystrokes and commands so they can be played back automatically
Templates offer ready-to-use worksheets with labels and formulas already entered
© 2006 Prentice-Hall, Inc.
McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. Slide 20
The Spreadsheet: Software for Simulation and Speculation
Spreadsheet Graphics: From Digits to
Drawings Charts allow you to turn
numbers into visual data Pie charts (show relative
proportions to the whole) Line charts (show trends
or relationships over time)
© 2006 Prentice-Hall, Inc.
45.9 46.9 45
30.638.6 34.6
20.427.4
90
0
20
40
60
80
100
1st Qtr 2nd Qtr 3rd Qtr
EastWest
North
15%
20%
65%
CE06_PP03-21
Web-Based Applications
Access to applications stored on Web sites
Application service providers (ASP)Special sites
Allows access to Web-based applications
Page 61
CE06_PP03-22
Database Management Systems DBMS
A collection of related data
Sets up a structure for data storage
Database programsMicrosoft Access
Corel Paradox
Lotus Approach
Page 72
CE06_PP03-23
Database Features
TablesRecords
Fields
Record sorting
Queries
Forms
Reports
Page 72
CE06_PP03-24
Creating a Database
Page 73
CE06_PP03-25
Creating a Query
Page 74
CE06_PP03-26
Presentation Graphics
Programs that create visually interesting presentations
Presentation programs Microsoft PowerPoint
Corel Presentations
Lotus Freelance Graphics
Page 75
CE06_PP03-27
Presentation Graphics Features
Slides
Design templates
Special effects
AutoContent wizard
Page 75
CE06_PP03-28
Creating a Presentation
Page 76