Back to School Night

Back to School NightPowerPointTutorial Office 2007Click the arrow to begin!Created by Joanna Ray, IUPUI

Are you ready to have some fun? Lets get started!1Add a New SlideOnce you have completed the first slide, youll need to add another one. From the HOME menu, click NEW SLIDE.

Selecting Slide LayoutWhen you first select a new slide from the HOME menu, you can then decide on the layout for that slide.

Click on LAYOUT and select from the menu choices. You can add, move, delete, and resize textboxes and graphics if needed.

Slide TransitionsOnce you have completed your 11 slides, you will need to add slide transitions between each slide. To do this select a slide from the Slides panel on the left. Then click on ANIMATIONS. Next select the transition you want by clicking on it from the horizontal menu. (For more choices, click the small arrow to the right). If youd like to apply the same transition to all slides, be sure to select Apply To All. Be sure to specify the speed of the transition located to the right of your selections.

Template Backgrounds Templates can visually enhance your PowerPoint presentation. From the DESIGN menu, select a theme by clicking on it. Be sure to explore colors, fonts, effects, and background styles to personalize the template you selected. Be sure to use the small arrows to the right to scroll down to find more themes.

PowerPoint 2007It looks different and a little scary, but dont worry! If this is the first time youve used PowerPoint 2007, I highly encourage you to take some time to explore the different menus. If you were familiar with PowerPoint 2000 or 2003, youll find it has all the same features, just in different places.

If you have no experience with PowerPoint, and would like to meet me online through video conferencing, please email me to set up a meeting time.

In addition, be sure to check out these instructor-led and FREE IT Workshops on PowerPoint.

Multiple BackgroundsFor this assignment you will be required to use multiple backgrounds. When you click on a theme, it will automatically change all the slides to that theme. In order to have multiple backgrounds, youll need to RIGHT-CLICK with your mouse on the theme. Then select APPLY TO SELECTED SLIDES. Adding ClipartTo add clipart to your presentation, click on the INSERT menu. Then select CLIPART. A menu will appear on the right. Search for the clipart you want, hit GO, scroll down for options, then click on the clipart you want to add to your slide.In order to prevent distortion, do not over-enlarge clipart and resize it from the corners. Make sure your clipart is clear.

Add Animated ClipartTo insert animated clipart, following these steps:

Click the INSERT menu, and select CLIPART.

Type in the type of clipart you want under SEARCH FOR:

Under the search feature, click the drop down arrow under RESULTS SHOULD BE:

Check the box next to MOVIES, and click on the clipart.

Note: Your clipart will only animate when the presentation is in SLIDESHOW mode. (Hit F5)

To insert a picture, select the INSERT menu. Then click PICTURE. When you insert a picture, you can use the PICTURE TOOLS to enhance it! By simply clicking on the image you inserted, you will see a FORMAT menu. Practice inserting a picture and exploring with the tools and features available. Change the color to black and white, add a frame, or explore with the picture effects. Be creative!

Inserting PicturesInserting TextboxesPowerPoint works a lot like Publisher. You can add, delete, and resize your text boxes and graphics. To insert a text box, click on the INSERT menu.Select Text Box and draw it with your mouse.

From the INSERT menu, select WORDART. There is a plethora of options to select. Be sure to explore with the TEXT FILL, TEXT OUTLINE, and TEXT EFFECTS to bring out your originality! Once your WordArt has been added, be sure to move it to the correct location.

Inserting Wordart

IllustrationsFrom the INSERT menu, you may also want to include illustrations from shapes, clipart, charts, or SmartArt to enhance your slide. Be sure to explore these options. If you need assistance, please email me.

Adding Sound to TransitionsTo add sound to a transition, select ANIMATIONS from the menu.

Next to the transitions, select TRANSTION SOUND.

Select a sound from the drop down box.

Adding Sound to a SlideThe easiest way to add sound is to use sounds from the clip organizer.

Click the INSERT menuClick on the arrow under SOUNDSSelect Sound from Clip OrganizerFind a sound effect you like from the column on the right and double click on itClick play automatically when promptedA small speaker icon will appear in the middle of your slide, slide it off to the side so it does not appear in your presentation.

Please use sound sparingly! Too much can distract from your presentation.

Adding Music SoundsTo insert a music file, click on the arrow under SOUND and select SOUND FROM FILE.

If you are going to play a sound file, please put your music in the same drop box. Otherwise, I may not be able to hear your music.

Move the speaker icon off to the side so it doesnt show up in your presentation.

Sound ToolsWhen you click on the speaker icon, you will see a menu for SOUND TOOLS. By default your song will only play on one slide. However, you can experiment with sound options to loop or play across slides. Please be sure to use sound sparingly. Too much can distract from your content. Be sure to add your song to the drop box.

Animation SchemesOnce you have your slide content, you are ready to add animations.

Click ANIMATIONS from the menu. Then click on the text you want to animate. Select from the choices in the drop down box.

Your animations will work when you view your presentation as a slideshow. Click SLIDESHOW, then FROM CURRENT SLIDE to test your animation.

Custom AnimationsLets say you want to have a graphic or title do something spectacular! This is a great opportunity to use CUSTOM ANIMATIONS.First click on the graphic or title , the from the ANIMATIONS menu, click CUSTOM ANIMATIONS. A menu will appear on the right. Click ADD EFFECT and select from the choices.

**Note: Animations only work in SLIDESHOW mode.

Custom Animations TimingNow that you have your custom animation, you can decide how you want to appear and when you want it to appear. In the START box under MODIFY EFFECT select with previous or after previous. Be sure it is NOT on mouse-click since your slideshow will need to run automatically for this project.

Custom Animations with SoundTo insert a custom animation WITH sound, follow the following steps:Select the animation you want to make sound.Click the drop down box next to that animation. Click EFFECT OPTIONS . A box will appear, select the sound you want and click OK.

Timing Your SlideshowFor this project you will set up your slideshow so that is runs automatically after 5-10 seconds.

*When using this slideshow for your classroom, you will want to set this to 10 seconds or more, but for grading purposes five to ten seconds is efficient.

Click the ANIMATIONS menu. Then under ADVANCE SLIDE, click Automatically After and select 5-10 seconds, depending on your needs.

Be sure to also check the ON MOUSE CLICK button, too.

Looping Your Presentation

To make your slideshow run continuously, click SLIDESHOW, then select SET UP THE SHOW. Place a check next to Loop continuously until ESC.Viewing Your SlideshowBefore you submit your project, be sure to test it out first!

From the SLIDESHOW menu, you can view your entire slideshow from the beginning or start at the current slide.

(Hint: Spell Check is located under the REVIEW tab.)

Student ExamplesBeginner Meets the requirements of the assignment. If you are new to PowerPoint, start at this level.

Intermediate Meets the requirements of the assignment with more creativity, sounds, custom animations, and backgrounds. If you have some prior experience with PowerPoint, challenge yourself to this level.

Challenge Exceeds the requirements with timed animations. If you are experienced with PowerPoint and would like to challenge yourself, try to work at this level.

Resources for Help

Be sure to click the HELP icon if you need assistance. In addition, you can visit the Microsoft website for help.

PowerPoint 2007 Help

This tutorial covers the basics needed for this assignment. If youd like to use even more options or have additional questions, please email me. I can assist you!

GOOD LUCK!