ba clubs trustees communication 19 november 2015
TRANSCRIPT
![Page 1: BA Clubs Trustees Communication 19 November 2015](https://reader036.vdocuments.site/reader036/viewer/2022082821/5697bffb1a28abf838cc1001/html5/thumbnails/1.jpg)
BA Clubs
Trustees Communication19 November 2015
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Recap on Status
• A company with charitable status• No subsidy from BA• Self sufficient• Operating Licence to stay on site• Sold fixtures and fittings to IC• Not responsible for upkeep• No legal requirement for an AGM
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Recap on the year
• On the whole a successful transition• Most sections have remained unaffected• Food quality has improved• Not many students• No major capital investment• Minor repairs and decoration• No increase in membership fee
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BA Clubs and BA plc
BA PLC
Concorde Club LtdTrustees
BA Clubs Ltd
SOYC Ltd
BA DirectorsChair tba
Chris ByronIan Milne
Carole Farr (Co Sec)
Regions
Advisory Council
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Role of BA Clubs
• The role of BA Clubs is to manage, operate and administrate on behalf of BA plc and Concorde Club Ltd and includes:
– Finance– Membership– Marketing– Website– Lottery– Altitude– Hotline
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Transition Period
• Section grants waived• 1st team football moved offsite to
Ashford• Wraysbury lease expires 2017• Experts appointed to assist with lease
negotiation• Flood water relief channel complication• The 4 main events are now run by IC• Increased budget and subsidy for Shows
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Role of the Advisory Council
• Chaired by a Trustee – Sue Byrne• Elected representatives are:
– Steve Kirby, Gill Johns, Christine Shepherd, Paul Foster-Mason, Jas Jassal
• To represent the members• Meeting to be widened to Section chairs
or committee member
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Role of the Trustees
• To ensure the charity works within the rules of the Charity Commission
• Protect the interest of BA Clubs sections• Manage the money• Explore funding opportunities• Interface with IC• Develop the Club
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Current Trustees
Name Nominated By
Chris Byron (chair) BA
Ritchie Ramkissoon BA
Sue Byrne BA
Alison Hartigan BA
John Scott Members
Keith Adams Members
John Devine Independent
Vacancy Independent
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Trustee Selection
• BA Trustees by Appointment• Independent Trustees by Concorde Club
Board• Member Trustees by election. Due in
2016 once transition phase is complete
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Communication
• Recognise that it needs improvement• To be developed through Advisory
Council• Draft communication plan available
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Communication Plan
TO WHEN WHO HOW WHAT
MembersCommunication Meeting Annual Trustees Presentation/Meeting Update of the year
Advisory Council QuarterlyCouncil/Members
Member feedback/Mtgs All membership matters
Website News Weekly Pat Member to log onUp and coming events/section news
Newsletter Qtly (tbc) tbc Email (tbc)Up and coming events/section news
Facebook Weekly Pat Member to log on Stop pressYammer Weekly Pat Member to log on Stop pressUp-to-Speed Monthly Pat Publication What's going on
SectionsInterface with AH Ad-hoc Sections/AH Email/phone Questions about Imperial/otherUpdates Ad-Hoc AH Email News/Imperial updatesAttend Advisory Monthly Sections Meeting Member voice
Social MembersNotices Constant IC/BA Clubs Noticeboards Event and newsEnquiries Constant Members Desk Face to face Enquiries and information
Potential Members
Promotion of Club MonthlyMembership Team Noticeboards in BA
Joining details/benefits and events
Promotion of Club Monthly Pat BA Wellbeing PortalJoining details/benefits and events
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Finance and Membership
• 2015/2016 target surplus of £150k• As at September 2015 surplus of £74k
• Membership London– 2014 total 13k– 2015 total 12.7k
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Sections
• Jazz and Basketball have folded – mainly through lack of membership
• Facility fee waiver is helping sections financially
• Most sections need more members – how can we help?
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New Section Rules
• New Section rules issued in November 2015
• Needed updating• Reflect Charitable status• Added Culture and Inclusion• Added template for quarterly
membership lists due first of the month - January, April, July and October
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Future Challenges
• Build up Charities reserves after loss making years
• IC making unacceptable losses• IC more a landlord than a service
provider• Attract more members• Modernise our image• Ensure governance is transparent and
satisfies charity commission finance requirements
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New Website, Branding and Survey
• New website will be developed in 2016• Needs simplifying and modernising• Will be user friendly• Will be easily accessible from PCs,
Notebooks and Smartphones• Tender process in Q1• Hope to launch in April 2016• Website survey and prize draw
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Imperial Update and Q&A
• Awaiting finalised proposals from IC for 2016
• Imperial running at a large loss• Prices will go up but we will negotiate• Some services will be cut back • Scott Buckley here to answer questions
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Summary
• Our Accounts are in surplus• Frozen membership fees• Waived section fees• Stabilised membership numbers• Still to capitalise on charity status
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The Future
• More support from charity• Need to encourage sections to expand• Re-brand and re-launch website• Apply for grants and funding• Introduce uniform sections rules• Improve
– Financial and membership data from sections
– Relationship with IC– Governance