award category: public image -...

ROTARY DISTRICT 5000, Hawaii Awards Submissions Form 2014-2015

Club Division: ___ Large Club ___ Medium Club X Small Club Division determined by club membership as of 1 July 2014 SAR, exclusive of honorary members.

Award Category: Public Image

Check for each item completed:

Please provide a narrative description of your Public Image accomplishments and any detail supporting your checked items above. Limit your response to ONE 8½” x11” page. (No letterhead, pictures, or graphics and print in Times New Roman, 12pt size).

Rotary Club of: Kihei Sunrise

X Club has a public relations committee

X Club has a budget for public relations

X Club has submitted at least 2 news releases to traditional media this year See Narrative

X Traditional Media outreach resulted in coverage, as detailed in the narrative See Narrative

X Club has a regularly updated Website (at least once a month) URL: www.kiheirotary.org

X Club lists all service projects on Rotary Showcase See Narrative

X Club posts or prints a Newsletter X each week, ___ each month, ___ other: _______________

X Club utilizes social media to communicate with members and non-Rotarians

X Facebook (URL – our club shares a Facebook Account with the Rotary Clubs of Maui: https://www.facebook.com/rotaryclubsofmaui?ref=bookmarks

Twitter (Account name ______________________________)

LinkedIn (Account name _____________________________)

Other (_________________, account name or URL________________________)

X Club members have Rotary work shirts or tees to enhance visibility at projects and events

X Club held a meeting or training session to teach members how to tell the Rotary story See Narrative

X Club members rewarded for wearing the Rotary pin outside of meetings See Narrative

X Other See Narrative

PUBLIC IMAGE NARRATIVE LOCAL BRIEFS – Appear in the Maui News Community Section on Sunday and Wednesdays to announce our upcoming speakers, topic, description, meeting details. Local Briefs were printed 30 times between July 1, 2014 and April 19, 2015. 14 ARTICLES ABOUT OUR CLUB ALONE PUBLISHED IN THE MAUI NEWS OR MAUI WEEKLY: 7/16/14-Scholarships Awarded by _____; 7/26/14-Rotary Club Sets Pau Hana Event; 8/18/14-Rotary Club to Visit Lavender Farm; 8/24/13-_____and Montessori School Come to Aid of Typhoon Stricken Philippines; 10/1/14-Rotary Club Presents books to Kihei Schools; 10/9/14-_______to Hold Costume Dinner Cruise (MW); 10/15/14-Cruise to Benefit Rotary Programs (MN);10/29/14-_____Presents $550 to Non Profit; 12/14/14-Rotary Teams Up With Student Council; 12/24/14-Christmas Angels help brighten holidays: 1/21/15-Whale Watch Snorkel Sail to benefit student programs: 3/12/15-Rotary Teaches Ethics to Students; 3/22/15-Rotary Presents check to Wounded Warriors Waveriders; 4/19/15-Working to Save Library. Two more articles are being this week – One for the Keiki Dental Programs and the other for the Kihei Student Council Pennies for Polio. More as we do more events. 10 ARTICLES ABOUT JOINT PROJECTS WITH_____& OTHER MAUI CLUBS PUBLISHED IN THE MAUI NEWS OR MAUI WEEKLY: 7/13/14-Maui Rotary Clubs Celebrate induction of club presidents; 7/16/14-Rotary District Governor to visit 7 Maui clubs; 7/24/14-Maui Rotary Clubs Collect School Supplie (MW); 7/20/14-Rotary Clubs collect school supplies and donations for keiki (MN); 10/15/14-85 Students Participate in Interact Leadership Workshop; 11/19/14-10 Rotary Clubs collecting food; 12/24/14-Rotary Clubs fight to end polio world wide; 12/28/14-Rotary Clubs collect food for Maui Food Bank (recap of Rotary Gives Thanks food drive); 1/11/15-Mother of Sex Trafficking Shares Story; 4/19/15-Rotarians announce weekend food drive. WEBSITE: Our club website is kept up to date each week. Posted every week is the club’s newsletter. Of special note is the Photo Albums section – to date 26 photo albums of club activities have been posted since 7/1/14. More will be posted as events transpire. The calendar is up to date and is maintained for at least two months out with speakers and club activities. We have a PayPal account and for all fundraisers, tickets and our club-branded coffee and commemorative coin can be purchased online. NEWSLETTERS: A 5-page colorful electronic newsletter is sent to over 200 recipients EVERY WEEK. The newsletter contains a weekly message from the president, a recap of the past weekly meeting, photos of the past weekly meeting, and a page with upcoming events, speakers and meeting assignments. SOCIAL MEDIA/PUBLIC RELATIONS CHAIR FOR 11 MAUI COUNTY CLUBS is a member of our club. That person submitted ALL of the articles listed in the above two sections. She also set up and administers the Rotary Clubs of Maui FACEBOOK Page where any person from any club can post photos, links and posts about club activities. The Facebook Page receives new posts at least once a week. TELLING THE ROTARY STORY: At our club assembly scheduled for 6/3/15, the Focus Team for Membership Development will share tips on how to tell the Rotary Story as learned in the New Focus presentation at our recent Maui District Assembly. TRAVEL BADGES, CLUB SHIRTS & PIN: Every member is issued a Travel Badge with their name, classification and Rotary emblem and a Club T shirt. Our members wear these shirts and badges whenever they are in public participating in a Rotary club activity. Every member is encouraged to wear their Rotary pin at all times (except when they are in the shower!!)

4/19/15

OTHER: A video PSA about “What it Means to be a Rotarian” was developed by a student at Kihei Charter High School for AKAKU Public TV. That young lady was the recipient of a special college scholarship from our club due to her efforts in producing our club video. The video will be posted on our website in the near future.

4/19/15


Rotary Club of: Downtown Honolulu Club Division: ___ Large Club ___ Medium Club __x_ Small Club Division determined by club membership as of 1 July 2014 SAR, exclusive of honorary members. Award Category: Public Image Check for each item completed:

! Club has a public relations committee

! Club has a budget for public relations

! Club has submitted at least 2 news releases to traditional media this year (Please describe in narrative)

! Traditional Media outreach resulted in coverage, as detailed in the narrative

! Club has a regularly updated Website (at least once a month) URL _____________________________

! Club lists all service projects on Rotary Showcase

! Club posts or prints a Newsletter _x__ each week, ___ each month, ___ other: _______________

! Club utilizes social media to communicate with members and non-Rotarians

x Facebook (URL __Downtown Honolulu__________________________________)

! Twitter (Account name ______________________________)

! LinkedIn (Account name _____________________________)

! Other (_________________, account name or URL________________________)

x Club members have Rotary work shirts or tees to enhance visibility at projects and events

! Club held a meeting or training session to teach members how to tell the Rotary story (Date _______, # of people attending __________________)

! Club members rewarded for wearing the Rotary pin outside of meetings (Please describe in narrative)

! Other (describe in narrative)

Please provide a narrative description of your Public Image accomplishments and any detail supporting your checked items above. Limit your response to ONE 8½” x11” page. (No letterhead, pictures, or graphics and print in Times New Roman, 12pt size). A narrative follows: _x__ Yes ___ No Submission Deadline: 20 April 2015

2104-2015 Awards Submission Small Club

One area that we can improve upon is our presence in the public print. We do have a facebook page and produce a weekly newsletter but we seem to be a bit shy to contact the media when we are doing our great projects. We do have club logo shirts that we wear in casual settings but this year we added a “Rotarians At Work” shirt to help the community recognize who is out there working.


Rotary Club of: Kona Sunrise

Club Division: ___ Large Club ___ Medium Club _X__ Small Club Division determined by club membership as of 1 July 2014 SAR, exclusive of honorary members. Award Category: Public Image Check for each item completed:

x Club has a public relations committee


x Club has submitted at least 2 news releases to traditional media this year (Please describe in narrative)

x Traditional Media outreach resulted in coverage, as detailed in the narrative

x Club has a regularly updated Website (at least once a month) URL _____________________________


x Club posts or prints a Newsletter __x_ each week, ___ each month, ___ other: _______________

x Club utilizes social media to communicate with members and non-Rotarians

x Facebook (URL _facebook.com/konasunriserotary_)


x LinkedIn (Account name __Bev Fraser___________________________)


x Club members have Rotary work shirts or tees to enhance visibility at projects and events

! Club held a meeting or training session to teach members how to tell the Rotary story (Date _______, # of people attending __________________)

! Club members rewarded for wearing the Rotary pin outside of meetings (Please describe in narrative)


Please provide a narrative description of your Public Image accomplishments and any detail supporting your checked items above. Limit your response to ONE 8½” x11” page. (No letterhead, pictures, or graphics and print in Times New Roman, 12pt size). A narrative follows: _X__ Yes ___ No Submission Deadline: 20 April 2015

Public Relations Award Narrative – Rotary Club of Kona Sunrise Our club newsletter “The Coffee Press” which has won awards in the past, continues to be one of the strengths of our public relations. Weekly articles include who the speaker will be; news from the District and Rotary International; updates on the various projects that are planned or have taken place; and other pertinent information for that week. Our club President does a monthly Presidents Corner, and the RI President’s monthly report is also included. The newsletter is emailed to well over 200 individuals throughout the world in places such as Taiwan, Canada, Australia and the US Mainland. We have a website which is updated on a regular basis, as well as a Facebook Page that is posted too as often as possible. Many of our members use their own Facebook pages to promote Rotary events and news as well. We have a Linkedin account under the name of our President Elect. We have a great relationship with our local newspaper, West Hawai’i Today. On either Sunday or Monday they publish who the upcoming speakers are going to be at all West Hawai’i Clubs. We often will have one of their reporters attend a meeting, which has resulted in coverage in the paper of at least two of our projects this year. We also have well established relationships with other Non-Profits in the community who we partner with as a way to promote Rotary. One of note is a Christmas project, where we partner with Friends of the Children of West Hawai’i to provide gifts for all the children at the Domestic Abuse Shelter. The Friends highlight’s Rotary’s contributions through their website and social media. Our Community Service projects have been highlighted on Oceanic Time Warner Cable TV stations. This includes Rotary’s Kailua-Kona Community Christmas Parade and the Menehune Holiday Food Drive, now in its third year. These projects are supported by radio stations as well. Our fundraisers, which this year included an Oktoberfest and a Raining Cats & Dogs Blast are supported by newsprint, websites, FaceBook, and most especially radio PSAs. The Rotary Club of Kona Sunrise recognizes the efforts of the media outlets to support our supporting the community, and as such gave a recognition plaque to Tracey Fosso, Publisher of West Hawaii Today.


Rotary Club of: Wahiawa-Wailua

Club Division: ___ Large Club ___ Medium Club _X__ Small Club Division determined by club membership as of 1 July 2014 SAR, exclusive of honorary members. Award Category: Public Image Check for each item completed:



X Club has submitted at least 2 news releases to traditional media this year (Please describe in narrative)

! Traditional Media outreach resulted in coverage, as detailed in the narrative

! Club has a regularly updated Website (at least once a month) URL _____________________________


X Club posts or prints a Newsletter X___ each week, ___ each month, ___ other: _______________

! Club utilizes social media to communicate with members and non-Rotarians

! Facebook (URL ____________________________________)


! LinkedIn (Account name _____________________________)



X Club held a meeting or training session to teach members how to tell the Rotary story (Date _Once a quarter various dates throughout the year, # of people attending 8 – 12 at each meeting)

X Club members rewarded for wearing the Rotary pin outside of meetings (Please describe in narrative)


Please provide a narrative description of your Public Image accomplishments and any detail supporting your checked items above. Limit your response to ONE 8½” x11” page. (No letterhead, pictures, or graphics and print in Times New Roman, 12pt size). A narrative follows: _X__ Yes ___ No Submission Deadline: 20 April 2015


NARRATIVE FOR PUBLIC IMAGE AWARD by Rotary Club of Wahiawa-Waialua The Rotary Club of Wahiawa-Waialua has had numerous meetings when we have practiced our Elevator Speeches, shared why we joined Rotary and why we stay (even before the New Focus program), and why it was important to wear our Rotary pin. The purpose was both to encourage members and friends to talk about Rotary, and to share the Rotary programs and benefit to each person and to the community. We have had a lot of success both in increased membership and in member enthusiasm as we have learned in this way. We have sent news releases to the media for our Rock and Roll Fundraiser, and for our Golf Tournament. We have not had much response, but will redouble our efforts in the next Rotary year. We do believe that we have one of the best newsletters in Hawaii. Member and PP Geoff Horvath sends it by email each week without fail, and includes not only our scheduled meetings and events, but many pictures of our meetings, programs, guests and members, and also includes information about Rotary. It is always informative and fun to read, and it is a special treat to see our Rotary experience in the pictures. He has submitted the newsletter for an award, which we believe would be well deserved. Again, we have not done everything on the award list, but we are doing much more than we have for the past several years, and as president I would like to encourage our club members with the recognition this award would bring. Respectfully submitted, Fran Wiebenga, President


Rotary Club of: ROTARY E-CLUB OF HAWAII Club Division: ___ Large Club ___ Medium Club _X__ Small Club Division determined by club membership as of 1 July 2014 SAR, exclusive of honorary members. Award Category: Public Image Check for each item completed:


Club has a budget for public relations

Club has submitted at least 2 news releases to traditional media this year (Please describe in narrative)

Traditional Media outreach resulted in coverage, as detailed in the narrative

X Club has a regularly updated Website (at least once a month) URL ____HTTP://WWW.ROTARYECLUBHAWAII.ORG_________________________

Club lists all service projects on Rotary Showcase

X Club posts or prints a Newsletter _X__ each week, ___ each month, ___ other: _______________

Club utilizes social media to communicate with members and non-Rotarians

Facebook (URL ROTARY E-CLUB OF HAWAII__________________________)

Twitter (Account name __ROTARYECLUBHI____________________________)

LinkedIn (Account name _____________________________)

Other (_________________, account name or URL________________________)


Club held a meeting or training session to teach members how to tell the Rotary story (Date _______, # of people attending __________________)

X Club members rewarded for wearing the Rotary pin outside of meetings (Please describe in narrative)

Other (describe in narrative)


Please provide a narrative description of your Public Image accomplishments and any detail supporting your checked items above. Limit your response to ONE 8½” x11” page. (No letterhead, pictures, or graphics and print in Times New Roman, 12pt size). A narrative follows: X___ Yes ___ No Submission Deadline: 20 April 2015 I WEAR MY ROTARY PIN ON WORKDAYS AS WELL AS WEEKENDS, I DO SO TO PROMOTE CONVERSATIONS ABOUT ROTARY AND THE SERVICE WE DO. I DO NOT GET REWARDED FOR WEARING THE PIN BUT HAVE A CHANCE TO RECRUIT NEW MEMBERS.

Public Image

Our club has consistently maintained a lively, current clubrunner webpage, club Facebook page and Twitter account. Pages are updated at least weekly and are frequently used to communicate with community and club members. Pictures of meetings, projects and activities are posted almost immediately after they take place.

We have had captioned pictures of students of the month regularly published in The Tribune Herald Newspaper. This is thanks largely to our Publicity Chair who regularly sends items and has established an email report with the paper.

Rotary district shirts and club work shirts are worn regularly at community events and club events.

Our club has very little to spend on publicity so we tend to use free media. We have one sponsor who generously supports the cost of our website presence.

Most club projects and events have been entered on Rotary Showcase by President.

We also participate in several community events to raise public awareness of our Rotary Club and its programs. We sponsor an aid station in the Rainforest Run in Volcano, we have an entry in the Pahoa Christmas Parade, as well as, The Merrie Monarch Parade.

Our club also is a member of the group Mainstreet Pahoa, which basically serves as an unofficial Chamber of Commerce for our community.

award category: public image -...

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