Posted Date & Time: 8/9/18 3:58 p.m. By: MM

Finance Committee Agenda

August 13, 2018 4:30 PM

Administration Conference Room, City Hall

1. Call to Order 2. Financial Updates

A. City Administrator Approvals B. Second Quarter 2018 Budget Variance Report

3. Action Items A. Approve the minutes from the July 30, 2018, meeting B. Approve the 2018 property tax levy for fiscal year 2019 (Administration) C. Approve Change Order No. 1 with Ace Pipe Cleaning for the closed circuit television and

cleaning of the storm sewer system (Public Works) D. Renew the farming land use agreement with Brian Kringle for property near the Parkville

Wastewater Treatment Plant (Public Works)

4. Non-Action Items A. Second Quarter 2018 Project Update

5. Unfinished Business (postponed from prior meetings)

6. Other Business

7. Adjourn

BUDGET VARIANCE REPORTGeneral Fund ExpensesAs of 6/30/2018

Input Form

Last Updated 2Q 2018

Expenditures BudgetYTD as of

6/30/2017% of

Budget2017 Total

Expenditures BudgetYTD as of

6/30/2018% of

BudgetBudget

Remaining Avg Monthly

Expense Projected 2018

Expenditures Projected

(Over)/Under NotesAdministration

Personnel 492,460 241,071 49% 487,812 535,566 268,207 50% 267,359 44,701 536,414 (848) Insurance 150,589 127,771 85% 152,988 162,200 147,879 91% 14,321 24,646 170,303 (8,103) Due to non-budgeted EDC Salary, Additional revenues coming from EDC

Utilities 73,720 41,892 57% 96,143 81,320 36,509 45% 44,811 6,085 73,018 8,302 Capital Expenditures 650 156 24% 1,305 650 319 49% 331 53 639 11 Office Expenditures 7,050 6,353 90% 10,671 9,000 4,410 49% 4,590 735 8,820 180

Maintenance 44,500 28,350 64% 52,524 52,000 15,752 30% 36,248 2,625 31,505 20,495

City Services 15,800 5,578 35% 17,274 12,000 7,674 64% 4,326 1,279 11,270 730 Adjustment -one time election costs (4869), FOPAS contract (6000) Public notice (400)

Professional Fees 298,222 130,859 44% 234,027 279,070 113,682 41% 165,388 18,947 227,365 51,705 Other Expenditures 15,200 8,648 57% 31,583 17,050 8,766 51% 8,284 1,461 17,532 (482)

Operating Expenses 1,098,191 590,678 54% 1,084,326 1,148,856 603,200 53% 545,656 100,533.32 1,076,867 71,989 Police

Personnel 979,488 466,866 48% 918,323 1,031,487 433,479 42% 598,008 72,246.49 925,906 105,581 Insurance 156,048 80,611 52% 143,034 146,768 83,790 57% 62,978 13,964.94 138,215 8,553

Utilities 5,400 1,907 35% 3,898 5,400 1,997 37% 3,403 332.87 3,994 1,406 Office Expenditures 24,850 8,350 34% 17,756 25,050 5,318 21% 19,732 886.26 10,635 14,415

Maintenance 65,800 17,262 26% 47,668 68,300 17,413 25% 50,887 2,902.10 34,825 33,475 City Services 8,700 960 11% 1,090 8,700 4,175 48% 4,526 695.75 8,349 351

Other Expenditures 1,850 555 30% 765 1,850 - 0% 1,850 - 1,500 350 Adjustment - deer donation happens throughout the year.Operating Expenses 1,242,136 576,511 46% 1,132,535 1,287,555 546,171 42% 741,384 91,028 1,123,425 164,130

Municipal CourtPersonnel 110,605 54,279 49% 106,916 115,514 53,857 47% 61,657 8,976.23 107,715 7,799 Insurance 12,425 6,267 50% 10,495 11,010 7,239 66% 3,771 1,206.57 11,545 (535)

Utilities 120 70 58% 110 120 30 25% 90 5.00 60 60 Office Expenditures 9,250 1,365 15% 4,284 5,400 533 10% 4,867 88.82 1,066 4,334

Maintenance 4,300 87 2% 2,966 3,900 3,098 79% 802 516.35 4,098 (198) Adjustment - No more purchases anticipated, REJIS system paid in August (1000)

City Services 18,800 3,293 18% 14,364 17,000 5,856 34% 11,144 976.00 11,712 5,288 Other Expenditures 400 6 2% 302 250 401 160% (151) 66.82 802 (552)

Operating Expenses 155,900 65,367 42% 139,437 153,194 71,015 46% 82,179 11,836 136,998 16,196 -

------------------------------------------------------------------- FY 2018 Projections --------------------------------------------------------------------------------------- 2017 -------------------- -------------------- 2018 --------------------

BUDGET VARIANCE REPORTGeneral Fund ExpensesAs of 6/30/2018

Input Form

Last Updated 2Q 2018

Expenditures BudgetYTD as of

6/30/2017% of

Budget2017 Total

Expenditures BudgetYTD as of

6/30/2018% of

BudgetBudget

Remaining Avg Monthly

Expense Projected 2018

Expenditures Projected

(Over)/Under Notes

------------------------------------------------------------------- FY 2018 Projections --------------------------------------------------------------------------------------- 2017 -------------------- -------------------- 2018 --------------------

Public WorksPersonnel 172,866 78,597 45% 176,922 181,743 89,814 49% 91,929 14,968.94 179,627 2,116 Insurance 17,860 10,202 57% 22,891 23,526 11,826 50% 11,700 1,970.94 23,397 129

Utilities 730 303 42% 506 650 322 50% 328 53.72 645 5 Office Expenditures 1,300 148 11% 818 1,300 505 39% 795 84.09 1,009 291

Maintenance 3,500 1,404 40% 2,808 3,500 1,404 40% 2,096 234.00 2,808 692 Professional Fees 30,000 31,292 104% 24,801 30,000 5,127 17% 24,873 854.46 29,500 500 Adjustment - based on past years spending patterns

Other Expenditures 500 515 103% 755 500 216 43% 284 35.97 432 68 Operating Expenses 226,756 122,461 54% 229,501 241,219 109,213 45% 132,006 18,202 237,418 3,801

Community DevelopmentPersonnel 251,087 122,094 49% 250,955 266,182 121,296 46% 144,886 20,216.01 242,592 23,590 Insurance 22,551 6,690 30% 13,524 22,579 7,717 34% 14,862 1,286.12 15,116 7,463

Utilities 1,600 660 41% 1,452 1,650 580 35% 1,070 96.68 1,160 490 Office Expenditures 3,950 1,334 34% 3,751 4,200 1,090 26% 3,110 181.65 2,180 2,020

Maintenance 1,700 440 26% 1,207 1,700 297 17% 1,403 49.54 594 1,106 City Services 5,500 750 14% 2,233 4,500 327 7% 4,173 54.57 655 3,845

Professional Fees 6,300 400 6% 6,633 5,700 5,389 95% 311 898.18 5,700 - Other Expenditures 350 149 191 350 44 13% 306 7.32 88 262

Operating Expenses 293,038 132,517 45% 279,946 306,861 136,740 45% 170,121 44,172 268,085 38,776 Street Department

Personnel 305,280 148,330 49% 290,849 310,624 148,157 48% 162,467 24,693 296,314 14,310 Insurance 68,598 39,323 57% 59,210 66,632 36,017 54% 30,615 6,003 55,519 11,113

Utilities 15,400 6,049 39% 12,879 16,200 6,970 43% 9,230 1,162 13,940 2,260 Office Expenditures 9,900 2,518 25% 9,681 10,300 2,620 25% 7,680 437 5,241 5,059

City Services 23,148 6,393 28% 14,745 23,940 7,165 30% 16,775 1,194 19,330 4,610 Adjustment - MARC HHW Contract ($5000), Other Expenditures 250 53 21% 328 250 37 15% 213 6 74 176

Operating Expenses 422,576 202,666 48% 387,692 427,946 200,967 47% 226,979 67,555 390,418 37,528 -

BUDGET VARIANCE REPORTGeneral Fund ExpensesAs of 6/30/2018

Input Form

Last Updated 2Q 2018

Expenditures BudgetYTD as of

6/30/2017% of

Budget2017 Total

Expenditures BudgetYTD as of

6/30/2018% of

BudgetBudget

Remaining Avg Monthly

Expense Projected 2018

Expenditures Projected

(Over)/Under Notes

------------------------------------------------------------------- FY 2018 Projections --------------------------------------------------------------------------------------- 2017 -------------------- -------------------- 2018 --------------------

Parks DepartmentPersonnel 188,623 81,117 43% 176,529 196,209 85,058 43% 111,151 14,176 170,116 26,093

Insurance 26,931 14,093 52% 23,423 24,600 14,353 58% 10,247 2,392 22,343 2,257 Utilities 33,200 12,508 38% 27,969 31,200 12,176 39% 19,024 2,435.11 29,221 1,979 Adjustment - Billed one month behind

Office Expenditures 28,975 12,379 43% 39,088 28,925 10,686 37% 18,239 1,781 21,372 7,553 Maintenance 48,250 12,282 25% 35,566 48,250 12,877 27% 35,373 2,146 25,753 22,497

City Services 46,500 7,603 16% 30,957 47,000 6,811 14% 40,189 1,135 36,622 10,378 Adjustment -TRIM Grant and other Tree Trimming ($18,000), Tree Planting ($5,000)

Other Expenditures 1,000 332 33% 565 1,000 14 1% 986 2 29 972 Operating Expenses 373,479 140,314 38% 334,098 377,184 141,974 38% 235,210 46,771 305,457 71,727

Nature SanctuaryPersonnel 27,431 12,275 45% 30,633 28,468 15,799 55% 12,669 2,633 28,468 0 Adjustment - Extra Hours worked due to summer camp.

Utilities 600 123 21% 224 500 - 0% 500 - - 500 Office Expenditures 4,770 871 18% 4,339 6,370 2,961 46% 3,409 494 5,922 448

Maintenance 6,750 493 7% 4,296 8,000 1,807 23% 6,193 301 3,614 4,386 City Services 150 146 97% 203 300 32 11% 268 5 300 -

Other Expenditures 500 200 40% 332 500 178 36% 322 30 356 144 Operating Expenses 40,201 14,108 35% 40,026 44,138 20,777 47% 23,361 4,703 38,660 5,478

Public InformationPersonnel 12,300 5,100 41% 13,500 12,750 5,050 40% 7,700 841.67 10,100 2,650

Capital Expenditures 100 - 0% 23 100 100 100% - 16.67 200 (100) Office Expenditures 200 - 0% 217 200 499 250% (299) 83.17 998 (798)

Maintenance 660 600 91% 1,359 2,460 591 24% 1,869 98.55 1,183 1,277 Operating Expenses 13,260 5,700 43% 15,100 15,510 6,240 40% 9,270 1,040 12,481 3,029

BUDGET VARIANCE REPORTGeneral Fund ExpensesAs of 6/30/2018

Input Form

Last Updated 2Q 2018

Expenditures BudgetYTD as of

6/30/2017% of

Budget2017 Total

Expenditures BudgetYTD as of

6/30/2018% of

BudgetBudget

Remaining Avg Monthly

Expense Projected 2018

Expenditures Projected

(Over)/Under Notes

------------------------------------------------------------------- FY 2018 Projections --------------------------------------------------------------------------------------- 2017 -------------------- -------------------- 2018 --------------------

Information TechnologyPersonnel 20,400 5,040 25% 19,231 20,000 3,889 19% 16,111 648.13 7,778 12,223

IT Expenditures 27,383 21,489 78% 30,352 26,719 20,141 75% 6,578 3,356.86 22,141 4,578 Adjustment - Not yet purchased: server for PD (2,000) Maintenance 2,124 1,062 50% 2,124 2,832 1,416 50% 1,416 236.00 2,832 -

Operating Expenses 49,907 27,591 55% 51,707 49,551 25,446 51% 24,105 4,241 32,751 17,156 General Fund Capital Outlay

Administration 83,745 31,964 38% 45,526 64,285 12,313 19% 51,972 4,104.48 49,254 15,031 Adjustment - Small contracted projects to be done in 3rd/4th Q depending on Prevailing wage status.

Police 41,150 8,684 21% 46,912 53,884 28,745 53% 25,139 9,581.68 50,768 3,116 Adjustment - PD crimestar to be done after installment of server, (approx. 3000 savings in car purchase)

Public Works 94,000 9,825 10% 69,275 17,157 10,575 62% 6,582 3,525.00 11,657 5,500 Adjustment - Siren relocation deferred to 2019 Municipal Court - - N/A - - - - -

Community Development 9,000 14,838 165% 14,838 13,000 - 0% 13,000 - 13,000 - Adjustment - Software to be purchased in 2Q Streets - - N/A - - - - -

Parks 151,000 25,255 17% 43,025 34,000 104,392 307% (70,392) 34,797.29 214,500 (180,500)

This overage is due to the carry over projects that were budgeted in 2017 but not budgeted in 2018. This may warrant a budget amendment. Amount of carry over projects: 195,850.

Nature Sanctuary - - N/A - - - - -

PIO/IT 6,000 - 0% 6,333 16,000 10,350 65% 5,650 3,449.96 16,000 - Adjustment - 10,000 for servers have been bought, 6,000 for admin computers to be purchased 2 and 3Q.

Capital Outlay 384,895 90,566 24% 225,908 198,326 166,375 84% 31,951 55,458.41 355,179 (156,853) Transfers

To Emergency Reserve Fund (50) 317,500 158,750 50% 317,500 317,500 158,750 50% 158,750 26,458 317,500 - Transfers 317,500 158,750 50% 317,500 317,500 158,750 50% 158,750 26,458 317,500 - -

Total of General Fund: 4,617,839 2,127,229 46% 4,237,777 4,567,840 2,186,868 48% 2,380,972 471,999 4,295,237 272,959 -

Draft until adopted by the Finance Committee

Page 1 of 2

Finance Committee Meeting

July 30, 2018 Administration Conference Room, City Hall

Minutes

1. CALL TO ORDER

Chair Sportsman called the meeting to order at 4:39 p.m. A quorum was present. • Members Present: Vice Chair Dave Rittman, Nan Johnston and Robert Lock • City Staff Present: Police Chief Kevin Chrisman, Public Works Director Alysen Abel,

Community Development Director Stephen Lachky, Finance/Human Resources Director Matthew Chapman, Assistant to the City Administrator Anna Mitchell and City Clerk Melissa McChesney

2. FINANCIAL UPDATES

A. City Administrator Approvals

Public Works Director Alysen Abel provided an overview of purchases approved within the city administrator’s authority.

3. ACTION ITEMS

A. Approve the minutes from the July 9, 2018, meeting

Robert Lock moved to approve the July 9, 2018, minutes. Nan Johnston seconded; motion passed 3-0.

B. Approve the semi-annual financial report for the first half of 2018 and direct City Administration to publish

Finance/Human Resources Director Matthew Chapman stated that per Missouri statutes and the Parkville Municipal Code the treasurer was required to submit a sixth month revenue and expenditure report that must be published in a local newspaper.

Lock moved to recommend that the Board of Aldermen approve the semi-annual financial report for the first half of 2018 and direct City Administration to publish. Johnston seconded; motion passed 3-0.

C. Approve on-call maintenance agreements with Urban Tree Specialists and Arbor Masters for tree trimming services

Public Works Director Alysen Abel said that the City approved on-call tree trimming contracts since 2015 and approximately $40,000 was spent annually. The City also received Tree Resource Improvement and Maintenance grants for tree trimming and removal.

Tina Welch joined the meeting at 4:49 p.m.

Abel added that similar quotes were received from two companies and she recommended a one-year contract with both with the option for an additional one-year renewal. Urban Tree Specialists would be the main company used and Arbor Masters would be used when they were not available.

Lock moved to recommend that the Board of Aldermen approve a one-year maintenance agreement, with an optional one-year renewal, with Urban Tree Specialists and Arbor Masters for tree trimming on-call services, with the unit prices listed in the agreements. Tina Welch seconded; motion passed 4-0.

Draft until adopted by the Finance Committee

Page 2 of 2

4. NON-ACTION ITEMS

A. FY 2019 Budget Calendar

Assistant to the City Administrator Anna Mitchell provided an overview of the 2019 budget calendar, noting that staff would work on budget worksheets in August, four work sessions would be held and the budget ordinance would be adopted in December.

B. Police Department Update – 12 Hour Shifts

Police Chief Kevin Chrisman said shifts were traditionally eight hours and when three officers left in December 2017 the schedule was adjusted to 12 hours shifts. He noted that his staff would continue to work 12 hour shifts. Because the change required four supervisors, Officer Gee served as acting sergeant since January 2018 and had been promoted to sergeant.

Assistant to the City Administrator Anna Mitchell noted that the City received the distinguished budget presentation award for 2018 Budget. The certificate would be presented at a future Board of Aldermen meeting.

5. UNFINISHED BUSINESS (postponed from prior meetings) 6. OTHER BUSINESS 7. ADJOURNMENT

Lock moved to adjourn the meeting. Welch seconded; motion passed 4-0

Vice Chair Rittman adjourned the meeting at 5:07 p.m.

Submitted by: ________________________ ______ Melissa McChesney Approval Date City Clerk

ITEM 3B For 08-13-18

Board of Aldermen - Finance Committee Meeting

CITY OF PARKVILLE Policy Report

Date: Thursday, August 2, 2018 Prepared By: Matthew Chapman Finance/HR Director

Reviewed By: Michelle Hefley Treasurer

ISSUE: Approve the 2018 Property Tax Levy for Fiscal Year 2019. BACKGROUND: The City has received the State Auditor pro forma calculations for the General Tax Levy and the General-Temp Levy for the next tax year. The temporary levy was authorized by the voters in 2004 for 21 years (until 2025). The pro forma calculations give the maximum levy that can be set based on the City’s voter-approved levies under Missouri law. Following requirements of the Hancock Amendment, the State Auditor has adjusted the maximum allowed amounts for both the General Tax levy and the General-Temp levy for the coming year to a combined total of $0.6412 per $100 of assessed valuation. In previous years the Board has elected to maintain the General levy at the maximum allowed tax rate. Beginning with 2011, the Board has also elected to keep the General-Temp near the maximum to provide sufficient reserves and for the purpose of paying off a portion of the debt early once the corresponding bonds become callable. In any year the Board may reduce, but not increase, the proposed levy, while in even-numbered years the Board has the option of increasing the tax levy upward, if the levy is below its allowed maximum. Such an adjustment would become effective for the following odd-numbered fiscal year. The table below summarizes the cost of the proposed levy for homeowners at various levels--2018 Tax Year Value of Home 100,000 200,000 300,000 400,000 Assessed Valuation (19% of actual) 19,000 38,000 57,000 76,000 General Tax Levy 0.4653 0.4653 0.4653 0.4653 General-Temp Levy 0.1759 0.1759 0.1759 0.1759

Total City of Parkville Tax 121.83 243.66 365.48 487.31 BUDGET IMPACT: The General Fund tax levy provides about 24% of the General operating funds of the City. The General–Temp levy has historically been used to pay approximately one-half of the 2006 capital improvements certificates of participation issued by the City. The estimated increase in tax revenues in 2019 due to maintaining the tax levies at the adjusted current maximum level is $79,729 (General) and $30,140 (General-Temp) for a total of $109,869. Lowering either tax levy would require the City to either find other sources of revenue or to reduce expenditures for 2019.

ITEM 3B For 08-13-18

Board of Aldermen - Finance Committee Meeting

ALTERNATIVES: 1. Approve maintaining the 2018 Tax Levy for Fiscal Year 2019 at the existing rate as

adjusted by the State Auditor for the current tax year. 2. Reduce the 2018 Tax Levy for Fiscal Year 2019 as the Board of Aldermen deems

appropriate. STAFF RECOMMENDATION: Approve maintaining the 2018 Tax Levy at the existing rate for the current tax year. POLICY: The Board of Aldermen may establish the property tax levy to support municipal services within the limitations imposed by state law. The property tax levy will determine a substantial portion of the revenue which will be available for fiscal year 2019. The amount of the revenue expected to be generated will be used during the budget process to determine available funds for fiscal year 2019. A public hearing is required per RSMo 67.110. SUGGESTED MOTION: I move to recommend that the Board of Aldermen adopt an ordinance to set the 2018 General Tax Levy at $0.4653 per $100.00 of assessed valuation and the General-Temp Levy at $0.1759 per $100.00 of assessed valuation. ATTACHMENTS: 1. Ordinance 2. Notice of Public Hearing

Ord. No ____ Page 1 of 1

BILL NO. ____ ORDINANCE NO. ____ AN ORDINANCE LEVYING A TAX OF $0.6412 ON ALL TAXABLE PROPERTY IN THE CITY OF PARKVILLE FOR THE YEAR 2018 BE IT ORDAINED BY THE BOARD OF ALDERMEN OF THE CITY OF PARKVILLE, MISSOURI AS FOLLOWS: The levy on all real and personal taxable property in the City of Parkville for the year 2018 shall be $0.6412 per one hundred dollars of assessed valuation, divided as follows: $0.4653 per one hundred dollars of assessed valuation for the general operating budget. $0.1759 per one hundred dollars of assessed valuation for the general operating budget

(temporary). PASSED and APPROVED this 21st day of August 2018. _______________________ Mayor Nanette K. Johnston ATTESTED: ____________________________ City Clerk Melissa McChesney

Notice of Public Hearing

on 2018 Tax Levy Adjusted to Comply with Missouri State Statutes Chapter 137.073

City of Parkville, Missouri A public hearing will be held before the Board of Aldermen for the City of Parkville, Missouri, on August 21, 2018, at 7:00 p.m. in the board room at Parkville City Hall, 8880 Clark Avenue, Parkville, Missouri, 64152. At that time citizens may provide public comments on the following revised property tax rate proposed to be set by the City of Parkville for the 2018 tax year. The following information is provided pursuant to RSMo §67.110:

ASSESSED VALUATION

Category Prior Tax Year Current Tax Real Estate $187,554,755 $195,046,397 Personal Property $28,356,679 $37,533,557 Railroad & Utility $452,265 $399,900 Local Assessed Railroad & Utility $6,558,025 $7,355,430 State Assessed ____________ ____________ Total Current Valuation $222,921,724 $240,335,284 Amount of property tax revenues budgeted for 2017 (less Platte County collection fees) $1,021,696

General General Temp Current tax rate: $0.4653 per $100 $0.1759 Proposed tax rate: $0.4653 per $100 $0.1759

General General Temp Increase in tax revenue due to increase in $62,579 $23,657 assessed value due to new construction and improvements, if proposed tax rate is adopted: Increase in tax revenue as a result of $17,150 $6,483 reassessment, if proposed tax rate is adopted: 1.68% 1.68% DATE: August 14, 2018 ___________________________ Melissa McChesney, City Clerk

ITEM 3C For 08-13-18

Board of Aldermen - Finance Committee Meeting

CITY OF PARKVILLE Policy Report

Date: August 8, 2018

Prepared By: Alysen Abel Public Works Director

Reviewed By: Melissa McChesney City Clerk

ISSUE: Approve Change Order #1 with Ace Pipe Cleaning for the closed circuit television and cleaning of the storm sewer system. BACKGROUND: Over the past couple of years, there have been areas where failures in the storm sewers have caused sinkholes. Some failures were caused by metal pipe that had rusted over time, causing the soil around the pipe to wash out. The other failure was caused by a void in the pipe connection to the storm structure. These issues with the storm sewer could have been discovered prior to the failure if the pipes were televised. Funding was included in the 2017 Capital Improvement Program (CIP) to begin the evaluation phase for the storm sewer maintenance program. The first phase of the evaluation was completed in 2017 and the second phase is currently underway. The evaluation includes field inspection and data collection. Based on the preliminary evaluation, several areas of the storm sewer lines have been identified for televising and cleaning. On May 15, 2018, the Board of Aldermen approved a service agreement with Ace Pipe Cleaning for the 2018 sanitary sewer closed circuit television and cleaning program in the estimated bid amount of $32,885.50. Based on the unit pricing for the sanitary sewer, staff negotiated a change order with Ace Pipe Cleaning for the televising and cleaning of the storm sewer pipes. With the proposed storm sewer CCTV program, approximately 4,500 feet of storm pipe will be cleaned and televised. The information gathered will assist staff in future prioritization of the storm sewer system. BUDGET IMPACT: The Public Works General Fund Capital Outlay (10-520-51-50-00) includes $40,000 to evaluate the existing storm sewer pipe and structures. The previously approved work authorization for North Hills Engineering was in the amount of $23,475, which leaves $16,525 available for the cleaning and televising of the storm sewer pipes. This change order is within budget with an estimated cost of $11,174.

ALTERNATIVES: 1. Approve a change order with Ace Pipe Cleaning for the cleaning and televising of the storm

sewer system. 2. Do not approve the change order. 3. Provide other direction to staff to meet the desires of the Finance Committee. 4. Postpone the item.

STAFF RECOMMENDATION: Staff recommends the approval of a change order with Ace Pipe Cleaning for the cleaning and televising of the storm sewer system.

ITEM 3C For 08-13-18

Board of Aldermen - Finance Committee Meeting

POLICY: The Purchasing Policy, Resolution No. 17-016, requires Board of Aldermen approval for all purchases above $10,000 upon recommendation of the Finance Committee. SUGGESTED MOTION: I move to recommend that the Board of Aldermen approve Change Order No. 1 with Ace Pipe Cleaning for the closed circuit television and cleaning of the storm sewer system. ATTACHMENTS: 1. Services Agreement – Ace Pipe Cleaning 2. Change Order #1 3. Exhibits 4. Maps

City of Parkville

Ace Pipe Cleaning, Inc.

2018 CCTV & Cleaning

May 1, 2018

Construction Documents

Table of Contents

1. Service Agreement Between City of Parkville and Ace Pipe Cleaning, Inc.

2. Exhibit A1 – Schedule of Line Segments

3. Exhibit A-2 – Bid Schedule

4. Exhibit B – Sewer Television Inspection & Cleaning Specifications

5. Exhibit C – Maps C1, C2 (Two sheets 11’X17”)

6. Exhibit D 1– Conditional Partial Release of Lien and Waiver of Claims72. Exhibit

7. D2– Conditional Final Waiver of Lien and Release of Claims

8. Exhibit E – Insurance Requirements

9. Exhibit F – Missouri Worker Eligibility Affidavit

1

SERVICES AGREEMENT SEWER CCTV & CLEANING

THIS SERVICE AGREEMENT, entered into on this 15th day of May, 2018 by and between the CITY OF PARKVILLE, MISSOURI (“City”) and ACE PIPE CLEANING, (“Contractor”).

WHEREAS, the City requires cleaning and closed circuit television (CCTV) inspection of sanitary sewers within the City of Parkville, as described in Exhibits “A1, A2, B, and C” to this Agreement (the "Construction Services"); and

WHEREAS, the City will use the CCTV data to evaluate sewer system assets and plan for repairs and renewal of the sanitary sewer pipelines; and

WHEREAS, the City has budgeted funds to acquire the services necessary to complete the Construction Services; and

WHEREAS, Contractor is an independent contractor with the necessary equipment, skills, and qualifications to provide the CCTV and cleaning services.

NOW THEREFORE, IN CONSIDERATION of the mutual covenants and agreements set forth herein, the parties mutually agree as follows:

I. SCOPE OF SERVICES A. The term “Services” when used in this Agreement shall mean any and all sewer cleaning

and CCTV inspection work and related services provided by the Contractor in accordance with this Agreement.

B. The City agrees to retain Contractor and Contractor agrees to perform and complete the Services described herein and in Exhibits A1, A2, B, and C attached hereto and incorporated by reference. i. Perform basic jetter cleaning and CCTV inspection of sanitary sewer lines, as set

forth in Exhibit A1-“Schedule of CCTV Segments”, and as shown on the accompanying maps in Exhibit C, titled “City of Parkville – 2018 Sewer CCTV and Cleaning” (2 maps total, titled: C1, C2). This work includes inspection with crawler-type camera equipment. The intent is to inspect all segments using crawler-type camera equipment.

C. Upon written authorization of the City, perform heavy cleaning of sewer line segments that have heavy deposits of debris or cannot be adequately cleaned with basic cleaning, as defined in Exhibit B. The City agrees to the following to assist the Contractor in the delivery of the Services: i. Furnish a location to dispose of solids and sediment removed from the sanitary

sewers during the cleaning process. ii. Assist the Contractor in locating manholes.

D. The City reserves the right to direct revision of the Services at the City’s discretion. Contractor shall advise the City of additional costs and time delays, if any, in performing the revision, before Contractor performs the revised services.

E. Contractor shall provide Additional Services under this Agreement only upon written request of the City and only to the extent defined and required by the City. Any additional services or materials provided by the Contractor without the City’s prior written consent shall be at the Contractor’s own risk, cost, and expense, and Contractor shall not make a claim for compensation from the City for such work.

II. STANDARD OF CARE A. Contractor shall exercise the same degree of care, skill, and diligence in the

performance of all Services to the City that is ordinarily possessed and exercised by reasonable, prudent, and experienced professionals under similar circumstances.

B. Contractor represents it has all necessary licenses, permits, knowledge, and certifications required to perform the Services described herein.

III. COMPENSATION

A. As consideration for providing the Construction Services, the City shall pay Contractor as set forth in Exhibit "A2".

i. Services will be billed on a unit price basis, for completion of actual measured quantities or work, as set forth in Contractor’s Bid Schedule, which is attached to this Agreement as Exhibit A2. Compensation shall not exceed the Contractor’s Total Bid Price as indicated on Exhibit A2 by more than five percent (5%) without prior written approval from the City.

ii. Contractor is not eligible for reimbursement for miscellaneous expenses including travel, transportation, fuel, water, etc.

A. Contractor shall submit its invoices to the City either at completion of the Project, or on such milestone or other interim terms as set forth on Exhibit "A2". Contractor's final invoice shall be accompanied by Waivers of Lien and Releases of Claim on the forms attached as Exhibit "D-2" to this Agreement, executed by Contractor any all subcontractors with contract values of $5,000 or more, and notarized. If Contractor wishes to request partial payments, then Contractor shall submit partial lien waivers on the form attached as Exhibit "D-1." The City agrees to pay the balance of an approved invoice, or undisputed portions of a disputed invoice, within 30 days of the date of receipt by the City. In the event of a dispute, and prior to the invoice’s due date, City shall pay the undisputed portion of the invoice and notify Contractor of the nature of the dispute regarding the balance.

B. Contractor shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to the Agreement and such other records as may be deemed necessary by the City to assure proper accounting for all funds. These records will be made available for audit purposes to the City or any authorized representative, and will be retained for three years after the expiration of this Agreement unless permission to destroy them is granted by the City.

3

IV. SCHEDULE A. Time is of the essence in performance of this Agreement. B. Unless otherwise directed by the City, Contractor shall commence performance of the

Construction Services upon execution of this Agreement. C. Services shall be substantially complete within one hundred and twenty (120) calendar

days of receiving a written notice to proceed from City. The Contractor will be responsible for liquidated damages of one hundred dollars ($100) per calendar day if the Services are not completed within the time period stipulated above.

D. Substantial completion of services shall be defined as: All sewer cleaning and field video inspection is complete, and electronic and hardcopy deliverables have been delivered to City for review.

E. Neither the City nor the Contractor shall be in default of the Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing party.

F. Liquidated Damages: Because the parties have agreed that late completion of the Construction Services by Contractor would cause irreparable harm to the City, which harm is difficult to quantify; and that the parties have agreed that the amount for Liquidated Damages is a fair approximation of the daily costs that the City would incur for late Substantial Completion of the work.

V. CHANGES A. The City reserves the right issue Changes, both additive and deductive, to the Scope of

Work at the City’s discretion. Contractor shall advise the City of additional costs and time delays, if any, resulting from such Changes, before Contractor performs the Changes. No adjustment to the Contract Time or Contract Price will be permitted unless Contractor has advised the City of the potential impact prior to commencing work on the Change, and the City either issues a Change Order which is agreed to by the parties, or the City directs the Contractor to proceed.

B. Contractor shall provide Construction Services under this Agreement only upon written request of the City and only to the extent defined and required by the City. Any additional services or materials provided by the Contractor without the City’s prior written consent shall be at the Contractor's own risk, cost, and expense, and Contractor shall not make a claim for compensation from the City for such work.

VI. INDEMNIFICATION A. Contractor shall indemnify and hold harmless the City and its departments, elected

officials, officers, employees and agents, from and against all liability, suits, actions, proceedings, judgments, claims, losses, damages, and injuries (including attorneys’ fees and other expenses of litigation, arbitration, mediation or appeal), which in whole or in part arise out of or have been connected with Contractor's negligence, error, omission, recklessness, or wrongful or criminal conduct in the performance of Construction Services, including performance by Contractor's employees and agents; or arising from

4

any claim for libel, slander, defamation, copyright infringement, invasion of privacy, piracy and/or plagiarism related to any materials related to materials furnished by Contractor in the course of performance of the work, except to the extent that such claims arise from materials created or supplied by the City.

B. Contractor's obligation to indemnify and hold harmless shall remain in effect and shall be binding on Contractor whether such injury shall accrue, or may be discovered, before or after termination of this Agreement.

VII. INSURANCE

A. Contractor shall secure and maintain, at its expense, through the duration of this Agreement insurance as set forth on Exhibit "E."

VIII. ASSIGNMENT OF AND RESPONSIBILITY FOR PERSONNEL

A. Contractor's assignment of personnel to perform the Services shall be subject to the City’s oversight and general guidance. The City reserves the right to request qualifications and/or reject service from any and all employees of the Contractor.

B. Contractor shall be represented by a Superintendent or Foreman authorized to give and receive all instruction and notices from and to the City at all times while performing Construction Services, and shall have on site a person who is fluent in all languages necessary to communicate instructions regarding the work and information regarding medical emergencies with Contractor's employees and subcontractors.

C. All of the Construction Services required hereunder will be performed by the Contractor or under Contractor's supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under State and Local law to perform such services.

D. None of the work or services covered by this Agreement shall be subcontracted without the prior written approval of the City. Any work or services subcontracted hereunder shall be specified by written contract or agreement and shall be subject to each provision of this Agreement including, but not limited to, indemnification, insurance and warranties.

E. Contractor and all subcontractors with a contract value of $5,000 or more shall execute affidavits on the form attached as Exhibit "F", attesting to their compliance with RSMo. § 285.530.5 concerning compliance with Missouri's Worker Eligibility requirements.

F. No illegal drug or alcohol usage will be tolerated at the Site. All persons admitted to work on the Site will dress appropriately and avoid foul language. Music shall not be played at volume levels that would be objectionable to third-parties. Any worker found by the City to be violating these conduct requirements will be removed immediately.

IX. WARRANTY A. The Contractor warrants to the City that materials and equipment furnished under the

Contract will be of good quality and new unless the Scope of Work documents require

5

or permit otherwise. The Contractor further warrants that the work will conform to the requirements of the Scope of Work documents and will be free from defects, except for those inherent in the quality of the Work the Scope of Work documents require or permit. Work, materials, or equipment not conforming to these requirements may be considered defective. The Contractor’s warranty excludes remedy for damage or defect caused by abuse, alterations to the work not executed by the Contractor or its subcontractors or suppliers, improper or insufficient maintenance or improper operation. If required by the Owner, the Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment. The Contractor's warranties required by the Agreement (express and implied) shall remain in full force and effect even if a material or equipment item is required by the Owner to be manufactured by a specific entity, and no other equivalent product manufactured by any other entity is acceptable.

B. The Contractor's warranty in Section IX.A. shall not be construed to replace, change or otherwise limit any statutory or common law warranty rights of the Owner, or any other Contract requirements.

X. OWNERSHIP OF WORK PRODUCT

A. Contractor agrees that any documents, materials and/or work products produced in whole or in part by or through it under this Agreement, any intellectual property rights of Contractor therein (collectively the "Works") are intended to be owned by the City. Accordingly, Contractor hereby assigns and agrees to assign to the City all of it right title and interest in and to such Works.

XI. RELATIONSHIP OF THE PARTIES

A. Contractor represents that it is an independent contractor and that no personnel performing any of the Construction Services shall be employees of or have any contractual relationship with the City.

XII. PERFORMANCE AND PAYMENT BONDS

A. Neither performance nor payment bonds are required for this maintenance project. XIII. NOTICES

A. All notices required by this Agreement shall be in writing, and unless otherwise directed by this Agreement, shall be sent to the addresses as set forth in this Section:

B. Notices sent by Contractor shall be sent to: City of Parkville Attn: City Administrator 8880 Clark Ave. Parkville, MO 64152

C. Notices sent by the City shall be sent to: Ace Pipe Cleaning, Inc. 6601 Universal Ave. KCMO 64120 816-241-2891 Office@acepipe.com

6

XIV. CORRECTION OF WORK The Contractor shall promptly correct work rejected by the City or failing to conform to the requirements of the Agreement, whether discovered before or after Substantial Completion and whether or not completed. Costs of correcting such rejected work, including additional inspections, shall be at the Contractor’s expense. If the Contractor fails to correct nonconforming Work within ten (10) days after receipt of written notice from the City, the City may correct it at Contractor's expense.

XV. TERM AND TERMINATION

A. The effective date of this Agreement shall be the date of execution, when the Agreement is signed by both parties.

B. Notwithstanding anything to the contrary in this Agreement or exhibit, the City reserves the right and may elect to terminate this Agreement at any time, with or without cause, by giving at least ten (10) days’ written notice to the Contractor. The City shall compensate Contractor for the Construction Services that have been completed to the City’s satisfaction as of the date of termination. Contractor shall perform no activities other than reasonable wrap-up activities after receipt of notice of termination.

C. The City may terminate the Agreement for cause if the Contractor 1. refuses or fails to supply enough properly skilled workers or proper materials; 2. fails to make payment to Subcontractors for materials, equipment, services or

labor in accordance with the respective agreements between the Contractor and the Subcontractors;

3. disregards applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of a public authority;

4. or its Subcontractors or Sub-subcontractors causes a work stoppage due to any strike, picket, boycott or participates in any voluntary or involuntary cessation of Work; or

5. otherwise is guilty of substantial breach of a provision of the Agreement.

D. When any of the above reasons exist, the City may without prejudice to any other rights or remedies of the City and after giving the Contractor seven (7) days’ written notice, terminate the Agreement and may:

1. Exclude the Contractor from the Project site and take possession of all materials, equipment, tools, and construction equipment and machinery thereon owned by the Contractor;

2. Direct the work of subcontractors; and 3. Finish the Work by whatever reasonable method the City may deem expedient.

Upon written request of the Contractor, the City shall furnish to the Contractor a detailed accounting of the costs incurred by the City in finishing the Work.

E. When the Owner terminates the Agreement for one of the reasons stated in Section

XIV, the Contractor shall not be entitled to receive further payment until the Work is finished.

7

F. If the unpaid balance of the Contract Price exceeds costs of finishing the Work, including compensation for the services and expenses of a designer, and legal, consultant and testing fees made necessary thereby, and other damages incurred by the City and not expressly waived, such excess shall be paid to the Contractor. If such costs and damages exceed the unpaid balance, the Contractor shall pay the difference to the City upon demand. The obligation for payment, if any, shall survive termination of the Agreement.

XVI. MISCELLANEOUS PROVISIONS

A. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of Missouri.

B. Assignability. Contractor shall not assign any interest on this Agreement, and shall not transfer any interest in the same (whether by assignment or invitation), without the prior written consent of the City thereto. Provided, however, that the claims for money by Contractor from the City under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Written notice of any such assignment or transfer shall be furnished promptly to the City.

C. Media Announcements. Contractor shall not be authorized to make statements to the media or otherwise on behalf of the City without express direction and consent of the City

D. Compliance with Local Laws. Contractor shall comply with all applicable laws, ordinances, and codes of the State of Missouri and local governments, and shall save the City harmless with respect to any damages arising from any tort done in performing any of the work embraced by this Agreement.

E. Equal Employment Opportunity. During the performance of this Agreement, Contractor agrees as follows:

1. Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, religion, or sex. Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color, national origin, religion, or sex. Such action shall include, but not be limited to, employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

2. Contractor will, in all solicitation or advertisements for employees placed by or on behalf of Professional, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, religion, or sex.

3. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement so that provisions will be binding upon each subcontractor, provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials.

F. Interest of Members of a City. No member of the governing body of the City and no other officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of this Agreement, shall

8

have any personal financial interest, direct or indirect, in this Agreement, and Contractor shall take appropriate steps to assure compliance.

G. Interest of Contractor and Employees. Contractor covenants that he/she presently has no interest and shall not acquire interest, direct or indirect, in the study area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of his/her services hereunder. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed.

H. Entire Agreement. This Agreement represents the entire Agreement and understanding between the parties, and this Agreement supersedes any prior negotiations, proposals, or agreements. Unless otherwise provided in this Agreement, any amendment to this Agreement shall be in writing and shall be signed by the City and Contractor, and attached hereto.

I. Severability. If any part, term or provision of this Agreement, or any attachments or amendments hereto, is declared invalid, void, or enforceable, all remaining parts, terms, and provisions shall remain in full force and effect.

J. Waiver. The failure of either party to require performance of this Agreement shall not affect such party’s right to enforce the same. A waiver by either party of any provision of breach of this Agreement shall be in writing. A written waiver shall not affect the waiving party’s rights with respect to any other provision or breach.

K. Third Parties. The Services to be performed by the Contractor are intended solely for the benefit for the City. Nothing contained herein shall create a contractual relationship with, or any rights in favor of, any person or entity not a signatory to this Agreement.

9

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of the date first above writte['\ 11 111111 11

,~,,\: CITY '.11 ·> ·'· '"""" ........ CA ~"".L·,.·· .. r~~ ..... , ... .. • ..<()

j:-::o~:/ PLATTc: \.~'.l L • ~ By:

=: ...Jf COUNTY ~;;s: :_~\MISSOURI ff2.: "tf'l"· :r-.. . ·.. .-'0 .··

/~ ·· ............ ·· -.

, '1 ,\''> '. '\ \

ATTEST:

CITY OF PARKVILLE, MISSOURI

1:•t..t)kA N~e K. Johnston, Mayor

ACE PIPE CLEANING. INC.

Bruce Vantine Secretary/Treasurer

10

EXHIBIT A3

CITY OF PARKVILLE ‐ 2018 SEWER CCTV & CLEANING

CHANGE ORDER NO. 1 ‐ PRICING SUMMARY

Est. UnitNo. Description Quantity Unit Price Extension

1 4,487 LF 2.00$ 8,974.00$

2 8 HOURS 275.00$ 2,200.00$

TOTAL CHANGE PRICE: 11,174.00$

Notes:1 Quantities are estimates for bidding purposes. Payment will be based on actual measured units as set forth in the

specifications.2 Some bid items may not be used, depending on project conditions.

CCTV & Basic Cleaning, Size 8"-10"

Jetter Cleaning, as needed.

C.O.#1 -Exhibit A3 1 of 1 8/2/2018

EXHIBIT A4

CITY OF PARKVILLE ‐ 2018 SEWER CCTV & CLEANING

SCHEDULE OF LINE SEGMENTS ‐CHANGE ORDER NO. 1

Purpose: To inspect storm water culverts.

NOTES:1 As work progresses, enter actual surveyed length and actual size for each line segment. (Measured length shall be

center-to-center of manholes.)2 Refer to maps for line locations.3 Intent is to pass camera with NO cleaning required.4 If cleaning of storm drainage culverts is required, charge will be on hourly basis, up to maximum authorized.5 Use cleaning only when large deposits of debris are encountered.

TABLE OF LINE SEGMENTS:

Segment I.D. U/S D/S Pipe Material GIS Length Measured Actual  Jetter Clean

MH MH Dia, (In)  (Ft) Length, (Ft) Dia, (In) Hours

River Hills

SH112-SH111 SH112 SH111 15 RCP 33

SH102-SH101 SH102 SH101 15 RCP 42

SH103-SH102 SH103 SH102 15 RCP 34

SH212-SH211 SH212 SH211 18 CMP 192

SH211-SH210 SH211 SH210 18 CMP 48

SH201-SH250 SH201 SH250 24 CMP 46

SH206-SH205 SH206 SH205 18 CMP 48

SH205-SH204 SH205 SH204 18 CMP 72

SH204-SH203 SH204 SH203 18 CMP 121

SH209-SH208 SH209 SH208 15 CMP 63

SH208-SH207 SH208 SH207 15 CMP 65

SH302-SH301 SH302 SH301 15 CMP 62

SH301-SH300 SH301 SH300 15 CMP 94

Riss Lake Meadows

SR205-SR204 SR205 SR204 36 CMP 36

SR206-SR205 SR206 SR205 36 CMP 63

SR208-SR207 SR208 SR207 27 CMP 116

SR210-SR209 SR210 SR209 24 CMP 115

SR211-SR210 SR211 SR210 18 CMP 84

SR212-SR211 SR212 SR211 18 CMP 127

SR215-SR214 SR215 SR214 24 CMP 43

SR216-SR215 SR216 SR215 15 CMP 128

SR217-SR215 SR217 SR215 18 CMP 180

SR220-SR219 SR222 SR219 15 CMP 120

SR224-SR223 SR224 SR223 15 CMP 134

Riss Lake Plats 1 - 5

SR110-SR109 SR110 SR109 15 CMP 79

SR112-SR111 SR112 SR111 15 CMP 87

SR114-SR113 SR114 SR113 15 CMP 88

SR117-SR116 SR117 SR116 15 CMP 93

SR116-SR115 SR116 SR115 15 CMP 188

SR119-SR118A SR119 SR118A 24 CMP 61

To be completed during Work.

C.O.#1-Exhibit A4: Schedule 1 of 2 8/2/2018

Segment I.D. U/S D/S Pipe Material GIS Length Measured Actual  Jetter Clean

MH MH Dia, (In)  (Ft) Length, (Ft) Dia, (In) Hours

To be completed during Work.

SR118A-SR118 SR118A SR118 24 CMP 19

SR122-SR121 SR122 SR121 15 CMP 57

SR121-SR119 SR121 SR119 15 CMP 103

SR125-SR124 SR125 SR124 15 CMP 121

SR124-SR123 SR124 SR123 15 CMP 30

SR129-SR128 SR129 SR128 15 CMP 63

SR128-SR127 SR128 SR127 15 CMP 58

SR127-SR126 SR127 SR126 15 CMP 29

SR131-SR130 SR131 SR130 15 CMP 35

SR142-SR141 SR142 SR141 18 CMP 67

SR141-SR140 SR141 SR140 18 CMP 131

SR149-SR148 SR149 SR148 36 RCP 252 Needs jetter lower end.

SR152-SR151 SR152 SR151 15 RCP 37

SR163-SR162 SR163 SR162 18 CMP 37

SR162-SR161 SR162 SR161 18 CMP 175

SR171-SR170 SR171 SR170 15 CMP 119

SR175-SR174 SR175 SR174 24 CMP 62

SR176-SR175 SR176 SR175 24 CMP 137

SR180-SR179 SR180 SR179 15 CMP 77

SR179-SR178 SR179 SR178 15 CMP 97

SR188-SR187 SR188 SR187 15 CMP 119

PRELIMINARY TOTAL FOOTAGE: 4,487 (Payment to be made on actual footage, measured center-to-center of manholes.)

C.O.#1-Exhibit A4: Schedule 2 of 2 8/2/2018

")")

")

")

")

")

")

")

")

!?

!?!?!?!?

#*

!(")

#*")

#*

!(

") ")

#*

!(

")

")

#*

")

#*

")

SR188

SR187

SR184

SR183

SR182

SR180

SR179

SR178

SR177

SR176

SR175

SR174

SR173SR172

SR163

SR162

SR161

Agron Dr.

Willow Ct.

Hic

kory

Plc

..

Ceda

r Ct.

Willow Plc.

Ceda

r Plc.

15 CMP

24 CMP

18 CMP

15 CMP

15 CM

P

15 CMP

15 CMP

24 C

MP

´1 inch = 100 feet

Legend

!( Storm-CNL

<all other values>

Type") CI

!@ CS

#* EE

#* EX

"/ FI

"T GI

"u HE

"u HX

'­ JB

!( MH

!R PE

!? PX

$+ WE

$+ WX

Exist. Storm Culvert

CCTV Culvert2018

San Manholes

Riss-Main-6

Riss-Main-5

Riss-Main-4

Presmain-3

Presmain-2

Presmain-2.5

Presmain-1.5

CITY OF PARKVILLEMAP CCTV 2018 - C.O.#1RISS LAKE 1ST-5TH - NE

")

")

")

")

")

#*

!(

")

!(

")

#*!(

!(

")

#*")

#* ")

#*

#*

!(

!(

SR175

SR174

SR172

SR171SR170

SR131

SR130

SR129

SR128SR127

SR126

SR122

SR121

SR120

SR119

SR118

SR118A

Woodland Pte.

N. Cove View Ct.

N. Woodhaven Ln.

15 C

MP

24 C

MP

15 CMP

´1 inch = 100 feet

Legend

!( Storm-CNL

<all other values>

Type") CI

!@ CS

#* EE

#* EX

"/ FI

"T GI

"u HE

"u HX

'­ JB

!( MH

!R PE

!? PX

$+ WE

$+ WX

Exist. Storm Culvert

CCTV Culvert2018

San Manholes

Riss-Main-6

Riss-Main-5

Riss-Main-4

Presmain-3

Presmain-2

Presmain-2.5

Presmain-1.5

CITY OF PARKVILLEMAP CCTV 2018 - C.O.#1RISS LAKE 1ST-5TH - NW

")

")

")

")

")

")")

")

")

!?

#*

")

#*

!(")

#*

!@ #*

")

")

#*

")

")")

")

!(

")

")

#*")

#*

!(

SR185

SR160SR159

SR155

SR154

SR153

SR152SR151

SR150SR149

SR148

SR147 SR146

SR145SR144

SR143

SR142 SR141

SR140

SR133

SR132

Walnut Way

NW Spruce Ct.

White O

ak Ct.

36 RCP

48 RCP

18 C

MP

15 CPP

18 R

CP30 RCP

15 CMP

24 RCP

18 RCP

´1 inch = 100 feet

Legend

!( Storm-CNL

<all other values>

Type") CI

!@ CS

#* EE

#* EX

"/ FI

"T GI

"u HE

"u HX

'­ JB

!( MH

!R PE

!? PX

$+ WE

$+ WX

Exist. Storm Culvert

CCTV Culvert2018

San Manholes

Riss-Main-6

Riss-Main-5

Riss-Main-4

Presmain-3

Presmain-2

Presmain-2.5

Presmain-1.5

CITY OF PARKVILLEMAP CCTV 2018 - C.O.#1RISS LAKE 1ST-5TH - SE

")

")

")

")

")

")

")

!?!?

!?

#*

")

#*

")

#*

")

#*

!( ")

#*!(

")

!(

SR125

SR124

SR123

SR117SR116

SR115

SR114

SR113

SR112

SR111

SR110

SR109N. Lakeview Dr.

N. Oakdale Plc.

Woodhaven Ln.

N. Vist

a Crc.

Lake

view

Ct.

15 C

MP

15 C

MP

15 CMP

15 CMP

15 C

MP

´1 inch = 100 feet

Legend

!( Storm-CNL

<all other values>

Type") CI

!@ CS

#* EE

#* EX

"/ FI

"T GI

"u HE

"u HX

'­ JB

!( MH

!R PE

!? PX

$+ WE

$+ WX

Exist. Storm Culvert

CCTV Culvert2018

San Manholes

Riss-Main-6

Riss-Main-5

Riss-Main-4

Presmain-3

Presmain-2

Presmain-2.5

Presmain-1.5

CITY OF PARKVILLEMAP CCTV 2018 - C.O.#1RISS LAKE 1ST-5TH - SW

")

")

")

")

")

")

")

")

")

!?

!?

!?!?

!?

!?

!?

!?

!?

!?

!?

")

")

#*

'­

")'­

")

")

")

")

!?

")

'­!(SR223

SR224

SR222

SR221

SR220

SR219SR218

SR217 SR216

SR215SR214

SR213SR212

Riss Lake D

r.

Deer Run Dr.

Mea

dow

Lak

e D

r.

15 C

MP

18 C

MP

12 R

CP

15 C

MP

15 C

MP

15 CMP

18 CMP

´1 inch = 100 feet

Legend

!( Storm-CNL

<all other values>

Type") CI

!@ CS

#* EE

#* EX

"/ FI

"T GI

"u HE

"u HX

'­ JB

!( MH

!R PE

!? PX

$+ WE

$+ WX

Exist. Storm Culvert

CCTV Culvert2018

San Manholes

Riss-Main-6

Riss-Main-5

Riss-Main-4

Presmain-3

Presmain-2

Presmain-2.5

Presmain-1.5

CITY OF PARKVILLEMAP CCTV 2018 - C.O.#1

RISS MEADOWS - NORTH

")

")

")

")

")

")

")

")

")

")

")

")

")

")

!?

!?

!?

!?!?

!?

!?

!?

!?!?

!?

!?

!?

#*

#*

'­

")

'­ #*

")

#*

'­'­

")

")

")

")

")

")

")

")

#*

'­

")'­

")

")

!(

SR219SR218

SR217 SR216

SR215SR214

SR213SR212

SR211

SR210

SR209SR208

SR207

SR206

SR205

SR204

SR203

SR227

SR225

SR226

SR201

SR200

SR199

SR156

S. Meadow Ct.

Gresham Crc.

Slee

py H

ollo

w D

r.

Ris

s L a

ke D

r.

18 C

MP

27 CMP

15 C

MP

24 C

MP

36 CMP

18 CMP

15 CMP

15 CMP

15 C

MP

15 C

MP

15 C

MP

24 CMP

´1 inch = 100 feet

Legend

!( Storm-CNL

<all other values>

Type") CI

!@ CS

#* EE

#* EX

"/ FI

"T GI

"u HE

"u HX

'­ JB

!( MH

!R PE

!? PX

$+ WE

$+ WX

Exist. Storm Culvert

CCTV Culvert2018

San Manholes

Riss-Main-6

Riss-Main-5

Riss-Main-4

Presmain-3

Presmain-2

Presmain-2.5

Presmain-1.5

CITY OF PARKVILLEMAP CCTV 2018 - C.O.#1

RISS MEADOWS - SOUTH

")

")

#*")

!(

")

")

")

")

")

")

")

")

#*

!(

")

") SH213SH212

SH211

SH210

SH111

SH109

SH110

SH108

SH107

SH106

SH104SH105

SH101SH102

SH100

SH103

SH-112Ri

ver H

ills D

r.

30 RCP

18 R

CP

36 RCP

24 RCP18 CMP

M17

M16M14

M12M11

M10

M07

M06

M05

M13

M15

M18

M21

M22

M23

M19

´1 inch = 100 feet

Legend

!( Storm-CNL

<all other values>

Type") CI

!@ CS

#* EE

#* EX

"/ FI

"T GI

"u HE

"u HX

'­ JB

!( MH

!R PE

!? PX

$+ WE

$+ WX

Exist. Storm Culvert

CCTV Culvert2018

San Manholes

Sanitarylines

CITY OF PARKVILLEMAP CCTV 2018 - C.O.#1

RIVER HILLS - EAST

#*

") ")

!(

#*

!(")

")

#*

!(

") #*

!(

")

")

")

!(

#*

#*

!(

!(

")

")

")

!@!@#*

!(

!(

SH249SH250

SH200

SH308

SH307

SH306

SH305

SH304

SH303

SH300

SH301

SH302

SH213SH212

SH211

SH210

SH209

SH208SH207

SH214 SH206 SH205

SH203

SH204

SH201

SH202

SH100

River H

ills D

r.

Rive

r Hill

s Pl

c

River Hills Dr.

15 RCP

15 C

MP

24 CMP

18 CMP

15 CMP

18 CMP

M09

M08M36

M35

M37

M34

M32

M31

M03

M33

M12M11

M10

M28

M27M30

M29M24

M06

M05

M04M02M01

M26

M25

M07A

AR Pit

Pump Sta

´1 inch = 100 feet

Legend

!( Storm-CNL

<all other values>

Type") CI

!@ CS

#* EE

#* EX

"/ FI

"T GI

"u HE

"u HX

'­ JB

!( MH

!R PE

!? PX

$+ WE

$+ WX

Exist. Storm Culvert

CCTV Culvert2018

San Manholes

Sanitarylines

CITY OF PARKVILLEMAP CCTV 2018 - C.O.#1

RIVER HILLS - WEST

ITEM 3D For 08-13-18

Board of Aldermen - Finance Committee Meeting

CITY OF PARKVILLE Policy Report

Date: August 8, 2018

Prepared By: Alysen Abel Public Works Director

Reviewed By: Melissa McChesney City Clerk

ISSUE: Approve a renewal of the farming land use agreement with Brian Kringle for property near the Parkville Wastewater Treatment Plant. BACKGROUND: The City owns approximately 66 acres of land adjacent to the wastewater treatment plant. Approximately 10 acres is used for the application of a wastewater treatment by-product known as biosolids. Biosolids handling is regulated by the Missouri Department of Natural Resources (MDNR). Land application of the biosolids is the alternative with lowest cost to the City. Since June 15, 2010, the City has had a land lease agreement with local farmer Brian Kringle, which allows him to plant and harvest milo, corn or beans on the land to help accelerate the natural process of nutrient removal. This process is necessary in order for the application of biosolids in the future. A renewal to the farming lease agreement was approved on October 21, 2014, for a three-year term. The current lease with Mr. Kringle expires on December 31, 2018. The partnership with Mr. Kringle has worked well. He has a great working relationship with staff and understands the City’s regulatory obligations. He assists with maintaining the property around the sewer plant, beyond the expectations included in the lease agreement. Over the past three years, the crop yields for corn and soybeans have lowered, they are almost half of what they were at the beginning of the contract term. Further, with the area located within the floodplain, there is additional risk to the success of the farming operations. Due to the flooding over the past two years, the crop yield has not provided a profit. Staff has negotiated a three-year renewal with substantially similar terms to the previous agreement. The previous contract rate was $105 per acre for the 56 acres available for farming. Although the current estimate based on research is closer to $150 per acre, staff believes that the additional maintenance provided by the farmer more than accounts for that difference. BUDGET IMPACT: The farm lease agreement includes a unit price of $105 per acre of land used for farming. There is a total of 56 acres available for farming operations, which would provide $5,880 per year as revenue to the General Fund.

ALTERNATIVES: 1. Approve a three-year Farming Land Use Agreement. 2. Do not approve the Farming Land Use Agreement. 3. Provide other direction to staff to meet the desires of the Finance Committee. 4. Postpone the item.

STAFF RECOMMENDATION: Staff recommends the approval of a three-year renewal of the Farming Land Use Agreement with Brian Kringle.

ITEM 3D For 08-13-18

Board of Aldermen - Finance Committee Meeting

POLICY: The Board of Aldermen typically approves all agreements regarding sale, use, or lease of City land and buildings. SUGGESTED MOTION: I move to recommend that the Board of Aldermen approve three-year renewal of the Farming Land Use Agreement with Brian Kringle, effective January 1, 2019 through December 31, 2022. ATTACHMENT: 1. Farming Use Agreement

Page 1 of 4

FARMING USE AGREEMENT

This Use Agreement is made and entered into this 21st day of August, 2018 by and between the City of Parkville, Missouri, a municipality of the fourth class, hereinafter called “the City,” and Brian Kringle, 11700 NW River Road, Parkville, Missouri, 64152 hereinafter called “the Farmer.”

WHEREAS, the City owns approximately sixty-six (66) acres of land generally located at the southwest corner of River Road and Hwy FF in Parkville, Platte County, Missouri, 64152, as further described in Exhibit A, attached hereto and incorporated by reference, hereinafter the “Premises”; and,

WHEREAS, the City owns and operates a wastewater treatment plant adjacent to the Premises which produces a product known as biosolids; and,

WHEREAS, the City applies biosolids on approximately ten (10) acres of land on the Premises not used for the treatment facility and must maintain soil levels within guidelines as expressed by the Missouri Department of Natural Resources; and,

WHEREAS, the City will allow planting of milo, corn or beans on the Premises to help remove nutrients necessary to continue applying biosolids in the future; and,

WHEREAS, on June 15, 2010, the Board of Aldermen approved a land lease agreement with the Farmer to allow planting and harvesting of a milo, corn, or bean crop on the Premises, expired on December 31, 2014; and

WHEREAS, on October 21, 2014, the Board of Aldermen approved a land lease agreement, expiring on December 31, 2018.

NOW THEREFORE, The City agrees to allow the Farmer to use the Premises, as follows: 1. Term. The term of this Agreement shall be for a period beginning on January 1, 2019, and running

thru December 31, 2022.

2. Grant of Use. The Farmer is granted use of the Premises to plant and harvest only milo, corn, or bean crop. The Farmer is responsible to provide, maintain, and insure all equipment used to deliver, plant, and harvest such crops. The Farmer will deep till the property upon completion of harvest. The Farmer is limited to using the access pathway that is specified by the City when farming activities are being performed on the Premises. The City shall provide and maintain the access designated by City for use by the Farmer without additional charge to the Farmer beyond the user fee specified in Section 3.

3. User Fee. The Farmer shall pay to the City an annual user fee of one hundred five dollars ($105) per

acre per year of land used for farming operations, approximately fifty-six (56) acres of land. 4. Insurance. The Farmer shall secure and maintain, at its expense, through the duration of this

Agreement Commercial General Liability Insurance on an occurrence basis with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate coverage. The City will only accept coverage from an insurance carrier that offers proof that it:

a. Is licensed to do business in the State of Missouri; b. Carries a Best’s policy holder rating of A or better; and c. Carries at least a Class X financial rating.

The Farmer shall furnish the City with a Certificate of Insurance on a standard ACORD form, indicating types of insurance, policy numbers, dates of commencement and expiration of policies and carriers. The Farmer shall cause the City to be included as an Additional Insured, and shall require its insurer to provide the City with at least 30 days advance notice of cancellation. The Farmer shall deliver to the City a copy of an Additional Insured Endorsement, using ISO Additional Insured

Page 2 of 4

Endorsement (CG 20 10), edition date 11/85, or an equivalent (e.g., CG 20 10, edition date 10/93, plus CG 20 37, edition date 04/13 or other carrier form) and a Notice of Cancellation Endorsement, using CNA form G-140327-B (Ed. 07/11), Travelers Form IL T4 00 (12/09) or other equivalent carrier forms. A copy of the Notice of Cancelation Endorsement and Additional Insured Endorsement must be furnished to the City prior to commencement of any services on City property.

5. Indemnification. The Farmer will indemnify the City and save the City harmless from and against any and all claims, actions, damages, liabilities and expenses in connection with the loss of life, personal injury, theft, vandalism or damages to property arising out of or from the use of the Premises by the Farmer, provided, however, the Farmer will not be liable to the City on any claim, to the extent it is caused by the negligence of the City, or its agents or employees. Failure of the Farmer to maintain adequate coverage shall not relieve it of any contractual responsibility or obligation, including but not limited to, the indemnification obligation.

6. Compliance with Law. The Farmer must comply with all applicable local, state, and federal laws

with regard to farming operations. Failure to comply with applicable laws is considered a breach of this agreement.

7. Successors and Assigns. This agreement shall extend to and be binding upon the successors and

assigns of the parties hereto, subject to written City approval of any assignment by the Farmer.

8. Termination for Cause. If either party fails to fulfill the terms of this Agreement, the other party may provide sixty (60) days written notice to the offending party that outlines the specific issues of default. If the default is not cured within sixty (60) days, the Agreement will terminate.

9. Termination for Convenience. The City may at any time and for any reason terminate the agreement

upon thirty (30) days written notice to the Farmer.

10. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of Missouri.

11. Notice. Written notice regarding this agreement shall be effective upon receipt via hand-delivery;

three working days after deposit in the U.S. Mail or by confirmed delivery by national overnight delivery service to the following addresses:

To City:

City of Parkville Attn: City Administrator 8880 Clark Ave. Parkville, MO 64152

To Farmer:

Brian Kringle 11700 NW River Road Parkville, MO 64152

12. Entire Agreement. This document constitutes the entire agreement between the Farmer and the

City. This Agreement cannot be modified except in writing and must be signed by all parties. Neither the Farmer nor City has made any promises or representations, other than those set forth in this Agreement and those implied by law.

Page 3 of 4

In witness whereof of the parties have set their hands this 21st day of August, 2018. Farmer The City of Parkville, Missouri

________________________________ ___________________________ By: Brian Kringle By: Nanette K. Johnston, Mayor

ATTEST:

________________________________ By: Melissa McChesney, City Clerk

Page 4 of 4

EXHIBIT A Premises

Parcel number 20-8.0-33-000-000-002.002 and the portion of parcel number 20.8.0-33-000-000-003.001, generally located: on the southernmost portion of said parcel; south of the intersection of River Road, Union Chapel Road and FF Highway; west of Rush Creek; south of the Burlington Northern Santa Fe railroad right-of-way; and bounded by the existing tree lines; excluding the Parkville Wastewater Treatment Plant. The property is generally depicted as the area in bounded in red below.

City of ParkvilleMajor Projects Updates

Updated as of February 9, 2018

Page 1 of 8

Division TypeNew or

ReplacementName Project Update Funding Source Total Project Cost 2018 Cost Funds Spent

Remaining City Funds to Be Spent

Satus / Projected Quarter

Streets Project MaintenanceStorm Sewer Evaluation and Repair

Evaluate the existing storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. The evaluation began in early May. The initial field work is complete. The final report was completed during the fourth quarter. A work session held in March to review the results of the report.

100% General Fund

$ 36,000 $ 23,475 $ 21,450 $ 2,025 Completed

Sewer Project Replacement WWTP Building ImprovementsReplace existing doors and door jams on the main building at the WWTF. The work authorization was approved on December 5, 2017. The doors and door jams were installed in February.

100% Sewer Fund$6,000 $4,042 $ 4,042 $ - Completed

Streets Project New FOPP Shelter

Construct a new shelter near Grigsby field. Using donated FOPP funds to leverage Platte County Outreach Grant Dollars. Platte County awarded the City an Outreach Grant in the amount of $16,031 to assist with the cost of the shelter construction. The shelter was delivered in February. The concrete shelter floor was poured in March. Electrical service was provided to the shelter. Staff is currently working on the amentities for the shelter, including picnic tables and a grill. It is anticipated that the shelter will be completed during the second quarter.

50% FOPP Grant 50% Outreach Grant

$ 30,000 $ 15,000 $ 47,179 $ - Completed

Parks Project New ELP Restroom Rehabilitation

This project includes the second phase of the rehabilitation of the existing restroom. The improvements include replacement of the roof, installation of HVAC system, and exterior improvements. The stonework was completed during the 1st quarter and the stucco work is currently underway. The roof improvements were also completed during the 1st quarter. The heating unit will be installed during the second quarter. It is anticipated that the work will be completed during the second quarter.

67% General Fund, 33% Outreach Grant

$ 105,000 $ 70,000 $ - $ 70,000 Completed

Parks Project NewMaintenance and Equipment Storage Facility Phase 1

Storage and shop area to protect and maintain equipment. Shop location is proposed in conjunction with the proposed ELP Restroom Facility. The cost includes the site improvements associated with the building (access drive, fence, etc.). The contract for the building was approved. Construction is anticipated to begin in the first quarter, with a project completion in the second quarter.

100% General Fund

$ 120,000 $ 50,000 $ - $ 50,000 3rd Quarter 2018

Sewer Project Maintenance WWTP Access Road

Replace existing gravel access roadway from FF Hwy to the WWTP. The work was postponed until after the levee repair and bank stabilization project was completed. Staff decided to further postpone the gravel access roadway until early Spring, to prevent damage from snow plow blading during the winter. The work will be completed during the second quarter.

100% Sewer Fund

$ 13,000 $ 13,000 $ 4,835 $ 8,165 Completed

Sewer Project Replacement Sanitary Sewer Phase 3

Phase 3 repairs to repair manholes and install new manholes to access areas in downtown. The design was completed during the fourth quarter. The bid documents were released in February, with a bid opening scheduled in March. Construction is anticipated to begin in the second quarter of 2018, with a completion in the third quarter.

100% Sewer Fund

$60,000 $60,000 $ - $60,000 3rd Quarter 2018

Parks Project New Dog Park TrailComplete walking trail around the perimeter fence in the small dog park in Platte Landing Park. Staff submitted an Outreach Grant application with Platte County, which was awarded. The trail will be installed during the third quarter.

100% County Outreach Grant (in-kind city labor)

$ 4,000 $ -

$ - 3rd Quarter 2018

SewerMulti-Year Project

Year 2 of 2WWTP Headworks Screen Rebuild

Rebuild the influent mechanical bar screen at the WWTP. Screen is used to filter out plastics, rags and debris. Includes replacing the screen links, media shafts, and drive chain links. The design was completed in the first quarter of 2018. It is anticipated that the contract will be approved during the second quarter and the project will be completed during the fourth quarter.

100% Sewer Fund

$ 47,000 $ 47,000 $ - $ 47,000 4th Quarter 2018

Deferred 2017 Projects

City of ParkvilleMajor Projects Updates

Updated as of February 9, 2018

Page 2 of 8

Sewer Equipment Replacement Clarifier DrivesOnsite rebuild of the two hydraulic drive units that make the clarifier mechanisms rotate. Due to other sewer priorities, this item was deferred to 2018. It is anticipated that this project will be completed during the fourth quarter.

100% Sewer Fund

$ 15,000 $ 15,000 $ - $ 15,000 4th Quarter 2018

StreetsMulti-year Project

Year 2 of 3ELP Low Water Crossing Improvement

This project would raise the low water crossing in English Landing Park to reduce the amount of time the park is closed due to backwater from the Missouri River flooding out the crossing. Platte County awarded the City a Stormwater Grant in the amount of $11,000 to assist with the local match. The City received a notice to proceed from FEMA in October. The design is currently underway with CDM Smith. The construction is currently planned to start in late November 2018, to avoid conflicts with events in the park. It is anticipated that the construction will be completed by April 2019.

100% Projects Fund

$ 500,000 $ 12,000 $ - $ 12,000 2nd Quarter 2019

Streets Project New Major Project Improvements - Route 9 Phase 1 and 2a

The engineering design is currently underway, with right-of-way plans anticipated in the first quarter. Staff started the utility coordination process. Staff met with impacted property owners. Depending on the property acquisition process, construction is anticipated to begin during the fourth quarter.

100% Transportation Fund

$ 1,279,112 $ 1,025,552 $ 253,560 $ 771,992 3rd Quarter 2019

Admin Project Maintenance City Hall Building Repairs

Maintenance improvements for City Hall as identified in the building reserve study including concrete flatwork, wallpaper repair, and phase one of carpet replacement. The bid for phase one of carpet replacement was released in early February. One bid was received and was rejected by the Finance Committee. In the meantime, City Hall carpets were professionally cleaned. Staff recommends deferring phase 1 of carpet replacement to 2018 and combining it with phase two. This will create a larger project and may entice more bidders. DEFERRED TO 2018. The remaining projects (concrete flatwork and wallpaper repair) are anticipated to happen in the 3rd quarter.

100% General Fund

$ 35,895 $ 35,895 0 $ 35,895 3rd Quarter 2018

Public Works

Project MaintenancePAC Pond Maintenance Part 1

Improvements include installation of riprap around the perimeter of the water surface of the pond are needed to assist with future pond maintenance. Staff reached out to several contractors and received only one bid, which exceeded the budget. Staff decided to defer this project indefinitely to allow for completion of other priorities. DEFERRED.

100% General Fund

$ 8,000 $ 8,000 $ - $ 8,000 Deferred

Parks Project New Friends Field

Construct new practice fields in Platte Landing Park. The survey was completed by RL Buford in January. The engineering consultant is finalizing the plans and specifications. The bids were received in March. Due to the possible land transfer of Platte Landing Park, this project will be delayed. The cost of the field construction is outside the proposed budget. DEFERRED.

100% Parks Donations Fund (40% funded by earmarked donation dollars)

$ 25,000 $ 25,000 $ - 25,000$ Deferred $ 2,284,007 $ 1,403,964 $ 331,066 $ 1,105,077 GRAND TOTAL 2017 DEFERRED

City of ParkvilleMajor Project Updates

Updated as of May 4, 2018

Division TypeNew or

Replacement?Name Project Description Funding Source Total Cost 2018 Cost

Funds Spent

Remaining Funds to Be

Spent

Status / Projected Quarter

Admin/IT Equipment ReplacementComputer Replacement Cycle

Continue cycle to replace 25% of office computers each year in order to maintain a four-year replacement cycle for software, hardware, operating systems, and warranties.

100% General Fund

6,000 6,000 0 6,000 3rd Quarter

Admin Project Year 2 of 4Building Safety Upgrades

Install bulletproof glass panels and dais protection throughout the building in phases. Phase 2: Municipal Court

100% General Fund

8,920 8,920 0 8,920 3rd Quarter

Admin/IT Equipment Replacement ServersFacilitate replacement of the City's two main servers that are each over 10 years old (life span 5 years)

100% General Fund 10,000 10,000 10,350 -350 Completed

Admin Equipment Replacement Copier

Project included replacement of Administration copier. Police Department purchased new copier in 2017. Purchasing has previously been determined to provide significant savings over leasing. Added purchase of a small printer for PW/CD with remaining funds.

100% General Fund

15,000 15,000 12,313 2,687 Completed

Admin Project ReplacementCarpet Replacement

Carpet Replacement phased in 4 different areas over 4 years (Admin 1, Admin 2, Court, PD)

100% General Fund 27,500 27,500 0 27,500 4th Quarter

Admin Project ReplacementCity Hall Landscaping

Landscaping of the north side of City Hall.100% General Fund 5,000 5,000 0 5,000 3rd Quarter

Admin Project Replacement Concrete Flatwork720 square feet of concrete flatwork every five years, includes hand rail repair and painting.

100% General Fund 7,865 7,865 0 7,865 3rd Quarter

Admin/IT Total $ 80,285 $ 80,285 $ 22,663 57,622$

2018 Projects

City of ParkvilleMajor Project Updates

Updated as of May 4, 2018

Com Dev Software NewDevelopment Code Integration into eCode360 Portal

The City adopted its new Title IV - Development Code in 2017, but needs to be integrated into the City's eCode360 online Municipal Code portal. Project includes cost for General Code to integrate all of Title IV, tables and imagery into the Municipal Code.

100% General Fund

10,000 10,000 10,000 0 Completed

Com Dev Equipment NewBuilding Permit Software

Staff currently uses Microsoft Access and a free version of Dropbox to process, store and manage building permit applications. After meeting with several vendors in 2017, staff detemined existing methods are adequate, but could be upgraded via eNet, LLC. Project includes purchase of Dropbox Business account, Microsoft Access training via MARC's Goverment Training Institute, and additional resources as needed.

100% General Fund

3,000 3,000 0 3,000 3rd Quarter

Com Dev Total $ 10,000 $ 10,000 $ 10,000 $ -

ParksMulti-year Project

Year 2 of 3ELP Low Water Crossing Improvement

Project will raise low water crossing in English Landing Park to reduce the amount of time the park is closed due to backwater from the Missouri River flooding out the crossing. It is anticipated that the construction will begin in November 2018, with a project completion in April.

96% Projects Fund; 4% Outreach Grant

500,000 24,000 0 24,000 4th Quarter

Parks Equipment New Trailer

Purchase 16-foot heavy duty trailer for hauling tractor equipment for mowing remote areas. Due to overages in the Parks budget, the purchase of the trailer was deferred to 2019.

100% General Fund

10,000 10,000 0 10,000Deferred to 2019

Parks Total $ 510,000 $ 34,000 $ - 34,000$

City of ParkvilleMajor Project Updates

Updated as of May 4, 2018

PW/Streets Maintenance NewStorm Sewer Evaluation and Repair

Evaluate the existing storm sewer pipe and structures. Based on data acquired, point repairs can be made to the storm sewer. This is the second phase of the storm sewer evaluation. It is anticipated that the engineering will begin during the second quarter and the work will be completed during the fourth quarter.

100% Transportation fund 2018-2022

515,000 40,000 4,000 36,000 4th Quarter

Streets Project NewHawver Gulch Watershed Study

Review locations of low water crossings in Hawver Gulch watershed. Model proposed improvements and overall impacts. Prepare cost estimates and a program to implement improvements. Due to funding concerns, this project was deferred until 2019.

100% Transportation Fund

75,000 75,000 0 75,000Deferred to 2019

Streets Project NewMill Street Culvert Guardrail

This project would add guardrails along Mill Street just west of Crooked Road. Due to funding concerns, this project was deferred until 2019.

100% Transportation Fund

50,000 50,000 0 50,000Deferred to 2019

PW Project NewPublic Parking Lot Lease/Purchase

Lease/purchase payment for a public parking lot. The lease/payment will continue for 25 Years, for the use of the public parking lot for 99 years.

100% General Fund

11,657 11,657 0 11,657 4th Quarter

PW Project Replacement Relocate Siren #4

Relocate existing tornado siren (Siren #4) to an accessible location for service. Staff has decided to defer this project to determine if an alternate solution is possible.

100% General Fund

5,500 5,500 0 5,500Deferred to 2019

Public Works Total $ 657,157 $ 182,157 $ 4,000 178,157$

Police Equipment Replacement Patrol Vehicle

2018 AWD Police Ford Taurus Sedan including emergency equipment, video, radio, etc. The car purchase was approved by the board and is currently being built.

100% General Fund

36,534 36,534 33,418 3,116 Completed

Police Equipment NewPark Cameras and storage device.

Install security cameras in parks.100% General Fund 3,500 3,500 0 3,500 4th Quarter

City of ParkvilleMajor Project Updates

Updated as of May 4, 2018

Police Software ReplacementCrimeStar records management system

Replace/update the current version of CrimeStar RMS with the Enterprise Edition

100% General Fund

13,850 13,850 0 13,850 4th QuarterPolice Total $ 53,884 $ 53,884 $ 33,418 20,466$

Sewer Equipment ReplacementWWTP Headworks Screen Rebuild

Replace the influent mechanical bar screen at the WWTP. The project will begin construction in the second quarter, with an anticipated project completion in the third quarter.

100% Sewer Fund 90,000 90,000 1,200 88,800 3rd Quarter

Sewer Equipment Replacement RAS Pump AFD's Replacement of three RAS Pump drives that control the pump speed at WWTP.

100% Sewer Fund 10,600 5,200 0 5,200 3rd Quarter

Sewer Equipment Replacement Clarifier Drives Rebuild two clarifier drives at WWTP.100% Sewer Fund 16,000 16,000 0 16,000 3rd Quarter

Sewer Equipment New Lab Equipment Purchase new lab equipment100% Sewer Fund 6,000 6,000 0 6,000 3rd Quarter

Sewer

Project Replacement

South National P.S. Equipment Replacement.

Replace pumps, base elbows, rails, along with electrical work. The contracts have been approved. It is anticipated that the work will begin in the second quarter and be completed during the third quarter.

100% Sewer Fund 63,000 63,000 16,424 46,576 3rd Quarter

Sewer

Project New CCTV

Program to clean and televise a portion of the 15,000 feet per year of the City's sewers. The project will begin in the second quarter, with an anticipated completion in the third quarter.

100% Sewer Fund 357,000 57,000 0 57,000 3rd Quarter

Sewer

Project Replacement

Downtown Manhole Reconstruction Phase 2

Second phase of mahnole project started in 2016. This involves the reconstruction of existing manholes. Due to concerns with the sewer budget, one of the manholes will be deferred until 2019. It is anticipated that the work will started during the second quarter and be completed in the third quarter.

100% Sewer Fund 130,000 130,000 61,418 68,583 3rd Quarter

City of ParkvilleMajor Project Updates

Updated as of May 4, 2018

Sewer

Project ReplacementSanitary Sewer Phase 4

Phase 4 repairs focus on repairing aged and poor condition sewer pipes, prioritized in the line database. Includes lines discovered in the last two years of CCTV work. Due to concerns with the sewer budget, the design was deferred until 2019. The design and construction will occur during 2019.

100% Sewer Fund 215,000 15,000 0 15,000

Deferred to 2019

Sewer Total $ 887,600 $ 382,200 $ 79,042 303,158$

Streets Equipment Replacement

Dumptruck, 1-ton, 4-wheel Drive, Snowplow and Salt Spreader

Replacement of older trucks and snowplowing equipment. Will replace next truck in line. Trade-in value approximately $7,000. The truck was purchased and delivered during the first quarter. The purchase order for the salt spreader/plow blade was approved and still needs to be installed. It is anticipated that the truck will be equipped during the third quarter.

100% Transportation Fund

60,000 60,000 27,180 32,820 3rd Quarter

Streets Maintenance New2" Asphalt Mill and Overlay

Contractor to mill and overlay existing asphalt streets in the City that have become deteriorated. The contract was approved. It is anticipated that the work will begin in the second quarter and be completed during the third quarter.

100% Transportation Fund

250,000 250,000 282,776 (32,776) 3rd Quarter

Streets Maintenance NewCurb & Sidewalk Program

Repair defective sections of curb and sidewalk. The contract was approved. It is anticipated that the work will begin in the second quarter and be completed during the third quarter.

100% Transportation Fund

50,000 50,000 72,947 (22,947) 3rd Quarter

Streets Maintenance New Crack Sealing

Crack sealing of existing streets. Includes machine rental and material. It is anticipated that work will start during the third quarter, following the asphalt improvements.

100% Transportation Fund

15,000 15,000 0 15,000 4th Quarter

City of ParkvilleMajor Project Updates

Updated as of May 4, 2018

Streets Maintenance New Street Striping

Needed to re-paint areas on the pavement such as centerlines and stop bars for traffic safety. It is anticipated that the work will start during the third quarter, following the asphalt improvements.

100% Transportation Fund

15,000 15,000 0 15,000 4th QuarterStreets Total $ 390,000 $ 390,000 $ 382,902 $ 7,098

$ 1,931,891 $ 1,132,526 $532,025 $ 600,501 GRAND TOTAL