aug 2019 - cdn.allbound.com

COPYRIGHT 2016, NEWGEN SOFTWARE INC.

Aug

2019

COPYRIGHT 2019, NEWGEN SOFTWARE

2

Enterprise Content Management (ECM) Suite allows you to access the right content in the right customer context and build the right experiences.

The suite enables end-to-end management of your enterprise content, from capture to disposition. Further, it offers flexibility to access or deliver content anytime-anywhere, creating a connected and digital workplace.

OmniDocs Overview


Positioned as a ‘STRONG

PERFORMER’ in

Forrester WaveTM :

ECM Content

Platforms, Q3 2019

Let’s have a look at Major features of OmniDocs

3COPYRIGHT 2019, NEWGEN SOFTWARE

• OmniDocs 10.0 provides an intuitive user interface, redesigned by keeping digital workers at the core of every interaction.

• User can personalize ECM with, out-of-box configurations for document centric processes, search and reports.

• Easily view and identify content through thumbnail and grid view of media files allowing you to quickly select the file needed

01. Responsive Product Design – Refreshed UI/UX


Supports archival for major type of documents like Spreadsheets, Email, Attachments, Presentations, CAD/CAM designs, TIF, PDF/A, DOC, XLS, System Monitoring Charts, GIS Video Clips, mp3, mp4, etc and further makes it easy with its drag and drop options

And Many More..

Different kind of

Documents being

archived on OmniDocs

02. Virtual Content Repository - Centralized Archival & Retrieval


Apart from traditional open to view document approach, OmniDocs 10.0 Comes with Thumbnail view so that documents can be viewed without opening them for quick overview

03. Thumbnail Mode - Document View

Thumbnail view of all the

documents/Folders/Sub-

Folders archived


• Web-based user interface for easy retrieval of documents

• Annotation enables user to leave notes, draw shapes, create hyperlinks on images

• Original image stays intact as the annotations are put on layers

• Option to update indexing parameters for quick searching

• User can also apply registered Image & Text stamps on to the documents

• Full view document mode for easy reading

04. Document Annotations & Stamps

HTML5 Document

Viewer

Post remarks on

documents

Hide Sensitive

Details

Highlight with

different shapes

Leave Sticky

Notes

Various Stamps

can be used on

the document


• Search content based on profile, user-defined indexes, date, document content & custom search

• Easily locate the searched content within a document with content highlight feature using FTS Add on

• Search with few keywords using auto-suggestion feature with Easy Search Add-On

• Save Search Criteria to search documents quickly without filling respective search parameters

• Mark a search as favorite to quickly access it next time

Search based on

Document, Folder &

Indexing Parameters

05. Comprehensive Search - Capabilities

Use WildCard search or

Conditional Search


• Extensive integration capabilities allow to Integrate OmniDocs with other Enterprise applications, tools, repositories and cloud storage systems through Web Services, Ready-made Adaptors, Integration Standards, Web API based GUI and Custom APIs

• Connect with any repository or system following CMIS (Content Management Interoperability Standard)0, SOAP/ HTTP and SSO (LDAP, SAML) Standards

• Leverage out-of-the-box integration adaptors for applications such as Finacle, SAP, Google Drive, MS Office, and Office 365

And Many More..

06. Extensive - Integration Capabilities


07. OmniDocs - On Cloud

Newgen OmniDocs ECM Suite on Cloud is a cost-effective alternative to traditional document management. The ECM Cloud Applications enable seamless flow of content across the organization, allowing users to access content anytime-anywhere.

Ensure foolproof disaster recovery

Break silos and enable seamless flow of information

across geographically dispersed teams

Start with minimal investment and scale ECM application with

pay-asyou-go model

Comply with Enterprise-grade Service Level Agreements and major security and regulatory

standards


08. Linear Workflow - In-Built Workflow capabilities

• Collaborate and verify documents collected from multiple data sources

• Design and deploy document processes with work steps such as upload, verify, approve, and reject

• Define and design the right flow of content and enable faster processing containing notes.

• Maintain an oversight across all the documents with centralized document repository for users working on different business processes

Define steps as per

business requirements


• View, search, download, upload, email and delete documents ‘on the fly’ from your mobile.

• Experience enhanced user experience as system intelligently optimizes audio/video content for mobile devices

• Download documents on mobile devices for reading in no connectivity zones, and offline usage

• Share documents, stored in the ECM repository, on social media, email and other channels in a convenient manner

• Manage multiple versions of enterprise documents and keep a track of changes

• Search documents with the help of data classes and search criterion stored in the repository

09. OmniDocs App - On Mobile [ On the Go Access To Content ]


10. Folder & Document - Operations

• Move/copy• Forward Documents• Links – Related Documents• Check Out/Check In - Modify• Sharing • Print• Download• Audit Logs• Alarms/Reminders

Modify folder indexing

parameters


11. Multi Level Folder Structure - Creation

Create multilevel folders at once, no need to create folder structure one by one. Helps when you need to create lot of folders structures with lesser efforts and time

Confirm button to create

respective folders


12. Easy Document Upload - Drag & Drop Feature

With drag & drop feature, it becomes very easy to upload multiple documents at once

Moreover a Dataclass can also be assigned at once to all the documents so that indexing parameters can be filled once and are attached with all the documents at same time

Drag & Drop multiple

document


Check Out option to

modify the document

Check out documents

into Google Drive

An icon gets applied on the

document to let everyone know

that, this document is checkout

Check-In to upload the

modified document

Select version type

Select Source location and

select the modified

documentUndo Check option to

restore previously checked

out version

13. Document Check In/Out - To Local System or Google Drive

This feature is used to modify documents. When document is checked out, system locks the document to restrict modifications by other users

System also allows to Checkout documents into Google Drive to view & edit them and Check in back to OmniDocs. Helps when user doesn’t have native software on client machine


Versions option to see

various versions of

selected document

One can also set auto

versioning and can also

set the old version as a

Latest one

14. Document Versions - Manual & Auto Versioning

Versioning allows user to have different versions of the same document when any change is made to the documents.

One can also set auto versioning and can also set the old version as a Latest one


15. Link Related Documents – Find them at one place

This feature enables users to link different documents residing in OmniDocs. Hence, user doesn’t have to look into different folders to find the related documents

After clicking on Link, User can link any

document with the selected document

LINK button to link

selected documents


16. Audit Logs - For Compliance & Integrity

With audit logs, user can see what all changes have been made on the documents with date & time stamp

User can also see what all

actions have been performed

on the document


17. Alarms & Reminders - For Email Alerts & Notifications

Select Event Type

With Alarms feature user can get alerts in OmniDocs or Email notifications on specific events like uploading, deleting, documents and folders.

Reminders can be set to remind important tasks to be performed on respective documents

Enter Message to

be displayed


COPYRIGHT 2016, NEWGEN SOFTWARE INC. 21

18. Document Forwarding - For Easy Sharing

This feature enables user to send the document to internal/external user from with the OmniDocs

Documents can be forwarded as attachment or as a Link. In case of Document Forwarded as Link user can provide Expiry Date (max 30 days), after which user will not be able to access the document via that link.

Select or Enter

Email address of

the user

19. Process Reports - For Live Status of Open Requests

Various reports can be generated to have a complete transparency

Reports can be download in PDF and CSV formats

Reports can be

generated for

anytime period

Select Type

Report

Enter Report

parameters


20. Robust Rights Management - For Authorized Access & Security

Users can be created, and right can be allocated to the user's basis roles and responsibilities

Rights can be assigned on Folders, Data-classes, Processes, Searches, etc

Users can be

created from the

admin moduleVarious rights can

be given to the

users


Saving Document in Newgen

Document Management

System from MS Outlook

Upload Mails from MS

Outlook in to Newgen

OmniDocs

21. Microsoft Outlook Connectivity - Add on

This Add on enables to upload emails from Outlook to OmniDocs using Web Services and web APIs


Document can be sent from

any folder of the associated

Document Library of

SharePoint

Enterprise Search in

SharePoint

User can be View, Print &

Download documents

22. Integration with SharePoint - Add on

It uses Web Services and Web APIs and enables to archive the documents from within the SharePoint into OmniDocs


This feature helps in retrieving the file deleted by mistake

User can view who deleted the documents and at what time

23. Trash Management - Recover Deleted Documents

Documents and

Folders deleted by

specific user can easily

be seenDocuments and

Folders can be

easily moved back

to any folder


24. Enterprise Class Security - Comply with Industry Standards

Access permissions on folders and documents with user/group/role-based rights. Supports Maker-checker, strong password policies, LDAP/SSO, PKI/Biometrics, and digital signatures

Digital Signature Encryption

ORG

Access Rights

Secure Web Layer

LDAP/SSOAudit Trails/Reports

SSL/HTTPS

Password Policies

Enterprise

Class Security


OmniDocs is Unicode compliant hence offers multi-lingual support.

25. Multi-lingual - Support

Document Level Operations

like Access Control, Audit

logs Version Control, etc

Folder Level Operations like

Access Control, Audit logs,

etc

Folder Hierarchy


Stream and view video files & Rich media files in OmniDocs

26. Rich Media Streaming Support – Add On

View videos in viewer


AMERICASNewgen Software Inc.Washington DC Metro Area1364 Beverly Road, Suite 300McLean, VA 22101Tel : +1-703-749-2855, +1-703-439-0703Support Hotline : [email protected]

Newgen Software Inc.8270 Woodland Center BoulevardTampa, Florida – 33614Tel : +1-813-769-3575Fax : [email protected]

APAC - SINGAPORENewgen Software Technologies LimitedOff No: 314, Building No: 3P O Box. 500297, Dubai Internet CityDubai, UAETel : +971 44541365Fax :+971 [email protected]

EMEA - DUBAINewgen Software Technologies Pte Ltd.30, Raffles Place # 17-38Chevron house, Singapore 048622Tel : +65 6221 8432Fax : +65 6221 [email protected]

INDIACorporate OfficeA-6, Satsang Vihar MargQutab Institutional AreaNew Delhi -110 067, IndiaTel : +91-11-4077 0100, 2696 3571Fax : +91-11- 2685 [email protected]

www.newgensoft.com

Thank you
