attendance subcodes

Integra IMS Team - March 2021

Integra is the trading arm of South Gloucestershire Council

Attendance Subcodes

The DfE have defined a set of sub codes for schools to use to record non-attendance related

to coronavirus. The subcodes can be used for consistent recording of non-attendance

related to coronavirus and to help with the completion of the education setting status form.

The subcodes are:

Attendance session code

Description Subcode

I Illness I01

I Illness Confirmed case of coronavirus (COVID-19) I02

X Non-compulsory school age pupil not required to be in school X01

X Pupil self-isolating with coronavirus (COVID-19) symptoms X02

X Pupil self-isolating due to potential contact with a confirmed case of coronavirus (COVID-19) INSIDE the school setting

X03

X Pupil self-isolating due to potential contact with a confirmed case of coronavirus (COVID-19) OUTSIDE the school setting

X04

X Pupils required to self-isolate as part of quarantine requirement (after arriving in the UK from a non-exempt country or territory)

X05

X Pupil not in school because they have been advised specifically by their Doctor or public health authority that they are clinically extremely vulnerable and should not attend

X06

X Pupil advised specifically not to attend school as part of restrictions to education set out in Government advice

X07

Please click here for the DfE addendum document ‘Recording Attendance in relation to

coronavirus (COVID-19) during the 2020 to 2021 academic year’ for further information

These codes can be used for academic year 2020/21 as well as 2021/22 onward.

The sub codes are for reporting purposes in school only and will not be required for the

School Census.

https://www.gov.uk/government/publications/school-attendance/addendum-recording-attendance-in-relation-to-coronavirus-covid-19-during-the-2020-to-2021-academic-year

Attendance Subcodes

2 Integra MIS Team March 2021

Entering the Sub codes in SIMS

Entering subcodes via the Class Register

Open the register and enter the session attendance codes.

If you need to add a sub code you will need to open the padlock to go to Overwrite mode.

Right-click on a cell that has an I or X code entered and select Enter Subcode from the

menu.

Attendance Subcodes


These are the available subcodes for the X code:

These are the available subcodes for the I code:

Select the required subcode from the drop down list and click OK.

A blue triangle will show in the bottom right-hand corner of the cell to show that a subcode

has been recorded

Attendance Subcodes


Hover over the blue triangle to view the subcode description

Once all subcodes and attendance marks have been recorded click on Save.

Entering subcodes via Edit Marks

Go to Focus | Attendance | Edit Marks

Follow the steps above

Please note the following:

Subcodes will be overwritten if the following processes are run for pupil/students for whom

subcodes have been recorded.

Enter a code over a date range (via Focus | Attendance | Enter a Code over a Date

Range)

Enter a weekly pattern (via Focus | Attendance | Enter a Weekly Pattern)

Recording exclusions (these are displayed as code E) (via Focus | Pupil (or Student)

| Exclusions and Focus | Pupil (or Student) | Pupil (or Student) Details – Exclusions in

the Links panel)

Copy Lesson Marks To Session (via Tools | Setups | Lesson Monitor Options |

Lesson Monitor Setup – Write Marks panel). Lesson Monitor users only.

Please note that where a ‘session code only’ process is used for entering code I, it will not

remove any existing subcode if the ‘session code’ is already I. Similarly, where a ‘session

code only’ process is used for entering X, it will not remove any existing subcodes if the

‘session code’ is already X.

To support the introduction of subcodes, the following items have been added to the

Attendance marks sub-report in the reporting dictionary (via Reports | Design Report –

Student | Attendance marks):

Subcode

Subcode Description.

Attendance Subcodes


Reporting on the subcodes

Capita have provided a Daily Attendance Analysis Report. Go to Reports | Run Report |

Student Focus | Covid-19 – Daily Attendance Analysis v3

As the report is a Daily Report the Effective Date and the date in the Value field must be the

same

Attendance Subcodes


The report will run with rows as Gender and Columns as Admission numbers these can be

changed using the drop down menus

Change the Rows to Subcode Description

Attendance Subcodes


Change the Columns to Year Group

Attendance Subcodes


Maximise your screen

You will be able to see the totals by Year Group and the combined total for each subcode

Attendance Subcodes


This report can be copied to Excel if required

attendance subcodes

Documents