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Copyright © Oracle, 2007. All rights reserved.

Asset Inquiry & Reporting EDU34C4Y Effective mm/dd/yy of 28 Rev 1

Asset Inquiry & Reporting Overview

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Asset Inquiry & Reporting

System References

None

Distribution

Oracle Assets

Job Title*

Ownership

The Job Title [[email protected]?Subject=EDUxxxxx] is responsible for ensuring that this document is necessary and that it reflects actual practice.

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Asset Inquiry & Reporting

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Objectives

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Agenda

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Viewing Asset Information Online

Viewing Asset Information Online

You can view and query assets online to verify or research asset information: • Perform online inquiries to view the financial information about an asset • Query all assets assigned to a general ledger account by asset detail, assignment, source

lines, and lease • Query all assets assigned to a depreciation account • View the transaction, depreciation, and cost history of an asset • View transactions for any depreciation book and accounting period • View accounting lines for transactions

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Types of Asset Inquiries

Types of Asset Inquires

• To find an asset by detail, enter asset descriptive information, such as asset number, description, or category, as the search criteria.

• To find an asset by assignment, enter assignment information as the search criteria. If you want to search using the expense account, enter a book first.

• To find an asset by source line, enter invoice information, such as supplier or invoice number, or project information, such as project number or task number, as the search criteria.

• To find an asset by lease, enter lease information, such as the lessor, lease number, or lease description, as the search criteria.

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Asset Inquiry Options

Asset Inquiry Options

(N) Inquiry > Financial Information Use the Financial Information windows to view descriptive and financial information for an asset. You can review the transactions, depreciation, and cost history of the asset you select. (N) Inquiry > Transaction History Use the Transaction History windows to review all the transactions for any book, accounting period, transaction type, or range of assets. You cannot update information from the asset inquiry forms.

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iAssets Search for Assets

iAssets Search for Assets

Oracle iAssets includes a powerful search tool you can use to find any assets that are available in the Oracle Assets system. Oracle iAssets includes two types of search mechanisms:

• Simple Search: The Simple Search page allows you to search by asset number, description, serial number, tag number, employee name, and location.

• Advanced Search: If you want to search using additional criteria, you can use the Advanced Search. The Advanced Search page enables you to search for specific assets or for many assets containing the same criteria. By default, the Advanced Search page allows you to search by asset number, description, tag number, and serial number. You can add additional search criteria from a list of values.

Note: The assets you can query are determined by your security options setup. When you find assets, you have the option to add them to an asset list. You can search for more assets, save the asset list for later use, or use the asset list to create transfer requests. Simple Search Use the Simple Search page to search for assets. You must enter at least one of the search criteria listed on the simple search page, but can enter as many as you like. The more information you enter, the more precise your search results will be.

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Advanced Search The Advanced Search page enables you to enter more specific information about assets than does the Simple Search page. You can search on any of the fields listed on the page, as well as add additional fields on which to conduct your search by choosing additional fields from the Add Another list. You can also narrow your search for each field. For example, if you search by asset number, you can search for a specific asset number, or an asset number that contains, starts with, or ends with a particular set of numbers.

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Viewing Financial Information

Viewing Financial Information

(N) Inquiry > Financial Information (B) Assignments • Displays the current assignment information for the asset.

(N) Inquiry > Financial Information (B) Source Lines • If the asset was created from capital asset lines in Oracle Projects, Oracle Assets displays

the Project Number and Task Number of the asset. - Choose the Project Details button to view detail project information about the asset.

The Asset Line Details window includes the following project information for your asset: expenditure type, item date, employee, supplier, quantity, CIP cost, expenditure organization, non–labor resource, and non–labor organization.

(N) Inquiry > Financial Information (B) Books • The View Depreciation window shows each period’s depreciation amounts that are

updated each time you run depreciation. - Any unplanned depreciation amounts are included in the depreciation expense per

period for each asset and book.

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• If you change any information such as the asset cost in the period that you added the asset, Oracle Assets updates the original ADDITION transaction to ADDITION/VOID transaction in the Cost History.

- Any unplanned depreciation amounts appear as ADJUSTMENT transactions.

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Viewing Transaction History

Viewing Transaction History

(N) Inquiry > Transaction History To perform a transaction history inquiry:

1. In the Find Transactions window, enter search criteria for your inquiry. You must enter a Book and Reference Number or Asset Numbers to query a transaction history. You can optionally enter other search criteria, including Periods, Transaction Type, and Category.

2. (B) Find. You can see a summary of the transactions for the asset. 3. To view details, check an asset and then choose the Details button.

Note: You can view the detail accounting lines for the transaction in the form of a balanced accounting entry (i.e., debits equal credits). You can also choose to view the detail accounting as t–accounts.

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Viewing Transaction Accounting

Viewing Transaction Accounting

In Oracle Assets, you can view detailed accounting information for asset transactions in the following formats:

• Accounting Lines - displays balanced accounting information in the form of debits and credits.

• T Accounts - displays underlying accounting information in graphical t-account format. • Activity Summary - displays net activity for transaction and account balances.

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Viewing Subledger Accounting Transactions

Viewing Subledger Accounting Transactions

In Oracle Assets, you can view the following transactions in Oracle Subledger Accounting: •Accounting Events •Journal Entries •Journal Entry Lines

Refer to Demonstration – Perform Asset Inquiries [LAB036DY] Refer to Practice – Perform Asset Inquiries [LAB038DY]

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iAssets

iAssets

• Oracle iAssets is a web portal designed to help employees manage and access information about a company's capital assets, such as equipment and machinery.

• Oracle iAssets supports self-service transfer of assets, enabling employees to keep track of equipment location and ownership.

- This enables companies to maintain an accurate account of their capital spending necessary to support capital budgeting.

- Tracking movements of assets is also crucial for planning maintenance services and reducing resources for physical inventory.

• This self-service product automates approval and enforcement of business rules. Oracle iAssets offers real-time inquiries of information pertaining to your fixed assets.

• You can access financial and other supporting data about your assets for analysis and decision support.

Instructor Note: Rules have been defined in iAssets for the assets book, using the management hierarchy option that goes through the HR hierarchy for approval. The iAssets rules have been created using the iAssets Setup Administrator responsibility and assigned to requestor and

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approvers responsibilities via iAssets system profiles. Users have been associated with jobs that have an approval authority.

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iAssets Setup Steps

iAssets Setup Steps

Before you set up Oracle iAssets, set up Oracle Applications responsibilities and users for the implementation. Oracle iAssets provides Oracle iAssets responsibilities. Set Up Underlying Oracle Applications Technology

• You need to set up underlying Oracle Applications technology, which includes the following steps:

- Perform system–wide setup tasks such as configuring concurrent managers and printers

- Manage data security, which includes setting up responsibilities to allow access to a specific set of business data and complete a specific set of transactions, and assigning individual users to one or more of these responsibilities.

- Set up Oracle Workflow Oracle Assets Setup Steps

• Before implementing Oracle iAssets, you must implement Oracle Assets. Oracle Human Resources Setup Steps

• Before implementing Oracle iAssets, you must implement Oracle Human Resources.

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Oracle iAssets Setup Steps 1. Set up Rules 2. Set up Profile Options 3. Assign Rule Names to User Responsibilities

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iAssets Setup Steps—Rules

Refer to Demonstration iAssets Setup-Rules [LAB3515Y]

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iAssets Setup Steps—Profile Options

iAssets Setup Steps—Profile Options

Each rule must have a rule name defined in the IA: iAssets Rule Name profile option. Once the rule name is assigned to a responsibility, the responsibility is governed by the controls and options set up in that rule. This profile option must be set at the responsibility level. Note: The IA: Assets Rule ID profile option is automatically populated based on the value you enter for the IA: iAssets Rule Name profile option. You cannot update the IA: Assets Rule ID profile option.

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iAssets Setup Steps—User Responsibilities

iAssets Setup Steps—User Responsibilities

After defining rule names in the IA: iAssets Rule Name profile option, you must assign each rule name to a user responsibility. Every Oracle iAssets user responsibility and Oracle iAssets approver responsibility must be assigned a rule name. Otherwise, when users log into an Oracle iAssets responsibility, they will receive an error message and will be unable to proceed.

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Oracle Assets Reporting

Oracle Assets Reporting

• Use Oracle Assets standard reports and listings to keep track of your assets, and to reconcile Oracle Assets to your general ledger.

• Oracle Assets standard reports and listings include both standard fixed format reports and standard variable format reports. You run standard reports and listings from Oracle Assets or from the Oracle Report Manager.

Note: When you run reports for assets using bonus rules, the bonus depreciation is included in the depreciation expense column and the bonus reserve is included in the accumulated depreciation column. To run a standard report, listing, or request set:

1. Open the Submit Requests window. 2. Decide whether to run a request or request set, then select the request or request set you

want to run. 3. Enter the request parameters. 4. (B) Submit 5. Note the Request ID.

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6. Review the status of your request.

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Assets Reports Groupings

Assets Reports Groupings

See the Oracle Assets User Guide Release 12 for detail information on all available reports.

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Variable Format Reports

Variable Format Reports

Many of the Oracle Assets reports are available as variable format reports, which means you can view and manipulate the report data in the desktop application of your choice. For example, you can download the information into Microsoft Excel and sort, analyze, and manipulate the report data using familiar spreadsheet features. You can also format the report as an HTML file and place it on your Web server or directly into the database for general access. To create a variable format report, an attribute set that contains formatting instructions is applied to Oracle Assets report data. You also have a variety of options to publish your report. In Oracle Applications, attribute sets are defined using the RXi Report Administration Tool.

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Assets Reports Using XML Publisher

Assets Reports Using XML Publisher

• XML (eXtensible Markup Language). • You can generate major asset transaction reports with XML Publisher. • You can design and control how the report outputs are presented in separate template

files. • XML Publisher merges your designed template files with the report data to create

published documents in PDF • Reports support color, images, font styles, headers and footers, and other formatting. • Create new report templates or modify existing templates to view your report output.

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Summary

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asset inquiry & reporting - apps2fusion€¦ · asset inquiry & reporting edu34c4y...

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