UNCLASSIFIED//FOUO

Army Financial Information Management

– Mr. Andrew S. Morgan, DASA-Financial Management Information

1

NCR PDI 2018:

UNCLASSIFIED//FOUO

8 March 2018

Army Financial Information

Management

Mr. Andrew S. Morgan,

DASA-FIM

UNCLASSIFIED//FOUO

Army FM Change Enabler

3

Audit Work

Correction of Material

Weaknesses

Systems Shortcomings &

Redundancies

Manual Processes Work

Environment Complexity

Sustaining Audit

Controls and Compliance

Efficient Processes

Reduced Workload

Retired Systems

Leverage Technology to Turn the Corner

• Data Analytics

• Automation

• Standardization

• Integration

• ERP Capabilities

• Process

ReengineeringWILL

ENABLE

Need to

be HERE

We are

HERE

UNCLASSIFIED//FOUO

DASA-FIM Strategic Priorities

4

Enable Army FM Systems into an Integrated EnvironmentReengineer business processes, Implement data standards, Leverage ERPs and other innovative

technologies, retire legacy systems.

Retire Legacy SystemsDevelop common capabilities to reduce reliance on legacy systems and platforms, Manage

transition to enduring systems and recoup cost savings from system reductions.

Enable Standardization of Financial InformationImplement standard data and processes across the enterprise, make data available to analytical

and reporting platforms.

Deploy IT Controls and Compliance to Ensure Data IntegrityCentralize and control common business rules, controls and compliance mandates, Ensure

accountability to audit and government-wide policy.

Deliver Big Data Analytics to FM Domain Decision-MakersNormalize and centralize financial data, Leverage technology platforms such as SAP HANA to

power advanced analytics.

Provide Enablers to Automate Manual ProcessesLeverage next-generation technologies such as Robotic Process Automation to reduce errors and

streamline manual processes.

UNCLASSIFIED//FOUO

Army & OSD-submitted Reforms

5

Primary Lever: End-to-End Process Optimization

1. Implement Cash Accountability Process & Systems changes:

1a. Treasury Direct Disbursement (TDD)

1b. Treasury Collections/Debt Management

1c. Intragovernmental G-Invoicing solution w/ GFEBS

2. Implement Standard Financial Information Structure (SFIS 10.0 MR)

3. Implement Supplier Self-Service (SUS) across Army

Primary Lever: Automate Manual Processes

4. Implement Robotics Process Automation (RPA)

Primary Lever: Consolidate and Centralize

5. Field Enterprise Universe of Transactions (EUoT)

6. Generate Army-wide Unadjusted Trial Balance (UTB)

UNCLASSIFIED//FOUO

215 systems impacting Financial Management operations

Army FM Systems “As-Is” Environment

6

GEX

Not Active

PBAS-FD

PBUSE CIMS YPG

CISIL

HQIIS

ILNPS

OSMIS WP

DIFS

SNAP

ATAAPS

DCPS

DTS

IRM

BEIS

DCAS

DMLSS

DSAMS

iRAPT[WAWF]

AESIP

Powertrack/ Syncada

SPS

KNPS

GFEBS

TEWLS

CEFT PPVM

ADS

FCM

WARS

Treasury

AccessOnline(AXOL)

No traffic

Not Active

Not Active

EAS IV

Not Active

CPROBEFFPO

CIS

SAMAS

CMICS

PRCP

SDCS

RBuilder

CAPCES SLAMIS

DDS

FAS

GCSS-Army

MyInvoice

ODS

WMT

ITS

IRMIS

FDIIS

LOGMAPSS

DMOPS

ITRMRSM

ASARSFYDP EAS

HQARS

PBAS-OC

PADDS

MOCAS

APVM

DDRS

DAAS

GSAAdvantage

DLA EBS

CFMS -STORES

DoDEMALL

SARSS-2AD

SARSS-1

SAMS-E

AFMIS

DMHRSi

LMP

FEDREGDAPS

EFD

HQACPERS

Not Active

AMIS

SRD1 (orSTANFINS-R)

DCD/DCW

KYLOC

Not Active

FIS

HQIISAccess DB

AFCOS

RLAS

AORS

DJMS-AC

DJMS-RC

IATS

SAM

Army Non-FM

Army FMDefenseNon-FM

DefenseFM

Legend

Federal (non-Army / non-

DOD)

G8 - CIRS

G8 - FMIS

BRAC FM

SOMARDS SSCOFD

US BankOnline

SSCPCMS STANFINS

PPBE DataWarehouse

RM On-line(USASOC)

ARMSRM On-line

HQA006

AMCOS

FORCES JIAT

FMSweb

HQACPERS

ATRRS

SOMARDS

STANFINS

ODS

FAMS

IOL

ODS

PBAS-OC

STANFINS

FMS

HQACPERS

CMRA

DEERS

AcqBiz

AESIP

APMS

TAPDB

IRMIS

LIW

OSDDRDW

PDC RPLANS

RM Online(ATEC)

SOFIMS

RM -Online(NGB)

RM Online(USAASC)

TAADS-R

eFUNDS

PRTA

1-NFFCRT

AWPSBARDS

Web TAS

RSWONLINE

EFD

RM Online

1-N

IATS

DDS

FPIK CMS

AFCOS

GFIS

CISILSNAPSOMARDS DCPDSFMS

IPACWizard

AFT ASRS

ARISS

AWRDS/ABS

BAMInsourcing

DAI

DDRS - B

DPAS

Delphi

DSS

ABIFDIRECT

ACEIT

AMCOS

AAAAXE

ACM

ACCROACT ARMP

IMCOMAFIRMS AP&AS

ARPA

ASA BEST

CBIS CORPDB COTS

CTSF-ABC...

EC

eCPIC

Manual Input

ERMS

FIRE

FMBSAFRCFMS

FMTP

G8 - FSAT

G8 - TDA-CHD

GFEBS-SA

IMPART

JIAT

IUOT

MCRT

NASKNGB

OnlineRMOL RMT

NIFMS PFMSPFMS

TBG WEBPCRSW

ONLINESMIRF

TAAIMCOM...

EAS(DFAS)

GAFS-R

SABRS

JUSTIS

MUP

PRIDESAAS-MOD

SIDPERS-ARNG

MHP-WARS

GAFS-DTS

SAASSCP-11

1099TRP

ASK-FM

DCRM

DDRSGAFS-R

MAFR

CEFMS

REMISATMP DCPS EDW

ENGLink FEMS FUDSMIS

OMBIL

P2

RFMIS-RDRMS TMIS

APPMS

SPS

SAM

TOP

IPAC

AVKINPUT

AVPRAT

CCR

CT 1081

DARS

DARTS

DASIS

DbCAS/WebCAS

DCRM

DCRM

DCRM

DDMS

OLRV

PBAS-FD

DLIS -MDC

DSOM JR

On-Base RINORM On-line(USACIDC)

SABS

SORS

STORESDLA

CAPS W

EDM

CAPS W

DMO

DRRT

FLISiRAPT

[WAWF]

DPAS

EDM

SCRT

SABRS

DDARS

ODS

EMILPO

TC-AIMS IIITAPDB

EDAS

ATRRS

AORSTOPMIS II

IPPS-A

Audit Relevant

DDRS-AFS

EUD

SARSS-2AC/2B

ULLS - A

Not Active

No traffic

Not Active

Not Active

Not Active

Not Active

Not Active

Army Non-FM

Army FMDefenseNon-FM

DefenseFM

Legend

Federal (non-Army / non-

DOD)

Manual Input

Audit Relevant

UNCLASSIFIED//FOUO

FIM maintains oversight over the 73 Army financial management systems

FM Systems Portfolio

7

*Non-Army includes DoD, Federal and commercial

Army Domain Army Non-Army* Total

Acquisition 3 6 9

Financial Management 73 56 129

Human Resources Management 16 8 24

Installations, Energy and Environment 10 0 10

Logistics 25 13 38

Enterprise Information Environment Mission

Area (EIEMA)2 0 2

Warfighter Mission Area 3 0 3

Total 130 83 215

UNCLASSIFIED//FOUO

Simplified “To-Be” Architecture

8

Single query collects data

from ERPs near real-time

Consolidated financial accounting and budget reports

Audit Data Collected in

seconds not weeks

Reduced # of Interfaces

Via Hub-and-Spoke

Robust Cost Analyses &

Allocations

80% Reduction in Portfolio

Size

Greater FISCAM

Compliance

Billions of transactions queried at

sub-second speeds

Global

Exchange

(GEX)

GFEBS

UNCLASSIFIED//FOUO

GFEBS & GFEBS-SA

9

Q1

FY18

Q2

FY18

Q3

FY18

Q4

FY18

Q1

FY19

Q2

FY19

Q3

FY19

Q4

FY19

Accenture Transition Out

IBM Transition In

(original)

IBMAccenture

• Posting Logic (Invalid GLAC 4210, GLAC 110 Posting• Real Property Audit Fix (SFFAS 6/50)• SFIS 10 MR• Self MIPR Process• GRC Process Controls

Contr

act T

ransitio

nR

ele

ase S

chedule • Audit Requirement (DP96 Report)

• Small break/fix items

• Audit Requirement (Posting Logic, etc.)• Debt Management• TBD high priority items

• TBD high priority items

• TBD high priority items

Final Accenture Release

Q3 FY18 Release

Q1 FY19 Release

Q2 FY19 Release

Q3 FY19 Release

GFEBS-SA Deployment

(revised)

GFEBS DHA

HQ/USUHS

Deployment

UNCLASSIFIED//FOUO

Cost Avoidance via Legacy System

Retirement

10

Dollars

in $M

81

2 2

27

19

1

6

$-

$10

$20

$30

$40

$50

$60

$70

$80

0

10

20

30

40

50

60

70

80

90

To Date 2018 2019 2021 2022 2023 20242006 to

2017

Retired-to-date Number of Additional Systems to be Retired Cumulative Annual Cost Avoidance

# of

Systems

Funding ERPs and Critical Audit Related System Change Requests (SCRs) Enables the Retirement of Legacy Systems which Leads to Audit Success

UNCLASSIFIED//FOUO

Implement Capabilities to Retire Legacy

Systems

11

3

1 1

5

3

1 1 1

14

1 1

12

1 1

2

9

2 2

1 1 1 1 1

2 2

6

8

1

0

2

4

6

8

10

12

14

Syst

ems

Co

un

t

GFEBSTBD

COST ASSESSMENT DATA ENTERPRISE – IT2023

GFEBS/IPPS-A2020

GFEBS INC II*2021

LMP INC II2023

NIFMS2022 TBD

GFEBS Inc II / GCSS-A Inc 22021

GFEBS INC II*TBD

GFEBS SA2020

EUOTTBD

Orphan Capabilities*GFEBS Inc. II may roll back into the GFEBS funding plan

UNCLASSIFIED//FOUO

Consolidate Datasets for Audit and

Data-driven Decision Making

12

• Centralized Army-wide Business Analytics Engine

• Powers the consolidation, transformation, reconciliation and

reporting up to the dashboards layer

• Enabled by SAP HANA/S4

• Foundation of all Army analytics

Dashboards

Engine

Data Sources

• Army-wide data sources:

o GFEBS

o LMP

o GCSS-A

o ePROBE

o Legacy Systems (SOMARDS,

STANFINS, etc.)

o Financial Feeder Systems

o Manual, Spreadsheets

DASA-CE OBT

DASA-BUCSA

Readiness

DASA-FIM USAFMCOM

DASA-FO Auditors

• Multiple business intelligence tools and reports

populated by a standard universe of data from a

centralized analytics engine

Strategic

InformationCost

Budget

Financial

Systems

Financial

Operations

Financial

Operations

UNCLASSIFIED//FOUO

iUoT to EUoT Transition Timeline

13

Interim Universe of

Transactions

EnterpriseUniverse of

Transactions

Analysis and

Preliminary Design

Documentation

Today

iUoTCode Freeze

iUoT Brown-out Begins

iUoTRetirement

Hardware arrives

Prototyping Begins

First UAT cycle

Production development

begins

Outcome: 3, 4 & 5

FY2017 FY2018 FY2019 FY2020 FY2021

Future Enhancements (Common Access

Portal, etc.)

EUoT Outcomes:1. Retire iUoT2. Generate an Army-wide Unadjusted Trial Balance [UTB]3. Support audit sampling and prepared-by-client requests [PBC]4. Automate system reconciliations5. Provide financial audit analytical capabilities into cross-domain business processes

Outcome: 1

Outcome: 2

UNCLASSIFIED//FOUO 14

Army Robotic Process Automation (ARPA) is a high-impact, low-cost, quick-

to-implement capability that delivers improved mission focus, enhanced

controls, and high return on investment in the following ways

Army Robotics Process Automation

Works with existing

infrastructure and is

governed and

controlled by DASA-

FIM

Emulates human

execution of repetitive

processes via existing

user interfaces and

systems

Robots are a virtual

workforce to automate

simple repetitive

processes

ConsistentAutomated

solution can

work 24/7

100% accuracy100%24/7 100%

Automate Manual and Repetitive Processes

UNCLASSIFIED//FOUO 15

GCSS-

Army

LAN Access

PKI Credentials

System-specific Roles

Computer Access

System Access (GFEBS,

GRC, EDA)

Bob needs to be “taught”

by a Human

RPA Software (UI Path)

Bot controllers monitored

by Humans (not bots)

Virtual environment

Bob’s Needs:Technological /

Operational

GFEBS

IPPS-A LMP

Robotic Process Automation (RPA) Overview

UNCLASSIFIED//FOUO 16

GOVERNANCE

RISK

AND

COMPLIANCE

Business Process

Controls

Interface

Controls

Application Security

Data Management

Systems Controls

CONTROLS

AND

COMPLIANCE

Segregation of

Duties

Configuration

Management

Security

Management

Access Controls

Contingency

Planning

All systems – FM or otherwise – must be compliant to IT Control Requirements (e.g. FISCAM, FISMA, FFMIA, A-132, PKI, PIA, RM, etc.)

Sustain Controls and Compliance

UNCLASSIFIED//FOUO

Questions?

16

NCR PDI 2018:

UNCLASSIFIED//FOUO

Closing Remarks

34

NCR PDI 2018: