arma international tidal waves - tidewater chapter of · pdf filewith rim on‐demand to offer...

PRESERVING YESTERDAY, MANAGING

TODAY, PREPARING FOR TOMORROW

Volume 42, Issue 8

TIDAL WAVES

ARMA Internat ional The Assoc iat ion for In format ion Management Profess ionals

April 2015

2014-2015

Officers of the

Board of Directors

President

Kim Edwards (757) 269-7805 [email protected] Vice President

Jonathan Tillman (757) 926-1115 [email protected]

Secretary

Paul Judd [email protected] (757) 282-1667 Treasurer

Angela Diggs (757) 603-6517 [email protected]

Past President

Angela Diggs (757) 603-6517 [email protected]

Committee Chairs (listed on page 6) also serve as members of the Board of Directors

Mid-Atlantic Region

Manager

Michelle VanAllen (843) 761-8000 x5340 [email protected]

Inside this Issue:

President’s Message 2

Chapter Board Ballot—Slate of Officers 2

Chapter Meeting & Tour—April 3

Free ARMA Intl Webinar 3

April Webinar of the Month 4

Tidewater Chapter Seminar 5

Community Shred Day 7

Member of the Year Award 8

General Meeting Minutes—January 2015 9

Treasurer’s Report for February 2015 10

Calendar of Events 12

Newsletter Editor:

Virginia A. Jones, CRM, FAI 700 Town Center Dr #400 Newport News, VA 23606 757-926-1063 [email protected]

International Records Management Month

April has traditionally been the month we celebrate all thing Rec-ords Management. Begun in the 1990’s by ARMA International as

a one-day event, it became a month-long event by 2000. ARMA no longer supports RIM month with logos and posters for chapters to

use, however, the event is still celebrated in both government and private sectors. Do something special this month to let your or-ganization know the value of the RIM program you have in place.

Show free webinars for folks to attend, have policy briefings and training sessions. Do fun things like puzzles or quizzes. Let us know what your organization did to celebrate the value of our pro-

fession.

RIM On-Demand

Webinar of the Month

Remember—ARMA International has developed a partnership

with RIM On‐Demand to offer online education that is recorded from the MER conference FREE to you as a member! See page 4 for this month’s selection and instructions.

PRESIDENT’S MESSAGE

PAGE 2 VOLUME 42, ISSUE 8 TIDAL WAVES

April is traditionally recognized as Records and Information Management (RIM) month by many organizations throughout the United States and worldwide. In order to promoted RIM month, organizations arrange a

number of activities to raise awareness of the importance of managing rec-

ords and information.

At Jefferson Lab, a fact and trivia question is published in our weekly newsletter, "Weekly Briefs," with one correct answer each week randomly selected to win a Starbucks gift card. In addition, a Records and Information Management session is scheduled to keep

lab staff apprised of records-related updates and new laws and regulations.

If your organization promotes RIM during April, what do you do? I would love to hear

from you, and share your comments about activities with our membership!

Happy RIM month!

Kim

Kim Edwards (Kindrew), CRM

NOMINATIONS FOR 2015-2016 TIDEWATER CHAPTER BOARD POSITIONS

The Nominating Committee announces the following nominations for 2015—2016 Tide-

water Chapter Board of Directors:

Past President: Kim Edwards

President: Jonathan Tillman

Vice-President: Darlene Barber

Treasurer: Ginny Jones

Secretary: Susan Marziani

Elections will take place in April, and the new board will be announced at the ARMA Tide-

water Seminar in May.

TIDAL WAVES VOLUME 42 , ISSUE 8

APRIL MEETING ANNOUNCEMENT

When: Tuesday, April 21, 2015

Time: 11:30 a.m.– 1 p.m.

Where: Iron Mountain

4555 Progress Road, Norfolk, VA

Program: Tour of Iron Mountain facility

There will be a short Chapter business meeting

Menu: Lunch will be provided by Iron Mountain

Cost: There will be no cost to attend this event

RSVP early as space is limited!

RSVP by April 17th to [email protected]

DIRECTIONS

Directions from I-64: Take exit 281B to merge onto VA-165 S/N Military Hwy. Merge onto VA-165 S/N Military Hwy. Turn right onto E Princess Anne Rd. Turn left onto Sewells

Point Rd. Turn right onto Progress Rd. Iron Mountain will be on the left.

FREE ARMA INTERNATIONAL WEBINAR — HOW CAN YOU USE THE PRINCIPLES IN YOUR DAILY BUSINESS TO IMPROVE YOUR INFORMATION GOVERNANCE PROGRAM?

In this LIVE webinar we discuss establishing the first corporate records management program in the 125 year history of an international Fortune 500 engineering and construction company. Join us to learn how to use The Principles and the ARMA International NextLevel™ assessment tool to improve business processes and communicate the return on investment while demonstrating the value of the program to the company’s Management.

Learning Objectives:

Upon completion of this session/workshop, participants will be able to: Leverage The Principles to establish the core competency of the information governance pro-

gram with Management Utilize The Principles Assessment process as a basis for strategic planning and chart pro-

gress. Outline your core objectives for your information governance program Apply The Principles to your business process

When: Wednesday, April 29 11 a.m. - noon CDT

Cost: FREE!

mailto:[email protected]

TIDAL WAVES VOLUME 42, ISSUE 8

WEBINAR OF THE MONTH

ARMA International has developed a partnership with RIM

On‐Demand to offer online education that is recorded from the

MER conference FREE to you as a member!

The following complimentary session has been selected for the

month of February:

Right-sizing Your Information Footprint by Chucking Your Dead Data

Does your organization retain too much digital content – content that has outlived its usefulness, resulting in ever-increasing risks

and unnecessary costs? Solution: Right-size its “Information Foot-

print”.

Learn:

why your organization needs to right-size its digital content

why right-sizing its “Information Footprint” will better your

organization

why your leadership is essential

Availability April 01, 2015 through April 30, 2015

To access this session, log into your “My ARMA” account at AR-

MA.com and click on the link “session of the month” located next to your chapter membership. Then begin enjoying the session. The session may be viewed in part or whole throughout the month of

January.

Chapter Committee Chairs

Charitable Committee:

Darlene Barber, CRM

Education:

Angela Diggs

Financial & Audit:

Lori Newell

Historian:

Darlene Barber, CRM

Member Care:

Georgia McQuigg

Membership: Georgia McQuigg

Nominating:

Jonathan Tillman

Program:

Jonathan Tillman

Publications/Publicity:

Kim Edwards, CRM

Seminar:

Jonathan Tillman

By-Laws:

Darlene Barber , CRM

Standing Rules:

Virginia A Jones, CRM,

FAI

Awards Committee:

Angela Diggs

Webmaster:

Jonathan Tillman

Newsletter Editor:

Virginia A. Jones, CRM,

FAI

Tidewater ARMA Chapter mem-bers are expected to serve on at least one committee. Please review the list above and con-

tact the committee chairperson to get involved.


TIDEWATER CHAPTER SPRING SEMINAR

From Records Management to Information Governance and Beyond

May 19, 2015

Spring Seminar

Tuesday, May 19, 2014

8:00 a. m. – 4:30 p. m.

From Records Management to

Information Governance

… and Beyond!

Featured sessions:

“To Infinity... and Beyond!” The Challenge of Technology in the In-

formation

Management Arena (Keynote)

From Records Management to In-

formation Governance

Enterprise and Personal

Cybersecurity Update

Mirror: Mirror—The Generally Ac-cepted Recordkeeping Princi- ples

Directions to Newport News

Marriott

740 Town Center Dr.,Newport News, VA

From the East or West on I-64 Take exit 258A to merge onto U.S 17 S/J Clyde Morris Blvd

Turn right on Diligence Dr (first light) Turn right onto Thimble Shoals Blvd Turn right onto Fountain Way

Turn right onto Town Center Drive Free parking garages are available in immediate area.

Cancellation Policy: Cancellations made by May 13, 2015 will be as- sessed a $50 service charge.

There will be NO refunds after May 13, 2015. Contact Angela Diggs for cancellation information, (757) 603-6517.

Newport News Marriott at City Center

740 Town Center DriveNewport News, VA 23606

(757) 873-9299

REGISTRATION DEADLINE: May 13, 2015 [ ] ARMA Member $149 | [ ] Non-Member $189


TIDEWATER CHAPTER SPRING SEMINAR CONT’D

Speakers

PATRICK J. CUNNINGHAM, FAI is Senior Director, Information Govern- ance, for Motorola Solutions, Inc. His team’s responsibilities include information security policies, information risk assessments, IT SOx audits, global records management, IT data privacy, and litigation and investiga- tion support. His team also provides application development support for the Motorola Law Department. Pat has prior experience with employers in the non-profit, government, con- sulting and financial services sectors. Pat holds a Bachelor of Arts degree in History from Quincy University in

Quincy, IL and a Master of Arts degree in Public History from Loyola University of Chicago. Pat received designation as a Fellow of ARMA International in 2009.

GENE FISHEL currently serves as Senior Assistant Attorney General and Chief of the Com- puter Crime Section in Virginia Attorney General Mark Her- ring’s Office. In this capacity he directs prosecutions of computer fraud, identity theft, and child exploitation cases in state courts across Virginia, and serves as a Special Assistant United States Attorney in both the Eastern and Western Dis- tricts of Virginia where he pros-

ecutes computer crime cases in federal court. He received his JD from Wake Forest University and his BA, magna cum laude, from James Madison University.

JENNIFER C. MCCLAIN is the

partment at Newport News nical Skills Development De- Shipbuilding (NNS). She is responsible for the development and execution of technical training for the salaried work- force. Her responsibilities also include overseeing the Educa- tion Assistance Program for Huntington Ingalls. She holds a Bachelor’s Degree in Business Administration, a Master’s De- gree in Human Resource Devel-

opment from The George Washington University, and is also a graduate of the Hampton Roads Chamber of Commerce leadership program.

Training Manager of the Tech-

From Records Management to Information Governance: This session will present a case study of the evolution of Motorola’s Records Management function to an integrated Information Governance program. This session will describe the advantages and disadvantages of such an arrangement and further describe the opportunities for extension of records management principles into newly relevant processes, including electronic discovery, data privacy, and information security.

Objectives: 1) Understand the structure of an information risk management program 2) Identify opportunities to expand and extend RIM functionality into information risk management 3) Obtain insight into the security professional’s mind- set and priorities. Speaker: Patrick Cunningham, FAI

“To Infinity... and Beyond!” The Challenge of Technolo- gy in the Information Management Arena (Keynote): Technology plays a vital role in the control of information and records in all phases of their lifecycle. As we enter the Third Millennium, the “Information Age”, technology is preva- lent in our daily lives.

The premise of this presentation is that a records and information manager must have an understanding of the role of technology in the organization and the utility of technology in the lifecycle of information.

The presentation will be a call to action -- a call to understand and learn where technology will lead in the coming years. The role of the records and information manager is changing, perhaps radically, and the records and information manager must break through the “cardboard ceiling” and stretch his or her abilities to understand and adequately utilize technology, or face being left behind. Speaker: Patrick Cunningham, FAI

Mirror: Mirror An interactive session focusing on commitment. Based on the Generally Accepted Recordkeeping Principles, its aim is to improve team commitment by clarifying for each team member the standards to be upheld in order to re- main a valued member of the team. Are you holding your- self accountable? Speaker: Jennifer McClain

Enterprise and Personal Cybersecurity Update This talk will cover trends in computer security issues and state law enforcement of those issues. It will address pertinent Virginia laws, to include database breach notifi- cation, computer trespass, and the Virginia Computer Crimes Act, and enforcement of those laws. It will also provide some tips for individuals to prevent becoming victim to perpetrators of these computer crimes. Speaker: Gene Fishel

ATTENTION CRMs! CMPs will be available for this seminar.

Schedule:

Visit www.arma-tidewater.org for more details.

8:00 a.m. – 8:30 a.m. Registration & Continental Breakfast

Noon - 1:00 p.m. Buffet Lunch (Provided) / Exhibitor Visit

8:30 a.m. - 8:40 a.m. Welcome & Introductions Kim Edwards, CRM, Chapter President

1:00 p.m.—1:15 p.m. Vendor Introductions 1:15 p.m. – 2:30 p.m.

8:40 a.m.—9:40 a.m.

2:30 p.m. – 2:45 p.m. Break

9:40 a.m.—10:00 a.m. Break

2:45 p.m. – 3:45 p.m.

10:00 a.m.-11:00 a.m.

3:45 p.m.—4:15 p.m. Conclusion & Seminar Wrap-up

11:00a.m.-Noon RIM through the ages—a look at the history, present day, and future of Records and Information Management Kim Edwards, CRM, Chapter President


Tidewater Chapter

Member of the Year Award

The awards committee is watching for the next Chapter Member ofthe Year Award recipient! Submit your nominations at any time

during the year, however all submissions should be in by the chapter meeting date in May. The award will be presented at the June

chapter Awards and Installation meeting.

The award for Chapter Member of the Year is not only recognized at thelocal level, but also at the International level presented at the Awards

Event during the ARMA International Conference each year. Startlooking for that dedicated chapter member that you would like to seerecognized! Nominations should go to the Awards Committee Chair.

Criteria include but are not limited to:

‐Participation in committee work, meetings, seminars and activities that assist the chapter or advance the RIM profession.‐Achievements within one’s own company‐Attendance at chapter meetings‐Sponsorship of new members‐Bringing guests to chapter meetings‐Publications that pertain to the chapter or to records management‐Undertaking special projects on behalf of the chapter

Fill out the following information and turn into the Awards Committee Chair

Name of person being nominated: Supporting information for nomination:

Submitted by:

Your contact information: Phone:E‐mail:


TIDEWATER CHAPTER GENERAL MEETING MINUTES

March 17, 2015

Applied Research Center, Jefferson Lab

Call to Order

President Kim Edwards called the meeting to order at 5:52 pm.

Attendees:

Kim Edwards, Darlene Barber, Angela Diggs, Kim Wilson, Vivian Beard, Susan Marziani

Business Meeting

President Kim Edwards presented the January meeting minutes for approval. There were no ob-jections or corrections given and the minutes were approved.

Treasurer Angela Diggs presented the January and February Treasurer’s reports. There were no questions or corrections and the reports were approved.

Nominations for 2015 – 2016 Board

President Kim Edwards announced the following nominations for the 2015/16 Board of Direc-tors:

Past President: Kim Edwards President: Jonathan Tillman Vice-President: Darlene Barber Treasurer: Ginny Jones Secretary: Susan Marziani

The eballot will be distributed in April, announcements made in May and installation of new members will be in June.

Seminar Update

Seminar Chair Darlene Barber confirmed the location and the speakers along with their topics of interest. Pat Cunningham will be the keynote speaker and will also present after lunch. The brochure is slated to be mailed the week of March 23rd and Ricoh and Bayport will be listed as Sponsors. Susan Marziani has secured four exhibitors with two others awaiting approval.

Program: The Emergency Management Plan – A Living Document by Darlene Barber, CRM, Newport News Shipbuilding

Kim Edwards introduced Darlene Barber who presented attendees with an informative presenta-tion including the differences between an emergency and a disaster, the four phases of a plan: mitigation, preparedness, response and recovery. She also reviewed the vital components of an Emergency Management Plan.

Raffle and Announcements

The next membership meeting will be held on Tuesday, April 21st 11:30 – 1:00 at Iron Mountain, 4555 Progress Road in Norfolk. Includes lunch and a tour.

Adjournment

Kim Edwards adjourned the meeting at 7:10 pm.

Respectfully submitted, Susan Marziani on behalf of Paul Judd


TREASURER’S REPORT—MARCH 2015

TREASURER’S ACTIVITY REPORT

MARCH 2015

CHECKING/OPERATING ACCOUNT

Beginning Balance March 1, 2015 $3,716.13

Receipts:

3/17 March Meeting Fees 100.00

Total Operating Receipts +100.00

Disbursements:

3/09 Seminar Deposit - Marriott 500.00

3/10 Postage for Seminar Mailing 308.70 3/17 Reimbursement-Speaker’s Gift 20.00 3/24 Meeting Meal Expense – Eurest Dining 139.31

Total Operating Disbursements

-968.01

Ending Balance as of March 31, 2015

$2,848.12

SAVINGS/SCHOLARSHIP ACCOUNT

Beginning Balance March 1, 2015

3/17 Raffle Proceeds – March

$2,834.36

+15.00

Ending Balance as of March 31, 2015

$2,849.36

PAYPAL ACCOUNT

3/25 Seminar Exhibitor Payment $192.93

TIDEWATER ARMA NET WORTH: $5,890.41

Respectfully Submitted, Angela L. Diggs, Treasurer March 27, 2015


ABOUT THE INSTITUTE OF CERTIFIED RECORDS MANAGERS AND THE CRM

CREDENTIAL

The Institute of Certified Records Managers (ICRM), an international certifying body of and for professional records managers, began the process of issuing the CRM designation in 1975. The organization and the credential continues to be a valuable part of the Records and Information Management (RIM) community; an expanding interdisciplinary, global and diverse constituen-cy. The ICRM serves as the official certifying body for both ARMA International and the Nuclear Information and Records Management Association (NIRMA).

The CRM credential provides a strong foundation of core skills and competencies for the RIM professional. It covers everything from general management principles, all aspects of record-keeping from creation, management, control, storage and disposition, through in-depth areas of recordkeeping technologies. In addition, CRM Candidates are required to put together the subject matter knowledge they gain through preparation for the exams, by writing two business case studies that demonstrate their ability to apply and convey their knowledge to upper man-agement, clients and other constituents.

Staffed from 9am to 4:30pm EST

Phone: 1-877-244-3128

www.icrm.org

The CRM examinations are given four times per year at Pearson VUE locations through-out the world. Upcoming exam cycles and registration for the CRM Examination are as

follows:

INSTITUTE OF CERTIFIED RECORDS MANAGERS®

For informational materials describing the certification process, including the qualifica-tions required and the examination form, go to www.icrm.org or write or call:

Institute of Certified Records Managers®

1450 Western Avenue, Suite 101

Albany, New York 12203

Winter 2015: Parts I-VI, Feb 2—13, 2015

Registration Open: Nov 21, 2014 – Jan

29, 2015

Spring 2015: Parts I-VI, May 4-15, 2015

Registration Open: Feb 20, 2015 – Apr 30,

2015

http://www.icrm.org


The Information Governance Professional (IGP) knows the ins and outs of his/her organi-

zation and its expectations. Said professional knows when to drive out excess cost, miti-gate risk according to tolerance level and when to actively use information for its business

value. This is a highly touted and respected person in the organization.

The mission of the IGP Certification Program is to provide an information governance cre-dential within an ethical and professional framework to support individuals to deliver or-

ganizational value and reduce risk.

Why you Should Become an IGP

Ability to receive credentials to officially showcase your expertise

Possible career growth

Recognition within your network and/or organization

Access to new educational resources

Honor of carrying a prestigious certification within your industry

Further build your network by meeting other IGP certification recipients

If you’re interested in a unique way to grow your areas of expertise and become more prominent within your network, check out what you need to know to become IGP certified

at http://www.arma.org/r2/igp-certification. All details, including why you should be-

come an IGP and future exam dates, are listed on the IGP website.

If you think you already may have acquired the knowledge and skills to be an IGP, take

the next step toward joining this prestigious group--sign up for the IGP certification exam.

For questions, e-mail [email protected].

http://www.arma.org/r2/igp-certification

mailto:[email protected]

Subject to change. For current events please visit: http://arma-tidewater.org/

Tidewater ARMA Chapter Calendar of Events

2014-2015

PAGE 13 TIDAL WAVES VOLUME 42, ISSUE 8

Enjoy your summer!

September 23 Crown Plaza Hampton

Marina

700 Settlers Landing Road

Hampton, VA 23669

Speaker:

Angela Costello

Program:

Chaos to Calm: The secret

to workplace enjoyment

October 21

LUNCH N LEARN

Speaker: ARMA Webinar

Simultaneous via desktop.

November 18 Great Wolf Lodge WILLIAMSBURG

Joint Meeting—Richmond

ARMA & AIIM

Speaker: Joe Kennedy, Unity Business Systems

December 16

Holiday Party Entrust Records Mange-

ment

Cost $10 mem-

bers/guests

Bring your favorite side

dish or dessert, and your

raffle items!

January 20, 2015

ANNUAL BOSS’S

NIGHT

Crown Plaza Hampton

Marina

700 Settlers Landing Road

Hampton, VA 23669

Speaker: George Cunning-

ham

Program: A Broad Look at

Information Governance

February 17

LUNCH N LEARN

Speaker: ARMA Webinar

Simultaneous via desktop.

March 17 Place: TBD

Speaker: Darlene Barber,

CRM

Program: The Emergency

Action Plan: A Living Docu-

ment

April 21

11:30 a.m.- 1:00 p.m.

Facility Tour:

Iron Mountain , Norfolk

Host will provide lunch

May 19

SPRING SEMINAR

From Records Manage-

ment to Information

Governance and Beyond

Marriott City Center

Newport News

8:00 – 4:15 p.m.

June 16

Annual Awards &

Installation Event

Bayport Training Center

9308 Warwick Boulevard

Newport News.

AWARDS: Angela Diggs

INSTALLATION: TBD

July August

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