Arkansas IJIS - Arkansas IJIS -

Faulkner County Pilot ProjectFaulkner County Pilot ProjectImplementation Implementation

Kick-off Kick-off August 5, 2003August 5, 2003

Agenda• IJIS Pilot Project Overview

– Review of IJIS Pilot Project– IJIS Project Plan

• Technical Solution– Supplemental Hardware & Network Infrastructure– Transport Manager Software Solution– Risk Factors and Mitigation Strategies

• Roles & Responsibilities of Participating Agencies– Expectations for the Remainder of the Week

What Do We Want To Do?

• Capture data once at source events.

• Electronically share data with those who need it.

• Eliminate redundant data entry.

• Eliminate manual distribution of data.

• Notify others of special events.

• Make data available instantly to those who need it for effective decisions.

Faulkner County Pilot Project

• Focus on Data Sharing Between:– Faulkner County Sheriff’s Office– 20th Judicial District Prosecuting Attorney– Faulkner County Circuit Clerk– Faulkner County Circuit Courts– Faulkner County Detention Center

Where Do We Start?

1. Push Incident Data from Sheriff’s Office to Prosecutor’s Office

2. Share Court Dates between Court, Detention Facility and Prosecuter’s Office

3. Push Bail Information from Court to Jail4. Push Fine Amounts from Court to Sheriff’s

Office 5. Push Attorney Assignments between

Prosecutor, Court, and Jail6. Push Warrant Status between Sheriff’s

Office, Prosecutor’s Office, and Circuit Clerk

Where Do We Start?Application System

Data Sharing Requirement

SOMS PCO JIS

1. Push Incident Data from Sheriff’s Office to Prosecutor’s Office. X X

2. Share Court Dates between Court, Detention Facility, and Prosecutor’s Office

X X X

3. Push Bail Information from Court to Sheriff’s Office X X

4. Push Fine Amounts from Court to Sheriff’s Office X X

5. Push Attorney Assignments between Prosecutor’s Office, Circuit Clerk, and Jail

X X X

6. Push Warrant Status between Sheriff’s Office, Prosecutor’s Office and Circuit Clerk

X X X

Proposed Results

• Integrated criminal systems in Faulkner County.

• Documentation of lessons learned.

• A model and plan for other counties to use.

How will we do it?

• Upgrade the local network and hardware

• Install Transport Manager™

• Develop programs to access each system’s database

Why Templar Corporation?

Developed for criminal justice systems integration

Implemented many times across nation Platform independent Excellent references from previous project

staff Partnered with The Computer Works Affordable

Project Schedule

October 7th Complete Detailed Requirements Document

October 28th Network & Hardware Upgrade Complete

January 19th System Acceptance

February 2nd Training Complete & Production Release

What’s Next?

• Add more data exchanges!• Install InformantTM

? Add Conway Police Department? Add Other Municipal Police Departments? Expand to Entire 20th Judicial District? Add Probation Offices? Add Public Defenders? Send Warrant and Protection Order data to

ACIC

Templar Corporation• Founded February, 2000 in Alexandria, Virginia• 100% focused on providing Integrated Justice Information Systems

Solutions to Criminal Justice and Public Safety clients at local, regional, state and federal levels.

• Led by experts in open data interchange and legacy system integration • Platform independent solutions are based upon open standards and NIJ

approved data models• Solutions provide secure, scalable and non-intrusive information sharing

capabilities between legacy systems• Clients include over 80 agencies located in 8 states; Successfully

implemented numerous integrated justice information systems projects across the country.

– Low Country ITIP: Charleston, South Carolina– ARJIS Global Query: San Diego, California– Tidewater CRIMES: Virginia Beach, Virginia– And More…

• Partnering with The Computer Works to provide hardware and network installation, configuration and support.

IJIS Solution

IJIS Solution

– Data Sharing Infrastructure• Hardware upgrades.• Network upgrades.

– Transport Manager• Responsible for detecting changes and

coordinating data exchanges.• Runs on two servers located on the data sharing

infrastructure.

IJIS Solution – Hardware

• Two new File and Application servers– Primary use is to support Templar’s Transport

Manager. – Benefits also include increased reliability,

speed and storage for other network applications (eg: SOMS, User folders).

• Subnetting– New switches allow for separate but

connected networks between different offices and file server.

IJIS Solution – Hardware

• Cabling Upgrades and Wiring Closets– Upgrades to current wiring and installation of

patch panels will ease clutter and increase reliability

• New Fiber Optic Network– Increased speed for overall network, most

notably in County Courts Building– Reduction of problems from lightning

traversing connection between County Judge’s office and Historic Courthouse

IJIS Solution – Hardware

Participating Agencies’ Roles & Responsibilities

• Key contacts at each of the participating agencies.– Business Process Contact

• Refine the definition of business requirements.• Create prioritized list of supplemental business requirements that may be

addressed in future efforts.• Answer functional questions throughout the course of the project.

– What does this code mean?

– Technical Contact• This may be the application (JIS, SOMS & PCO) vendor.• Sign-off on system requirements.• Available to answer technical questions throughout the development

process.

• Testing– During coordinated testing periods users from each of the organizations

verify system requirements.– Technical staff monitor systems for load and system performance.

Participating Agencies’ Roles & Responsibilities

• Possible interruption of work space during rewiring or replacement of cabling

• Approximately 4 - 5 hours training time from Data Processing personnel for file server tasks (adding new users, etc)

• Approximately 2 - 3 hours actual downtime (on or off hours) during final network switchover

Project Key Dates

• Network & Hardware Upgrade Complete – Hardware maintenance period begins

• Testing Periods – Require application users to verify system functionality.

• System Acceptance – Approve system functionality.

Project Risks & Mitigation Plan

Potential Risk Mitigation PlanJIS Implementation Schedule

• Proceed forward in development system and roll out production JIS data sharing when JIS completes.

Vendor Cooperation • Templar proceeds forward with information provided.

• Identify other data exchanges that do not use this application.

System Testing • If test environments cannot be identified, test against production systems during off-peak hours.

User Availability • Keep participants apprised of schedule and time requirements; participants keep project management apprised of schedule conflicts.

This Week

• Site Surveys– Detailed information regarding application

(JIS, SOMS, PCO).

• Schedule Meetings– View each system, focusing on data to be

shared.– Meet with each agency this week for data

gathering.• Copy of data and how it is stored.• May require support from application vendors.

Questions & Comments