A & R MIDSTATE MANAGEMENTPRESENTS

Briar Crest Association, Hamburg, New Jersey

The A & R Midstate Management, LLC Advantage

-Accessibility

-Hands-On Management

-Twenty-five Plus years of Experience in Property Management

-Fully Staffed to provide Property coverage

A & R Midstate Management, LLC provides quality service all year

through, smoothly transitioning each community from one season to the next. From large projects to small

issues your concerns are our priority. Working with your Board, A & R Midstate Management, LLC manages your property effectively.

 

Karen Meehan, Farleigh Dickinson UniversityBA, Business ManagementResident, CMCA Karen has completed her CMCA, has completed the requirements for AMS and is taking courses through CAI working toward a PCAM Certification. Karen oversees all Property Managers and Accounting and Administrative Staff in the areas of Administration, Financial, and Property. Karen works closely with both the Board of Trustees and committees with the A & R team to ensure accomplishment of goals and that project deadlines are completed, on time and within budget. Karen and her staff ensure that consideration and service is first and foremost to the homeowners.

Our Team

Accounting and Administrative

Staff

Property Managers

The Best In

Seasonal Management

FinancialsPlanning the budget takes place early in preparation for proper planning of project work and ongoing maintenance.Snow RemovalNegotiating snow contracts with vendors in preseason, provides efficient, prompt service to maintain our communities during snow events.Gutter CleaningScheduling a gutter cleaning service for Spring during the winter months, helps our communities to be prepared for rain events.Maintenance SchedulesWinter is the time to plan spring schedules. A & R Midstate Management takes this time to develop and bid for project work.

 

Winter

Landscaping/PropertyAs Spring arrives, A & R Midstate Management, LLC works closely with our landscaping vendor for community beautification and winter clean up.Pool PreparationSpring is the time for any pool preparation, repairs, pool badges, pool vendors, lifeguards and permits. This makes for a smooth transition into the summer season.Municipal ServicesMaintenance SchedulesSpring is the time to implement all approved property maintenance programs. Large and small project work is scheduled at this time.

Spring

FinancialsBudget work has just finished. Community work is scheduled for the year.Maintenance SchedulesOngoing maintenance continues throughout the summer.Landscaping/IrrigationAs the summer season is in full swing, A & R Midstate Management, LLC works in close conjunction with the landscaping and irrigation vendors the community has contracted, providing professional service and community enhancement.   

SummerSummerSummer

LandscapingFall arrives, bringing beautiful colors and A & R Midstate Management makes sure your property is properly cleaned and Fall plantings are implemented for your community to enjoy throughout the season. Knowing winter is around the corner, A & R is in contact with your snow vendor.A seasonal property walk is scheduled with the Board to review future property needs.Maintenance ScheduleA project list is developed for the next Budget cycle. 

Autumn

TOPS SOFTWAREFOR PROFESSIONAL

COMMUNITY MANAGEMENT

Financial Services OnlyOwner DatabaseAccounts PayableA/R & CollectionsCheck ReconciliationGeneral LedgerBudget PreparationReserve Review

Future for Your CommunityWork OrdersCC & R EnforcementAdministration

Property Management Database System:

Websites

A & R Midstate Management encourages each community to launch a website that is directly linked to A &R Midstate Management. This provides a great communication tool to the community for updates and information, along with important documents for your site.

Public Homepage

Resident Login

Request Login

Pay Dues

Announcements

Board / Committee

Community Information

Contact Us

Documents

eForms

Events Calendar

Facilities

FAQ's

Maintenance Request

Map

Photo Albums

Welcome to Lakeshore Village! SAMPLE NOT LIVE

On behalf of the Board of Trustees, welcome to our Lakeshore Village community web site. Feel free to explore the features available to the public on this site. If you are a resident of Lakeshore Village, click here to log into the private side of the web site. If you have not been notified of your login name and password, please complete the Login Request Form.

Pay Dues Online Warning: Online payment of your dues using the "Pay Dues" feature, although convenient, uses a service that charges a $14.95 fee for every one time payment.

Resident ListsBudgetIncome/ExpenseBalance SheetG/L informationDelinquency ReportManagement Report (Future)

Additional reports can be added based on the needs of the individual community.

Reports:

Future ServicesAnswer questions from Association members Our staff answers the telephones during normal office hours 9:30 AM- 4:00 PM, Monday-FridayOur firm will dispatch appropriate service vendors, when necessary Follow up calls to resident with status/update on issue Property inspections are done to ensure all work is complete

 Customer Service:

Future ServicesAttendance at all Board meetingsPreparation of meeting minutes following meeting Preparation of all materials for Board MeetingsPreparation of all materials for annual meeting and electionWork with Association professionals as needed (i.e., legal counsel, consulting engineers, insurance agent, accountants, etc.)

Administrative Services:

 Accounting Services: Association fees are collected and posted (coupon books), Automatic withdrawal or Credit card Assocations (with websites) can view account information on lineStatements to members & past due collection letters Preparation of annual budget Periodic review of reserve status and recommendations to Board Receipt of invoices from vendors and professionals Review (accuracy check), coding and initial approval of all invoicesPreparation of checks in payment of invoices for vendors and professionalsPrepare monthly bank reconciliations, financial statements for Board review Prepare materials for and cooperate with CPA firm for annual audit

Preparation of bid specifications Distribution of specifications to several qualified vendors Receipt and Analysis of vendor’s bids Preparation of high-level cover sheet for presentation to BoardCommunication with vendors – send letter awarding bid Review of all contracts before presentation to Board Ongoing review of contractor’s performance Receipt and review of certificates of insurance from all vendors

Vendor Relations:

Preparation of periodic newsletterExpert witnessWeb set up and supportProject ManagementTransitionMunicipal ServiceCustomized Service

Other Services:

A & R Midstate Management, LLC

looks forward to working with the residents of Briar

Crest Association.

Our staff wishes you and your families a happy and healthy

Holiday Season.