apr 30 comm workgroup notes-revised.pdf
TRANSCRIPT
8/6/2019 Apr 30 Comm workgroup notes-revised.pdf
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The Recreation Trails Collaborative Management ProjectChattahoochee-Oconee National Forest
Saturday, April 30
Revised May 16 (added new members and phone numbers, changed leader from Lisa to Robin)
Communication Workgroup Notes
Group Members
Name Organization email Phone
Lisa Schnellinger Chattahoocheenow.org [email protected] 770-905-5107
Beckie Hilton NE Georgia Mountain Hiking Club [email protected] 706-717-8210
Melinda Towe Backcountry Horse Association [email protected] 706-455-2921
Robin Allen (lead) IMBA-SORBA [email protected] or [email protected] 404.819.4655
Tom Colkett GA ForestWatch [email protected] 770-316-7609
Alan Polk USDA Forest Service, motorized users [email protected] or [email protected] 770-297-3033
Mitch Cohen USDA Forest Service [email protected] 770-297-3095
Important dates
Date and time Purpose Location
TBD (2 weeks) Communication phone call Alan will send out info
Monday, May 16 Communication meeting TBD—Dawsonville?
Tuesday, May 31st User group lists and web site review completed email to Lisa
Tuesday, June 7th
Project meeting USDA FS office in Gainesville
We have 3 audiences for our communication
• Internal—groups that are part of the collaborative process
• Forest Service employees
• General—may be a user, may not be
Lisa has compiled a list of user groups on her website, . Our group will add to that list,including contact info and tools that group uses. Robin will compile list of bike groups and funnel to Lisa. Melindawill compile list of horse groups. Beckie will add hiking groups. Completed by May 31st. (SORBA, YABA, SABA,MTB ATL, Hashers, social groups are some biking groups)
Alan can send info internally to FS employees. He mentioned that they are the only forest in SE doing thiscollaborative process. Other forest employees are watching, some skeptical.
Identify team contacts (each collaboration group should have a communication contact) Resource, Education,Volunteer, Communication (Lisa S.). We need to get the contact info for the other group leaders. Lisa will collect
and distribute group leader information. The other groups and their leaders are:
• Education—Jenny Stowers
• Resource—Andrea Gibby
• Volunteerism—Larry Thomas
We need to schedule phone calls with these groups at regular intervals. Alan can set up the call-in numbers, butwe need to decide when the calls will take place. Andrea and the other facilitators may want to be involved. Iassume Alan will work on setting this up.
8/6/2019 Apr 30 Comm workgroup notes-revised.pdf
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As we go forward, we’ll need to identify and pull in other groups. We identified these groups during our meeting:
• GA DNR State Parks and Wildlife communication staff. Melanie and Alan will work on getting thatinformation. Due May 31
st?
• Boy Scouts—no one assigned to this task, no due date set.
• Girl Scouts—no one assigned to this task, no due date set.
• Church groups—no one assigned to this task, no due date set.
Alan passed out comments about communication gathered from the initial meetings. We are to review these onour own and think about how to address the issues brought up.
We considered setting up a Forum for discussion. Lisa said that she could provide that through her Web site, butwe didn’t list it as an action item. Do we need to discuss further?
We need to determine how we send out announcements: Do we send them to individuals? Put them online?Both? Twitter? Etc.
Alan suggested that we all look at the FS web site, and make a list of what should change. Send in comments byMay 31st.
Andrea has all the documents created from the initial meetings. Alan and Lisa will add docs to their respectiveWeb sites, as they are public documents, and all members of the collaboration need to have access to them.When will these be available?
We discussed signage. We can recommend how to proceed, if we have ideas.
Alan suggested creating a Trail Guide by using a college intern. We may be able to have this set up by the fall.We all agreed that it’s a worthwhile undertaking.
We need to create an agenda for the next (our first) conference call. Send suggestions for topics to Lisa.
May 17th, Beckie is having cataract surgery.