Admission Policy

Application Guidelinesfor Graduate Admission

The Graduate School of Kyoto University of Advanced Science (KUAS) seeks applicants with a strong desire to contribute to global society through high-level scholarship and the acquisition of advanced knowledge and expertise in their field of specialization.

The Graduate School of Engineering invites applications from candidates wishing to further develop their specialized technical knowledge and research ability previously acquired in a master's program, to improve their comprehensive understanding of science and technology, to refine their ability to communicate effectively in the research community, and to take the initiative in solving complex and compound problems at the forefront of knowledge. In particular, applicants should:

Graduation RequirementsTo complete the Doctor of Engineering program, students are required to be enrolled at KUAS for a period of three years, which is equivalent to six full-time semesters of instruction. They must obtain at least 36 credits and work on a doctoral dissertation that must be approved by the supervisor, and pass a final examination to be conferred a Doctor of Engineering degree from KUAS.

be eager to tackle complex contemporary issues and find innovative solutions contributing to the future of society from a global perspective;

have obtained a master's degree or equivalent qualification with specialized knowledge in fields related to mechanical and electrical engineering; and

be strongly motivated to confront a multitude of issues by pursuing the highest level of scientific and academic expertise in their chosen field.

For September 2020 (Doctoral Program) international enrollmentGraduate School of Engineering Kyoto University of Advanced Science

*The Doctoral Program is a three-year program.

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Contents

Graduate Program Application Timelines 3

Application Fee 4

Application Process and Steps 4

Application Eligibility 5

Prior Supervisor Consent 7

Required Documents 8

Online Interview 11

Scholarships 11

Student Accommodation 12

Enrollment Procedure 12

Student Visa 15

Privacy Policy 16

Appendix 17

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Prospective CandidatesKUAS welcomes any prospective candidates wishing to start graduate education from September 2020, regardless of age, gender, ethnic background, religion, nationality or place of residence.All of the above are irrelevant to your application as long as you fulfill the university's eligibility requirements. These guidelines are simply intended to be a helpful resource for those considering applying to KUAS.

Graduate Program Application Timelines

*You must obtain prior consent from your prospective supervisor before submitting an application. Obtaining consent may take up to one month, so we recommend that this procedure be performed well in advance.

Required before applicationPrior supervisor consent*:

December 2, 2019Applications open:

February 14, 2020Applications close:

February 21-March 6, 2020Interviews (online):

March 19, 2020Offers and scholarship proposals released:

April 17, 2020

Enrollment: September 2020

Result Announcement DateMarch 19, 2020

Final offer acceptance deadline:

All dates are indicated in Japanese Standard Time.

Application FeeThe application fee is 5,000 JPY (non-refundable), payable with a credit/debit card or other international payment options when you submit your application online.

All applicants must obtain prior consent from one prospective supervisor before submitting their application. This is to ensure that they can have proper supervision for their desired research topic during their study at KUAS.

Application Process and Steps

a) Check academic requirements

b) Check English language requirements

Step 1. Check eligibility (p5)

Application essay, academic transcripts, and other documents

Step 3. Prepare required documents (p8)

a) Complete Online Application Form

b) Upload required documents

Step 4．Apply online (p8)

Step 5．Take online interview (p11)

Step 2. Obtain supervisor consent (p7)

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*Waiver Policy: Application fee will not be waived under any circumstances.

*You will be sent payment instructions after you send your application form.

*Your application will be reviewed only after your application fee has been paid.

Application Eligibility

For more details, please contact the Admission Office before sending an application. Submission of documents to prove at least one of the above educational criteria is required before enrolling at KUAS. If you have other educational qualifications, please consult the Admission Office before applying.

Applicants must have or be expected to have by the time of enrollment at KUAS an academic background which meets ONE of the following educational criteria:

a) Academic Entry Requirements:

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Applicants MUST fulfill the following requirements of both a) and b):

Have a master's degree or a professional degree.

Have received a degree equivalent to a master's degree or a professional degree outside Japan.

Have received a degree equivalent to a master's degree or a professional degree by completing a program of an overseas school in Japan that is recognized as equivalent to an overseas graduate school by the Japanese Minister of Education, Culture, Sports, Science and Technology.

Have received a degree equivalent to a master's degree or a professional degree through the completion of a distance learning offered by an overseas school in Japan.

Have received a degree equivalent to a master's degree through the completion of a program at the United Nations University.

Have been designated by the Japanese Minister of Education, Culture, Sports, Science and Technology as meeting requirements.

These criteria are established based on the academic requirements under Japanese educational laws.

EXEMPTION: Exemptions are granted to applicants*1 with degrees from the U.S., Australia, Canada (except Quebec), New Zealand, Singapore, Ireland, and the United Kingdom (England, Scotland, Northern Ireland, Wales) and/or applicants*2 whose first language is English.

*1 : If you are an applicant who has an international equivalent degree from a university of recognized standing in a country in which all instruction is provided in English, please contact the Admission Office for a waiver of English proficiency.

*2 : Applicants who have not earned or expect to earn a degree from a university in the above-mentioned countries MUST submit a waiver request which shows that they are qualified to be waived the English proficiency, along with necessary documents to prove this qualification.

You must meet the minimum score stated in the following table to ensure your level of English proficiency. Since English is the language of instruction in the Graduate School of Engineering, and the Graduate School does not offer English as a Second Language (ESL) programs, all applicants must prove that they can thrive in our academic community.KUAS accepts the following English proficiency test scores.

b)English language requirements:

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Test of English as a Foreign Language (TOEFL) Internet-based (iBT): 80

International English Language Testing System (IELTS) Academic overall band score: 6.0

Pearson Test of English (PTE) Academic: 50

KUAS accepts MyBest™ scores, in addition to TOEFL iBT scores from a single test date. For further information, visit www.toefl.org.

For information about this test and registration procedures, contact the IELTS Office, University of Cambridge Local Examination Syndicate, visit www.ielts.org.

For information about the Pearson Test of English, visit www.pearsonpte.com.

TOEFL iBT

Test Minimum Score

IELTS

PTE

All applicants must contact the Admission Office through the online form in order to obtain prior consent from one prospective supervisor before submitting an application.

Please go to the “Admission & Aid” page on our website and click the “Apply” button in the Graduate section to complete the form. You also need to upload your CV with specific academic information, a detailed research plan and a list of research achievements (if any).➡ See Appendix for the Faculty List. You can also find more details about the faculty members on our website:https://www.kuas.ac.jp/en/faculty-of-engineering/graduate-ap/g-faculty-list/

You are not allowed to ask more than one supervisor for prior consent.01

There is no specific format, but your research plan should not exceed one page of A4 or US letter-sized paper in length.

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If possible, please upload your list of research achievements. Please list the details of publications, presentations, awards, patents, etc.

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Obtaining consent may take up to one month, so we recommend that this procedure be performed well in advance. Applications without prior consent will not be accepted.

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This process does NOT guarantee you admittance to the KUAS Doctoral program. This only gives you permission to apply to KUAS.

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You cannot contact us more than ONCE for obtaining prior consent.04

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Prior Supervisor Consent

You will receive an acknowledgment receipt of your request. If you do not receive it, please contact the Admission Office immediately.

Contact the Admission Office

You will be contacted by your prospective supervisor to have prior consultation on the research plan.Consult with supervisor

Your prospective supervisor will make a decision based on your submission and prior consultation.Supervisor's decision

You will be notified of the result by the Admission Office by email within one month.Notifications released

Applicants who have prior consent from a supervisor are now qualified to apply for the Doctoral Program at KUAS.

Start preparing for application

Process

NOTE:

Required Documents

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Applicants must fill out the Online Application Form in person and upload your photo* for identification purposes.

*Your photo must be taken within the last three months, showing a front view above the chest against a plain background. No cap or hat is allowed.

A typewritten English summary of the applicant's master's thesis must be submitted. It should not exceed three pages of A4 or US letter-sized paper in length. If you have not yet completed your master's program, a summary of current research will be accepted.

Any format is acceptable, however, it should not exceed five pages of A4 or US letter-sized paper in length.It should be typewritten in English.

All documents must be submitted through the Online Application Form unless otherwise indicated.

We request all applicants to apply with the Online Application Form athttps://www.kuas.ac.jp/en/faculty-of-engineering/graduate-ap/g-apply/.If you do not have access to the Internet, please contact our Admission Office.

Documents marked with ◆ : Originals must be sent by post when requested by KUAS. Specific instructions will be given to applicants at a later date (if applicable).

Postgraduate Application Form

Summary of research

Research plan

All applicants MUST submit the following documents:

Please write a short essay on the topic of your reason(s) for applying to the Doctoral Program at KUAS. In your essay you should also describe what you expect to achieve in this program as well as your subjects of specialty.

ONE essay （400-500 words, single-spaced)

All required documents must be received by the application deadline. Applications without the required documents will not be accepted under any circumstances.

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If you do not receive an acknowledgment via email within one day, please contact the Admission Office immediately.

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Any documents submitted which are deemed by KUAS to have been falsified or forged will lead to cancellation of your registration prior to or after enrollment.

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Please check your email regularly as all notifications will be sent electronically.03

NOTE:

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Please upload your official academic transcripts (and certified English translation if needed) through the Online Application Form. Transcripts should include all courses, credits, grades, and term information along with details about the grading system which is typically displayed on the back of the transcript.

*Applicants who have not yet graduated from graduate school are required to submit their most current academic transcripts available. Final transcripts will be required at the time of enrollment.

Please be advised that you must MAIL us OFFICIAL transcripts when KUAS so requests. The official transcripts must be sealed in an envelope.

(If not in English, a certified English translation is required)

(If not in English, a certified English translation is required)

Official academic transcripts from all Colleges and/or Universities attended ◆

Certificates (expected) of graduation from academic institutions attended ◆

Official transcripts of all undergraduate programs

Official transcripts of all graduate programs

Please upload your certificates (and certified English translation if needed) through the Online Application Form.

*Applicants who have not yet graduated from graduate school will be required to submit their certificate of graduation at the time of enrollment.

Please be advised that you must MAIL us ORIGINAL certificates when KUAS so requests.

Certificates of graduation of all bachelor's degree programs

Certificates of graduation of all master's degree programs

Applicants whose native language is not English are required to provide proof of their English proficiency. Please submit a valid score* from one of the acceptable standardized tests. Please refer to page 6 for the details of each test.

It can take up to 4-6 weeks for your scores to be received by us. Therefore, we highly recommend taking these tests well in advance.

-For TOEFL iBT, The KUAS institution code is C468.

*Test scores must be no more than two years old at the time the Admission Office receives them to be valid for admission.

Test scores must be sent directly from the testing agency. Applicants must make a request that their scores be sent directly to KUAS (or register on the testing agency’ s website).

Evidence of English language proficiency （TOEFL iBT/IELTS/PTE）

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We require ONE letter of recommendation from an educator. It should be from a person in an institution who knows you well enough to evaluate your skills as a student, engineer, scientist or researcher. The recommendation must be submitted through the Online Application Form. There is no specific format, however, it has to be typewritten in English.Please note that KUAS may contact the recommender for more details.

A Letter of recommendation

Please upload a copy of a valid passport for identification purposes. Scan or photocopy your photo ID page and submit it. It must clearly show your photo, name, and passport number. Applicants who do not have a valid passport should submit a photocopy of another form of government-issued photo ID. Applicants with neither of these forms of ID are still eligible to apply, however, they will be required to submit a passport photocopy before enrollment.

Passport copy (if available)

Applicants who wish to apply for a scholarship must indicate so by checking the appropriate section on the Online Application Form.

Scholarship application form

Please provide the name of the person who will be the source of your financial support while at KUAS, and state your relationship with him/her in the application form. You need to state his/her income or bank account balance to demonstrate their financial capacity to support your study at KUAS.You will be required to submit the necessary documents to prove his/her financial capacity before enrollment.

Information of financial status (only for applicants without a valid Japanese resident status)

If an applicant is already residing in Japan, he/she must submit a copy of their residence card. The copy must show both sides of the card, and be in color.

Copy of residence card (only for applicants who have valid Japanese resident status)

Please send paper-based documents to the following address when you are required.

International Admission OfficeGraduate School of EngineeringKyoto University of Advanced Science 18 Yamanouchi Gotanda-cho, Ukyo-ku,Kyoto 615-8577, JAPAN

Mailing address:

Online InterviewAt KUAS, we value each applicant's passion, enthusiasm, and independent thinking. We would like to learn more about your personality as a whole through interviews. It is not necessary for applicants to travel to Japan for the interview. In fact we do not hold any face-to-face interviews. All applicants must take an online interview, so please ensure that you have access to a web-based video chat platform.After you submit your application, you will receive an online interview offer with detailed information including an interview schedule, so please check your email regularly and respond promptly. Interviews will take place between February and March 2020.

Screening of applications will be conducted based on the documents submitted and the results of the online interview. These processes will take place in a proper manner and each application will be reviewed fairly with careful attention by the faculty members.

Your result will be announced by email on the designated result announcement day. The results will be sent electronically before anything is mailed. Please note that we do not answer any inquiries regarding the results.

ScholarshipsApplicants who wish to apply for a scholarship should indicate so by checking the appropriate section on the Online Application Form when they apply to KUAS. Scholarships are made available to students who demonstrate high academic performance.While at KUAS, students who receive scholarships will be reviewed each semester on their academic performance and other references for the renewal of their scholarships. Therefore, students who are awarded scholarships are expected to maintain a consistently high academic performance, and also to be an excellent example for other students. If the students receiving scholarships behave inappropriately or do anything to damage the reputation of KUAS, their scholarships will be revoked.All the documents submitted and the results of the online interview for application will be evaluated in the scholarship screening and the results for the scholarship will be released together with the application result.

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Screening Methods

Announcement of Results

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Student AccommodationAt KUAS, students can choose to live in an on-campus dormitory or in private accommodation outside of the campus. If you prefer to live in private accommodation, then we can assist you in finding housing in a private residence. Prospective students who receive an offer from KUAS can submit a request for accommodation. From your second year, you will need to move off-campus due to the limited number of on-campus dormitory rooms.

Enrollment ProcedureAdmitted applicants must make the required enrollment payments and submit all requested documents by the deadlines. Please be aware that non-payment and incomplete documents will result in cancellation of your admission. For more details, please check all documents when you receive your offer.If there are any changes in your personal information, please immediately contact the Admission office, otherwise you may not receive the necessary documents from us on time.

This fee is required to be paid by all students who request on-campus accommodation, regardless of scholarship amount. This fee covers a furnished dormitory room with utilities and two meals (breakfast and dinner) a day. A refundable security deposit is payable with the first month's accommodation fee.

Per month

Accommodation fee

*Each fee is subject to change.

Security Deposit

*Currency = JPY

Room Rent

Remarks

On-campus Dormitory Accommodation fee

Payable with 1st month accommodation fee

～ 70,000

100,000 ～

First Payment Deadline Second PaymentDeadline

DocumentSubmission Deadline

May 15, 2020 May 29, 2020April 17, 2020

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AdmissionApproval

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Enrollment Procedure

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ObtainingStudent

Visa

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Admit toKUAS

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ResultAnnouncement

First PaymentSecond PaymentSubmission of Required Documents

To complete the enrollment procedure, you must pay the admission fee, partial tuition, and facility fee by thespecified deadlines. Please ensure that you have sufficient funds before applying. The invoice for the enrollmentfees will be sent along with your result notification.

*Students must pay tuition and facility fees for the second semester at the beginning of the second semester.

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*Admission fee is non-refundable. The admission fee for graduates of KUAS is 100,000 JPY.

*The fees for each individual student will vary depending on their scholarship tuition reduction percentage.

*Insurance fee (12,800 JPY) is also required to be paid along with the second payment.

*If you fail to pay the required fees by each deadline, you may not be allowed to enroll.

Enrollment Fees

Scholarship tuition reductionpercentage

First Payment(Admission fee)

Second Payment(Partial Tuition/Facility fee)

Total fees due before enrollment

200,000 JPY

500,000 JPY

700,000 JPY

0 %

100,000 JPY

250,000 JPY

350,000 JPY

50%

140,000 JPY

350,000 JPY

490,000 JPY

30%

0 JPY

0 JPY

0 JPY

100%

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First Year AnnualUpon entry(For the first semester)

Annual Breakdown

First Payment Second Payment

*Each fee is subject to change.*Admission fee is to be paid only at enrollment. The fee for graduates of KUAS is 100,000 JPY.

*These amounts are subject to change.*Admission fee is only required at the time of enrollment.

Admission fee (a)

*Currency = JPY

School fees

Tuition

Facility

Subtotal (b)

For the secondsemester

650,000

350,000

1,000,000

1,212,800

12,800

200,000

200,000

200,000

325,000

175,000

500,000

12,800

512,800

325,000

175,000

500,000

-

500,000

-

- -

-

-

-Insurance fee（For 3 years）(c)

Total (a + b + c)

Insurance fee is a one-off payment for three years’ coverage for accident and liability.All international students are required to register for this insurance.

First year Second year Third year

1,000,000 JPY 1,000,000 JPY1,212,800 JPY

If you decide not to enter KUAS after all enrollment procedures have been taken, you must submit the designated statement by May 15, 2020 so that your second payment will be refunded (the admission fee will NOT be refunded). Specific details will be provided with the admission results.

Payments for the first year

Total yearly payments to KUAS

Insurance

Declining an offer

Student VisaKUAS will take the necessary procedures to have your Certificate of Eligibility (COE) issued from the Japanese Immigration Bureau. This COE can be used to obtain your visa at the Japanese embassy or consulate general in your country or region.

Applicants must begin applying for a student visa soon after receiving the COE. Specific details will be provided with the admission results.

To apply for the COE:

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Applicants must pay all necessary enrollment fees by the specified deadlines.

Applicants must prove they possess sufficient finances for their period of study.

Applicants must give KUAS permission to apply for the COE on their behalf.

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Applicants must submit all the required documents by the specified deadlines.04

If you need any assistance in preparing or submitting your application, contact us at admission@kuas.ac.jp or one of our appointed representatives or agents.

Privacy Policy

We may entrust part of the handling of personal information and admission results to third-party organizations. However, the information will only be used for the purposes indicated above and cannot be used beyond the scope of the outsourced work. Third-party organizations are selected based on careful consideration of their appropriate management of personal information.

Please be informed that personal information will not be provided to third parties without the expressed permission of applicants unless otherwise indicated below:

If you have concerns about any of the above, please contact the Admission office.

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In the case of an exceptional situation authorized by relevant laws and regulations.

In ongoing extraordinary situations, for instance those in which it is necessary to release information in order to protect life, health or property and we are unable to reach you or obtain your permission.

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KUAS will use personal information collected from applicants in the following manner:

Contact you or your colleges when there are deficiencies or inaccuracies in the application documents.

Announce admission results.

Send enrollment documents to successful applicants.

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Send information following enrollment.

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Use in the creation of name lists as well as transcripts and other documents, and for instructions/coursework after enrollment.

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Use in data aggregation/processing (individual data will not be specified).

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Power Electronics, Power Semiconductor Devices, Packaging, Thermal Management; also, in collaboration with Dr. Fuat Kucuk: Renewable Energies and Electrical Machines

Motion Control of Robots, Multiple Robot Systems; in collaboration with Dr. Sajid Nisar: Medical Robotics, AI-powered Human-Machine Systems, Haptics, Soft Manipulators & Actuators

Electrical Engineering, Information and Communication Engineering, Statistical Physics

Materials Science, Solid-state Physics, Ceramics, Strong Magnetic Field Science, Superconductivity

Remote Sensing, Drone Measurement, Environment Monitoring, Data Science, Food　Production Technology & Sustainable Watershed Management (some researches may be performed in collaboration with Dr. Salem Ibrahim Salem)

Meta-programming, Reconfigurable Systems, Embedded and IoT Technologies; in collaboration with Dr. Zilu Liang: Pervasive and Wearable Computing, Personal Informatics, Applied AI/ML, Data Mining

(Joining from April 2020)