application form for nabet accreditation · b) self-assessment result as per questionnaire in...

Accreditation Criteria

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Application Form for NABET Accreditation

1. Name of the Assessing Body: ________________________________ 2. Application for � New Accreditation � Re-Accreditation 3. Name & Address of the Contact Person: ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ Tel: ____________________________ Fax: _______________________ Mobile: ________________________ Email: ______________________ 4. Legal Status of the organization (Please tick �)

a) Public / Private / Government b) Company/ Partnership / Proprietorship / Registered Society c) Research / Academic Institute / Industry Association) d) Others (Please specify and attached necessary evidence)

_____________________________________________________ 5. Date of the Registration / Incorporation (Attached copy of certificate of

incorporation / registration)

DD MM YY 6. Annual turnover of the organization (Attach balance sheet and IT returns for

the last 3 years) *(Please use a separate sheet in case the space is not adequate)


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7. Organisations structure of the Assessing Body showing roles and responsibilities of different persons / groups / committees / associates having significant contribution towards assessment of the concerned trades / skills (attach organisation chart and other details.

8. Details of MES Sectors / Trades having assessed and tested by the assessing

body.

S. No. MES Course Code

Sector Module

(Please use a separate sheet in case the space is not adequate) 9. Details of Testing Centres (TC’s) selected and copies of agreements with

them.

S. No. Name of TC’s Contact Details Sectors tested Attach Copies of Agreement

Yes / No

10. Details of facilities with the testing centres utilized for assessment in a

Performa (as shown in Annexure -1A)

*(Please use a separate sheet in case the space is not adequate)


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11. Please attach details of branches with locations and their scopes of activities. 12. Details of Assessors (in-house/ empanelled) and of technical committee members

utilized for development of assessment methodology with copies of agreements and resumes in the prescribed format (as shown in Annexure -1B and Annexure 1BA).

S. No. Sector

Specialization Name Copies of

Agreements (Ref. No.)

Resumes (Ref. No.)

13. The following documents are submitted-

a) Accreditation Manual (explaining details of policies & procedures with supporting documents & attachments to establish meeting requirements of criteria. It should be in line with ISO 9001:2008)

b) Self-assessment Result as per questionnaire in Annexure-1C (Self-assessment is required to be made by the assessing body itself at least once before submission of the application form)

c) Computation of Effectiveness of the Assessing Body as per format shown in Annexure -1D.

d) Copies of working formats.

e) List of Enclosures as referred in Annexure -1E.



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14. Details of Trade Test to take place in the next 3 months (including name, address, trades, dates, responsible persons etc.)

S. No. Sector &

Trade Testing Centre with

Address Date(s) Assessors

Assigned

Please find enclosed the demand draft/cheque (Delhi Only) favour of ‘Quality Council of India’ payable at New Delhi. DD/Cheque No. __________________ Drawn on __________________ Dated: _______________ 15. Declaration: I attest that the above information is correct. I do understand that any incorrect inform will result in suspension / cancellation of my organisation’s accreditation with NABET. Signature of Contact Person: _________________________ Date _____/______/________



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ANNEXURE – IA

Facilities with Testing Centers for Assessment

1. Name :

2. Address :

3. a) Contact person with designation

b) Tel / Mobile No.

c) E-mail :

4. Nature of Organization : (Pl. � Tick)

Govt. / Private / Society / Any other

5. Is it ISO 9001: 2008 Certified: Yes No

6. Sector / Trade-wise Equipment & Hand Tools utilized.

Sector / Trade Equipments/ Tools

Numbers Calibration Status (Validity

during use)

Yes No

(Use a separate sheet if necessary)


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Sl. No.

Sector / Trade Capacity Remarks

8. Capacity of the canteen

9. Capacity of the waiting space

10. Details of Security Arrangement of the Center

11. Details of overall housekeeping of the Center

7. Capacity i.e. maximum number of students per batch that can be examined at a time.


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ANNEXURE – IB

Resume Format (For Assessors / Experts)

1. Name: Mr./Mrs./Ms.

___________________________________________________________ (First Name) (Middle Name) (Last Name)

2. Role (a) i) Assessor ii) Experts Member (b) Sector and Trade(s)___________________________________

___________________________________

3. Date of Birth _____________________

4. Home Address________________________________________________

___________________________________________ ________________

_____________________________ Pin Code: ______ _______________

5. Telephone / Mobile No. ________________________________________

6. E-mail:______________________________________________________

7. Office Address ____ ___________________________________________

_______________________ ____________________________________

______________________________Pin Code:____ _________________

8. Telephone / Mobile No. ________________________________________

9. E-mail: ______ _______________________________________________

Affix Passport

SizePhotograp


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10. General Educations (Senior Secondary)

Period Board QualificationEducational Institution & Address

Subjects Grade

11. Technical Education (Graduation and above)

Period Institution &

Address Qualifications Subject Grade

12. Registered / Recognized Training Courses attended:

Sl. No.

Title of the Course

Conducted / Organized by

(Name & Address)

Dates Result

From To


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13. Membership of the Professional Bodies:

Sl. No. Professional Body (Name & Address)

Membership Valid Till

Grade Number

14. Experience (Please write in chronological order with present experience listed first.

A. General

Period Organization with Address

Department Designation Role / Duties / Responsibilities


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B. Related to Skill Assessment

Period Organization with Address

Department Designation Role / Duties / Responsibilities

15. Declaration by the Applicant: I attest that the above information relating to my education and experience is correct. I do understand that any incorrect information will result in disqualification of self and suspension / cancellation of organization accreditation by NABET. ______________ Signature Date:_______________


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Annexure 1BA

DECLARATION OF EMPANELLED ASSESSORS/ EXPERTS OF THEIR ASSOCIATION

(to be signed within 30 days preceding the date of application for accreditation)

This is to confirm that I ________________________________________ am currently involved with assessment of following Trades

S. No. Name of the Testing

Center Trades Assessor/ Expert

Name ___________________________ Signatures ___________________________ Dated ___________________________


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ANNEXURE-1C

NABET

SELF-ASSESSMENT

Ref. No. : Date :

Name & Address of the Assessing Body

Site :

Sl. No. Assessment Team Positions Department 1. 2. 3. 4.

Sl. No.

Clause No.

Question Source of Verification

0 1 2 3 4 5 Comments

1 4.1 Does the body meet DGE&T criteria for selection?

DGE&T Application

Form

2 Does the body explain independence and absence of conflict of interest with other parts of its organization?

Application Form

Organization Structures

3 Does the body monitor performances of its related branch offices regarding its conformance with NABET criteria?

MIS

4 Does the body have financial budget to account for all the expenses?

Budget

5 Does the body have its current scope approved by NCVT?

Sanction Letter


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Sl. No.

Clause No.



6 4.2 Does the body enquire from any candidate whether the candidate has any relationship with the body?

Application Form from Candidates

7 Does the body have any management group identified for formulation of policies?

Organization Structure

8 Does the body identify any group for taking all decisions related procedures and operation regarding certifications.


9 Does the body identify a group of persons distinctly for the financial activities in regarding to assessment?


10 Does the body constitute a committee to design an assessment methodologies.

Minutes of Meeting

11 4.3 Does the body have established methods and mechanism for evaluation of competence of candidates as per DGE&T guidelines?

Inspection to Assessors

12 Does the body have policies and procedures of empanelment of Assessors of right quality trade-wise?

Management System Manual

13 Does the body have policies and procedures for effective assessment as guidelines to Assessors as per criteria of NCVT?

Inspection to Assessors


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Sl. No.

Clause No.



14 Does the body have developed procedure enabling Assessors compile results in time and send the results to the body?


15 Does the body have established procedure consideration of results and communicate to RDAT as well as enter the results in web based softwares?


16 Does the body have developed policies and procedures for selection of testing centers?


17 Does the body have a procedure for registration of candidates and for all the pre-assessment communication with students?


18 Does the body have procedures for scheduling individual trade tests?


Examination Schedule

19 Does the body have developed procedure for communication to the testing centers?


Concerned Files

20 Does the body have communication procedure with RDAT ?


Files

21 Has the body established data based feedback

Management System


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Sl. No.

Clause No.



systems regarding working of entire assessment process?

Manual

22 How does the body intend to evaluate fairness, validity and reliability of entire assessment process?


23 Does the body have developed procedure for analysis and subsequent improvement actions taken in regard to assessment process?


24 4.5 Does the body have documented agreement with selected testing centers?

Agreement Copy

25 How does the body check up adequacy of all the necessary facilities for assessing specific trades with testing centers?

Concerned files

26 Have the body established communication system with individual testing centers?


27 Does the body monitor the performances of testing centers?


28 4.6 Does the body have appropriate records for

29 a) compliance with terms and conditions of DGE&T and other regulatory bodies?


30 b) various stages of assessment process?



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Sl. No.

Clause No.



31 Does the body have complete record control procedure?


32 Does the body have established procedure for making records available to DGE&T officials?


33 4.7 Does the body have a policy and procedure to keep information confidential from both inside and outside persons?

Accreditation Manual

34 Does the body have developed a procedure to release certain information as per law to specified organization or individuals?


35 4.8 Does the body have developed full proof procedure for keeping information secured?


36 4.9 Has the body defined competencies required for different personnel employed or contracted associated with assessment process?

Job Specification

37 Does the body get documents signed from all its employed or contracted personnel for compliance with the rules defined by the body in relation to assessment work?

Signed documents


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Sl. No.

Clause No.



38 Does the body have documented instructions available for employed or contracted personnel regarding their duties and responsibilities?

Job

descriptions

39 How does the body check up the selected Assessors satisfied the requirements in 4.9.4


40 Does the body have a policy and procedure of removal of an Assessor from empanelment and intimate the same to DGE&T and NABET


41 4.10 Does the body provide details regarding Assessment, Registration, etc to students

Documents

42 Does a Registration Application seeking necessary information as per 4.10.2 & 4.10.3

Application format

43 Does the body review the application


44 Does the body send call letters

Call Letter format

45 How does the body communicate to Testing Centres about Testing

Intimation format

46 How does the body ensure Testing Centres doing its role properly


47 How does the body ensure Assessors doing its role properly



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Sl. No.

Clause No.



48 Does the body have policy and procedure for consolidation and communication of results

Instructions to Candidates

49 Does the body have a policy and procedure for distribution of certificates received from NCVT among Candidates

Instructions to Candidates

50 4.11 Is documented Complaint handling procedure existing


51 Is documented Appeal mechanism existing


52 Does the above procedure include provision for change in policy/procedure of the body


53 Does the above procedure include provision of involvement of NABET


54 Does the body inform every applicant has right to complaint

Sample basis

55 Does the body intimate every applicant of detailed procedure on request


56 Does the body inform every complainant/ Appellant the results of his complaint/Appeal


57 Does the body inform complainant/Appellant along with results his right to make appeal to NABET



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Sl. No.

Clause No.



58 Do the records include closure/results and subsequent actions taken


Note: Compliance and Effectiveness of respective parameters as given in the table is

to be rated on a scale of 0 to 5.

0 - absence of the parameter 1 - unstructured practice 3 - compliance to the standard 5 - best in class performance

(the score of 2 may be given for performance falling in between 1 & 3 and likewise the score of 4 may be given for performance falling in between 3 & 5). The consolidated score of all parameters in the scale of 0 to 5 is used for determining the maturity level of the assessing body.


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ANNEXURE-1D

ASSESSMENT OF EFFECTIVENESS

Name & Address of the Assessing Body

Ref. No. :Date :

Location :

A) Effectiveness in terms of Primary Stakeholders(12)

Sl. No.

Stakeholder Criteria Values (Av)

Remarks Marks Obtained

(for NABET)

1. DGET / RDAT

1.1 Timeliness (Deviations as percentage)

1.2 Batch in one lot (percentage)

1.3 Non-approval of results (percentage of candidates)

2. CANDIDATES

2.1 Trends in registrations

2.2 Candidate certified (percentage)

2.3 Feedback taken ( in 1-5 Scale)

2.4 Industry Acceptance – Placement within 6 months of those willing

3. MANAGEMENT

3.1 Statistical Analysis of Assessment Process – Selected Statistics

3.2 Reliability and Validity of Assessment

3.3 Nature of Laps of confidentiality and security


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Sl. No.

Stakeholder Criteria Values (Av)

Remarks Marks Obtained

(for NABET)

3.4 Number of Laps of confidentiality and security

B) Effectiveness in terms of Supply Chain Members (8)

Sl. No.

Stakeholder Criteria Values Remarks Marks Obtained

( for NABET)

1. ASSESSORS

1.1 Assessor Days per Ten (10) candidates

1.2 Performance during Assessment (in 1 to 5 scale)

1.3 Satisfaction of Assessors (based on feedback) in 1-5 Scale

1.4 Removal from Empanelment of Assessors (No)

2. TRADE CENTERS

2.1 Trade Center Days per Ten (10) candidates

2.2 Quality of Equipment and Tools and overall Environment provided for Assessment (in 1 to 5 scale)

2.3 Satisfaction of TC representatives (based on feedback) in 1-5 Scale

2.4 Removal from Empanelment of Assessors( No)

Note : Before filling this format, please refer to Guidance document annexed with this format.


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ANNEXURE – 1D (CONTD..)

GUIDANCE FOR COMPUTATION OF ORGANIZATIONAL EFFECTIVENESS

Sl. No.

Criteria relating to Explanation

1 DGE&T / RDAT

1.1 Timeliness This represents delay in dispatch of results to RDAT from a pre-defined scheduled date. This is measured in terms of number of days delay from the schedule.

1.2 Batch in one Lot This represents dispatch of results of all candidates that appeared at a trade center on a schedule date. For example, 100% signifies results of all candidates sent at a time. 95% represents results of 95 candidates out of 100 sent at a time.

1.3 Non-approval of results This represents percentage of candidates whose results sent together for whom certificates have been issued. This is measured in terms of percentage of candidates for whom certificates have not been issued along with others.

2. CANDIDATES

2.1 Trends in registrations This will signify increasing acceptance of the assessment made by the specified assessing body with intending candidates. This is measured in terms of increase or decrees of registration of candidates for a specified sector or trade.

2.2 Candidates Certified This is defined as percentage of candidates who have been certified based on the result sent.

2.3 Feedback taken This is measured in terms of satisfaction level on the scale of 1 to 5. Normally such measurement should be made from candidates based on a questionnaire administered just after the examination is over.

3. MANAGEMENT

3.1 Statistical Analysis of Assessment Process – Selected Statistics

Results obtained from a group of candidates for a specific trade sector / trade could be subjected to some kind of statistical analysis, e.g. standard deviation has been found to be one of the useful statistics to find out quantum of discrimination made over different candidates.


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Sl. No.


3.2 Reliability & Validity Reliability of Assessment could be determined by subjecting the results to any one of the several reliability computation models or methods. Similarly, validity of the assessment could be established mostly based on logic.

3.3 Nature of laps of confidentiality and security

This represents seriousness of lapses in confidentiality and security arrangements. Such lapses could be classified as major, minor or negligible.

3.4 Number of lapses of confidentiality and security

This measure represents number of different kinds of lapses that are occurred during assessment at a particular test centers.

4. ASSESSORS

4.1 Assessor Days per ten candidates #

This is to be computed by ( 10 * Total Mandays spent by Assessors on Examination) / Total Number of candidates that appeared at the examination.

4.2 Performance during assessments

This represents how does an assessor performs during assessment as observed by a quality assurance person from the assessing body. Such performances will be computed on a scale of 1 to 5 based on several audit items.

4.3 Satisfaction of Assessors This represents satisfaction of assessors generated because of availability of all the required facilities, assistance and information. This is normally measured on a scale of 1 to 5.

4.4 Removal from Empanelment of Assessors

Normally, an assessor if found to be performing badly as observed by many could be removed from the empanelment. Number of such cases could be counted and written against this criterion.

5. TRADE CENTER

S. No. Criteria relating to Explanation

5.1 Trade Center-Days per Ten Candidates #

This is to computed by ( 10* Total Days of Examinations that all the Trade Centers engaged on) / Total Number of Candidates that appeared at the examinations .

5.2 Quality of Equipment and Tools

This represents not only quality of equipments, hardware, software and hand tools available at a test centers that are made available for examination purposes. In addition, overall conditions of the workshops and examination centers should also be assessed. This is also assessed by the quality assurance person deputed by the assessing body to a specific trade center. Multi-item questionnaire could be used for the purpose.

5.3 Satisfaction of TC This represents satisfaction on the part of organizers at the trade center


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Sl. No.


representatives in terms of timely availability of information, quality of assessors and overall dealing with the assessment body.

5.4 Removal from Empanelment of Trade Centers

This measures number of Test Centers which have been disqualified for any reason whatsoever by an assessing body during a specific examination session.

Note: Whenever more than one Trade are involved, all the parameters mentioned above with # are to be calculated on the basis of Average values across all the trades.


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ANNEXURE 1E

LIST OF ENCLOSURES

Kindly ensure that the following documents are enclosed with your application.

S.No. Documents to be enclosed Yes/ No

1. Filled up Application Form

2. Application Fees

3. Copy of Legal Status of the Organization including date of registration/ incorporation

4. Bylaws, Corporate Brochures with details of Governing Body, Mission and Vision etc.

5. Annual report, Copies of Budget and IT Returns – all of the last three years

6. Organizational structure with roles and responsibilities of positions briefly mentioned thereon

7. Copy of approval of scope of Trades 8. Copies of Agreement with selected Trade Centers

9. Details of Facilities with selected Trade Centers in a given format (Annexure -1A)

10. List of Branches with locations, showing scopes of skill assessment activities

11. Copy of current MIS from Branches 12. Signed Resume of Assessors and Experts associated with Assessing

Bodies in given format (Annexure -1B)

13. Declaration of Empanelled Assessors / Experts of their association with assessing bodies (Annexure 1E)

14. Copies of Agreements with Assessors 15. Accreditation Manual including the following details –

a) Confidentiality Statement b) Conflict of Interest Statement)

16. Copy of filled up self- assessment questionnaire (Annexure -1C)

17. Computed results on Effectiveness of the Assessing Body in a given format (Annexure -1D)

18. Candidate Handbook