anz momentum day 2012
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ANZ Momentum Day 2012TRANSCRIPT
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An Overview of Pervasive Governance
August 29, 2012
Prashanth Shetty Senior Director, Product Management Information Intelligence Group
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2020
THE BIG PICTURE
35ZB of information
70 of data is generated by individuals
%
data requiring security beyond baseline levels
30 % 50 % -
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1/3 data created annually
will either live in or pass through the cloud
Source: “The Digital Universe Decade: Are You Ready?”
EMC-sponsored White Paper, May 2010
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Complicating Factors For IT
DATA CENTERS UNIFY, BUT DATA
DISAGGREGATES
Data Centers
Data
THREE DIMENSIONAL INFORMATION
GROWTH
• Amount
• Richness
• Dispersion
• Regulations, Standards, Acts…
• Digital
• Global
EXPANDING REGULATORY
REQUIRMENTS
CHOICE COMPUTING
• Mobile
• 7x24
• Distributed
CLOUD CAN ADD COMPLEXITY
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WHAT IS PERVASIVE GOVERNANCE?
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Understanding, protecting, and tracking information… Regardless of Location
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UNDERSTAND AUTOMATE PROTECT
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AUDIT TRACK CONTROL
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AUDIT TRACK CONTROL
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FEDERATED POLICY
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ENTERPRISE EXTENDED PERVASIVE Understand
Automate Policy Protect
Audit Track
Control
Federated Policy
THE FIRST STEP
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Pervasive Governance Requirements
Intelligent, High Performing, Transparent
Understand Your Content (Value & Risk)
Protect & Control
(On & Off Premise)
Discover & Produce
(Early Case Assessment)
Automate & Enforce Policies (Prove Compliance)
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UNDERSTANDING YOUR CONTENT
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IS YOUR CONTENT BEING
STORED IN THE RIGHT PLACE?
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WHAT TYPE OF INFORMATION IS FLOATING AROUND MY ORGANIZATION?
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WHAT BUSINESS RECORDS ARE OUT THERE THAT
I DON’T KNOW ABOUT?
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HOW DO YOU
GET CONTROL?
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VISIBILITY
YOUR CONTENT
THIS IS DISCOVER PROTECT ENSURE COMPLIANCE OF
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CATALOG ANALYZE ACT
CONTENT VISIBILITY
CATALOG ANALYZE ACT
IDENTIFY & INDEX
CLASSIFY SEARCH REPORT SET ACTION
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• Reduced risk of sensitive data being lost or stolen
• Reduced risk by locating personally identifiable information spread across 100TB of data in 9 locations
• Proactive daily scanning process of new data to assess risk and secure sensitive data
Financial Services Provider
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AUTOMATE AND ENFORCE
POLICIES
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Governance: Has Been A Balancing Act
CONSISTENTLY APPLY &
ENFORCE POLICY
MAINTAIN WORKER
PRODUCTIVITY
Automation
• Unify policies across repositories
• Automated content classification
• Transparently apply and enforce retention
Transparency
• No user intervention; reduces burden on workers
• Keeps worker productivity high
• Promotes consistency
+
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Federated Policy Management
Centralize policies
Create a master policy engine
Federate policies to content…
– Controlled by other applications
– Located in the cloud
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Automating Governance Prove How & Why Decisions Were Made
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• Paper-based system and limited electronic capabilities made finding and accessing information time consuming and difficult
• Increased departmental productivity by 800%
• Return on investment estimated at 265% with payback in just over one year
• Average annual savings of $325,000 with annual benefits at over $2,500 per user
Canadian Council for the Arts
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PROTECT AND CONTROL
CONTENT
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Protect Content Wherever it Resides
RISK CONTROL
Revoke Access Or Change Permissions
After External Distribution
Ensure That Only Authorized Recipients Can View, Copy, Print Or Edit Information
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Healthcare Contracting Organization
• Manages contracts with more than 500 healthcare suppliers; each requires executive review by member organization
• Accessing information in seconds vs. days and making quick decisions = cost savings
• Payback period < 1 year; savings passed onto members keeping organization competitive
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DISCOVER AND PRODUCE
CONTENT
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The Costs Of eDiscovery
At An All-Time
High
Sanctions
To Review 100 GB Of Data
$2M+
Companies Saying
eDiscovery Is Hard
80%
Per Case eDiscovery Costs For
F200
$2.9M
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Why Bring eDiscovery In-House?
AIIM Industry Watch,” Records Management Strategies
– Plotting the changes”, 2011
Gartner Market Scope for EDiscovery (2009), p7
Average days for legal discovery process without
and with a records management system
Governance
eDiscovery Payback
Quick ROI
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Healthcare Organization
• Over collection resulting in high review costs and no visibility into case data to conduct early case assessments
• Significant reduction in review - up to 90% reduction in data sent for review
• Robust abilities to conduct early case review and reuse data collected for other cases
• New process has paid for itself multiple times over
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EMC’s Market Leading Products for Pervasive Governance
Worldwide Standalone Early Case
Assessment Applications SEP 2011
LEADER
KAZEON
Dynamic Case Management
JAN 2011
LEADER
DOCUMENTUM XCP
Enterprise Content
Management Software MAY 2012
LEADER
DOCUMENTUM
Enterprise Content
Management Software OCT 2011
LEADER
DOCUMENTUM
Enterprise Content
Management Software NOV 2011
LEADER
DOCUMENTUM
Enterprise Content
Management Software MAY 2012
LEADER
RECORDS MANAGEMENT
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IT Policy Enforcement – Risk Assessment
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IT Policy Enforcement – Gain Insight Cleanup stale data through migration to inactive archive
Step 1:
Select files not accessed in the past 365 days
Step 2:
Select Action
- Move
Step 1:
Select files not accessed in the
past 365 days
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Step 3:
Select target location – Tier_2_Storage
Step 3:
Select destination (Tier 2
storage, Documentum, etc.)
Step 4:
Set enforcement schedule
IT Policy Enforcement Example - Remediate Cleanup stale data through migration to inactive archive
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HOW IT CAN WORK
FOR YOU
Have difficulty in storing and managing the increasing volume of digital content?
Do not have a clear understanding of what content is “out there”?
Need to upgrade your storage infrastructure to support growing content storage needs?
Have users complaining of difficulty finding information in a timely manner?
Have concerns about the financial implications of information risk?
Are expanding the use of mobile devices including laptops, tablets, and smartphones?
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THANK YOU [email protected]