ansi 850 purchase order - outbound - iconnect-corp.com · 2008-05-06 · ansi 850 purchase order -...
TRANSCRIPT
Ver 1.1 Purchase Order - 850
X12-V4010 1
ANSI 850 Purchase Order - Outbound
Stant Manufacturing, Inc.
Ver 1.1 Purchase Order - 850
X12-V4010 2
Transaction Description
______________________________________________________________________________
Business Purpose The SMI Purchase Orders (850) transaction set is used
as a non-blanket order document that provides information by part
number.
Transaction Purchase Order -- (Transaction Set 850), abbreviated “PO”.
Application The 850 set is based upon ANSI ASC X12 Version Release 004010.
document.
Mapping A list of the Purchase Order business data elements, and how they will be transmitted via EDI Standards is provided in the “Transaction Specifications.
Exceptions There are no exceptions to ANSI Standards in this Transaction Description.
Schedule The Purchase Order will be transmitted an as-need basis, by the end of the production
day.
Back-Up In the event of a failure of Electronic Data Interchange it is the responsibility of the Procedure sending party to transmit the contents of any pending transmission to
the receiving party using a method of non-EDI transmission which is timely, reasonable, and appropriate under the circumstances.
Ver 1.1 Purchase Order - 850
X12-V4010 3
850 Purchase Order
Functional Group=PO
The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase
orders for goods and services. This transaction will not be used to convey purchase order changes or purchase order acknowledgment
information.
Heading:
Pos Id Segment Name Req Max
Use
Repeat Notes Usage
010 ST Transaction Set Header M 1 Must use
020 BEG Beginning Segment for Purchase Order M 1 Must use
040 CUR Currency O 1 Used
070 TAX Tax Reference (Not used by SMI) O >1 Used
080 FOB F.O.B. Related Instructions O >1 Used
LOOP ID – SAC 25
120 SAC Service, Promotion, Allowance, or Charge
Information
O 1 Used
130 ITD Terms of Sale/Deferred Terms of Sale O >1 Used
150 DTM Date/Time Reference O 10 Used
220 PKG Marking, Packaging (Not used by SMI) O 200 Used
240 TD5 Carrier Details (Routing Sequence/Transit Time) O 12 Used
285 TXI Tax Information (Not used by SMI) O >1 Used
LOOP ID - N1 200
310 N1 Name O 1 Used
330 N3 Address Information O 2 Used
340 N4 Geographic Location O >1 Used
360 PER Administrative Communications Contact O >1 Used
Detail:
Pos Id Segment Name Req Max
Use
Repeat Notes Usage
LOOP ID - PO1 100000
010 PO1 Baseline Item Data M 1 N2/010 Must use
LOOP ID – PID 1000
050 PID Product/Item Description O 1 Used
100 REF Reference Identification O >1 Used
210 DTM Date/Time Reference O 10 Used
LOOP ID – SCH 200
295 SCH Line Item Schedule O 1 N2/295 Used
Summary:
Pos Id Segment Name Req Max
Use
Repeat Notes Usage
LOOP ID – CTT 1
010 CTT Transaction Totals O 1 N3/010 Used
Ver 1.1 Purchase Order - 850
X12-V4010 4
020 AMT Monetary Amount O 1 N3/020 Used
030 SE Transaction Set Trailer M 1 Must use
Notes: 2/010 PO102 is required.
2/295 The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement
code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity
(SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.
3/010 The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of
quantities ordered (PO102) for each PO1 segment.
3/020 If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
Ver 1.1 Purchase Order - 850
X12-V4010 5
ST Transaction Set Header Pos: 010 Max: 1
Heading - Mandatory Loop: N/A Elements: 2
To indicate the start of a transaction set and to assign a control number
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
ST01 143 Transaction Set Identifier Code
Description: Code uniquely identifying a Transaction Set
Code Name
_ 850 Purchase Order
M ID 3/3 Must
use
ST02 329 Transaction Set Control Number
Description: Identifying control number that must be unique within the
transaction set functional group assigned by the originator for a transaction
set
M AN 4/9 Must
use
Ver 1.1 Purchase Order - 850
X12-V4010 6
BEG Beginning Segment for Purchase Order
Pos: 020 Max: 1 Heading - Mandatory
Loop: N/A Elements: 4
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
BEG01 353 Transaction Set Purpose Code
Description: Code identifying purpose of transaction set
Code Name
_
00 Original
M ID 2/2 Must
use
BEG02 92 Purchase Order Type Code
Description: Code specifying the type of Purchase Order
Code Name
_ NE New Order
M ID 2/2 Must
use
BEG03 324 Purchase Order Number
Description: Identifying number for Purchase Order assigned by the
orderer/purchaser
M AN 1/22 Must
use
BEG05 373 Date
Description: Date expressed as CCYYMMDD
M DT 8/8 Must
use
Ver 1.1 Purchase Order - 850
X12-V4010 7
CUR Currency Pos: 040 Max: 1
Heading - Optional Loop: N/A Elements: 3
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
CUR01 98 Entity Identifier Code
Description: Code identifying an organizational entity, a physical
location, property or an individual
Code Name
_
BY Buying Party (Purchaser)
M ID 2/3 Must
use
CUR02 100 Currency Code
Description: Code (Standard ISO) for country in whose currency the
charges are specified
M ID 3/3 Must
use
CUR03 280 Exchange Rate
Description: Value to be used as a multiplier conversion factor to convert
monetary value from one currency to another
O R 4/10 Used
Ver 1.1 Purchase Order - 850
X12-V4010 8
FOB F.O.B. Related Instructions Pos: 080 Max: >1
Heading - Optional Loop: N/A Elements: 3
To specify transportation instructions relating to shipment
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
FOB01 146 Shipment Method of Payment
Description: Code identifying payment terms for transportation charges
Code Name
_ CC Collect
PP Prepaid (by Seller)
M ID 2/2 Must
use
FOB02 309 Location Qualifier
Description: Code identifying type of location
All valid standard codes are used.
C ID 1/2 Used
FOB03 352 Description
Description: A free-form description to clarify the related data elements
and their content
O AN 1/80 Used
Ver 1.1 Purchase Order - 850
X12-V4010 9
SAC Service, Promotion, Allowance, or Charge Information
Pos: 120 Max: 1 Heading - Optional
Loop: SAC Elements: 5
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or
charge
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
SAC01 248 Allowance or Charge Indicator
Description: Code which indicates an allowance or charge for the service
specified
Code Name
_
C Charge
M ID 1/1 Must
use
SAC02 1300 Service, Promotion, Allowance, or Charge Code
Description: Code identifying the service, promotion, allowance, or
charge
Code Name
_ D240 Freight
G740 Service Charge
C ID 4/4 Used
SAC05 610 Amount
Description: Monetary amount
O N2 1/15 Used
SAC12 331 Allowance or Charge Method of Handling Code
Description: Code indicating method of handling for an allowance or
charge
Code Name
_
ZZ Mutually Defined
O ID 2/2 Used
SAC15 352 Description
Description: A free-form description to clarify the related data elements
and their content
C AN 1/80 Used
Ver 1.1 Purchase Order - 850
X12-V4010 10
ITD Terms of Sale/Deferred Terms of Sale
Pos: 130 Max: >1 Heading - Optional
Loop: N/A Elements: 5
To specify terms of sale
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
ITD01 336 Terms Type Code
Description: Code identifying type of payment terms
Code Name
_
ZZ Mutually Defined
O ID 2/2 Used
ITD02 333 Terms Basis Date Code
Description: Code identifying the beginning of the terms period
Code Name
_
ZZ Mutually Defined
O ID 1/2 Used
ITD03 338 Terms Discount Percent
Description: Terms discount percentage, expressed as a percent, available
to the purchaser if an invoice is paid on or before the Terms Discount Due
Date
O R 1/6 Used
ITD05 351 Terms Discount Days Due
Description: Number of days in the terms discount period by which
payment is due if terms discount is earned
C N0 1/3 Used
ITD12 352 Description
Description: A free-form description to clarify the related data elements
and their content
O AN 1/80 Used
Ver 1.1 Purchase Order - 850
X12-V4010 11
DTM Date/Time Reference Pos: 150 Max: 10
Heading - Optional Loop: N/A Elements: 2
To specify pertinent dates and times
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
DTM01 374 Date/Time Qualifier
Description: Code specifying type of date or time, or both date and time
Code Name
_ 002 Delivery Requested
M ID 3/3 Must
use
DTM02 373 Date
Description: Date expressed as CCYYMMDD
C DT 8/8 Used
Ver 1.1 Purchase Order - 850
X12-V4010 12
TD5 Carrier Details (Routing Sequence/Transit Time)
Pos: 240 Max: 12 Heading - Optional
Loop: N/A Elements: 5
To specify the carrier and sequence of routing and provide transit time information
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
TD501 133 Routing Sequence Code
Description: Code describing the relationship of a carrier to a specific
shipment movement
Code Name
_ O Origin Carrier (Air, Motor, or Ocean)
O ID ½ Used
TD502 66 Identification Code Qualifier
Description: Code designating the system/method of code structure used
for Identification Code (67)
Code Name
_ 2 Standard Carrier Alpha Code (SCAC)
C ID ½ Used
TD503 67 Identification Code
Description: Code identifying a party or other code
C AN 2/80 Used
TD504 91 Transportation Method/Type Code
Description: Code specifying the method or type of transportation for the
shipment
Code Name
_
ZZ Mutually defined
C ID ½ Used
TD505 387 Routing
Description: Free-form description of the routing or requested routing for
shipment, or the originating carrier's identity
C AN 1/35 Used
Ver 1.1 Purchase Order - 850
X12-V4010 13
N1 Name Pos: 310 Max: 1
Heading - Optional Loop: N1 Elements: 4
To identify a party by type of organization, name, and code
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
N101 98 Entity Identifier Code
Description: Code identifying an organizational entity, a physical
location, property or an individual
Code Name
_
BT Bill-to-Party
ST Ship To
SE Supplier/Manufacturer
M ID 2/3 Must
use
N102 93 Name
Description: Free-form name
C AN 1/60 Used
N103 66 Identification Code Qualifier
Description: Code designating the system/method of code structure used
for Identification Code (67)
Code Name
_
92 Assigned by Buyer or Buyer's Agent
C ID 1/2 Used
N104 67 Identification Code
Description: Code identifying a party or other code
C AN 2/80 Used
Ver 1.1 Purchase Order - 850
X12-V4010 14
N3 Address Information Pos: 330 Max: 2
Heading - Optional Loop: N1 Elements: 2
To specify the location of the named party
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
N301 166 Address Information
Description: Address information
M AN 1/55 Must
use
N302 166 Address Information
Description: Address information
O AN 1/55 Used
Ver 1.1 Purchase Order - 850
X12-V4010 15
N4 Geographic Location Pos: 340 Max: >1
Heading - Optional Loop: N1 Elements: 4
To specify the geographic place of the named party
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
N401 19 City Name
Description: Free-form text for city name
O AN 2/30 Used
N402 156 State or Province Code
Description: Code (Standard State/Province) as defined by appropriate
government agency
O ID 2/2 Used
N403 116 Postal Code
Description: Code defining international postal zone code excluding
punctuation and blanks (zip code for United States)
O ID 3/15 Used
N404 26 Country Code
Description: Code identifying the country
O ID 2/3 Used
Ver 1.1 Purchase Order - 850
X12-V4010 16
PER Administrative Communications Contact
Pos: 360 Max: >1 Heading - Optional
Loop: N1 Elements: 6
To identify a person or office to whom administrative communications should be directed
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
PER01 366 Contact Function Code
Description: Code identifying the major duty or responsibility of the
person or group named
Code Name
_ BD Buyer Name or Department
SU Supplier Contact
M ID 2/2 Must
use
PER02 93 Name
Description: Free-form name
O AN 1/60 Used
PER03 365 Communication Number Qualifier
Description: Code identifying the type of communication number
Code Name
_ FX Facsimile
TE Telephone
C ID 2/2 Used
PER04 364 Communication Number
Description: Complete communications number including country or area
code when applicable
C AN 1/80 Used
PER05 365 Communication Number Qualifier
Description: Code identifying the type of communication number
Code Name
_
FX Facsimile
TE Telephone
C ID 2/2 Used
PER06 364 Communication Number
Description: Complete communications number including country or area
code when applicable
C AN 1/80 Used
Ver 1.1 Purchase Order - 850
X12-V4010 17
PO1 Baseline Item Data Pos: 010 Max: 1
Detail - Mandatory Loop: PO1 Elements: 13
To specify basic and most frequently used line item data
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
PO101 350 Assigned Identification
Description: Alphanumeric characters assigned for differentiation within
a transaction set (P.O. item sequence number)
O AN 1/20 Used
PO102 330 Quantity Ordered
Description: Quantity ordered
C R 1/15 Used
PO103 355 Unit or Basis for Measurement Code
Description: Code specifying the units in which a value is being
expressed, or manner in which a measurement has been taken
Code Name
_ EA Each
FT Foot
GL Gallon
GR Gram
LB Pound
OZ Ounce
PC Piece
TN Ton (US)
YD Yard
O ID 2/2 Used
PO104 212 Unit Price
Description: Price per unit of product, service, commodity, etc.
C R 1/17 Used
PO105 639 Basis of Unit Price Code
Description: Code identifying the type of unit price for an item
Code Name
_
FX Fixed Price
O ID 2/2 Used
PO106 235 Product/Service ID Qualifier
Description: Code identifying the type/source of the descriptive number
used in Product/Service ID (234)
Code Name
_ BP Buyer's Part Number
C ID 2/2 Used
Ver 1.1 Purchase Order - 850
X12-V4010 18
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
PO107 234 Product/Service ID
Description: Identifying number for a product or service
C AN 1/48 Used
Ver 1.1 Purchase Order - 850
X12-V4010 19
PID Product/Item Description Pos: 050 Max: 1
Detail - Optional Loop: PID Elements: 2
To describe a product or process in coded or free-form format
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
PID01 349 Item Description Type
Description: Code indicating the format of a description
Code Name
_ F Free-form
M ID 1/1 Must
use
PID05 352 Description
Description: A free-form description to clarify the related data elements
and their content
C AN 1/80 Used
Ver 1.1 Purchase Order - 850
X12-V4010 20
REF Reference Identification Pos: 100 Max: >1
Detail - Optional Loop: PO1 Elements: 2
To specify identifying information
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
REF01 128 Reference Identification Qualifier
Description: Code qualifying the Reference Identification
Code Name
_ CT Contract Number
DG Drawing Number
JB Job (Project) Number
Q1 Quote Number
VC Vendor Contract Number
M ID 2/3 Must
use
REF02 127 Reference Identification
Description: Reference information as defined for a particular Transaction
Set or as specified by the Reference Identification Qualifier
C AN 1/30 Used
Ver 1.1 Purchase Order - 850
X12-V4010 21
DTM Date/Time Reference Pos: 210 Max: 10
Detail - Optional Loop: PO1 Elements: 2
To specify pertinent dates and times
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
DTM01 374 Date/Time Qualifier
Description: Code specifying type of date or time, or both date and time
Code Name
_ 112 Buyers Dock
276 Contract Start
279 Contract Completion
M ID 3/3 Must
use
DTM02 373 Date
Description: Date expressed as CCYYMMDD
C DT 8/8 Used
Ver 1.1 Purchase Order - 850
X12-V4010 22
SCH Line Item Schedule Pos: 295 Max: 1
Detail - Optional Loop: SCH Elements: 5
To specify the data for scheduling a specific line-item
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
SCH01 380 Quantity
Description: Order quantity
M R 1/15 Must
use
SCH02 355 Unit or Basis for Measurement Code
Description: Code specifying the units in which a value is being
expressed, or manner in which a measurement has been taken
Code Name
_ FT Foot
GL Gallon
GR Gram
LB Pounds
OZ Ounce
PC Piece
TN Ton(US)
YD Yard
M ID 2/2 Must
use
SCH05 374 Date/Time Qualifier
Description: Code specifying type of date or time, or both date and time
Code Name
_ 112 Buyers Dock
M ID 3/3 Must
use
SCH06 373 Date
Description: Date expressed as CCYYMMDD
M DT 8/8 Must
use
SCH12 350 Assigned Identification
Description: Sequence number
O AN 1/20 Used
Ver 1.1 Purchase Order - 850
X12-V4010 23
CTT Transaction Totals Pos: 010 Max: 1
Summary - Optional Loop: CTT Elements: 2
To transmit a hash total for a specific element in the transaction set
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
CTT01 354 Number of Line Items
Description: Total number of line items in the transaction set
M N0 1/6 Must
use
CTT02 347 Hash Total
Description: Sum of values of the specified data element. All values in the
data element will be summed without regard to decimal points (explicit or
implicit) or signs. Truncation will occur on the left most digits if the sum
is greater than the maximum size of the hash total of the data element.
The HASH total will contain the sum of the line item quantities. (PO102)
O R 1/10 Used
Ver 1.1 Purchase Order - 850
X12-V4010 24
AMT Monetary Amount Pos: 020 Max: 1
Summary - Optional Loop: CTT Elements: 2
To indicate the total monetary amount
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
AMT01 522 Amount Qualifier Code
Description: Code to qualify amount
Code Name
_ TT Total Transaction Amount
M ID 1/3 Must
use
AMT02 782 Monetary Amount
Description: Monetary amount
M R 1/18 Must
use
Ver 1.1 Purchase Order - 850
X12-V4010 25
SE Transaction Set Trailer Pos: 030 Max: 1
Summary - Mandatory Loop: N/A Elements: 2
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE)
segments)
Element Summary:
Ref _ Id_ Element Name _ Req Type Min/Max Usage_
SE01 96 Number of Included Segments
Description: Total number of segments included in a transaction set
including ST and SE segments
M N0 1/10 Must
use
SE02 329 Transaction Set Control Number
Description: Identifying control number that must be unique within the
transaction set functional group assigned by the originator for a transaction
set
M AN 4/9 Must
use