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SIERRA SANDS UNIFIED SCHOOL DISTRICT

Board of Education Regular Meeting

APRIL 18, 2019

Ridgecrest City Council Chambers 100 West California Avenue

www.ssusd.org

A G E N D A

CALL TO ORDER AND PLEDGE TO THE FLAG 7:00 P.M. Amy Castillo-Covert

Bill Farris Tim Johnson

Kurt Rockwell, President Michael Scott, Vice President/Clerk Ananda Steele, Student Member

Ernie Bell, Superintendent MOMENT OF SILENCE 1. ADOPTION OF AGENDA

Welcome to a meeting of the Board of Education. Because we believe you share our concern for the ed-ucation of the youth of our community, we appreciate and welcome your participation. Copies of the agenda, along with a procedural handout, are available on the wall at the back of the room to assist with your participation in the meeting.

2. APPROVAL OF MINUTES of the special meeting of March 21, 2019 and the regular and

special meetings of March 14, 2019. 3. PROGRAMS AND PRESENTATIONS 4. PUBLIC HEARING 5. REPORTS AND COMMUNICATIONS

We, the members of the Board of Education of the Sierra Sands Unified School District, are committed to providing the highest quality education in a safe environment to all K-12 students. We believe the school shares with the family, church, and community the responsibility for developing life-long learners who are responsible, productive citizens.

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Agenda 4-18-19

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5.1 Student Member’s Report

5.2 Reports from Members of the Board 5.3 Superintendent's Report

Enrollment Update Promotions/Graduations Open Enrollment: May 1-15, 2019

5.4 Report to the Board of Trustees by the Desert Area Teachers Association 5.5 Report to the Board of Trustees by the California School Employees Association 5.6 Communications from the public

The board will provide time during the discussion of each agenda item for members of the public to comment. At this time, members of the public may address the board on an item not on the agenda. Comments should relate to items of public interest within the board’s jurisdiction. The law prohib-its the board from taking action on items not on the agenda. If appropriate, your comments will be referred to staff for response. When addressing the board, please state your name and address at the podium and limit your remarks to three minutes. In accordance with the board bylaws, the board will limit the total time for public input to 30 minutes. Those wishing to address the board beyond the 30-minute time limit may do so at the end of the scheduled meeting agenda.

6. EDUCATIONAL ADMINISTRATION 6.1 Approval of Addendum to Mesquite High School 2018-19 Single Plan for Student Achievement (SPSA) 6.2 Approval of Supplemental Secondary English Learners Instructional Materials and Contract English 3D/Houghton Mifflin Harcourt 6.3 Approval of Spanish for Native Speakers Course at Burroughs High School 7. POLICY DEVELOPMENT AND REVIEW 7.1 Approval of Revisions to Administrative Regulation 5148, Child Care and Develop- ment 7.2 Approval of Revisions to Administrative Regulation 5125.2, Withholding Grades, Di- ploma, or Transcripts 7.3 Approval of Revisions to Board Policy/Administrative Regulation 6145.2, Interscho- lastic Competition 7.4 Approval of Revisions to Board Policy/Administrative Regulation 0450, Comprehen- sive Safety Plan 7.5 Approval of Revisions to Board Policy/Administrative Regulation 4030, Nondiscrim- ination in Employment 7.6 Approval of Revisions to Board Policy/Administrative Regulation 1312.3, Uniform Complaint Procedures 7.7 Approval of Revisions to Exhibit 5145.6, Parental Notifications

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Agenda 4-18-19

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8. PERSONNEL ADMINISTRATION

8.1 Certificated

Employment, resignation, retirement, leave of absence, change of status, termination 8.2 Classified

Employment, resignation, retirement, leave of absence, change of status, termination 8.3 Adoption of Resolution #12 1819, Teacher Appreciation Week and Day of the Teacher 8.4 Adoption of Resolution #13 1819, Classified School Employee Week 8.5 Approval of Memorandum of Understanding and Agreement with CSEA and its Chap- ter 188 for AB-1808 Classified School Employee Summer Assistance Program 8.6 Approval of Revisions to Classified Job Description and Title Formerly Known as Re- search Assistant to CALPADS, Assessment, and Accountability Assistant 8.7 Authorization of Certificated Position: Teacher on Special Assignment (TOSA) – Site Student Support Instructor 9. GENERAL ADMINISTRATION 9.1 Gifts to District 9.2 Adoption of the Board Meeting Calendar for the 2019-20 School Year 9.3 Authorization for Board Member Travel, CSBA Delegate Assembly Meeting 9.4 Report to the Board: Nature and Resolution of Complaints with Regard to Deficien- cies Related to Instructional Materials, Emergency or Urgent Facilities Conditions that Pose a Threat to the Health and Safety of Pupils or Staff, Teacher Vacancy or Misassignment, as Required by the Williams Act 10. CONSTRUCTION ADMINISTRATION 10.1 Approve the Payment of the Final Fee Invoice as Required by the Division of the State Architect (DSA) for the State of California as Part of the DSA Project Closeout of the Burroughs High School Modernization Project 10.2 Approve the Payment of the Final Fee Invoice as Required by the Division of the State Architect (DSA) for the State of California as Part of the DSA Project Closeout of the New Murray Middle School Project 11. BUSINESS ADMINISTRATION 12. CONSENT CALENDAR

12.1 Approval of A & B Warrants 12.2 Approval of the 2019-20 AVID (Advancement Via Individual Determination) Imple- mentation Contract 12.3 Approval of Recommendation for Expulsion, Expulsion Case #11 1819

13. FUTURE AGENDA

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Agenda 4-18-19

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14. ADJOURNMENT The next regular meeting of the Board of Education will be May 16, 2019. Any materials required by law to be made available to the public prior to a meeting of the Board of Education of the Sierra Sands Unified School District can be inspected during normal busi-ness hours at the district office located at 113 Felspar, Ridgecrest, CA. These materials can also be viewed on the district’s internet website at www.ssusd.org. Note: Individuals who require special accommodation, including but not limited to an American Sign Language interpreter, accessible seating, or documentation in accessible formats, should contact the Superintendent’s Office at least two days before the meeting date.

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Minutes of the Special Meeting of the Board of Education

DATE OF MEETING: March 21, 2019 TIME OF MEETING: 6:15 p.m. PLACE OF MEETING: District Office MEMBERS PRESENT: Castillo-Covert, Farris, Johnson, Rockwell, Scott STAFF PRESENT: Ernest M. Bell, Jr., Superintendent MOMENT OF SILENCE was observed. 1. ADOPTION OF AGENDA

The agenda was adopted by consensus as written.

2. EDUCATIONAL ADMINISTRATION 2.1 Ridgecrest Elementary Academy for Language, Music, and Science (REALMS) Charter School: Receipt of Charter Petition The Sierra Sands Unified School District Board of Education received the REALMS Charter

School charter petition from Ridgecrest Charter School Executive Director, Dr. Stephen Martinez.

3. PUBLIC HEARING 3.1 REALMS: A Charter School Petition Following a presentation on the provisions of the REALMS Charter Petition given by Ridgecrest Charter School Executive Director, Dr. Stephen Martinez and Assistant Director, Miriam Hogg; President Rockwell opened the public hearing at 6:30 p.m. One comment was made during the public hearing. Hearing no further comments, public hearing was closed at 6:32 p.m. 4. EDUCATIONAL ADMINISTRATION 4.1 REALMS: Determination of Charter Petition The Sierra Sands Unified School District Board of Education denied the REALMS Petition on the grounds that Charter petitioners are demonstrably unlikely to successfully implement the program, and the Petition does not provide reasonably comprehensive descriptions of all required elements. The Board of Education adopts the District Staff Report as its written findings in support of its determination in conformity with Education Code section 47605.

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Minutes 3-21-19

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FARRIS/SCOTT AYES: Castillo-Covert, Farris, Johnson, Rockwell, Scott President Rockwell temporarily adjourned the special meeting of the Board of Education at 6:35 p.m. The meeting reconvened at 6:40 p.m. and moved into closed session. 5. CLOSED SESSION 5.1 UCP Appeal to the Board The board voted to sustain the decision of the district related to a parent complaint filed under Board Policy and Administrative Regulation 1312.3 and have denied the appeal. FARRIS/SCOTT AYES: Castillo-Covert, Farris, Johnson, Rockwell, Scott 6. ADJOURNMENT was at 7:08 p.m.

THE BOARD OF EDUCATION

_________________________________________ ________________________________________ Michael Scott, Vice President/Clerk Ernest M. Bell, Jr., Secretary to the Board

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Minutes of the Special Concurrent Meeting of the Board of Education

DATE OF MEETING: March 14, 2019 TIME OF MEETING: 7:00 p.m. PLACE OF MEETING: Ridgecrest City Council Chambers MEMBERS PRESENT: Castillo-Covert, Farris, Johnson, Rockwell, Scott STAFF PRESENT: Ernest M. Bell, Jr., Superintendent MOMENT OF SILENCE was observed. 1. ADOPTION OF AGENDA


6. EDUCATIONAL ADMINISTRATION 6.3 Adoption of Textbooks and Instructional Materials for Grades K-12 History-Social Science Motion was made to approve the adoption as presented. CASTILLO-COVERT/SCOTT AYES: Castillo-Covert, Farris, Johnson, Scott NOES: Rockwell 14. ADJOURNMENT



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Minutes of the Special Meeting of the Board of Education

DATE OF MEETING: March 14, 2019 TIME OF MEETING: 6:00 p.m. PLACE OF MEETING: District Office MEMBERS PRESENT: Castillo-Covert, Farris, Johnson, Rockwell, Scott MOMENT OF SILENCE was observed. 1. ADOPTION OF AGENDA


2. CLOSED SESSION 2.1 Superintendent’s Mid-Year Evaluation No board action was taken. 3. ADJOURNMENT was at 6:50 p.m.



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Minutes of the Regular Meeting of the Board of Education

DATE OF MEETING: March 14, 2019 TIME OF MEETING: 7:00 p.m. PLACE OF MEETING: Ridgecrest City Council Chambers MEMBERS PRESENT: Castillo-Covert, Farris, Johnson, Rockwell, Scott

STAFF PRESENT: Ernest M. Bell, Jr., Superintendent PLEDGE OF ALLEGIANCE was recited in unison, led by student board member Ananda Steele. MOMENT OF SILENCE was observed. 1. ADOPTION OF AGENDA The agenda was adopted by consensus as posted with Item 6.3 on the Concurrent Agenda being

heard following Item 6.2 and hearing the Inyo-Kern Schools Financing Authority (IKSFA) agenda following Item 11.1.

2. APPROVAL OF MINUTES Hearing no comments, the minutes of the special meeting of March 5, 2019 and the regular and spe-

cial meetings of February 21, 2019 were adopted by consensus as written. 3. PROGRAMS AND PRESENTATIONS 3.1 DoD STARBASE Program Ms. Caitlin Craig and Ms. Janet Creech, instructors for DoD STARBASE Edwards, presented an overview of the program. Through slides, they presented the background of STARBASE, what a student’s day looks like while participating in the STARBASE program, and an explanation of the data driven instruction and curriculum. They invited SSUSD students to join the STARBASE Edwards program on Edwards Air Force Base in the future. 4. PUBLIC HEARING 4.1 Public Hearing for Initial Sunshine Contract Proposal for 2019-20 from the Board of Education to Chapter 188 of the California School Employees Association President Rockwell opened public hearing at 7:20 p.m. Hearing no comments, public hearing was closed at 7:21 p.m.

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Minutes 3-14-19

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5. REPORTS AND COMMUNICATIONS 5.1 Student Member’s Report James Monroe Middle School: James Monroe students and staff have been working hard taking Benchmarks and finishing up their third quarter. Positive weekly behavior lessons continue to reinforce positive behavior throughout the school. AVID students had the opportunity to travel to Bakersfield to see a Condors Hockey game. The Monroe music program has been performing at concerts and festivals and earned a “superior” rating at the SCSBOA Littlerock Festival. Counselor Mrs. Douglas is taking a group of students to the Leaders in Life Confer- ence in Bakersfield and the STEAM club continues to meet weekly. Murray Middle School: The orchestra and concert band attended the SCSBOA Littlerock Festi- val and received a “superior” and two “excellent” ratings. The STEAM Club is growing with Mrs. Laura Hickle coming every week to work with students on fun projects. The grounds department laid sprinklers in the school circle and a local Eagle Scout will plant vegetation in the circle over spring break. Several students attended the Leaders in Life Conference. We look forward to what they will share with students and staff. Mesquite High School: Mesquite has had 3 more graduates bringing the total to 23 so far this year. A group of 20 students went on a field trip to Death Valley National Park as part of their science class. Students have had a busy month of career and college exploration and the ASB students continue to partner with St. Michael’s to volunteer bi-weekly at the food pantry and collect recycling to donate proceeds to the St. Michael’s program. Burroughs High School: Students and staff have enjoyed a multitude of fun campus activities over the past month. A college and career fair was held geared toward promoting college and the variety of career paths open to students. A presentation warning students about the dangers of social media and informing them of laws regarding posting violence on social media was held in the PPAC. Students are preparing their schedules for next year and some classes, such as Yearbook, are beginning to accept applications. 5.2 Reports from Members of the Board Board member Amy Castillo-Covert will be attending the spring NAFIS Conference in Wash- ington, D.C. next week. She was asked to serve on the board of the Mid to Low Lot subgroup of NAFIS. President Rockwell attended Superintendent’s Council at Pierce Elementary School. He was impressed with the volunteers, staff, and parents who were involved in preparing for this council meeting.

5.3 Superintendent's Report Superintendent Bell reported that student enrollment is up by 25 students over this time last

year. He reported on the Office of Economic Adjustment meeting Assistant Superintendent of Business Services Pam Smith, Assistant Superintendent of Human Resources Dave Ostash, and he attended in Washington, D.C. The district worked with Capt. Dale’s team from China Lake on the presentation that was given to the OEA. The team is currently putting together a pro-posal for the new Richmond Elementary School project.

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Minutes 3-14-19

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5.4 Report to the Board of Trustees by the Desert Area Teachers Association No report was given. 5.5 Report to the Board of Trustees by the California School Employees Association No report was given.

5.6 Communications from the public President Rockwell opened the public comment period at 7:33 p.m. One member of the public spoke during the public comment period before closing at 7:38 p.m.

6. EDUCATIONAL ADMINISTRATION 6.1 Approval of Contractor Service Agreement between Kern County Superintendent of Schools and Sierra Sands Unified School District Regarding the Kern County Safe and Healthy Stu- dents Consortia’s (KCSHSC) Student Support and Academic Enrichment (SSAE) Program Motion passed to approve the agreement as presented. SCOTT/JOHNSON AYES: Castillo-Covert, Farris, Johnson, Rockwell, Scott 6.2 Approval of the UCLA Curtis Center Proposal to Increase Student Achievement in Mathemat- ics Motion passed to approve the proposal as presented. CASTILLO-COVERT/JOHNSON AYES: Castillo-Covert, Farris, Johnson, Rockwell, Scott 7. POLICY DEVELOPMENT AND REVIEW 7.1 Approval of Administrative Regulation 6173.2, Education of Children of Military Families Motion passed to approve AR 6173.2, Education of Children of Military Families as presented.

JOHNSON/CASTILLO-COVERT AYES: Castillo-Covert, Farris, Johnson, Rockwell, Scott 7.2 Approval of Revisions to Board Bylaw 9110, Terms of Office Motion passed to approve the revisions as presented. SCOTT/CASTILLO-COVERT AYES: Castillo-Covert, Farris, Johnson, Rockwell, Scott 8. PERSONNEL ADMINISTRATION

8.1 Certificated Employment, resignation, retirement, leave of absence, change of status, termination

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Minutes 3-14-19

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8.2 Classified Employment, resignation, retirement, leave of absence, change of status, termination Motion passed to approve Items 8.1-8.2 as presented. SCOTT/CASTILLO-COVERT

AYES: Castillo-Covert, Farris, Johnson, Rockwell, Scott

8.3 Adoption of Resolution #11 1819, Reducing or Eliminating Certificated Services for the 2019-20 School Year

Motion passed to adopt the resolution as presented. SCOTT/JOHNSON AYES: Castillo-Covert, Farris, Johnson, Rockwell, Scott 8.4 Authorization of Management Position: Coordinator of Student Services Motion passed to authorize the position as presented. CASTILLO-COVERT/JOHNSON AYES: Castillo-Covert, Farris, Johnson, Rockwell, Scott 9. GENERAL ADMINISTRATION 9.1 Gifts to District

Motion passed to accept the following gifts: Kenneth Kawelmacher made a cash donation of $100 to be used by the art program at Murray Middle School, Sam Alonge donated a special-ized water hose with an estimated cash value of $350 to be used to water the baseball dia-monds at Burroughs High School, Connie Ruiz donated an automated external defibrillator (AED) with an estimated cash value of $800 to be used by the district AED program, and Derek Field donated a 2005 Subaru Legacy with an estimated cash value of $3,500 to be used by the Burroughs High School auto shop. SCOTT/CASTILLO-COVERT

AYES: Castillo-Covert, Farris, Johnson, Rockwell, Scott 10. CONSTRUCTION ADMINISTRATION 10.1 Approval of the Completed OMB Standard Form 429/429-A to Identify the “Federal Interest” in the Real Property at the Burroughs High School Project as Part of the Office of Economic Adjustment (OEA) Required Project Close-Out Submission Motion passed to approve the form submission as presented and the board acknowledged federal interest in the project. JOHNSON/SCOTT AYES: Castillo-Covert, Farris, Johnson, Rockwell, Scott 10.2 Approval of the Completed OMB Standard Form 429/429-A to Identify the “Federal Interest” in the Real Property at the New Murray Middle School Project as Part of the Office of Econ- omic Adjustment (OEA) Required Project Close-Out Submission Motion passed to approve the form submission as presented and the board acknowledged federal interest in the project. JOHNSON/SCOTT

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Minutes 3-14-19

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AYES: Castillo-Covert, Farris, Johnson, Rockwell, Scott 11. BUSINESS ADMINISTRATION 11.1 Approval of Second Interim Report for Fiscal Year 2018-19 Motion passed to approve the report as presented. SCOTT/JOHNSON AYES: Castillo-Covert, Farris, Johnson, Rockwell, Scott President Rockwell temporarily adjourned the Sierra Sands Unified School District board meeting at 8:29 p.m. and opened the meeting of the Board of Directors of the Inyo-Kern Schools Financing Authority. The Sierra Sands Unified School District Board of Education meeting was reopened at 8:30 p.m. 12. CONSENT CALENDAR

12.1 “A” & “B” Warrants 12.2 Approval of Recommendation for Expulsion, Expulsion Case #10 1819 Motion passed to approve the consent calendar as presented. CASTILLO-COVERT/SCOTT

AYES: Castillo-Covert, Farris, Johnson, Rockwell, Scott 13. FUTURE AGENDA 14. ADJOURNMENT was at 8:31 p.m.


_________________________________________ ________________________________________ Michael Scott, Vice President/Clerk Ernest M. Bell, Jr., Secretary to Board Recorder: Diane Naslund

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2018-19 2017-18 2018-19 2017-18 Elementary K - 5

SCHOOL YTD% YTD% K 1 2 3 4 5 6 7 8 9-12 SDC TOTAL TOTAL Regular 2018-19 2017-18

FALLER 96.0% 95.6% 83 91 92 72 84 64 7 493 455 38 K 403 421

GATEWAY 94.9% 95.2% 67 63 64 82 56 62 394 420 -26 1 - 3 1107 1140

INYOKERN 94.6% 93.4% 29 26 31 29 29 42 186 188 -2 4 - 5 727 715

LAS FLORES 95.9% 95.8% 87 78 80 74 84 80 483 476 7 Special Education

PIERCE 95.5% 95.4% 78 58 51 56 72 48 25 388 376 12 SDC 130 125

RICHMOND ANNEX92.5% 91.5% 98 98 104 -6 RSP 108 110

RICHMOND 95.9% 95.8% 59 56 52 52 55 51 325 382 -57 Middle 6-8

TOTAL K -5 95.4% 95.2% 403 372 370 365 380 347 130 2367 2401 -34 Regular 0 1086

MONROE 95.0% 94.7% 160 146 139 36 481 483 -2 Special Education

MURRAY 95.7% 95.6% 197 213 209 28 647 673 -26 SDC 64 70

TOTAL 6 -8 95.4% 95.2% 64 1128 1156 -28 RSP 82 90

BURROUGHS 93.6% 94.2% 1395 70 1465 1403 62 High School 9 - 12

MESQUITE 97.2% 94.8% 62 62 91 -29 Regular 1395 1336

TOTAL 9 - 12 1457 70 1527 1494 33 Continuation 62 91

18-19 TOTAL 95.9% 403 372 370 365 380 347 357 359 348 1457 264 5022 --- --- Special Education

17-18 TOTAL 95.1% 5051 --- SDC 70 67

CHANGE 0.80% 403 372 370 365 380 347 357 359 348 1457 264 --- --- -29 RSP 118 114

Adult 229 255

Sierra Sands Unified School District

Month 7 Enrollment 2018-2019

CHANGE

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Promotions and Graduations

2019

Sierra Sands Adult School Graduation

May 23, 2019 6:00 p.m.

Parker Performing Arts Center

Murray Middle School Promotion

May 30, 2019 10:00 a.m.

Kerr-McGee Center

James Monroe Middle School Promotion

May 30, 2019 7:30 a.m.

Kerr-McGee Center

Mesquite High School Graduation

May 30, 2019

6:30 p.m. Mesquite High School

Burroughs High School Graduation

May 31, 2019

8:00 p.m. Burroughs High School Football Stadium

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SIERRA SANDS UNIFIED SCHOOL DISTRICT APRIL 18, 2019 6. EDUCATIONAL ADMINISTRATION

6.1 Approval of Addendum to Mesquite High School 2018-19 Single Plan for Student Achievement (SPSA)

BACKGROUND INFORMATION: All schools receiving state and federal categorical program funds are required to develop site-level educational plans addressing annual program priorities. These plans, developed by site staff and School Site Councils, define actions to meet annual goals. In addition, site plans address programmatic requirements of the state and federal Title programs (e.g. Title I, II, III, & IV) in which identified schools participate.

During the state’s required winter reporting period in the Consolidated Application (ConApp) for Title programs, it was determined that the district is required to allocate Title I funding to Mesquite High School in the 2018-19 school year due to meeting eligibility regulations. Per Title I Section 113 Eligible School Attendance Areas (a) (3) (A), Mesquite meets the criteria: “concentration of children from low-income families exceeds 75%”. Based upon the CALPADS 2018 Fall 2 report which was directly imported into the ConApp, 75.36% of Mesquite students were reported as low-income.

CURRENT CONSIDERATIONS: All 2018-19 SPSAs were approved by the board at the January 17, 2019 regular meeting. Any substantive modifications to SPSAs must be approved by the board. Mesquite administration, staff, and School Site Council have determined that the school’s current SPSA must be modified this year to incorporate Title I funds and related actions/services to best meet the needs of students who qualify to receive targeted assistance. The staff has developed an addendum to the 2018-19 SPSA reflecting needed changes due to the receipt of the Title I funds. This addendum has been approved by the Mesquite Site Council.

FINANCIAL IMPLICATIONS: Mesquite has been allocated approximately $7,806 in Title I funding for the 2018-19 school year. Based upon the goals identified by the site, the Title I expenditures will be utilized to provide targeted assistance to qualifying students. SUPERINTENDENT’S RECOMMENDATION: It is the superintendent’s recommendation to approve Mesquite High School’s SPSA addendum as presented.

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School Plan for Student Achievement (SPSA) Page 1 of 53 Mesquite Continuation High School

School Year: 2018-19 SPSA Title Page

School Plan for Student Achievement (SPSA) Template The School Plan for Student Achievement (SPSA) is meant to consolidate all school-level planning efforts into one plan for programs funded through the consolidated application (ConApp), pursuant to the California Education Code (EC) Section 64001 and the Elementary and Secondary Education Act as amended by the Every Student Succeeds Act (ESSA).

The purpose of the SPSA is to increase the overall effectiveness of the school program by crafting a strategic plan that maximizes the resources available to the school while minimizing duplication of effort with the ultimate goal of increasing student achievement.

The School Site Council (SSC) is required to develop and annually review the SPSA, establish an annual budget, and make modifications in the plan to reflect changing needs and priorities, as applicable, pursuant to EC 52853(b) and 52855.

California’s ESSA State Plan significantly shifts the state’s approach to the utilization of federal resources in support of underserved student groups. The SPSA provides schools with the opportunity to document their approach to maximizing the impact of federal investments in support of underserved students.

The implementation of ESSA in California presents an opportunity for schools to innovate with their federally-funded programs and align them with the priority goals of the school and the LEA that are being realized under the state’s Local Control Funding Formula (LCFF).

LCFF provides schools and LEAs flexibility to design programs and provide services that meet the needs of students in order to achieve readiness for college, career, and lifelong learning. The SPSA planning process supports continuous cycles of action, reflection, and improvement.

School Name Mesquite Continuation High School

Address 140 West Drummond Ridgecrest CA, 93555

County-District-School (CDS) Code 15-73742-1530054

Principal Jo Anne McClelland

District Name Sierra Sands Unified School District

SPSA Revision Date March 10, 2019

Schoolsite Council (SSC) Approval Date March 29, 2019

Local Board Approval Date April 18, 2019

In the pages that follow, please describe the school’s plan for making the best use of federal ESEA resources in alignment with other federal, state, and local programs.

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Table of Contents

SPSA Title Page ...............................................................................................................................................1

Table of Contents ..............................................................................................................................................2

School Vision and Mission ................................................................................................................................3

School Profile ....................................................................................................................................................3

Stakeholder Involvement ..................................................................................................................................3

School and Student Performance Data ............................................................................................................5

Student Enrollment ....................................................................................................................................5

CAASPP Results .......................................................................................................................................7

ELPAC Results .......................................................................................................................................10

Student Population ..................................................................................................................................12

Overall Performance ...............................................................................................................................13

Academic Performance ...........................................................................................................................14

Academic Engagement ...........................................................................................................................21

Conditions & Climate ...............................................................................................................................24

Goals, Strategies, & Proposed Expenditures ..................................................................................................26

Goal 1 ......................................................................................................................................................26

Goal 2 ......................................................................................................................................................29

Goal 3 ......................................................................................................................................................32

Goal 4 ......................................................................................................................................................34

Goal 5 ......................................................................................................................................................36

Annual Review and Update ............................................................................................................................38

Goal 1 ......................................................................................................................................................38

Goal 2 ......................................................................................................................................................40

Goal 3 ......................................................................................................................................................42

Goal 4 ......................................................................................................................................................44

Goal 5 ......................................................................................................................................................46

Budget Summary and Consolidation ..............................................................................................................48

Budget Summary ....................................................................................................................................48

Allocations by Funding Source ................................................................................................................48

Expenditures by Funding Source ............................................................................................................49

Expenditures by Budget Reference ........................................................................................................50

Expenditures by Budget Reference and Funding Source .......................................................................51

School Site Council Membership ....................................................................................................................52

Recommendations and Assurances ...............................................................................................................53

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School Vision and Mission VISION Mesquite High School promotes a culture where students and staff demonstrate responsibility, self- development, college and career readiness, campus/community pride, as well as good citizenship through engagement. MISSION Freedom Through Responsibility

School Profile Mesquite High School is a continuation high school in the Sierra Sands Unified School District serving the communities of Ridgecrest, China Lake, Randsburg and Inyokern. The campus is located in the center of the community and has a church, hospital, hotel, and an information technology business as its neighbors. These organizations and businesses are very supportive of the school. Mesquite High School is currently operating under a six-year WASC accreditation term and received the distinction of being a Model Continuation High School in 2008, 2011 and 2015. The Mesquite High School campus consists of two main buildings. The east building houses the administration office, counselor’s office, Media Center, and several classrooms. The building located on the west side of the campus houses the kitchen as well as several classrooms: music, art, P.E., English and a computer/resource lab. As of October 2017, Mesquite High School serves a student body of approximately 90 students, grades 9-12. The student body is composed of 3.16% American Indian or Alaska Native, 2.11% Pacific Islander, 17.89% Hispanic, 12.63 % African-American, 1.05% two or more races, and 63.16% White. The grade distribution of our student population consists of 9% 10th graders, 41% 11th graders and 50% 12th graders. The staff consists of one full-time principal, one full-time counselor, and five certificated teachers. Our classified staff consists of one full-time office manager, one full-time Clerk II/student supervisor, one part-time paraprofessional, and one part-time custodian. Mesquite provides unique educational opportunities that assist students with successfully completing graduation requirements. In addition to the required academic courses, the staff works to maintain a selection of elective choices which includes art, ceramics, piano, guitar, yearbook, ASB, and a basic personal accounting course. Mesquite, students have access to CTE classes, work experience, Credit Recovery classes, summer school, and community service work to earn credits toward their high school diploma. They may also enroll at the local community college to earn dual credit. Our parents, the community, the board of education, and the school district are strong supporters of our high school. Mesquite has been recognized by the State of California as providing an exemplary program for students. Our school offers students a safe, supportive environment in which they can earn a high school diploma and prepare themselves for the adult world. We offer a very strong alternative program for students who have not been comfortable or successful in traditional settings.

Stakeholder Involvement How, when, and with whom did the school consult as part of the planning process for this SPSA/Annual Review and Update? Involvement Process for the SPSA and Annual Review and Update The principal holds regular meetings with staff, School Site Council, Parent Teacher Organization and English Learner Advisory Committee. The principal consults with staff and parents/guardians throughout the school year through meetings and communications. Progress toward SPSA goals is reported and input is received regarding goals, strategies, and actions to best support student needs and address achievement gaps. See meeting dates and content below:

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August 2018: Staff planning meeting - all staff including certificated and classified were consulted about plans for the upcoming school year. These include a new PBIS tracking program, a referral tracking program, and the use of Renaissance Place to track growth in reading.

September 2018: Staff review meeting - all staff members were asked to look at collected data for the first month of school to determine if any adjustments to the new programs needed to be made

December 2018: School Site Council Meeting after all data has been uploaded

March 2019: - SSC team met to approve the revised plan which included Title I money earmarked for intervention programs for Under-performing socioeconomically disadvantaged students in ELA and math

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School and Student Performance Data

Student Enrollment Enrollment By Student Group

Student Enrollment by Subgroup

Percent of Enrollment Number of Student Student Group

2015-16 2016-17 2017-18 2015-16 2016-17 2017-18

American Indian 2.3% 3.2% 3.57% 2 3 3

African American 4.6% 10.8% 10.71% 4 10 9

Asian 1.1% 0.0% 0% 1 0 0

Filipino 1.1% 0.0% 0% 1 0 0

Hispanic/Latino 20.5% 17.2% 29.76% 18 16 25

Pacific Islander 1.1% 2.2% 0% 1 2 0

White 67.1% 64.5% 53.57% 59 60 45

Multiple/No Response 2.3% 0.0% 0% 2 0 0

Total Enrollment 88 93 84

Student Enrollment Enrollment By Grade Level

Student Enrollment by Grade Level

Number of Students Grade

2015-16 2016-17 2017-18

Kindergarten 0

Grade 1 0

Grade 2 0

Grade3 0

Grade 4 0

Grade 5 0

Grade 6 0

Grade 7 0

Grade 8 0

Grade 9 1

Grade 10 9 8

Grade 11 37 33

Grade 12 47 42

Total Enrollment 93 84 Conclusions based on this data: 1. We have seen a large increase in African American and Hispanic/Latino subgroups over the last two years

21



Student Enrollment English Learner (EL) Enrollment

English Learner (EL) Enrollment

Number of Students Percent of Students Student Group

2015-16 2016-17 2017-18 2015-16 2016-17 2017-18

English Learners 4 7 10 4.5% 7.5% 11.9%

Fluent English Proficient (FEP) 1 0 3 1.1% 0.0% 3.6%

Reclassified Fluent English Proficient 1 0.0% 0.0% 14.3% Conclusions based on this data: 1. Our percentage of EL students is on the rise

22



CAASPP Results English Language Arts/Literacy (All Students)

Overall Participation for All Students

# of Students Enrolled # of Students Tested # of Students with Scores % of Students Tested Grade

Level 15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18

Grade 11 47 40 45 34 39 43 26 39 43 72.3 97.5 95.6

All Grades 47 40 45 34 39 43 26 39 43 72.3 97.5 95.6

Overall Achievement for All Students

Mean Scale Score % Standard Exceeded

% Standard Met

% Standard Nearly Met

% Standard Not Met Grade

Level 15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18

Grade 11 2531.7

2487.6

2471.3

8 2.56 2.33 23 15.38 4.65 31 25.64 32.56 38 56.41 60.47

All Grades N/A N/A N/A 8 2.56 2.33 23 15.38 4.65 31 25.64 32.56 38 56.41 60.47

Reading Demonstrating understanding of literary and non-fictional texts % Above Standard % At or Near Standard % Below Standard

Grade Level 15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18

Grade 11 15 12.82 4.65 54 28.21 48.84 31 58.97 46.51

All Grades 15 12.82 4.65 54 28.21 48.84 31 58.97 46.51

Writing Producing clear and purposeful writing

% Above Standard % At or Near Standard % Below Standard Grade Level

15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18 Grade 11 15 5.13 4.65 31 46.15 27.91 54 48.72 67.44

All Grades 15 5.13 4.65 31 46.15 27.91 54 48.72 67.44

Listening Demonstrating effective communication skills


15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18 Grade 11 8 5.13 0.00 77 51.28 48.84 15 43.59 51.16

All Grades 8 5.13 0.00 77 51.28 48.84 15 43.59 51.16

Research/Inquiry Investigating, analyzing, and presenting information


15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18 Grade 11 8 5.13 4.65 54 38.46 34.88 38 56.41 60.47

All Grades 8 5.13 4.65 54 38.46 34.88 38 56.41 60.47

23


Conclusions based on this data: 1. These scores are declining in all areas except Reading.

2. The ELA and HSS teachers have implemented problem based units that are designed to improve these skills.

3. Students do best in the Listening and writing categories

24



CAASPP Results Mathematics (All Students)

Overall Participation for All Students

# of Students Enrolled # of Students Tested # of Students with Scores % of Students Tested Grade

Level 15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18

Grade 11 47 41 45 36 39 43 32 39 43 76.6 95.1 95.6

All Grades 47 41 45 36 39 43 32 39 43 76.6 95.1 95.6

Overall Achievement for All Students

Mean Scale Score % Standard Exceeded

% Standard Met

% Standard Nearly Met

% Standard Not Met Grade

Level 15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18

Grade 11 2459.3

2436.1

2433.7

0 0.00 0.00 3 0.00 0.00 16 5.13 4.65 81 94.87 95.35

All Grades N/A N/A N/A 0 0.00 0.00 3 0.00 0.00 16 5.13 4.65 81 94.87 95.35

Concepts & Procedures Applying mathematical concepts and procedures


15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18 Grade 11 0 0.00 0.00 9 2.56 2.33 91 97.44 97.67 All Grades

0 0.00 0.00 9 2.56 2.33 91 97.44 97.67

Problem Solving & Modeling/Data Analysis Using appropriate tools and strategies to solve real world and mathematical problems


15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18 Grade 11 0 0.00 0.00 31 20.51 23.26 69 79.49 76.74

All Grades 0 0.00 0.00 31 20.51 23.26 69 79.49 76.74

Communicating Reasoning Demonstrating ability to support mathematical conclusions


15-16 16-17 17-18 15-16 16-17 17-18 15-16 16-17 17-18 Grade 11 0 0.00 0.00 28 33.33 27.91 72 66.67 72.09

All Grades 0 0.00 0.00 28 33.33 27.91 72 66.67 72.09 Conclusions based on this data: 1. Problem Solving shows an improvement.

2. These percentages are in line with other Continuation Schools.

3. Staff to discuss the possibility of finding a different instructional program that may meet our needs.

25



ELPAC Results

2017-18 Summative Assessment Data Number of Students and Mean Scale Scores for All Students

Grade Level Overall Oral Language Written Language Number of

Students Tested Grade 9 * * * *

Grade 10 * * * *

Grade 11 * * * *

Grade 12 * * * *

All Grades *

Overall Language Number and Percentage of Students at Each Performance Level for All Students

Level 4 Level 3 Level 2 Level 1 Grade Level # % # % # % # %

Total Number of Students

Grade 9 * * *

Grade 10 * * *

Grade 11 * * * * * * *

Grade 12 * * * * * * *

All Grades * * * * * * * * *

Oral Language Number and Percentage of Students at Each Performance Level for All Students



Grade 9 * * *

Grade 10 * * *

Grade 11 * * * * *

Grade 12 * * * * *

All Grades * * * * * * *

Written Language Number and Percentage of Students at Each Performance Level for All Students



Grade 9 * * *

Grade 10 * * *

Grade 11 * * * * *

Grade 12 * * * * * * *

All Grades * * * * * * *

26


Listening Domain Number and Percentage of Students by Domain Performance Level for All Students

Grade Level Well Developed Somewhat/Moderately Beginning Total Number of

Students Grade 9 * * *

Grade 10 * * *

Grade 11 * * * * *

Grade 12 * * * * * * *

All Grades * * * * * * *

Speaking Domain Number and Percentage of Students by Domain Performance Level for All Students



Grade 10 * * *

Grade 11 * * *

Grade 12 * * *

All Grades * * * * *

Reading Domain Number and Percentage of Students by Domain Performance Level for All Students



Grade 10 * * *

Grade 11 * * * * *

Grade 12 * * * * *

All Grades * * * * *

Writing Domain Number and Percentage of Students by Domain Performance Level for All Students



Grade 10 * * *

Grade 11 * * * * *

Grade 12 * * * * *

All Grades * * * * * * *

Conclusions based on this data: 1. Our ELPAC population is too small to generate data in this area.

27


School and Student Performance Data Student Population

This section provides information about the school’s student population.

2017-18 Student Population

Total Enrollment

84 This is the total number of students enrolled.

Socioeconomically Disadvantaged

91.7% This is the percent of students who are eligible for free or reduced priced meals; or have parents/guardians who did not receive a high school diploma.

English Learners

11.9% This is the percent of students who are learning to communicate effectively in English, typically requiring instruction in both the English Language and in their academic courses.

Foster Youth

This is the percent of students whose well-being is the responsibility of a court.

2017-18 Enrollment for All Students/Student Group

Student Group Total Percentage

English Learners 10 11.9%

Socioeconomically Disadvantaged 77 91.7%

Students with Disabilities 3 3.6%

Enrollment by Race/Ethnicity

Student Group Total Percentage

African American 9 10.7%

American Indian 3 3.6%

Hispanic 25 29.8%

Two or More Races 2 2.4%

White 45 53.6%

Conclusions based on this data: 1. Socioeconomically disadvantaged students will be monitored for academic progress and provided additional

supports as needed.2. English learners will be monitored and provided support to ensure re-designation by graduation.

3. Students with disabilities will be monitored and provided academic support beyond what is designated in the IEP.

28



Overall Performance

2018 Fall Dashboard Overall Performance for All Students

Academic Performance

English Language Arts

No Performance Color

Mathematics


English Learner Progress


College/Career

Red

Academic Engagement

Graduation Rate

Yellow

Conditions & Climate

Suspension Rate

Orange

Conclusions based on this data: 1. Our suspension rate is down 11% from the previous year.

2. Our graduation rate remains steady but needs to improve.

3. College and career readiness will be monitored by the counselor and support will be provided as needed.

29



Academic Performance English Language Arts

The performance levels are color-coded and range from lowest-to-highest performance in the following order: Lowest Performance

Red

Orange

Yellow

Green

Blue

Highest Performance

This section provides number of student groups in each color.

2018 Fall Dashboard English Language Arts Equity Report

Red

0 Orange

0 Yellow

0 Green

0 Blue

0 This section provides a view of Student Assessment Results and other aspects of this school’s performance, specifically how well students are meeting grade-level standards on the English Language Arts assessment. This measure is based on student performance on the Smarter Balanced Summative Assessment, which is taken annually by students in grades 3–8 and grade 11.

2018 Fall Dashboard English Language Arts Performance for All Students/Student Group

All Students


101.4 points below standard

Declined -12.4 points

20 students

English Learners


Less than 11 Students - Data Not Displayed for Privacy

2 students

Foster Youth


0 Students

Homeless


0 Students




Increased 18.1 points

18 students

Students with Disabilities


0 Students

30


2018 Fall Dashboard English Language Arts Performance by Race/Ethnicity

African American



1 students

American Indian


0 Students

Asian


0 Students

Filipino


0 Students

Hispanic



4 students

Two or More Races


0 Students

Pacific Islander


0 Students

White




15 students

This section provides a view of Student Assessment Results and other aspects of this school’s performance, specifically how well students are meeting grade-level standards on the English Language Arts assessment. This measure is based on student performance on the Smarter Balanced Summative Assessment, which is taken annually by students in grades 3–8 and grade 11.

2018 Fall Dashboard English Language Arts Data Comparisons for English Learners

Current English Learner


2 students

Reclassified English Learners

0 Students

English Only



18 students

Conclusions based on this data: 1. Groups under 11 - no data reported for privacy

31



Academic Performance Mathematics


Red

Orange

Yellow

Green

Blue

Highest Performance


2018 Fall Dashboard Mathematics Equity Report

Red

0 Orange

0 Yellow

0 Green

0 Blue

0 This section provides a view of Student Assessment Results and other aspects of this school’s performance, specifically how well students are meeting grade-level standards on the Mathematics assessment. This measure is based on student performance on the Smarter Balanced Summative Assessment, which is taken annually by students in grades 3–8 and grade 11.

2018 Fall Dashboard Mathematics Performance for All Students/Student Group

All Students



Declined -4 points

20 students

English Learners



2 students

Foster Youth


0 Students

Homeless


0 Students




Increased

16.8 points 18 students



0 Students

32


2018 Fall Dashboard Mathematics Performance by Race/Ethnicity

African American



1 students

American Indian


0 Students

Asian


0 Students

Filipino


0 Students

Hispanic



4 students

Two or More Races


0 Students

Pacific Islander


0 Students

White



Increased 4.5 points

15 students

This section provides a view of Student Assessment Results and other aspects of this school’s performance, specifically how well students are meeting grade-level standards on the Mathematics assessment. This measure is based on student performance on the Smarter Balanced Summative Assessment, which is taken annually by students in grades 3–8 and grade 11.

2018 Fall Dashboard Mathematics Data Comparisons for English Learners

Current English Learner


2 students

Reclassified English Learners

0 Students

English Only



18 students

Conclusions based on this data: 1. Student performance in math declined and continues to be an area to monitor and provide intervention based on

student need. 2. Most student groups are too low for meaningful data.

3. All students will be monitored for needed interventions.

33



Academic Performance English Learner Progress

This section provides a view of the percent of students performing at each level on the new English Language Proficiency Assessments for California (ELPAC) assessment. With the transition ELPAC, the 2018 Dashboard is unable to report a performance level (color) for this measure.

2018 Fall Dashboard English Language Proficiency Assessments for California Results

Number of Students

Level 4 Well

Developed %

Level 3 Moderately Developed

%

Level 2 Somewhat Developed

Level 1 Beginning

Stage

Conclusions based on this data: 1. Less that 11 students - data not displayed

34


School and Student Performance Data Academic Performance

College/Career The performance levels are color-coded and range from lowest-to-highest performance in the following order:

Lowest Performance Red Orange Yellow Green Blue

Highest Performance


2018 Fall Dashboard College/Career Equity Report

Red

0 Orange

0 Yellow

0 Green

0 Blue

0

This section provides information on the percentage of high school graduates who are placed in the "Prepared" level on the College/Career Indicator.

2018 Fall Dashboard College/Career for All Students/Student Group

All Students

Red

0% prepared

Maintained 0%

38 students

English Learners



5 students

Foster Youth


0 Students

Homeless



1 students



0% prepared

Maintained 0%

31 students




2 students

35


2018 Fall Dashboard College/Career by Race/Ethnicity

African American



2 students

American Indian



1 students

Asian


0 Students

Filipino


0 Students

Hispanic


0% prepared

14 students

Two or More Races



1 students

Pacific Islander


0 Students

White


0% prepared

Maintained 0%

20 students

This section provides a view of the percent of students per year that qualify as Not Prepared, Approaching Prepared, and Prepared.

2018 Fall Dashboard College/Career 3-Year Performance

Class of 2016 Prepared

Approaching Prepared Not Prepared

Class of 2017 0 Prepared

17.5 Approaching Prepared 82.5 Not Prepared

Class of 2018 0 Prepared

10.5 Approaching Prepared 89.5 Not Prepared

Conclusions based on this data: 1. Currently none of the 38 students meet the "prepared" criteria.

36



Academic Engagement Chronic Absenteeism


Red

Orange

Yellow

Green

Blue

Highest Performance


2018 Fall Dashboard Chronic Absenteeism Equity Report

Red Orange Yellow Green Blue This section provides information about the percentage of students in kindergarten through grade 8 who are absent 10 percent or more of the instructional days they were enrolled.

2018 Fall Dashboard Chronic Absenteeism for All Students/Student Group

All Students English Learners Foster Youth

Homeless Socioeconomically Disadvantaged Students with Disabilities

2018 Fall Dashboard Chronic Absenteeism by Race/Ethnicity

African American American Indian Asian Filipino

Hispanic Two or More Races Pacific Islander White Conclusions based on this data: 1. The state does not track chronic absenteeism for 9 -12 grade.

2. We are very proactive with our attendance rate - awards, rewards, SARB intervention.

37



Academic Engagement Graduation Rate


Red

Orange

Yellow

Green

Blue

Highest Performance


2018 Fall Dashboard Graduation Rate Equity Report

Red

0 Orange

0 Yellow

0 Green

0 Blue

0 This section provides information about students completing high school, which includes students who receive a standard high school diploma or complete their graduation requirements at an alternative school.

2018 Fall Dashboard Graduation Rate for All Students/Student Group

All Students

Yellow

71.1% graduated

Maintained +1.1%

38 students

English Learners



5 students

Foster Youth


0 Students

Homeless



1 students



64.5% graduated

Maintained -2.2%

31 students




2 students

38


2018 Fall Dashboard Graduation Rate by Race/Ethnicity

African American



2 students

American Indian



1 students

Asian


0 Students

Filipino


0 Students

Hispanic


64.3% graduated

14 students

Two or More Races



1 students

Pacific Islander


0 Students

White


75% graduated

Maintained +1.9%

20 students

This section provides a view of the percentage of students who received a high school diploma within four years of entering ninth grade or complete their graduation requirements at an alternative school.

2018 Fall Dashboard Graduation Rate by Year

2017 70% graduated

2018 71.1% graduated

Conclusions based on this data: 1. All other groups are less than 11 so data is not reported

2. The SED student group is about 7% less than the total population.

39



Conditions & Climate Suspension Rate


Red

Orange

Yellow

Green

Blue

Highest Performance


2018 Fall Dashboard Suspension Rate Equity Report

Red

0 Orange

2 Yellow

1 Green

0 Blue

0 This section provides information about the percentage of students in kindergarten through grade 12 who have been suspended at least once in a given school year. Students who are suspended multiple times are only counted once.

2018 Fall Dashboard Suspension Rate for All Students/Student Group

All Students

Orange

11.7% suspended at least once

Declined -13.3% 145 students

English Learners




Foster Youth


0 Students

Homeless


Less than 11 Students - Data Not Displayed for Privacy 1 students


Orange






40


2018 Fall Dashboard Suspension Rate by Race/Ethnicity

African American




American Indian



Asian


0 Students

Filipino


0 Students

Hispanic

Orange



Two or More Races



Pacific Islander



White

Yellow



This section provides a view of the percentage of students who were suspended.

2018 Fall Dashboard Suspension Rate by Year

2016 2017 25% suspended at least once

2018 11.7% suspended at least once

Conclusions based on this data: 1. This data was not released on the first DASS

2. The suspension rate declined over 13% from 2017 due to a proactive approach and alternatives to suspension.

41


Goals, Strategies, & Proposed Expenditures

Goal 1 Subject State Priority #2- State Standards(Conditions of Learning); #4-Pupil Achievement (Pupil Outcomes); #7 Course Access

Goal Statement Provide a rigorous academic program which promises college and career readiness.

LCAP Goal Provide a rigorous academic program which promises college and career readiness.

Basis for this Goal Identified areas of need in SBAC assessment results and Dashboard data

Expected Annual Measurable Outcomes

Metric/Indicator Baseline Expected Outcome

Academic Program Survey (APS) Implementation Rubric (Scale 1-4)

2 in ELA/ELD and 4 in math Maintain/Increase level 3 or 4 in ELA/ELD and math

11th grade CAASPP Assessments 11th grade ELA: 65% 11th grade Math: 27%

Increase performance in Level 3 and 4 by 2% over baseline for all student groups

Planned Strategies/Activities startcollapse

Strategy/Activity 1 1. Provide non-instructional, basic site operation supplies.

Students to be Served by this Strategy/Activity All students

Timeline 2018 - 2019

Person(s) Responsible Principal

Proposed Expenditures for this Strategy/Activity

Amount 2000

42


Source General Unrestricted

Budget Reference 4000-4999: Books And Supplies

Description Office and Counselor Supplies

Amount 400


Budget Reference 5000-5999: Services And Other Operating Expenditures

Description Postage

Amount 200



Description Health Supplies

Amount 750



Description Maintenance on copiers/ laminator

Strategy/Activity 2 2. Provide evidence-based supplemental instructional materials to support substantial implementation of Common Core State Standards. (Title I)



Person(s) Responsible Principal, Teachers


Amount 2000



Description Instructional Supplies

Amount 2250


43



Description Acellus Licensing Fee

Amount 200



Description Multilith Printing

44



Goal 2 Subject State Priority # 5-Pupil Engagement (Engagement); #6-School Climate (Engagement), #8 Other Pupil Outcomes (Pupil Outcomes)

Goal Statement Maximize student engagement and achievement.

LCAP Goal Maximize student engagement and achievement.

Basis for this Goal SBAC Assessments; Dashboard data



Attendance Rate/Chronic Absenteeism Rate

District Attendance Rate 94.9%; Chronic Absenteeism Rate 10.21%

Maintain/Increase attendance rate by 1%; Maintain/Decrease Chronic Absenteeism by 1%

2016-2017 Suspension Rate Suspension Rate 25% Maintain/Decrease suspension rate by 1%

California Healthy Kids Survey 12% of 11th graders strongly agree they are connected to their school

Maintain/Increase school connectedness by 1%


Strategy/Activity 1 Character Development Program




45


Proposed Expenditures for this Strategy/Activity Amount 200



Description Workbooks for new students

Strategy/Activity 2 PBIS Rewards


Timeline 2018-2019



Amount 500

Source Other


Description PBIS system to track Positive Behavior Points for Rewards

Strategy/Activity 3 Cerro Coso College/Career Day


Timeline 2018-2019

Person(s) Responsible Principal, Counselor, Teachers


Amount 80



Description Cerro Coso College Day

46


Strategy/Activity 4 Provide academic interventions.

Students to be Served by this Strategy/Activity Under-performing socioeconomically disadvantaged students in ELA and math

Timeline 2018-2019



Strategy/Activity 5 Provide evidence-based, supplemental academic intervention materials.

Students to be Served by this Strategy/Activity Under-performing socioeconomically disadvantaged students in ELA and math

Timeline 2018-2019



Amount 3000

Source Title I Part A: Allocation


Description Intervention Program for Math/Algebra through IXL. IXL is an online program offers personalized skill recommendations determined by a pretest and periodic checks

Amount 4246

Source Title I Part A: Allocation


Description Intervention Program for ELA through Achieve 3000 which is uniquely designed to meet the needs of classrooms with a diverse mix of student abilities and needs. Every student in class reads the same grade-appropriate content differentiated at their individual reading level

47



Goal 3 Subject State Priority #3-Parent Involvement (Engagement)

Goal Statement Grow family and community partnerships that benefit students.

LCAP Goal Grow family and community partnerships that benefit students.

Basis for this Goal District LCAP Parent Survey results



LCAP Parent Surveys Spring 2018 LCAP Parent Survey: 82% of district-wide parents surveyed feel welcome at school

Maintain/Increase percentage of parents feeling welcome at school


Strategy/Activity 1 1. Provide family nights and graduation to increase parent/guardian engagement.





Amount 200

Source Other

48



Description Back to School Barbeque for Parents and families

Amount 560

Source Title I Part A: Parent Involvement


Description Refreshments for Back to School Night, Parent Night, and Graduation

Strategy/Activity 2 2. Keep parents informed of all activities and grade reporting days


Timeline 2018-2019



Amount 1000

Source District Funded


Description Parent Square Services

49



Goal 4 Subject State Priority # 1 Basic Services (Conditions of Learning)

Goal Statement Guarantee safe and well-maintained facilities.

LCAP Goal Guarantee safe and well-maintained facilities.

Basis for this Goal Results of Facility Inspection Tool; Dashboard data-local indicators

Expected Annual Measurable Outcomes Metric/Indicator Baseline Expected Outcome

Facility Inspection Tool 2017 FIT Rating: Fair Maintain/Increase FIT Rating

Planned Strategies/Activities

startcollapse

Strategy/Activity 1 1. Support safe and well-maintained facilities.


Timeline 2018-2019

Person(s) Responsible Principal

Proposed Expenditures for this Strategy/Activity Amount 1792



50


Description Custodial Supplies

51



Goal 5 Subject State Priority #1-Basic Services (Conditions of Learning)

Goal Statement Develop, value, and retain a high-quality diverse educational team.

LCAP Goal Develop, value, and retain a high-quality diverse educational team.

Basis for this Goal Dashboard data-local indicators



Number/rate of fully credentialed teachers

2017-18 number/rate of fully credentialed teachers: 5/5 or 100%

Maintain/Increase the number/rate of fully credentialed teachers by 25


Strategy/Activity 1 1. Provide professional development in identified areas of need and district initiatives.


Timeline 2018-2019



Amount 400


Budget Reference 1000-1999: Certificated Personnel Salaries 52


Description Substitutes for teachers to attend District PD/Textbook Adoption Meeting

Amount 60


Budget Reference 3000-3999: Employee Benefits

Description Employee Benefits

Amount 1500

Source Other


Description Two teachers to travel to Continuation School Conference in April

53


Annual Review and Update SPSA Year Reviewed: 2017-18 Goal 1 Provide an academic program fully aligned to the Common Core State Standards

Annual Measurable Outcomes

Metric/Indicator Expected Outcomes Actual Outcomes

Academic Program Survey (APS) Implementation Rubric

Increase APS District Score 2 in ELA and 2 in Math

APS Site Score 2017-18: 2 in ELA/ELD and 4 in Math

Strategies/Activities for Goal 1

Planned Actions/Services

Actual Actions/Services

Proposed Expenditures

Estimated Actual Expenditures

Acellus Licensing Fees Purchased Acellus license.

Individual Adaptive Curriculum 5000-5999: Services And Other Operating Expenditures General Unrestricted 3000

Individual Adaptive Curriculum 5000-5999: Services And Other Operating Expenditures General Unrestricted 1950.

Instructional supplies to support CCSS instruction

Purchased instructional materials to support CCSS instruction. Details?

Instructional Supplies 4000-4999: Books And Supplies General Unrestricted 2784

Instructional Supplies 4000-4999: Books And Supplies General Unrestricted 2928.54

Develop and implement Common Core common assessments

Developed and implemented Common Core assessments.

Identify best practices of CCSS

Identified best practices of CCSS.

Substitutes 1000-1999: Certificated Personnel Salaries General Unrestricted 400

Substitutes 1000-1999: Certificated Personnel Salaries General Unrestricted 0

Benefits 3000-3999: Employee Benefits General Unrestricted 60

Benefits 3000-3999: Employee Benefits General Unrestricted 0

Travel 5000-5999: Services And Other Operating Expenditures General Unrestricted 250

Travel 5000-5999: Services And Other Operating Expenditures General Unrestricted 276.39

Identify and roll out resources and technological tools as needed

District Funded

54






Provide Illuminate and SBAC training/coaching support

Provided Illuminate and SBAC training/coaching support.

District Funded

Analysis

Describe the overall implementation of the strategies/activities to achieve the articulated goal.

As noted in the "Actual Actions/Services" section above, nearly all planned actions and services were implemented as planned with the exception of the Acellus license was less than expected and no substitutes were utilized.

Describe the overall effectiveness of the strategies/activities to achieve the articulated goal as measured by the school. Overall, the actions/services were effective in meeting Goal 1. 2017-18 site Academic Program Survey data demonstrate that progress towards "academic program aligned with the State Standards that supports students with equal opportunity" has been maintained.

Explain any material differences between the Proposed Expenditures and Estimated Actual Expenditures. Material differences between budgeted expenditures and actual expenditures are related to partial implementation of planned actions/services.

Describe any changes that will be made to this goal, the annual outcomes, metrics, or strategies/activities to achieve this goal as a result of this analysis. Identify where those changes can be found in the SPSA. Based on the results of the 2017-2018 stakeholder engagement process and the alignment of federal, state, and new local Board goals, Goal 1 has been changed to a new goal: Provide a rigorous academic program which promises college and career readiness.

55


Annual Review and Update SPSA Year Reviewed: 2017-18

Goal 2 Provide a variety of student programs, opportunities, strategies, and targeted interventions that support College and Career readiness.

Annual Measurable Outcomes Metric/Indicator Expected Outcomes Actual Outcomes

SBAC Performance Data in ELA and math.

Increase SBAC ELA performance by 1%. Increase SBAC math performance by 1%. Increase subgroups (SED, EL, and SPED) by 2%.

2007 11th grade ELA: 69% 11th grade Math: 29% 2018 11th grade Math: 32% 11th grade ELA: 65%






Schoolwide PLC meetings Conducted school-wide PLC meetings.

Cerro Coso College Day Attended Cerro Coso College Day.

High School Seniors Visit Campus 5000-5999: Services And Other Operating Expenditures General Unrestricted 80

High School Seniors Visit Campus 5000-5999: Services And Other Operating Expenditures General Unrestricted 76.40

Local Field Trips Various - Fuel 5000-5999: Services And Other Operating Expenditures General Unrestricted 250

Various - Fuel 5000-5999: Services And Other Operating Expenditures General Unrestricted 0

Analysis


As noted in the "Actual Actions/Services" section above, nearly all planned actions and services were implemented as planned with the exception of no fuel costs were incurred.

Describe the overall effectiveness of the strategies/activities to achieve the articulated goal as measured by the school. Overall, the actions/services did not have a consistent, effective impact in meeting Goal 2 both at the district and site level. Area of focus for the district and site continue to be in math achievement.

56



Describe any changes that will be made to this goal, the annual outcomes, metrics, or strategies/activities to achieve this goal as a result of this analysis. Identify where those changes can be found in the SPSA. Based on the results of the 2017-2018 stakeholder engagement process and the alignment of federal, state, and new local Board goals, Goal 2 has been changed to a new goal: Maximize student engagement and achievement.

57


Annual Review and Update SPSA Year Reviewed: 2017-18 Goal 3 Provide safe, well-maintained, and adequately equipped schools to ensure a positive learning environment. Implement Staff Development for character education.



District California Healthy Kids Staff and Student Survey

Increase the percentage of staff and students that feel safe at school.

The California Healthy Kids Survey was administered in the fall of 2017. See 11th grade results below. 59% of the 11th grade students felt safe or very safe at school. 60% of the staff feel they are safe at school and 60% feel students are safe at school.






Collaborate with district personnel to communicate staffing needs.

Collaborated with district personnel to communicate staffing needs.

Non Capital Equipment Did not purchase equipment

Equipment 5000-5999: Services And Other Operating Expenditures General Unrestricted 500

Equipment 5000-5999: Services And Other Operating Expenditures General Unrestricted 0

Office supplies Purchased office supplies. Office supplies 4000-4999: Books And Supplies General Unrestricted 1000

Office supplies 4000-4999: Books And Supplies General Unrestricted 1827.87

Printing Services Used multilith to print instructional materials.

Multilith Charges 5000-5999: Services And Other Operating Expenditures General Unrestricted 165

Multilith Charges 5000-5999: Services And Other Operating Expenditures General Unrestricted 78.66

Postage Paid postage to mail report cards and parent communication.

Postage 5000-5999: Services And Other Operating Expenditures General Unrestricted 800

Postage 5000-5999: Services And Other Operating Expenditures General Unrestricted 375.97

58






Custodial supplies to maintain a clean campus

Purchased custodial supplies to maintain the campus.

Custodial Supplies 4000-4999: Books And Supplies General Unrestricted 1550

Custodial Supplies 4000-4999: Books And Supplies General Unrestricted 1941.79

Health Supplies Did not purchase health supplies for the office.

Health Supplies 5000-5999: Services And Other Operating Expenditures General Unrestricted 400

Health Supplies 5000-5999: Services And Other Operating Expenditures General Unrestricted 0

Counselor Supplies Did not purchase counselor supplies for the counselor.

Office Supplies 4000-4999: Books And Supplies General Unrestricted 100

Office Supplies 4000-4999: Books And Supplies LCFF Supplemental 0

Analysis


As noted in the "Actual Actions/Services" section above, nearly all planned actions and services were implemented as planned with the exception of no health or counselor supplies were purchased. There was no equipment purchased either.

Describe the overall effectiveness of the strategies/activities to achieve the articulated goal as measured by the school. Because the metric utilized, the California Healthy Kids Survey (CHKS), has not been utilized consistently over time, we do not yet have comparable data to determine if the actions/services translated to effective impact in meeting Goal 3. In the 2018 administration of the CHKS,, data will be provided in both site and district grade levels.


Describe any changes that will be made to this goal, the annual outcomes, metrics, or strategies/activities to achieve this goal as a result of this analysis. Identify where those changes can be found in the SPSA. Based on the results of the 2017-2018 stakeholder engagement process and the alignment of federal, state, and new local Board goals, Goal 3 has been changed to a new goal: Grow family and community partnerships that benefit students.

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Annual Review and Update SPSA Year Reviewed: 2017-18

Goal 4 Provide opportunities for community input and educational advocacy through communication of goals, activities, and accomplishments.

Annual Measurable Outcomes Metric/Indicator Expected Outcomes Actual Outcomes

Eight State Priority Metrics, SSUSD Data Portrait/3 Year Data Trend, Ongoing District Progress Reports

Maintain or improve opportunities for stakeholder engagement.

Due to the release of the California School Dashboard, these metrics are no longer applicable in the forms indicated. See CA School Dashboard results.






Review student/staff/parent survey responses and discuss concerns

Reviewed student/staff/parents survey responses and discussed concerns.

Communication 5000-5999: Services And Other Operating Expenditures General Unrestricted 100

Communication 5000-5999: Services And Other Operating Expenditures General Unrestricted 14.06

Develop strategies to improve school connectedness

Developed strategies to improve school connectedness.

Travel and Conference Counselor did not attend a conference

Counselor Conference or visit other school 5000-5999: Services And Other Operating Expenditures Other 1500

Counselor Conference or visit other school 0

Analysis


As noted in the "Actual Actions/Services" section above, nearly all planned actions and services were implemented as planned with the exception of the counselor did not attend a conference.

Describe the overall effectiveness of the strategies/activities to achieve the articulated goal as measured by the school. Because the metrics utilized are outdated, we do not yet have comparable data to determine if the actions/services translated to effective impact in meeting Goal 4. In 2018 Dashboard data will be provided in both site and district levels.

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Describe any changes that will be made to this goal, the annual outcomes, metrics, or strategies/activities to achieve this goal as a result of this analysis. Identify where those changes can be found in the SPSA. Based on the results of the 2017-2018 stakeholder engagement process and the alignment of federal, state, and new local Board goals, Goal 4 has been changed to a new goal: Guarantee safe and well-maintained facilities.

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Annual Review and Update SPSA Year Reviewed: 2017-18 Goal 5 Annually increase percent of English Language Learners making progress in learning English.



California School Dashboard EL Status and Change Data

Increase the percentage of EL students making progress toward English proficiency

No data; sample size too small






Provide professional development to teachers and administrators on ELA/ELD instructional model (CCSS instruction along with Designated and Integrated instruction)

Provided professional development to teachers and administrator on ELA/ELD instructional model??

District Funded

Send One teacher to AVID Summer Institute

Sent one teacher to AVID Summer Institute.??

Conference for Best Practices Strategies District Funded

Conference for Best Practices Strategies District Funded

Analysis

Describe the overall implementation of the strategies/activities to achieve the articulated goal. As noted in the "Actual Actions/Services" section above, nearly all planned actions and services were implemented as planned.

Describe the overall effectiveness of the strategies/activities to achieve the articulated goal as measured by the school. There is too small of a data sample to determine the overall effectiveness of the strategies/activities related to Goal 5.


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Describe any changes that will be made to this goal, the annual outcomes, metrics, or strategies/activities to achieve this goal as a result of this analysis. Identify where those changes can be found in the SPSA. Based on the results of the 2017-2018 stakeholder engagement process and the alignment of federal, state, and new local Board goals, Goal 5 has been changed to a new goal: Develop, value, and retain a high-quality diverse educational team.

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Budget Summary and Consolidation

The Budget Summary is required for schools funded through the ConApp. The Consolidation of Funds is required for a school receiving funds allocated through the ConApp and consolidating those funds as part of a schoolwide program. Budget Summary

Description Amount

Total Funds Provided to the School Through the Consolidated Application 7806.00

Total Funds Budgeted for Strategies to Meet the Goals in the SPSA 21,338.00

Allocations by Funding Source startcollapse

Funding Source Amount Balance

General Unrestricted 10,332. 0.00

Title I Part A: Allocation 7246.00 0.00

Title I Part A: Parent Involvement 560.00 0.00

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Expenditures by Funding Source

startcollapse

Funding Source Amount

District Funded 1,000.00

General Unrestricted 10,332.00

Other 2,200.00

Title I Part A: Allocation 7,246.00

Title I Part A: Parent Involvement 560.00

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Expenditures by Budget Reference

startcollapse

Budget Reference Amount

1000-1999: Certificated Personnel Salaries 400.00

3000-3999: Employee Benefits 60.00

4000-4999: Books And Supplies 6,752.00

5000-5999: Services And Other Operating Expenditures

14,126.00

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Expenditures by Budget Reference and Funding Source

startcollapse

Budget Reference Funding Source Amount


District Funded 1,000.00

1000-1999: Certificated Personnel Salaries

General Unrestricted 400.00

3000-3999: Employee Benefits General Unrestricted 60.00

4000-4999: Books And Supplies General Unrestricted 6,192.00


General Unrestricted 3,680.00


Other 2,200.00


Title I Part A: Allocation 7,246.00

4000-4999: Books And Supplies Title I Part A: Parent Involvement 560.00

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School Site Council Membership California Education Code describes the required composition of the School Site Council (SSC). The SSC shall be composed of the principal and representatives of: teachers selected by teachers at the school; other school personnel selected by other school personnel at the school; parents of pupils attending the school selected by such parents; and, in secondary schools, pupils selected by pupils attending the school. The current make-up of the SSC is as follows:

1 School Principal 2 Classroom Teachers

1 Other School Staff

2 Parent or Community Members

2 Secondary Students

startcollapse Name of Members Role

Jo Anne McClelland X Principal

Erik Duncan X Classroom Teacher

Marla Cosner X Classroom Teacher

Andrea Mason X Parent or Community Member

Autumn Mason X Secondary Student

Kaitlyn Rodriguez X Secondary Student

Stephanie Bear X Other School Staff

Sgt. Gamboa X Parent or Community Member

At elementary schools, the school site council must be constituted to ensure parity between (a) the principal, classroom teachers, and other school personnel, and (b) parents of students attending the school or other community members. Classroom teachers must comprise a majority of persons represented under section (a). At secondary schools there must be, in addition, equal numbers of parents or other community members selected by parents, and students. Members must be selected by their peer group.

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SIERRA SANDS UNIFIED SCHOOL DISTRICT APRIL 18, 2019 6. EDUCATIONAL ADMINISTRATION

6.2 Approval of Supplemental Secondary English Learners Instructional Materials and Contract English 3D/Houghton Mifflin Harcourt

BACKGROUND INFORMATION: Sierra Sands Unified School District applies for and is in receipt of multiple federal supplemental funding sources known as Title programs. Title III is known as the Language Instruction for English Learner and Immigrant Students Act. The overarching purpose is to ensure that English learner (EL) students, including immigrant children and youth, attain English language proficiency (ELP) and meet the same challenging state academic standards that other students are expected to meet. Local Education Agencies must use Title III funds to supplement state language instruction educational programs, designed to assist EL students’ achievement goals. The supplemental English 3D program has been selected to address the specific needs of secondary English Learners. English 3D engages students with materials to develop academic vocabulary and language, speaking and listening, and writing skills. The student materials consist of the Issues book, the Language & Writing Portfolio, and the Independent Reading Library. The English 3D contract includes supplemental curriculum, professional development, and related instructional technology to implement the program. CURRENT CONSIDERATIONS: Contracts over $10,000 require board approval.

FINANCIAL IMPLICATIONS: The English 3D contract is $16,592.20 and will be funded through the district’s Title III allocation.

SUPERINTENDENT’S RECOMMENDATION: It is recommended that the Board of Education authorize the English 3D supplemental materials contract with Houghton Mifflin Harcourt as presented.

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SIERRA SANDS UNIFIED SCHOOL DISTRICT APRIL 18, 2019 6. EDUCATIONAL ADMINISTRATION 6.3 Approval of Spanish for Native Speakers Course at Burroughs High School

BACKGROUND INFORMATION: The current “a-g” requirement is that a student must take a minimum of two years of foreign language. On August 24, 2018, Governor Brown signed AB 2239 into law, thereby adding Section 51225.37 to the California Education Code (EC). The California Department of Education (CDE), as required by EC Section 51225.37, encourages the governing board of each school district and charter school whose schools offer world language courses specifically designed for native speakers to support their respective schools in submitting those courses to the UC for certification and addition to the schools’ “a–g” list. In January 2019, the Curriculum and Instruction department, Burroughs High School (BHS) administration, and World Language department met to determine if there was a need to offer a Native Speaker course and to proceed with the development of a course outline for UC certification. Subsequently, the BHS World Language department developed the “Spanish for Native Speakers” course outline which was submitted to and approved through the UC/CSU system.

CURRENT CONSIDERATIONS: The addition of Spanish for Native Speakers as an “a-g” approved course, will help students whom are current or former English learners, become eligible for CSU and UC admission. This action is an important step to providing current and former English learners with access to “a-g” courses and the CSU and UC systems. The course outline is included in the board packet for review. FINANCIAL IMPLICATIONS: There will be a cost associated with the purchase of a textbooks specific to the course. The funding source will be General Fund.

SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board approve Spanish for Native Speakers for implementation in August 2019 as presented.

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Sierra Sands Unified School District Course Outline

Site: Burroughs High School Department: World Language Course Title: Spanish for Native Speakers Course overview: Spanish for Native Speakers is designed to meet the needs of heritage Spanish speakers. Students learn a variety of academic, literacy, grammatical and syntactic skills in their primary language that encourage their linguistic competence in listening, speaking, reading, and writing in Spanish. This enables Spanish speaking students to gain academic preparation and literary skills in their native language in order to increase their academic and literary skills in English. Course Content: Módulo 1: Nuestra Identidad Overview: Students will understand the gender and number of nouns, differences between definite and indefinite articles, personal pronouns and the meaning of cognates. They will analyze tone, figurative and sensorial language through poem comparisons. They will also engage in discussions of theme, main ideas and details of a poem or story. They will apply this knowledge to an original work. Objectives:

Students will understand the gender and number of nouns Students will understand the differences between definite and indefinite articles and personal pronouns Students will analyze the differences between the diacritical accents Students will use the letter H Students will understand the meanings of cognates Students will analyze tone, figurative and sensorial language Students will discuss themes, main ideas and details of a poem or story

Reading(s): “Sueños de la Buena Vida”(Fragment) “La Canción del Bongó” (Poem) “El Apellido”(Poem) “Majestad Negra” (Fragment) “Impresiones” (Fragment) Grammar: Nouns Gender and number of nouns

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Indefinite and Definite Articles Personal Pronouns Acute Accent in Words (Agudas) Diacritical Accents él/el, tú/tu The letter h Cognates Vocabulary: Family Relationships (mami, abu, mima, tato…) People from the Fields (jíbaro, guajiro…) Unit Assignment(s): Students will write a Lyrical Poem in which they will practice the use of gender and number, definite and indefinite articles, personal pronouns and accents in words. They will also show their comprehension of the structure of a poem, as well as, tone, figurative and sensorial language. They will use example poems from the text to guide their writing. Additionally, students will set a poem to music in order to compare and contrast poems. Culture: The Caribbean Módulo 2: Nuestra Herencia Cultural Overview: Students will learn to use adjectives, adverbs, homophones, homographs, mb and mp spellings, and proper capitalization. They will compare equality and inequality. Additionally, they will discuss plot, narration, main idea and be able to diagram a plot. Objectives:

Students will use adjectives and adverbs in writing Students will understand the differences between homophones and homographs Students will use the m before the b and p Students will use proper capitalization Students will compare equality and inequality Students will discuss plot, narration and main idea Students will diagram a plot

Reading(s): Nuestra Herencia y Antepasados en Norteamérica (Informative Text) “Cajas de Cartón” (Literary Text) Grammar: Adjectives Proper Adjectives Adverbs (-mente) Comparisons of equality and inequality The Superlative Use of m before the b and p

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Accents Proparoxytones (Esdrújulas) Homophones Homographs Use of capital and lowercase letters Vocabulary: Means of transportation: bus and automobile Unit Assignment(s): Students will write an autobiographical story about a success in their life. They will also create and present a brochure about the autobiographical story. Additionally, they will compare two stories. Culture: North America Módulo 3: Salud y Calidad de Vida Overview: Students will conjugate verbs in various tenses and correctly use accent marks as well as words that have ge, gi, je, ji .They will learn the cultural and grammatical structures of the Voseo. Additionally, they will analyze characters and discuss autobiographies. Objectives:

Students will conjugate verbs in various verb tenses Students will apply accent marks to words Students will understand the correct use of words with ge, gi, je, ji Students will discuss the use of Voseo Students will analyze characters Students will discuss autobiographies

Reading(s): Salud Pública y Nutrición: Una Tarea de Todos (Persuasive Text) “Fiebre en la Costa” (Fragment) Grammar: Conjugating Verbs Infinitives Present Tense and Gerund (regular and irregular) Preterite Imperfect Diphthongs, Hiatus Accents (Llanas) Accent that breaks the Diphthong Words with ge, gi, je, ji Vocabulary: Uses of the form Vos (Voseo)

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Unit Assignment(s): After reading health related texts, students will write a nonfiction story about a theme related to their health. They will also create a PowerPoint Presentation about a nonfiction text and read another text. They will also compare these two texts. Additionally, they will learn to analyze characters and discuss autobiographies. Culture: Northern Central America Módulo 4: Los Trabajos y Las Profesiones Overview: Students will conjugate verbs in the future tense and use words with C, S and Z spellings. They will learn about indirect and direct object pronouns and comma use in order to apply these concepts to writing business related works. They will also make inferences, conclusions and discuss irony. Objectives:

Students will conjugate verbs in the future tense Students will discuss direct and indirect object pronouns Students will practice using commas Students will use C, S and Z Students will practice business writing Students will make inferences Students will make conclusions Students will discuss irony

Reading(s): El Arado y La Pluma (Opinion Text) La Vida de Rubén Darío Escrita por Él Mismo (Fragmento) Grammar: Future Tense (regular and irregular) Verbal Periphrasis Ir + a Direct Object Indirect Object Use of commas C,s,z; labranza, escasez, trazado, enfermiza, fortaleza... Vocabulary: Distinct terms for CV (résumé, hoja de vida) and for employment (patrón, patrono..) Different names for Trade vocations and profesiones in Spain and Hispanic Countries Unit Assignment(s): Students will apply their study related to the autobiographical genre to write an autobiographical fragment related to their school experience. They will also create an audiovisual presentation about two autobiographies. They will focus on the studied characteristics of this literary genre.

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Culture: Southern Central America Módulo 5: Las relaciones sociales Overview: Students will recognize graphic characteristics of a text such as graphs and tables. They will distinguish and understand the use of conjunctions, prepositions, connectors, colons in a list and words with b vs v spellings. They will engage in discussions about food and analyze characters in the context of psychological fiction. Objectives: Students will recognize graphic characteristics of a text such as graphs and tables Students will understand the use of conjunctions, prepositions, connectors, and

colons in a list Students will distinguish b vs v Students will talk about food Students will analyze characters in the context of psychological fiction

Readings: Dos de cada 10 alumnos sufren acoso escolar en el mundo (Informative text) Las memorias de Mamá Blanca (fragments) Grammar: Conjugations, prepositions, connectors; using a colon to introduce a list, b vs v Vocabulary: Food Unit Assignment(s): Students will write an informative video script about the psychological fiction literary genre. They will also write a passage of a psychological fiction novel focusing on the characters. This will allow them to develop their own character sketches in the psychological fiction genre. Culture: Northern South America Módulo 6: Las actividades comerciales Overview: Students will distinguish the ll vs y and use various types of sentences. They will engage in discussions about clothes and accessories. They will also study the theater genre and script structure. They will learn characteristics of commercial ads. Objectives: Students will understand the characteristics of persuasive texts in the context of commercial ads Students will use various types of sentences: simple, exclamative, declarative, and interrogative, as well as the interjection Students will distinguish ll vs y Students will talk about clothes and accessories Students will learn about the theater genre and script structure Students will understand the use of hyperbole, exclamation, and apostrophe in

dialogue

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Readings: La publicidad (persuasive text)

Ollantay (fragments) Grammar: Simple sentences: subject and predicate, interjections; exclamative, declarative, and interrogative sentences; ll vs y Vocabulary: Clothing and accessories Unit Assignment(s): Students will create an infographic about the theatre genre. They will also write an initial scene of a theatre piece that has to do with a commercial activity. They will learn to integrate genres in to a single piece of work. Culture: Central South America Módulo 7: Las artes Overview: Students will learn about figurative and sensorial language, similes, metaphors, adverbs and complements. They will further their study of punctuation and distinguish r vs rr. They will also engage in discussions of places in the city and they will study the interview genre. Objectives: Students will learn about the figurative meaning of words, sensorial language,

similes, and metaphors Students will understand adverbs of time and place, and object complements of time and place Students will clarify written language using commas, parenthesis, and dashes Students will distinguish r vs rr Students will talk about places in the city Students will study elements of the interview genre, including the headline and opening line(s) Students will recognize tone in interviews Students will study interviews as a subgenre of journalism Students will study elements of spoken language such as idiomatic expressions, colloquial language, and jargon in the context of the interview

Readings: Valparaíso: La joya del Pacífico (informative text) “Oda a Valparaíso” (fragmentos) “Oda a un cine de pueblo” ¿Qué necesita el cine argentino para que más jóvenes lo vean? “Yo escribo con los espectadores en la cabeza” (fragments) “Mi vida puede ser una road movie” (fragments) “Entrevista a Érica Rivas” (fragments) “Menos método y más vísceras” (fragments)

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Grammar: Adverbs of time and place; complement objects of time and place; clarifications using commas, parentheses or dashes; r vs rr Vocabulary: Places in the city Unit Assignment(s): Students will use their readings in order to write a cinematic survey interview. They will create a recording about the genre of journalistic interviews. They will also incorporate various linguistics conventions studied in the module in their writing. Culture: Southern South America Módulo 8: Ciencia y tecnología Overview: Students will make inferences and study adverbs as well as complement objects. They will use the semicolon and distinguish: porque, por qué, and el porqué; público/publico; cálculo/calculo. They will engage in discussions of the home and household appliances. Additionally, they will study narrative structure. Objectives: Students will study making inferences Students will study adverbs of quantity and quality Students will study complement objects of quantity, quality, cause, and finality Students will use the semicolon in complex lists and after connectors Students will distinguish: porque, por qué, and el porqué; público/publico;

cálculo/calculo Students will talk about the home and household appliances Students will study narrative structure including plot, development, climax, and

resolution Readings: Españoles en la ciencia y la tecnología (informative text) “El señor del Cero” (fragments) Grammar: Adverbs of quantity and quality, complement objects of quantity, quality, cause, and finality; semicolons in complex lists and after connectors; porque, por qué, and el porqué; público/publico; cálculo/calculo Vocabulary: The home and household appliances Unit Assignment(s): Students will apply their study of narrative structure in order to develop plot, climax and resolution in order to write a passage of a historical novel. They will also write an encyclopedia article about the historical novel genre. Culture: Spain

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Grade/Level: Grades 9-12

Recommended prerequisites: Placement test score of minimum 80% and informal interview in Spanish

A-G Requirement: Meets “e” – Language Other Than English

Type of Course: Elective

Length of Course: One year

Adopted Textbook(s)/Materials: Galería 1 de Lenguage y Cultura.**

Supplemental Texts/Materials: La Dama del Alba.** **Pending Board Approval

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SIERRA SANDS UNIFIED SCHOOL DISTRICT APRIL 18, 2019 7. POLICY DEVELOPMENT AND REVIEW

7.1 Approval of Revisions to Administrative Regulation 5148, Child Care and Development

BACKGROUND INFORMATION: The Assistant Superintendent of Curriculum and Instruction has reviewed selected board policies and administrative regulations as a result of recommendations for revisions from the California School Boards Association (CSBA) policy service. All proposed policy and administrative regulation revisions reflect recent changes in applicable state and/or federal laws and regulations. CURRENT CONSIDERATIONS: Administrative Regulation (AR) 5148 was last approved in February 2018. These policies have been updated and revised to reflect legal requirements and recent changes in laws. The new law AB 605 establishes a new child care center license and requires all centers to be licensed by January 1, 2024. Eligibility and enrollment is updated to reflect new law AB 2626 which raises the income eligibility threshold for subsidized services from 70 to 85 percent of the state median income and provides that a family that establishes eligibility for services regardless of the basis for eligibility, is generally entitled to receive services for at least 12 months before being recertified for eligibility. The regulation also reflects new law AB 2370 which requires licensed child care programs to provide parents/guardians with information regarding lead exposure and blood testing. FINANCIAL IMPLICATIONS: There are no financial implications. SUPERINTENDENT’S RECOMMENDATION: The superintendent’s recommendation is to approve the changes to Administrative Regulation 5148, Child Care and Development as presented.

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Students AR 5148 (a) Child Care And Development Licensing All district child care and development services shall be licensed by the California Department of Social Services, unless exempted pursuant to Health and Safety Code 1596.792 or 22 CCR 101158. The license shall be posted in a prominent, publicly accessible location in the facility. (Health and Safety Code 1596.8555) Licensed child care centers shall be subject to the requirements of Health and Safety Code 1596.70-1597.21, 22 CCR 101151-101239.2, and, when applicable, 22 CCR 101451-101539. Program Components The district's child care and development program shall include the following components: 1. The use of a developmental profile reflecting each child's physical, cognitive, social, and emotional development to plan and conduct developmentally and age-appropriate activities (Education Code 8203.5; 5 CCR 18272) Program staff shall complete the "Desired Results Developmental Profile," available from the California Department of Education (CDE), for each child who is enrolled in the program for at least 10 hours per week and for any child with disabilities regardless of the number of hours enrolled. The profile shall be completed within 60 days of enrollment and at least once every six months thereafter for children of all ages. (Education Code 8203.5; 5 CCR 18270.5, 18272) 2. An educational program which complies with 5 CCR 18273, including the provision of services that are developmentally, linguistically, and culturally appropriate and inclusive of children with special needs (cf. 5148.2 - Before/After School Programs) (cf. 5148.3 - Preschool/Early Childhood Education) (cf. 6159 - Individualized Education Program) (cf. 6164.4 - Identification of Individuals for Special Education) (cf. 6164.6 - Identification and Education Under Section 504) (cf. 6174 - Education for English Language Learners) 3. A staff development program which complies with 5 CCR 18274 (cf. 4131 - Staff Development)

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Students AR 5148 (b) Child Care And Development (cf. 4231 - Staff Development) (cf. 4331 - Staff Development) 4. Parent/guardian involvement and education that compliesy with 5 CCR 18275 and include involves parents/guardians through an orientation, at least two individual conferences per year, meetings with program staff, an advisory committee, participation in daily activities, and information regarding their child's progress (cf. 6020 - Parent Involvement) 5. A health and social services component which that complies with 5 CCR 18276 and includes referrals to appropriate community agencies as needed (cf. 1020 - Youth Services) (cf. 1400 - Relations Between Other Governmental Agencies and the Schools) (cf. 5141 - Health Care and Emergencies) (cf. 5141.23 - Asthma Management) (cf. 5141.6 - School Health Services) 6. A community involvement component which that complies with 5 CCR 18277 7. As applicable, A a nutrition component which that ensures that children in the program are provided nutritious meals, beverages, and snacks that meet state and federal standards and have access to drinking water throughout the day, including at meal times (Health and Safety Code 1596.808; 42 USC 1766; 5 CCR 18278) (cf. 3550 - Food Service/Child Nutrition Program) (cf. 5030 - Student Wellness) (cf. 5141.27 - Food Allergies/Special Dietary Needs) 9.8. Programs that promote age-appropriate structured and unstructured opportunities for physical activity and that limit the amount of time spent in sedentary activities to an appropriate level 8. 9. An annual plan for program evaluation which conforms with the state's "Desired Results for Children and Families" system and includes, but is not limited to, a self-evaluation, parent/guardian survey, and environment rating scale using forms provided by the CDE (5 CCR 18270.5, 18279, 18280) (cf. 0500 - Accountability)

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Students AR 5148 (c) Child Care And Development Staffing The district's child care and development program shall maintain at least the minimum adult-child and teacher-child ratios specified in 5 CCR 18290-18292 based on the ages of the children served. Any All persons employed at a licensed district child care center and any all volunteers who provides care and supervision to children at such a center shall be immunized against influenza, pertussis, and measles. If a person they meets all other requirements for employment or volunteering, as applicable, but needs additional time to obtain and provide his/her immunization records, the person they may be employed or volunteer conditionally for a maximum of 30 days upon signing and submitting a written statement attesting that he/she they has have been immunized as required. In addition, each employees and volunteers shall receive an influenza vaccination between August 1 and December 1 of each year. A person shall be exempt from these requirements only under any of the following circumstances: (Health and Safety Code 1596.7995) 1. The person submits a written statement from a licensed physician declaring either that immunization is not safe because of the person's physical condition or medical circumstances or that the person has evidence of current immunity to influenza, pertussis, and measles. 2. In the case of the influenza vaccine, the person submits a written declaration that he/she has declineding the vaccination. 3. In the case of the influenza vaccine required during the first year of employment or volunteering, the vaccine is not timely because the person was hired after December 1 of the previous year and before August 1 of the current year. (cf. 1240 - Volunteer Assistance) (cf. 4112.4/4212.4/4312.4 - Health Examinations) Documentation of the required immunizations or exemptions from immunization shall be maintained in the employee's personnel file. (Health and Safety Code 1596.7995) (cf. 4112.6/4212.6/4312.6 - Personnel Files) In addition to the above immunization requirements, teachers employed in a licensed child care center shall present evidence of a current tuberculosis clearance and meet other requirements specified in Health and Safety Code 1597.055. (Health and Safety Code 1597.055)

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Students AR 5148 (d) Child Care And Development Eligibility and Enrollment The district's subsidized child care and development services may be available to infants and children through 12 years of age and to individuals with disabilities through 21 years of age in accordance with their individualized education program and Education Code 8208. (Education Code 8208, 8263.4; 5 CCR 18089, 18407, 18422) Eligible families shall be those who document both an eligibility basis and a need for care, as follows: (Education Code 8263) 1. The family is eligible for subsidized services on the basis of being a current aid recipient, income eligible, or homeless and/or the family's children are recipients of protective services or have been identified as being or at risk of being abused, neglected, or exploited. 2. The family has a need for child care based on either of the following: a. The unavailability of the parents/guardians to care for and supervise their children for some portion of the day because they are participating in vocational training leading directly to a recognized trade, paraprofession, or profession; are engaged in an educational program for English language learners or to attain a high school diploma or general educational development certificate; are employed or seeking employment; are seeking permanent housing for family stability; or are incapacitated b. The child is identified by a legal, medical, or social services agency, the district liaison for homeless students, a Head Start program, or an emergency or transitional shelter as being a recipient of protective services, as being or at risk of being neglected, abused, or exploited, or as being homeless The Superintendent or designee shall consult the county's centralized eligibility list, when available, or shall maintain a district waiting list in accordance with admission priorities. As vacancies occur, applicants shall be contacted in order of their priority. (5 CCR 18106) First priority for enrollment shall be given to neglected or abused children who are recipients of child protective services, or children who are at risk of being neglected or abused, upon written referral from a legal, medical, or social services agency. If unable to enroll a child in this category, the district shall refer the child's parent/guardian to local resource and referral services so that services for the child can be located. (Education Code 8263) Second priority for enrollment shall be given equally to families who are income eligible, as defined in Education Code 8263.1. Families with the lowest gross monthly income in relation to family size shall be admitted first. If two or more families are in the same priority in relation

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Students AR 5148 (e) Child Care And Development to income, the family that has a child with disabilities shall be admitted first or, if there is no child with disabilities, the family that has been on the waiting list for the longest time shall be admitted first. (Education Code 8263, 8263.1) The district shall allow eligible children 11-12 years of age to combine enrollment in a before-school or after-school program with subsidized child care services during the time that the before-school or after-school program does not operate. Children 11-12 years of age, except for children with disabilities, shall be eligible for subsidized child care services only for the portion of care needed that is not available in a before-school or after-school program. (Education Code 8263.4) After all children eligible for subsidized services have been enrolled, the district may enroll children in accordance with the priorities established by the Governing Board. The district's decision to approve or deny services shall be communicated to the parent/guardian through a written Notice of Action mailed or delivered within 30 days from the date the application is signed by the parent/guardian. (5 CCR 18094, 18118) (cf. 5145.6 - Parental Notifications) Upon establishing eligibility for services, a family shall be eligible for and shall receive services for not less than 12 months before having the family's eligibility or need recertified and shall not be required to report changes to income or other changes for at least 12 months. However, a family establishing eligibility on the basis of income shall report any increases in income that exceed the threshold for ongoing income eligibility specified in Education Code 8263.1, and the family's ongoing eligibility shall be recertified at that time. At any time a family may voluntarily report income or other changes, which shall be used, as applicable, to reduce the family's fees, increase the family's services, or extend the period of eligibility before recertification. (Education Code 8263) Subsequently, tThe Superintendent or designee shall mail or deliver a Notice of Action to a parent/guardian at least 14 calendar days before any intended change in services, including, but not limited to, an increase or decrease in fees, an increase or decrease in the amount of services, or termination of services, due to any of the following circumstances: (5 CCR 18095, 18119) 1. A determination made during recertification or the update of the application that the need or eligibility requirements are no longer being met or the fee or amount of service needs to be modified 2. Failure of the parent/guardian to document the family's need or eligibility after the district requested such documentation in writing

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Students AR 5148 (f) Child Care And Development 3. An indication by the parent/guardian that he/she the service is no longer wantsed 4. The death of a parent/guardian or child 5. The conclusion of a limited-term agreement, provided that the parent/guardian has been informed in writing of the date that the services would terminate The Superintendent or designee shall establish and maintain a basic data file for each family receiving child care and development services containing the completed and signed application for services, documentation used to determine the child's eligibility and need, and copies of all Notices of Action. (5 CCR 18081, 18095) Fees and Charges Except when offering a program that is prohibited by law from charging any fees, the Superintendent or designee may charge fees for services according to the fee schedule established by the Superintendent of Public Instruction, the actual cost of services, or the maximum daily/hourly rate specified in the contract, whichever is least. (Education Code 8250, 8263, 8273, 8273.1, 8273.2, 8447; 5 CCR 18078, 18108, -18110) However, no fee shall be charged to a family that is receiving CalWORKS cash aid, an income-eligible family whose child is enrolled in a part-day California State Preschool Program, or a family whose income level, in relation to family size, is less than the first entry in the fee schedule. (Education Code 8273.1; 5 CCR 18110) In addition, any family receiving child care on the basis of having a child who is a recipient of child protective services, or having a certification by a county child welfare agency that child care services continue to be necessary, may be exempt from these fees for up to 12 months. The cumulative period of exemption for these purposes shall not exceed 12 months. (Education Code 8273.1) Any family whose child is receiving child care on the basis of being at risk of abuse, neglect, or exploitation may be exempt from these fees for up to three months, unless the family becomes eligible based on receipt of child protective services or certification of need by a county child welfare agency. Fees shall be assessed at initial enrollment and reassessed when a family is recertified or experiences a change in status. Fees shall be considered delinquent after seven days from the date that fees are due. Parents/guardians shall be notified in the event that fees are delinquent. If a reasonable plan for payment of the delinquent fees has not been provided by the parents/guardians, services shall be terminated if all delinquent fees are not paid within two

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Students AR 5148 (g) Child Care And Development weeks of such notification. Parents/guardians shall receive a copy of the district's regulations regarding fee collection at the time of initial enrollment into the program. (Education Code 8273; 5 CCR 18082, 18114, 18115) The Superintendent or designee shall establish a process that involves parents/guardians in determining whether to require parents/guardians to provide diapers. This process shall also be used to determine whether and how much to charge parents/guardians for field trip expenses, within the limit specified in law. A child shall not be denied participation in a field trip due to the parent/guardian's inability or refusal to pay the fee, and no adverse action shall be taken against a parent/guardian for that inability or refusal. (Education Code 8273.3) Disenrollment When necessary due to a reduction in state reimbursements, families shall be disenrolled from subsidized child care and development services in the following order: (Education Code 8263.3) 1. Families with the highest income in relation to family size shall be disenrolled first. 2. If two or more families have the same income ranking, children without disabilities who have been enrolled in child care services the longest shall be disenrolled first. After all children without disabilities have been disenrolled, children with disabilities shall be disenrolled, with those who have been enrolled in child care services the longest being disenrolled first. 3. Families whose children are receiving child protective services or are at risk of neglect, abuse, or exploitation, regardless of family income, shall be disenrolled last. Health Examination and Information A physical examination and evaluation, including age-appropriate immunization, shall be required prior to or within 30 days six weeks of enrollment. (Education Code 8263) (cf. 5141.3 - Health Examinations) (cf. 5141.31 - Immunizations) The requirement for a physical examination and evaluation may shall be waived if a parent/guardian submits a letter stating that such examination is contrary to his/her the parent/guardian’s religious beliefs. (Education Code 8263) However, A a child may be exempted from the immunization requirements only if: (Education Code 8263; Health and Safety Code 120335)

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Students AR 5148 (h) Child Care And Development 1. A licensed physician indicates that immunization is not safe due to the physical condition or medical circumstances of the child. 2. The parent/guardian submitted a letter or affidavit prior to January 1, 2016 stating that such examination is contrary to his/her personal the parent/guardian’s beliefs. An exemption from immunization granted for personal beliefs is effective only until the next grade span (i.e., birth through preschool, grades K-6, and grades 7-12). If there is good cause to believe that a child is suffering from a recognized contagious or infectious disease, the child shall be temporarily excluded from the child care and development program until it is determined that the child is not suffering from that contagious or infectious disease. (Education Code 8263) (cf. 5141.22 - Infectious Diseases) When a child enrolls or reenrolls in a licensed child care program, the center shall provide the child's parent/guardian with written information on the risks and effects of lead exposure, blood lead testing recommendations and requirements, and options for obtaining blood lead testing, including any state or federally funded programs that offer free or discounted tests. (Health and Safety Code 1596.7996) Attendance Sign-in/ and sign-out sheets shall be used daily for all children for attendance accounting purposes. Attendance records shall include verification of excused absences, including the child's name, date(s) of absence, specific reason for absence and signature of parent/guardian or district representative. (5 CCR 18065, 18066) Absences shall be excused for the following reasons: 1. Illness or quarantine of the child or of the parent/guardian (Education Code 8208) 2. Family emergency (Education Code 8208) A family emergency shall be considered to exist when unforeseen circumstances cause the need for immediate action, such as may occur in the event of a natural disaster or when a member of the child's immediate family dies, has an accident, or is required to appear in court. 3. Time spent with a parent/guardian or other relative as required by a court of law (Education Code 8208)

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Students AR 5148 (i) Child Care And Development 4. Time spent with a parent/guardian or other relative which is clearly in the best interest of the child (Education Code 8208) An absence shall be considered to be in the best interest of the child when the time is spent with the child's parent/guardian or other relative for reasons deemed justifiable by the program coordinator or site supervisor. Except for children who are recipients of child protective services or at risk of abuse or neglect, excused absences in the best interest of the child shall be limited to 10 days during the contract period. (5 CCR 18066) Any absence due to a reason other than any of those stated the above, or without the required verification, shall be considered an unexcused absence. After three unexcused absences during the year, the program coordinator or site supervisor shall notify the child’s parents/guardians. Children who continue to have excessive unexcused absences may be removed from the program at the discretion of the program coordinator in order to accommodate other families on the waiting list for admission. Parents/guardians shall be notified of the policies and procedures related to excused and unexcused absences for child care and development services. (5 CCR 18066) Rights of Parents/Guardians At the time a child is accepted into a licensed child care and development center, the child's parent/guardian or authorized representative shall be notified of his/her the rights as specified in 22 CCR 101218.1, including, but not limited to, the right to enter and inspect the child care facility and the right to be informed, upon request, of the name and type of association to the center of any adult who has been granted a criminal record exemption. (Health and Safety Code 1596.857; 22 CCR 101218.1) The written notice of parent/guardian rights also shall be permanently posted within the facility in a location accessible to parents/guardians. Notwithstanding these rights, access to the facility may be denied to an adult whose behavior presents a risk to children present in the facility or to noncustodial parents/guardians when so requested by the responsible parent/guardian. (Health and Safety Code 1596.857) In addition, if a parent/guardian disagrees with any district action to deny his/her a child's eligibility for subsidized child care services, disenroll the child due to a funding shortage, increase or decrease fees, increase or decrease the amount of services, terminate services, or otherwise change the level of services, he/she the parent/guardian may file a request for a hearing with the Superintendent or designee within 14 calendar days of the date the Notice of

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Students AR 5148 (j) Child Care And Development Action was received. Within 10 calendar days of receiving the request for a hearing, the Superintendent or designee shall notify the parent/guardian of the time and place of the hearing, which, to the extent possible, shall be convenient for the parent/guardian. (5 CCR 18120) The hearing shall be conducted in accordance with the procedures specified in 5 CCR 18120 by a district administrator who is at a staff level higher in authority than the staff person who made the contested decision. Within 10 calendar days after the hearing, the district administrator shall mail or deliver a written decision to the parent/guardian. If the parent/guardian disagrees with the written decision, he/she the parent/guardian may, within 14 calendar days, appeal the decision to the CDE. (5 CCR 18120-18122) Records The Superintendent or designee shall maintain records of enrollment, attendance, types of families served, income received from all families participating in the district's child care and development program, and any other records required by the CDE. (cf. 3580 - District Records) (cf. 5125 - Student Records) Regulation SIERRA SANDS UNIFIED SCHOOL DISTRICT approved: February 15, 2018 April 18, 2019 Ridgecrest, California

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7.2 Approval of Revisions to Administrative Regulation 5125.2, Withholding Grades, Diploma, or Transcripts

BACKGROUND INFORMATION: The Assistant Superintendent of Curriculum and Instruction has reviewed selected board policies and administrative regulations as a result of recommendations for revisions from the California School Boards Association (CSBA) policy service.

CURRENT CONSIDERATIONS: Administrative Regulation (AR) 5125.2, Withholding Grades, Diploma, or Transcripts was adopted in 1994. CSBA most recently updated the AR in March 2019 to reflect provisions in Education Code 48904.3 regarding withholding grades, diplomas, or transcripts of pupils causing property damage or injury; transfer of pupils to new school districts; and notice to rescind decision to withhold. The district’s Administrative Regulation has been updated to reflect the changes. FINANCIAL IMPLICATIONS: None.

SUPERINTENDENT’S RECOMMENDATION: It is the superintendent’s recommendation that the board approve the revisions to AR 5125.2, Withholding Grades, Diploma, or Transcripts as presented.

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Students AR 5125.2 (a) Withholding Grades, Diploma Or Transcripts When a minor student willfully cuts, defaces, or otherwise injures school real or personal property of the district has been damaged or willfully does not returned upon demand, district property that has been loaned to the student, the principal or designee shall inform the student’s parents/guardians in writing of the responsible student's alleged misconduct and the reparation that may be due. may be required to pay the costs of all damages within the limits established pursuant to Education Code 48904. Until the student's parents/guardians have paid for the damages or the student has completed voluntary work or other nonmonetary alternative offered by the district in lieu of monetary damages, the Superintendent or designee may withhold the student's grades, diploma, and/or transcripts. (Education Code 48904, 49014) This notice shall include a statement that the district may withhold grades, diploma or transcripts from the student and parent/guardian until reparation is made. (cf. 3515.4 - Recovery for Property Loss or Damage) (cf. 5121 - Grades/Evaluation of Student Achievement) (cf. 5125 - Student Records) (cf. 5131.5 - Vandalism, Theft and Graffiti) (cf. 6161.2 - Damaged or Lost Instructional Materials) This administrative regulation shall not apply to a student who is a current or former homeless or foster youth. (Education Code 49014) Before withholding a student's grades, diploma, and/or transcripts, the Superintendent or designee shall inform the student's parents/guardians in writing of the student's alleged misconduct. (Education Code 48904) (cf. 5145.6 - Parental Notifications) If reparation is not made, the district The student shall be afforded his/her due process rights in conformance with Education Code expulsion procedures and may withhold the student's grades, diploma or transcripts consistent with procedures established for the expulsion of students. (Education Code 48904) (cf. 5144.1 - Suspension and Expulsion/Due Process) If the student and parent/guardian are unable to pay for the damages or return the property, the principal or designee shall provide a program of voluntary work for the student to do. When this voluntary work is completed, the student's grades, diploma or transcripts shall be released. (Education Code 48904)

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Students AR 5125.2 (b) Withholding Grades, Diploma Or Transcripts When a student who is transferring into from whom the district is withholding has had grades, a diploma, and/or transcripts withheld by the previous district, the Superintendent or designee transfers to another district, this information shall be sent to the new district with the student's records and a request that these items continue to be withheld withhold the student’s grades, diploma, and/or transcipts until notified by the new previous district receives notification that the debt has been cleared decision to withhold has been rescinded. (Education Code 48904.3) The Superintendent or designee shall notify the parent/guardian in writing that this district's decision to withhold Upon receiving notice that a student whose grades, diploma, and/or transcripts will be enforced by the new district have been withheld by this district has transferred to another district in California, the Superintendent or designee shall provide the student's records to the new district and notify the new district that the student's grades, diploma, and/or transcripts are being withheld from the student and parents/guardians pursuant to Education Code 48904. The district shall withhold grades, diploma or transcripts from any student transferring into the district whose misconduct caused a previous district to withhold them. When informed by the previous district that its decision has been rescinded, the district shall release these documents. (cf. 5125 - Student Records) The Superintendent or designee shall also notify the student's parents/guardians in writing that the decision to withhold the student's grades, diploma, and/or transcripts will be enforced by the new district. (Education Code 48904.3) Legal Reference: EDUCATION CODE 48904 Liability of parent 48904.3 Withholding grades, diplomas, or transcripts of pupils causing property damage or injury; transfer of pupils to new school districts; notice to rescind decision to withhold 48911 Suspension by principal, designee or superintendent 49014 Public School Fair Debt Collection Act 49069 Absolute right to access Regulation SIERRA SANDS UNIFIED SCHOOL DISTRICT approved: August 18, 1994 April 18, 2019 Ridgecrest, California

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7.3 Approval of Revisions to Board Policy/Administrative Regulation 6145.2, Interscholastic Competition_____________________________________________________________

BACKGROUND INFORMATION: The Assistant Superintendent of Human Resources

reviews selected board policies and administrative regulations as a result of recommendations for revisions from the California School Boards Association (CSBA) policy service. All proposed policy and administrative regulation revisions reflect recent changes in applicable state and/or federal laws and regulations. CURRENT CONSIDERATIONS: The policy is updated to reflect a new law (AB 2009) which requires any district that offers an interscholastic athletic program to develop a written emergency action plan to be followed in the event of sudden cardiac arrest or other medical emergency. The administrative regulation is updated as well with a requirement to make an automated external defibrillator available at athletic events. It also includes a new section on “Heat Illness” reflecting a new law (AB 2800) which requires coaching education programs to include training on the signs and symptoms of, and appropriate response to, heat illness.

FINANCIAL IMPLICATIONS: None.

SUPERINTENDENT’S RECOMMENDATION: Approve revisions to Board Policy/Administrative Regulation 6145.2, Interscholastic Competition as presented.

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Instruction BP 6145.2 (a) Interscholastic Competition The Governing Board recognizes the interscholastic athletic program constitutes an integral component of the educational program and helps to build a positive school climate . Within the district's financial and personnel constraints, the interscholastic program shall be geared to students' interests and abilities and varied in scope to ensure wide participation. In accordance with law, the district shall provide equivalent opportunities to both sexes and shall maintain control over all aspects of the program. The athletic program also promotes the physical, social, and emotional well-being and character development of participating students. The district's athletic program shall be designed to meet students' interests and abilities and shall be varied in scope to attract wide participation. (cf. 3541.1 - Transportation for School-Related Trips) (cf. 5030 - Student Wellness) (cf. 5137 - Positive School Climate) (cf. 6142.7 - Physical Education and Activity) (cf. 7110 - Facilities Master Plan) (cf. 0410 - Nondiscrimination in District Programs and Activities) All athletic teams shall be supervised by qualified coaches to ensure that student athletes receive appropriate instruction and guidance related to safety, health, sports skills, and sportsmanship. Athletic events shall be officiated by qualified personnel. (cf. 4127/4227/4327 - Temporary Athletic Team Coaches) The Board encourages business and community support for district athletic programs, subject to applicable district policies and regulations governing advertisements and donations. (cf. 1260 - Educational Foundation) (cf. 1321 - Solicitation of Funds from and by Students) (cf. 1325 - Advertising and Promotion) (cf. 1700 - Relations Between Private Industry and the Schools) (cf. 3290 - Gifts, Grants and Bequests) Nondiscrimination and Equivalent Opportunities in the Athletic Program The district's athletic program shall be free from discrimination and discriminatory practices prohibited by state and federal law, including, but not limited to, the use of any racially derogatory or discriminatory school or athletic team name, mascot, or nickname. The Superintendent or designee shall ensure that equivalent athletic opportunities are provided for males and females, and that students are permitted to participate in athletic activities consistent with their gender identity.

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Instruction BP 6145.2 (b) Interscholastic Competition (cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 5145.3 - Nondiscrimination/Harassment) (cf. 5145.7 - Sexual Harassment) Any complaint alleging discrimination in the district's athletic program shall be filed in accordance with the district's uniform complaint procedures. (cf. 1312.3 - Uniform Complaint Procedures) Participation in the district interscholastic program is limited to those students who meet the district's eligibility requirements. (cf. 6145 - Extracurricular and Cocurricular Activities) Health and Safety The Board desires to give student health and safety the highest consideration in planning and conducting interscholastic activities. Universal precautions shall be observed when injuries occur and when handling bloody dressings, mouthguards and other articles containing body fluids. (cf. 4119.42 - Exposure Control Plan for Bloodborne Pathogens) (cf. 4119.43 - Universal Precautions) All athletic teams shall be supervised by qualified coaches. Athletic events shall be officiated by qualified licensed personnel. (cf. 4127 - Temporary Athletic Team Coaches) Special care shall be taken to ensure that all interscholastic training and competition is conducted in a manner which will not overtax the physical capabilities of the participants. Students shall have a medical examination before participating in the interscholastic program. Protective equipment shall be used to prevent or minimize injuries. (cf. 5141.3 - Health Examinations) (cf. 5143 - Insurance) Open Participation The Board recognizes that participation in athletic competition promotes a positive school climate. The Board encourages all students to try out for athletic teams. Coaches shall accept

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Instruction BP 6145.2 (c) Interscholastic Competition as many students as possible on their teams. Expanded team membership may include students who work out with the team but do not participate in competitions. (cf. 5137 - Positive School Climate) California Interscholastic Federation The Board shall annually designate a representative to the local CIF league from each school that participates in CIF sports. The Superintendent or designee shall recommend a candidate for the position who demonstrates an understanding of the district's goals for student learning and interscholastic activities, knowledge of the athletic programs, awareness of the implications of league decisions for the school and the district, and interpersonal communication and leadership skills. The designated representative(s) shall vote on issues that impact interscholastic athletics at the league and section levels, perform any other duties required by the CIF league, and report regularly to the Board on league, section, and statewide issues related to athletic programs. (cf. 0500 - Accountability) Student Eligibility Eligibility requirements for student participation in the district's interscholastic athletic program, including requirements pertaining to academic achievement, shall be the same as those set by the district for participation in extracurricular and cocurricular activities. (cf. 3530 - Risk Management/Insurance) (cf. 5111.1 - District Residency) (cf. 5121 - Grades/Evaluation of Student Achievement) (cf. 6145 - Extracurricular and Cocurricular Activities) (cf. 6146.1 - High School Graduation Requirements) (cf. 6173 - Education for Homeless Children) (cf. 6173.1 - Education for Foster Youth) (cf. 6173.2 - Education of Children of Military Families) In addition, the Superintendent or designee shall ensure that students participating in interscholastic athletics governed by CIF satisfy CIF eligibility requirements. Students shall not be charged a fee to participate in an athletic program, including, but not limited to, a fee to cover the cost of uniforms, locks, lockers, or athletic equipment.

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Instruction BP 6145.2 (d) Interscholastic Competition (cf. 3260 - Fees and Charges) (cf. 5143 - Insurance) Sportsmanship The Board values the quality and integrity of the athletic program and the character development of student athletes. Student athletes, coaches, parents/guardians, spectators, and others are expected to demonstrate good sportsmanship, ethical conduct, and fair play during all athletic competitions. They shall also abide by the core principles of trustworthiness, respect, responsibility, fairness, caring, and good citizenship and the Code of Ethics adopted by CIF. Students and staff shall be subject to disciplinary action for improper conduct. (cf. 3515.2 - Disruptions) (cf. 4118 - Dismissal/Suspension/Disciplinary Action) (cf. 4218 - Dismissal/Suspension/Disciplinary Action) (cf. 5131 - Conduct) (cf. 5131.1 - Bus Conduct) (cf. 5131.4 - Student Disturbances) (cf. 5144 - Discipline) (cf. 5144.1 - Suspension and Expulsion/Due Process) (cf. 5144.2 - Suspension and Expulsion/Due Process (Individuals with Disabilities)) Health and Safety The Board desires to give student health and safety the highest consideration in planning and conducting athletic activities. Students shall have a medical clearance before participating in interscholastic athletic programs. Care shall be taken to ensure that all athletic trainings and competitions are conducted in a manner that will not overtax the physical capabilities of the participants. When appropriate, protective equipment shall be used to prevent or minimize injuries. (cf. 5131.61 - Drug Testing) (cf. 5131.63 - Steroids) (cf. 5141.3 - Health Examinations) (cf. 5141.6 - School Health Services) (cf. 5141.7 - Sun Safety)

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Instruction BP 6145.2 (e) Interscholastic Competition Coaches and appropriate district employees shall take every possible precaution to ensure that athletic equipment is kept in safe and serviceable condition. The Superintendent or designee shall ensure that all athletic equipment is cleaned and inspected for safety before the beginning of each school year. (cf. 5142 - Safety) The Superintendent or designee shall develop a written emergency action plan that describes the location of automated external defibrillator(s) and procedures to be followed in the event of sudden cardiac arrest or other medical emergency related to the athletic program's activities or events. The plan shall be posted in accordance with guidelines of the National Federation of State High School Associations. (Education Code 35179.4) In the event of a serious injury or a perceived imminent risk to a student's health during or immediately after an athletic activity, the coach or any other district employee who is present shall remove the student athlete from the activity, observe universal precautions in handling blood or other bodily fluid, and/or seek medical treatment for the student as appropriate. (cf. 4119.42/4219.42/4319.42 - Exposure Control Plan for Bloodborne Pathogens) (cf. 4119.43/4219.43/4319.43 - Universal Precautions) (cf. 5141 - Health Care and Emergencies) (cf. 5141.21 - Administering Medication and Monitoring Health Conditions) (cf. 5141.22 - Infectious Diseases) The Board maintains membership in the California Interscholastic Federation (CIF) and requires that interscholastic athletic activities be conducted according to CIF rules, regulations and policies, except as the Board may direct otherwise. The Board recognizes the importance of selecting CIF representatives who best reflect the needs and concerns of the district. In selecting these representatives, the Board shall consider all qualified parents/guardians, district employees, and other members of the community. CIF representatives shall report periodically to the Board to ensure that the goals and aims of the district are accurately represented. Legal Reference: EDUCATION CODE 200-261 Prohibition of discrimination on the basis of sex 17578 Cleaning and sterilizing of football equipment

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Instruction BP 6145.2 (f) Interscholastic Competition 17580-17581 Football equipment 32220-32224 Insurance for athletic teams, especially: 32221.5 Required insurance for athletic activities 33353- 33353.5 California Interscholastic Federation; implementation of policies, insurance program California Interscholastic Federation; 33354 California Department of Education Aauthority over interscholastic athletics 33479-33479.9 The Eric Parades Sudden Cardiac Arrest Prevention Act 35160.5 District policies; rules and regulations 35179 Interscholastic athletics 35179.1 California High School Coaching Education and Training Program 35179.4 Emergency action plan 35179.5 Interscholastic athletics; limitation on full-contact practices 35179.6 Automated external defibrillator, athletic activities 48850 Interscholastic athletics; students in foster care and homeless students 48900 Grounds for suspension and expulsion 48930-48938 Student organizations 49010-49013 Student fees 49020-49023 Athletic programs: Llegislative intent, equal opportunity 49030-49034 Performance-enhancing substances 49458 Health examinations, interscholastic athletic program 49475 Health and safety, concussions and head injuries 49700-49701 Education of children of military families 51242 Exemption from physical education for high school students in interscholastic athletic program HEALTH AND SAFETY CODE 1797.196 Automated external defibrillator PENAL CODE 245.6 Hazing 49021 Equal opportunity for male and female students 49022 Apportionment of funds for athletic programs 49023 Expenditure of public funds; prohibited sex discrimination CODE OF REGULATIONS, TITLE 5 4900-49625 Nondiscrimination in elementary and secondary education programs receiving state financial assistance 4920-4922 Nondiscrimination in intramural, interscholastic, and club activities 5531 Supervision of extracurricular activities of pupils 5590-5596 Employment of noncertificated coaches UNITED STATES CODE, TITLE 20 1681-1688 Discrimination based on sex or blindness, Title IX CODE OF FEDERAL REGULATIONS, TITLE 34

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Instruction BP 6145.2 (g) Interscholastic Competition 106.31 Nondiscrimination on the basis of sex in education programs or activities 106.33 Comparable facilities 106.41 Nondiscrimination in athletic programs COURT DECISIONS Mansourian v. Regents of University of California, (2010) 602 F. 3d 957 McCormick v. School District of Mamaroneck, (2004) 370 F.3d 275 Kahn v. East Side Union High School District, (2003) 31 Cal. 4th 990 Hartzell v. Connell (1984) 35 Cal. 3d 889 Management Resources: CSBA PUBLICATIONS Updated Legal Guidance: Protecting Transgender and Gender Nonconforming Students Against Discrimination, March 2017 CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS Pupil Fees, Deposits, and Other Charges, Fiscal Management Advisory 12-02, April 24, 2013 CALIFORNIA INTERSCHOLASTIC FEDERATION PUBLICATIONS Athletic Department Emergency Action Plan: Response Teams California Interscholastic Federation Constitution and Bylaws A Guide to Equity in Athletics Guidelines for Gender Identity Participation Keep Their Heart in the Game: A Sudden Cardiac Arrest Information Sheet for Athletes and Parents/Guardians Event Emergency Guidelines, 2013 Pursuing Victory with Honor, 1999 CENTERS FOR DISEASE CONTROL AND PREVENTION PUBLICATIONS Heads Up: Concussion in High School Sports, Tool Kit, June 2010 Heads Up: Concussion in Youth Sports, Tool Kit, July 2007 Acute Concussion Evaluation (ACE) Care Plan, 2006 NATIONAL FEDERATION OF STATE HIGH SCHOOL ASSOCIATIONS PUBLICATIONS Emergency Action Planning Guide for After-School Practices and Events U.S. DEPARTMENT OF EDUCATION OFFICE FOR CIVIL RIGHTS PUBLICATIONS Withdrawal of Dear Colleague Letter on Transgender Students, Dear Colleague Letter, February 22, 2017 Intercollegiate Athletics Policy Clarification: The Three-Part Test - Part Three, Dear Colleague Letter, April 20, 2010 WEB SITES CSBA: http://www.csba.org California Department of Education: http://www.cde.ca.gov California Interscholastic Federation: http://www.cifstate.org Centers for Disease Control and Prevention, Concussion Resources:

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Instruction BP 6145.2 (h) Interscholastic Competition http://www.cdc.gov/concussion National Federation of State High School Associations: http://www.nfhs.org National Operating Committee on Standards for Athletic Equipment: http://www.nocsae.org U.S. Anti-Doping Agency: http://www.usada.org U.S. Department of Education, Office for Civil Rights: http://www2.ed.gov/ocr Policy SIERRA SANDS UNIFIED SCHOOL DISTRICT adopted: August 18, 1994 April 18, 2019 Ridgecrest, California

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Instruction AR 6145.2 (a) Interscholastic Competition Nondiscrimination and Equivalent Opportunities in the Athletic Program No student shall be excluded from participation in, be denied the benefits of, be denied equivalent opportunity in, or otherwise be discriminated against in interscholastic, intramural, or club athletics on the basis of any actual or perceived characteristic specified in law and BP 0410 - Nondiscrimination in District Programs and Activities. (Education Code 220, 221.5, 230; 5 CCR 4920; 34 CFR 106.41) (cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 5145.3 - Nondiscrimination/Harassment) The Superintendent or designee may provide single-sex teams when selection for the teams is based on competitive skills. (5 CCR 4921; 34 CFR 106.41) Each student shall be allowed to participate in any single-sex athletic program or activity consistent with his/her gender identity and for which he/she is otherwise eligible to participate, irrespective of the gender listed on the student's records. (Education Code 221.5) (cf. 5125 - Student Records) When a school provides only one team in a particular sport for members of one sex, but provides no team in the same sport for members of the other sex, and athletic opportunities in the total program for that sex have been previously limited, members of the excluded sex shall be allowed to try out and compete with the team. The same standards for eligibility shall be applied to every student trying out for the team, regardless of sex, sexual orientation, gender, gender identity, gender expression, or other protected group status. (5 CCR 4921; 34 CFR 106.41) The Superintendent or designee shall ensure that equivalent opportunities are available to both sexes in athletic programs by considering, among other factors: (5 CCR 4922; 34 CFR 106.41) 1. Whether the offered selection of sports and levels of competition effectively accommodate the interests and abilities of both sexes The athletic program may be found to effectively accommodate the interests and abilities of both sexes using any one of the following tests: (Education Code 230) a. Whether the interscholastic-level participation opportunities for male and female students are provided in numbers substantially proportionate to their respective enrollments

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Instruction AR 6145.2 (b) Interscholastic Competition b. Where the members of one sex have been and are underrepresented among interscholastic athletes, whether the district can show a history and a continuing practice of program expansion that is demonstrably responsive to the developing interests and abilities of the members of that sex c. Where the members of one sex are underrepresented among interscholastic athletes and the district cannot show a history and continuing practice of program expansion as required in item #1b above, whether the district can demonstrate that the interests and abilities of the members of that sex have been fully and effectively accommodated by the present program 2. The provision and maintenance of equipment and supplies 3. Scheduling of games and practice times, selection of the season for a sport, and location of the games and practices 4. Travel and per diem allowances 5. Opportunities to receive coaching and academic tutoring 6. Assignment and compensation of coaches and tutors 7. Provision of locker rooms, practice facilities, and competitive facilities 8. Provision of medical and training facilities and services 9. Provision of housing and dining facilities and services 10. Publicity 11. Provision of necessary funds Each school that offers competitive athletics shall, at the end of the school year, post on its school web site, or on the district web site if the school does not have a web site, the following information: (Education Code 221.9) 1. The total enrollment of the school, classified by gender 2. The number of students enrolled at the school who participate in competitive athletics, classified by gender

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Instruction AR 6145.2 (c) Interscholastic Competition 3. The number of boys' and girls' teams, classified by sport and by competition level (cf. 1113 - District and School Web Sites) The data reported for items #1-3 above shall reflect the total number of players on a team roster on the official first day of competition. The materials used to compile this information shall be retained by the school for at least three years after the information is posted on the web site. (Education Code 221.9) (cf. 3580 - District Records) Concussions and Head Injuries The Superintendent or designee shall annually distribute to student athletes and their parents/guardians an information sheet on concussions and head injuries. The student and parent/guardian shall sign and return the information sheet before the student initiates practice or competition. (Education Code 49475) (cf. 5145.6 - Parental Notifications) The Superintendent or designee shall provide training to coaches and/or athletic trainers regarding concussion symptoms, prevention, and appropriate response. (Education Code 35179.1, 49032) (cf. 4127/4227/4327 - Temporary Athletic Team Coaches) If a student athlete is suspected of sustaining a concussion or head injury in an athletic activity, he/she shall be immediately removed from the activity for the remainder of the day. The student shall not be permitted to return to the activity until he/she is evaluated by a licensed health care provider trained in the management of concussions and receives the health care provider's written clearance to return to the activity. If the health care provider determines that the athlete sustained a concussion or a head injury, the athlete shall also complete a graduated return-to-play protocol of no less than seven days in duration under the supervision of a licensed health care provider. (Education Code 49475) The high school football team shall not hold a full-contact practice during the off-season and shall not conduct more than two full-contact practices per week during the preseason and regular season (from 30 days before the commencement of the regular season until the completion of the final interscholastic football game of that season). In addition, the full-contact portion of a practice shall not exceed 90 minutes in any single day. For these purposes, full-contact practice means a practice where drills or live action is conducted that

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Instruction AR 6145.2 (d) Interscholastic Competition involves collisions at game speed, where players execute tackles and other activity that is typical of an actual tackle football game. (Education Code 35179.5) Heat Illness The Superintendent or designee shall provide training to coaches and/or athletic trainers regarding the signs and symptoms of, and the appropriate response to, heat illness, including heat cramps, heat syncope, heat exhaustion, and exertional heat stroke. (Education Code 35179.1, 49032) To assist in the prevention of heat illness, coaches and/or athletic trainers shall gradually increase the intensity and duration of exercise to acclimate student athletes to practice in the heat, provide adequate rest breaks, make water available during all athletic activities, and alter practice plans in extreme environmental conditions. Sudden Cardiac Arrest The Superintendent or designee shall distribute the California Interscholastic Federation (CIF) information sheet on sudden cardiac arrest to all student athletes who will be participating in a CIF-governed athletic activity and to their parents/guardians. The student and parent/guardian shall sign and return the information sheet prior to the student's participation in the athletic activity. If an athletic activity is not covered by CIF, the student and his/her parent/guardian shall, prior to the student's participation in the athletic activity, sign and return an acknowledgement that they have received and reviewed the sudden cardiac arrest information posted on the California Department of Education's web site. (Education Code 33479.2, 33479.3)

The Superintendent or designee shall provide training to coaches and/or athletic trainers regarding the nature and warning signs of sudden cardiac arrest. (Education Code 33479.6, 33479.7, 35179.1, 49032) If a student athlete passes out or faints, or is known to have passed out or fainted, while participating in or immediately following his/her participation in an athletic activity, the student shall be removed from participation at that time. If a student exhibits any other symptoms of sudden cardiac arrest, including seizures during exercise, unexplained shortness of breath, chest pains, dizziness, racing heart rate, or extreme fatigue, he/she may be removed from participation by a coach or other employee who observes these symptoms. If any such symptoms are observed, notification shall be given to the student's parent/guardian so that the parent/guardian can determine the treatment, if any, the student should seek. A student who has been removed from participation shall not be permitted to return until he/she is evaluated

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Instruction AR 6145.2 (e) Interscholastic Competition and given written clearance to return to participation by a health care provider. (Education Code 33479.2, 33479.5) Effective July 1, 2019, the Superintendent or designee shall acquire at least one automated external defibrillator (AED) for each district school and shall make the AED(s) available to coaches, athletic trainers, and/or other authorized persons at athletic activities or events for the purpose of providing emergency care or treatment to students, spectators, and other individuals in attendance at athletic activities and events. (Education Code 35179.6) (cf. 5141 - Health Care and Emergencies) The district shall comply with all requirements of Health and Safety Code 1797.196 pertaining to any AED acquired by the district, including, but not limited to, regular maintenance and testing of the AED and the provision and posting of information regarding the proper use of the AED. (Education Code 35179.6; Health and Safety Code 1797.196) Additional Parental Notifications Before a student participates in interscholastic athletic activities, the Superintendent or designee shall, in addition to providing his/her parents/guardians with information on the signs and symptoms of concussions and sudden cardiac arrest as described above, send a notice to the student's parents/guardians which: 1. Contains information about the procedures for filing a discrimination complaint that arises out of an interscholastic athletic activity, including the name of the district's Title IX Coordinator (cf. 1312.3 - Uniform Complaint Procedures) 2. Includes a copy of students' Title IX rights pursuant to Education Code 221.8 3. Explains that there is an element of risk associated with all athletic competitions and that the district cannot guarantee that students will not be injured, despite a commitment to every participant's health and welfare (cf. 3530 - Risk Management/Insurance) 4. Provides information about insurance protection pursuant to Education Code 32221.5 (cf. 5143 - Insurance)

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Instruction AR 6145.2 (f) Interscholastic Competition 5. Requests parental permission for the student to participate in the program and, if appropriate, be transported by the district to and from competitions (cf. 3541.1 - Transportation for School-Related Trips) 6. States the district's expectation that students adhere strictly to all safety rules, regulations, and instructions, as well as rules and guidelines related to conduct and sportsmanship (cf. 5144 - Discipline) (cf. 5144.1 - Suspension and Expulsion/Due Process) 7. Includes a copy of the local CIF league rules 8. Includes information about the CIF bylaw and district policy requiring any student athlete and his/her parent/guardian to sign a statement that the student will not use steroids, unless prescribed by a licensed health care practitioner, or prohibited dietary supplements that include substances banned by the U.S. Anti-Doping Agency (cf. 5131.63 - Steroids) Responsibilities The Superintendent or designee shall: 1. Ensure that district interscholastic athletic programs in grades 9 through 12, operating under the CIF, meet all requirements of the CIF, the league and federal and state laws. He/she shall ensure that the programs do not discriminate on the basis of race, sex or ethnic origin. 2. Represent Burroughs High School and the District, either directly or through his/her designee, to the CIF and the league. 3. Schedule and conduct all district athletic events in grades 9 through 12 operated within the CIF. 4. Report to the Superintendent for the information of the Board and discrimination by the CIF or league on the basis of race, sex or ethnic origin or any failure to meet the requirements of state or federal laws. 5. Report to the Superintendent for the information of the Board if he/she should believe

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Instruction AR 6145.2 (g) Interscholastic Competition membership in the CIF and league is no longer in the best interest of the students of the districts. Principals of secondary schools shall: 1. Schedule and conduct all interscholastic athletic events by teams from their schools except those playing under the auspices of the CIF. However, the district may contract with an outside agency to conduct the athletic program for teams not under the auspices of the CIF. 2. Ensure all athletic programs for their schools not under the auspices of the CIF, whether operated by school or under contract with an outside agency, do not discriminate on the basis of race, sex or ethnic origin and are in compliance with federal and state laws. Associated student bodies shall: 1. Pay all required fees for officials and supervisors for games played by teams from their school. Requires fees for combined ninth grade teams playing under CIF auspices will be split evenly between the two junior high schools. 2. Pay CIF and league dues. Dues will be prorated among the schools based on enrollments in grades 9 through 12 in each school. If a school has no students participating in any CIF team, the Associated Student Body of that school will not be included in paying CIF and league dues. Health and Safety District employees shall take every possible precaution to assure that athletic equipment is kept in safe and serviceable condition. Football helmets shall be checked for NOCSAE seals in accordance with the National High School Federation Rule Book. Coaches shall train players to report any cracks in helmets which may result from play and to minimize injuries by considering the helmet as a protective mechanism and not as an offensive or defensive weapon. Whenever a player incurs an injury or wound that produces bleeding or other body fluids, the practice or game shall be stopped in accordance with California Interscholastic Federation (CIF) guidelines and the player shall be escorted away from the playing field for appropriate treatment. The player shall not return to the practice or game until the bleeding has stopped and the wound is properly covered. Equivalent Opportunities The district may provide single sex teams where selection for teams is based on competitive

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Instruction AR 6145.2 (h) Interscholastic Competition skills. (Code of Regulations, Title 5, Section 4921) When a school provides only one team in a particular sport, and if athletic opportunities in the total program were previously limited for students of one sex, members of both sexes shall be allowed to try out for the team. (Title 5, Section 4921) When determining whether equivalent opportunities are available to both sexes in athletic programs, the district shall consider, among other factors: 1. Whether the selection of sports and other extracurricular and cocurricular competition effectively accommodate the interests and abilities of both sexes. 2. The provision of equipment and supplies. 3. Scheduling of games and practice times. 4. Travel and per diem allowances. 5. Opportunities to receive coaching and academic tutoring. 6. Assignment and compensation of coaches and tutors. 7. Provision of locker rooms, practice and competitive facilities. 8. Provision of medical and training facilities and services. 9. Provision of housing and dining facilities and services. 10. Publicity. (Title 5, Section 4922) Parental Notifications Before a student participates in interscholastic athletic activities, his/her parents/guardians shall receive a notice which: 1. Explains that there is an element of risk associated with all athletic competition and that the district cannot ensure that any student will not be injured, despite the staff's commitment to provide every participant with due care. 2. Requests parental permission for the student to participate in the program and be transported by the school to and from competitions.

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Instruction AR 6145.2 (i) Interscholastic Competition 3. Explains that it is imperative that the student adhere strictly to all safety rules, regulations and instructions. Regulation SIERRA SANDS UNIFIED SCHOOL DISTRICT approved: August 18, 1994 April 18, 2019 Ridgecrest, California

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7.4 Approval of Revisions to Board Policy/Administrative Regulation 0450, Comprehensive Safety Plan


reviews selected board policies and administrative regulations as a result of recommendations for revisions from the California School Boards Association (CSBA) policy service. All proposed policy and administrative regulation revisions reflect recent changes in applicable state and/or federal laws and regulations. CURRENT CONSIDERATIONS: The policy and regulation is updated to reflect a new law (AB 1747) which requires the California Department of Education (CDE) to post a compliance checklist for developing the comprehensive safety plan and best practices related to reviewing and approving the plan and requires districts to share their comprehensive safety plans with local law enforcement, the fire department, and other first responder entities. The administrative regulation also updated with the requirements to consult with the fire department and other first responders in developing safety plans.


SUPERINTENDENT’S RECOMMENDATION: Approve revisions to Board Policy/Administrative Regulation 0450, Comprehensive Safety Plan as presented.

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Philosophy, Goals, Objectives and Comprehensive Plans BP 0450 (a) Comprehensive Safety Plan The Governing Board recognizes that students and staff have the right to a safe and secure campus where they are free from physical and psychological harm. The Board is fully committed to maximizing school safety and to creating a positive learning environment that includes strategies for violence prevention and emphasizes high expectations for student conduct, responsible behavior and respect for others. (cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 1312.3 - Uniform Complaint Procedures) (cf. 3515 - Campus Security) (cf. 3515.2 - Disruptions) (cf. 3515.3 - District Police/Security Department) (cf. 3515.7 - Firearms on School Grounds) (cf. 5131 - Conduct) (cf. 5131.2 - Bullying) (cf. 5131.4 - Student Disturbances) (cf. 5131.7 - Weapons and Dangerous Instruments) (cf. 5136 - Gangs) (cf. 5137 - Positive School Climate) (cf. 5138 - Conflict Resolution/Peer Mediation) (cf. 5144 - Discipline) (cf. 5144.1 - Suspension and Expulsion/Due Process) (cf. 5144.2 - Suspension and Expulsion/Due Process (Students with Disabilities)) (cf. 5145.3 - Nondiscrimination/Harassment) (cf. 5145.7 - Sexual Harassment) (cf. 5145.9 - Hate-Motivated Behavior) The school site council at each district school shall develop a comprehensive school safety plan relevant to the needs and resources of that particular school. New school campuses shall develop a safety plan within one year of initiating operations. (Education Code 32281, 32286) (cf. 0420 - School Plans/Site Councils) (cf. 1220 - Citizen Advisory Committees) The school safety plan shall take into account the school's staffing, available resources, and building design, as well as other factors unique to the site. Each school shall review and update its safety plan by March 1 of each year and forwarded to the Board for approval. (Education Code 32286, 32288) (cf. 0510 - School Accountability Report Card)

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Philosophy, Goals, Objectives and Comprehensive Plan BP 0450 (b) Comprehensive Safety Plan The Board shall review the comprehensive district-wide and/or school safety plan(s) in order to ensure compliance with state law, Board policy, and administrative regulation at a regularly scheduled meeting. (cf. 0500 - Accountability) (cf. 9320 - Meetings and Notices) The Superintendent or designee shall ensure that an updated file of all safety-related plans and materials is readily available for inspection by the public. (Education Code 32282) (cf. 1340 - Access to District Records) By October 15 of each year, the Superintendent or designee shall notify the California Department of Education of any schools that have not complied with the requirements of Education Code 32281. (Education Code 32288) Access to Safety Plan(s) The principal or designee shall ensure that an updated file of all safety-related plans and materials is readily available for inspection by the public. (Education Code 35294.2) (cf. 1340 - Access to District Records) The Superintendent or designee shall share the comprehensive safety plans and any updates to the plans with local law enforcement, the local fire department, and other first responder entities. (Education Code 32281) Legal Reference: EDUCATION CODE 200-262.4 Prohibition of sex discrimination 32260-32262 Interagency School Safety Demonstration Act of 1985 32270 School safety cadre 32280-32289 School safety plans 32290 Safety devices 35147 School site councils and advisory committees 35183 School dress code; uniforms 35291 Rules 35291.5 School-adopted discipline rules 41020 Annual audits

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Philosophy, Goals, Objectives and Comprehensive Plans BP 0450 (c) Comprehensive Safety Plan 35294.10-35294.15 School Safety and Violence Prevention Act 41510-41514 School Safety Consolidated Competitive Grant Program 48900-48927 Suspension and expulsion 48950 Speech and other communication 49079 Notification to teacher; student who has committed acts constituting grounds for suspension or expulsion 67381 Violent crime GOVERNMENT CODE 54957 Closed session meetings for threats to security PENAL CODE 422.55 Definition of hate crime 626.8 Disruptions 11164-11174.3 Child Abuse and Neglect Reporting Act CALIFORNIA CONSTITUTION Article 1, Section 28(c) Right to Safe Schools CODE OF REGULATIONS, TITLE 5 11992-11993 Definition, persistently dangerous schools 11987-11987.7 School Community Violence Prevention Program requirements UNITED STATES CODE, TITLE 20 7111-7122 Student Support and Academic Enrichment Grants 7912 Transfers from persistently dangerous schools UNITED STATES CODE, TITLE 42 12101-12213 Americans with Disabilities Act Management Resources: CSBA PUBLICATIONS Updated Legal Guidance: Protecting Transgender and Gender Nonconforming Students Against Sex Discrimination, July 2016 Providing a Safe, Nondiscriminatory School Environment for Transgender and Gender-Nonconforming Students, Policy Brief, February 2014 Safe Schools: Strategies for Governing Boards to Ensure Student Success, October 2011 Community Schools: Partnerships Supporting Students, Families and Communities, Policy Brief, October 2010 Cyberbullying: Policy Considerations for Boards, Policy Brief, July 2010 Providing a Safe, Nondiscriminatory School Environment for Transgender and Gender-Nonconforming Students, Policy Brief, February 2014 CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS Safe Schools: A Planning Guide for Action, 2002 FEDERAL BUREAU OF INVESTIGATION PUBLICATIONS Uniform Crime Reporting Handbook, 2004

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Philosophy, Goals, Objectives and Comprehensive Plans BP 0450 (d) Comprehensive Safety Plan FEDERAL BUREAU OF INVESTIGATION PUBLICATIONS Uniform Crime Reporting Handbook, 2004 U.S. DEPARTMENT OF EDUCATION PUBLICATIONS Practical Information on Crisis Planning: A Guide for Schools and Communities, January 2007 U.S. SECRET SERVICE AND U.S. DEPARTMENT OF EDUCATION PUBLICATIONS Threat Assessment in Schools: A Guide to Managing Threatening Situations and to Creating Safe School Climates, 2004 WEB SITES CSBA: http://www.csba.org California Department of Education, Safe Schools: http://www.cde.ca.gov/ls/ss California Emergency Management Agency: http://www.calema.ca.gov California Healthy Kids Survey: http://chks.wested.org Centers for Disease Control and Prevention: http://www.cdc.gov/ViolencePrevention Federal Bureau of Investigation: http://www.fbi.gov National Center for Crisis Management: http://www.schoolcrisisresponse.com National School Safety Center: http://www.schoolsafety.us U.S. Department of Education: http://www.ed.gov U.S. Secret Service, National Threat Assessment Center: http://www.secretservice.gov/protection/ntac Policy SIERRA SANDS UNIFIED SCHOOL DISTRICT adopted: October 20, 2016 April 18, 2019 Ridgecrest, California

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Philosophy, Goals, Objectives and Comprehensive Plans AR 0450 (a) Comprehensive Safety Plan Development and Review of School Site Safety Plan The school site council shall consult with local law enforcement, the local fire department, and other first responders in the writing and development of the comprehensive school safety plan. When developing the comprehensive school safety plan, the school site council shall consult as well as other school site councils and safety committees, when practical. (Education Code 32281, 32282) (cf. 0420 - School Plans/Site Councils) The school site council may delegate the responsibility for developing a comprehensive safety plan to a school safety planning committee composed of the following members: (Education Code 32281) 1. The principal or designee 2. One teacher who is a representative of the recognized certificated employee organization 3. One parent/guardian whose child attends the school 4. One classified employee who is a representative of the recognized classified employee organization 5. Other members, if desired (cf. 1220 - Citizen Advisory Committees) (cf. 1400 - Relations Between Other Governmental Agencies and the Schools) Before adopting its comprehensive school safety plan, the school site council or school safety planning committee shall hold a public meeting at the school in order to allow members of the public the opportunity to express an opinion about the school safety plan. (Education Code 32288) The school site council or safety planning committee shall notify, in writing, the following persons and entities of the public meeting: (Education Code 32288) 1. The local mayor 2. A representative of the local school employee organization 3. A representative of each parent organization at the school site, including the parent

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Philosophy, Goals, Objectives and Comprehensive Plans AR 0450 (b) Comprehensive Safety Plan teacher association and parent teacher clubs (cf. 1230 - School-Connected Organizations) 4. A representative of each teacher organization at the school site (cf. 4140/4240 - Bargaining Units) 5. A representative of the student body government 6. All persons who have indicated that they want to be notified In addition, the school site council or safety planning committee may notify, in writing, the following entities of the public meeting: (Education Code 35294.8) 1. A representative of the local churches 2. Local civic leaders 3. Local business organizations (cf. 1700 - Relations between Private Industry and the Schools) Content of the Safety Plan Each comprehensive safety plan shall include an assessment of the current status of school crime committed on campus and at school-related functions. (Education Code 32282) The plan also shall identify appropriate strategies and programs that will provide or maintain a high level of school safety and address the school's procedures for complying with existing laws related to school safety and shall include the development of all of the following: (Education Code 32282) 1. Child abuse reporting procedures consistent with Penal Code 11164 (cf. 5141.4 - Child Abuse Reporting Procedures) 2. Routine and emergency disaster procedures including, but not limited to: a. Adaptations for students with disabilities in accordance with the Americans with Disabilities Act

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Philosophy, Goals, Objectives and Comprehensive Plans AR 0450 (c) Comprehensive Safety Plan (cf. 6159 - Individualized Education Program) b. An earthquake emergency procedure system in accordance with Education Code 32282 (cf. 3516 - Emergencies and Disaster Preparedness Plan) (cf. 3516.3 - Earthquake Emergency Procedure System) c. A procedure to allow a public agency, including the American Red Cross, to use school buildings, grounds, and equipment for mass care and welfare shelters during disasters or other emergencies affecting the public health and welfare (cf. 1330 - Use of School Facilities) (c.f. 3516.1 - Fire Drills and Fires) (cf. 3516.2 - Bomb Threats) (cf. 3516.5 - Emergency Schedules) (cf. 3543 - Transportation Safety and Emergencies) 3. Policies pursuant to Education Code 48915(c) and other school-designated serious acts which would lead to suspension, expulsion, or mandatory expulsion recommendations (cf. 5131.7 - Weapons and Dangerous Instruments) (cf. 5144.1 - Suspension and Expulsion/Due Process) (cf. 5144.2 - Suspension and Expulsion/Due Process (Students with Disabilities)) 4. Procedures to notify teachers of dangerous students pursuant to Education Code 49079 (cf. 4158/4258/4358 - Employee Security) 5. A policy consistent with the prohibition against discrimination, harassment, intimidation, and bullying A discrimination and harassment policy consistent with the prohibition against discrimination pursuant to Education Code 200-262.4 (cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 1312.3 - Uniform Complaint Procedures) (cf. 4119.11/4219.11/4319.11 - Sexual Harassment) (cf. 5131.2 - Bullying) (cf. 5145.3 - Nondiscrimination/Harassment) (cf. 5145.7 - Sexual Harassment) (cf. 5145.9 - Hate-Motivated Behavior) 6. If the school has adopted a dress code prohibiting students from wearing "gang-related

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Philosophy, Goals, Objectives and Comprehensive Plans AR 0450 (d) Comprehensive Safety Plan apparel," the provisions of that dress code and the definition of "gang-related apparel" (cf. 5132 - Dress and Grooming) 7. Procedures for safe ingress and egress of students, parents/guardians, and employees to and from school (cf. 5142 - Safety) 8. A safe and orderly environment conducive to learning (cf. 5131 - Conduct) (cf. 5137 - Positive School Climate) 9. The rules and procedures on school discipline adopted pursuant to Education Code 35291 and 35291.5 (cf. 5144 - Discipline) Among the strategies for providing a safe environment, the plan may also include: 1. Development of a positive school climate that promotes respect for diversity, personal and social responsibility, effective interpersonal and communication skills, self-esteem, anger management and conflict resolution (cf. 5138 - Conflict Resolution/Peer Mediation) (cf. 6141.2 - Recognition of Religious Beliefs and Customs) 2. Disciplinary policies and procedures that contain prevention strategies, such as strategies to prevent bullying and hazing, and cyberbullying, as well as behavioral expectations and consequences for violations (cf. 5113 - Chronic Absences and Truancy) (cf. 5131 - Conduct) 3. Curriculum that emphasizes prevention and alternatives to violence, such as multicultural education, character/values education, media analysis skills, conflict resolution, and community service learning (cf. 6142.3 - Civic Education) (cf. 6142.4 - Service Learning/Community Service Classes)

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Philosophy, Goals, Objectives and Comprehensive Plans AR 0450 (e) Comprehensive Safety Plan (cf. 6142.8 - Comprehensive Health Education) 4. Parent involvement strategies, including strategies to help ensure parent/guardian support and reinforcement of the school's rules and increase the number of adults on campus (cf. 1240 - Volunteer Assistance) (cf. 5020 - Parent Rights and Responsibilities) (cf. 6020 - Parent Involvement) 5. Prevention and intervention strategies related to the sale or use of drugs and alcohol which shall reflect expectations for drug-free schools and support for recovering students (cf. 5131.6 - Alcohol and Other Drugs) (cf. 5131.61 - Drug Testing) (cf. 5131.62 - Tobacco) (cf. 5131.63 - Steroids) 6. Collaborative relationships among the city, county, community agencies, local law enforcement, the judicial system, and the schools that lead to the development of a set of common goals and community strategies for violence prevention instruction (cf. 1020 - Youth Services) 7. District policy related to possession of firearms and ammunition on school grounds (cf. 3515.7 - Firearms on School Grounds) 8. Measures to prevent or minimize the influence of gangs on campus (cf. 5136 - Gangs) 9. Procedures for receiving verification from law enforcement that a violent crime has occurred on school grounds and for promptly notifying parents/guardians and employees of that crime (cf. 5116.1 - Intradistrict Open Enrollment) 10. Assessment of the school's physical environment, including a risk management analysis and development of ground security measures such as procedures for the closing of campuses to outsiders, securing the campus perimeter, protecting buildings against vandalism, and providing for a law enforcement presence on campus

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Philosophy, Goals, Objectives and Comprehensive Plans AR 0450 (f) Comprehensive Safety Plan (cf. 1250 - Visitors/Outsiders) (cf. 3515 - Campus Security) (cf. 3515.3 - District Police/Security Department) (cf. 3530 - Risk Management/Insurance) (cf. 5112.5 - Open/Closed Campus) (cf. 5131.5 - Vandalism, Theft and Graffiti) 11. Guidelines for the roles and responsibilities of mental health professionals, community intervention professionals, school counselors, school resource officers, and police officers on school campuses. Guidelines may include, but are not limited to, the following: a. Strategies to create and maintain a positive school climate, promote school safety, and increase student achievement b. Strategies to prioritize mental health and intervention services, restorative and transformative justice programs, and positive behavior interventions and support c. Protocols to address the mental health care of students who have witnessed a violent act at any time, including, but not limited to, while on school grounds, while coming or going from school, during a lunch period whether on or off campus, or during or while going to or coming from a school-sponsored activity 12. Strategies for suicide prevention and intervention (cf. 5141.52 - Suicide Prevention) 13. Procedures to implement when a person interferes with or disrupts a school activity, remains on campus after having been asked to leave, or creates a disruption with the intent to threaten the immediate physical safety of students or staff (cf. 3515.2 - Disruptions) 14. Crisis prevention and intervention strategies, which may include the following: a. Identification of possible crises that may occur, determination of necessary tasks that need to be addressed, and development of procedures relative to each crisis, including the involvement of law enforcement and other public safety agencies as appropriate (cf. 3515.5 - Sex Offender Notification) (cf. 5131.4 - Student Disturbances)

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Philosophy, Goals, Objectives and Comprehensive Plans AR 0450 (g) Comprehensive Safety Plan b. Threat assessment strategies to determine the credibility and seriousness of a threat and provide appropriate interventions for the potential offender(s) c. Assignment of staff members responsible for each identified task and procedure d. Development of an evacuation plan based on an assessment of buildings and grounds and opportunities for students and staff to practice the evacuation plan e. Coordination of communication to schools, Governing Board members, parents/guardians, and the media (cf. 1112 - Media Relations) (cf. 9010 - Public Statements) f. Development of a method for the reporting of violent incidents g. Development of follow-up procedures that may be required after a crisis has occurred, such as counseling 15. Staff development in violence prevention and intervention techniques, including preparation to implement the elements of the safety plan (cf. 4131 - Staff Development) (cf. 4231 - Staff Development) (cf. 4331 - Staff Development) Automated External Defibrillators The Board authorizes the Superintendent or designee to place automated external defibrillators (AEDs) at designated school sites for use by school employees in an emergency. The Superintendent or designee shall develop guidelines for employees regarding these devices and shall ensure that employees receive information that describes sudden cardiac arrest, the school's emergency response plan, and the proper use of an AED. The guidelines shall also specify the placement, security, and maintenance of the AED. The Guidelines and Policy Handbook will be updated as necessary by the district as applicable. Schools within the district that have an AED on site will integrate the Guidelines and Policy Handbook into their site safety plan. The authorization of AEDs in district schools shall not be deemed to create a guarantee that an AED will be present or will be used in the case of an emergency, or that a trained employee will

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Philosophy, Goals, Objectives and Comprehensive Plans AR 0450 (h) Comprehensive Safety Plan be present and/or able to use an AED in an emergency, or that the AED will operate properly. Regulation SIERRA SANDS UNIFIED SCHOOL DISTRICT approved: February 15, 2018 April 18, 2019 Ridgecrest, California

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7.5 Approval of Revisions to Board Policy/Administrative Regulation 4030, Nondiscrim- ination in Employment

BACKGROUND INFORMATION: The Assistant Superintendent of Human Resources has reviewed selected board policies and administrative regulations as a result of rec-

ommendations for revisions from the California School Boards Association (CSBA) policy service. All proposed policy and administrative regulation revisions reflect recent changes in applicable state and/or federal laws and regulations.

CURRENT CONSIDERATIONS: The board policy and administrative regulation are updated to clarify applicability of the policy to nonemployees providing services to the district pursuant to a contract. The board policy reflects a new state regulation (Register 2018, No. 20) which adds a definition of national origin and make it an unlawful employment practice to inquire into or discriminate against an employee on the basis of immigration status. The policy also reflects a new law (SB 1300) which (1) prohibits districts from requiring an employee, in exchange for a raise or bonus or as a condition of employment or continued employment, to sign a non-disparagement agreement or release the right to file a claim against the district for unlawful acts in the workplace, including sexual harassment, and (2) provides that a district may be responsible for any harassment (not just sexual harassment) of employees by nonemployees if the district knows or should have known of the conduct and failed to take action. The administrative regulation revises the section on "Measures to Prevent Discrimination" to reflect a requirement, formerly in BP, to post the California Department of Fair Employment and Housing (DFEH) poster on workplace discrimination and harassment and to add the requirement to post the DFEH poster on the rights of transgender employees.


SUPERINTENDENT’S RECOMMENDATION: Approve revisions to Board Policy and Administrative Regulation 4030, Nondiscrimination in Employment as submitted.

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Personnel BP 4030 (a) Nondiscrimination In Employment The Governing Board is determined to provide district employees, interns, volunteers, and job applicants a safe, positive environment where they all district employees are assured of full and equal employment access and opportunities, protection from harassment or intimidation, and freedom from any fear of reprisal or retribution for asserting their employment rights in accordance with law. For purposes of Tthis policy, shall apply to all district employees and, to the extent required by law, to interns, volunteers, and job applicants. include job applicants, interns, volunteers, and persons who contracted with the district to provide services, as applicable. (cf. 1240 - Volunteer Assistance) (cf. 3312 - Contracts) (cf. 3600 - Consultants) (cf. 4111/4211/4311 - Recruitment and Selection) No district employee shall be discriminated against or harassed by any coworker, supervisor, manager, or other person with whom the employee comes in contact in the course of employment, on the basis of the employee's actual or perceived race, color, ancestry, national origin, age, religious creed, marital status, pregnancy, physical or mental disability, medical condition, genetic information, military and veteran status, sex, sexual orientation, gender, gender identity, gender expression, orreligious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, military and veteran status, gender, gender identity, gender expression, sex, or sexual orientation or his/her association with a person or group with one or more of these actual or perceived characteristics. (cf. 0410 - Nondiscrimination in District Programs and Activities) The district shall not inquire into any employee's immigration status nor discriminate against an employee on the basis of immigration status, unless there is clear and convincing evidence that it is necessary to comply with federal immigration law. (2 CCR 11028) Discrimination in employment based on the characteristics listed above is prohibited in all areas of employment and in all employment-related practices, including the following: 1. Discrimination in hiring, compensation, terms, conditions, and other privileges of employment (cf. 4151/4251/4351 - Employee Compensation) (cf. 4154/4254/4354 - Health and Welfare Benefits) 2. Taking of an adverse employment action, such as termination or the denial of

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Personnel BP 4030 (b) Nondiscrimination In Employment employment, promotion, job assignment, or training (cf. 4151/4251/4351 - Employee Compensation) (cf. 4154/4254/4354 - Health and Welfare Benefits) 3. Unwelcome conduct, whether verbal, physical, or visual, that is so severe or pervasive as to adversely affect an employee's employment opportunities, or that has the purpose or effect of unreasonably interfering with the individual's work performance or creating an intimidating, hostile, or offensive work environment 4. Actions and practices identified as unlawful or discriminatory pursuant to Government Code 12940 or 2 CCR 11006-11086, such as: a. Sex discrimination based on an employee's pregnancy, childbirth, breastfeeding, or any related medical condition or on an employee's gender, gender expression, or gender identity, including transgender status (cf. 4033 - Lactation Accommodation) (cf. 4119.11/4219.11/4319.11 - Sexual Harassment) b. Religious creed discrimination based on an employee's religious belief or observance, including his/her religious dress or grooming practices, or based on the district's failure or refusal to use reasonable means to accommodate an employee's religious belief, observance, or practice which conflicts with an employment requirement. (cf. 4119.22/4219.22/4319.22 - Dress and Grooming) c. Requirement for a medical or psychological examination of a job applicant, or an inquiry into whether a job applicant has a mental or physical disability or a medical condition or as to the severity of any such disability or condition, without the showing of a job-related need or business necessity Disability discrimination based on a district requirement for a medical or psychological examination of a job applicant, or an inquiry into whether a job applicant has a mental or physical disability or a medical condition or as to the severity of any such disability or condition, without the showing of a job-related need or business necessity (cf. 4119.41/4219.41/4319.41 - Employees with Infectious Disease) d. Failure to make reasonable accommodation for the known physical or mental disability of an employee, or to engage in a timely, good faith, interactive process with an employee who has requested such accommodations in order to determine the effective reasonable accommodations, if any, to be provided to the employee

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Personnel BP 4030 (c) Nondiscrimination In Employment Disability discrimination based on the district's failure to make reasonable accommodation for the known physical or mental disability of an employee or to engage in a timely, good faith, interactive process with an employee, to determine effective reasonable accommodations for the employee, when he/she has requested reasonable accommodation for a known physical or mental disability or medical condition (cf. 4032 - Reasonable Accommodation) The Board also prohibits retaliation against any district employee who opposes any discriminatory employment practice by the district or its employees, agents, or representatives or who complains, testifies, assists, or in any way participates in the district's complaint process pursuant to this policy. No employee who requests an accommodation for any protected characteristic listed in this policy shall be subjected to any punishment or sanction, regardless of whether the request was granted. (Government Code 12940) No employee shall, in exchange for a raise or bonus or as a condition of employment or continued employment, be required to sign any document that releases the employee's right to file a claim against the district or to disclose information about harassment or other unlawful employment practices. (Government Code 12964.5) Complaints concerning employment discrimination, harassment, or retaliation shall immediately be investigated in accordance with procedures specified in the accompanying administrative regulation. Any supervisory or management employee who observes or has knowledge of an incident of prohibited discrimination or harassment, including harassment of an employee by a nonemployee, shall report the incident to the Superintendent or designated district coordinator as soon as practical after the incident. All other employees are encouraged to report such incidents to their supervisor immediately. The district shall protect any employee who reports such incidents from retaliation. The Superintendent or designee shall use all appropriate means to reinforce the district's nondiscrimination policy. He/she shall , including providing provide training and information to employees about how to recognize harassment, discrimination, or other related conduct, how to respond appropriately, and components of the district's policies and regulations regarding discrimination. The Superintendent or designee shall regularly review the district's employment practices and, as necessary, shall take action to ensure district compliance with the nondiscrimination laws. In addition, the Superintendent or designee shall post, in a conspicuous place on district premises, the California Department of Fair Employment and Housing publication on workplace

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Personnel BP 4030 (d) Nondiscrimination In Employment discrimination and harassment issued pursuant to 2 CCR 11013. Any district employee who engages in prohibited discrimination, harassment, or retaliation or who aids, abets, incites, compels, or coerces another to engage or attempt to engage in such behavior in violation of this policy shall be subject to disciplinary action, up to and including dismissal. (cf. 4118 - Dismissal/Suspension/Disciplinary Action) (cf. 4218 - Dismissal/Suspension/Disciplinary Action) Legal Reference: EDUCATION CODE 200-262.4 Prohibition of discrimination CIVIL CODE 51.7 Freedom from violence or intimidation GOVERNMENT CODE 11135 Unlawful discrimination 11138 Rules and regulations 12900-12996 Fair Employment and Housing Act, especially: 12940-12952 Unlawful employment practices 12960-12976 Unlawful employment practices; complaints PENAL CODE 422.56 Definitions, hate crimes CODE OF REGULATIONS, TITLE 2 11006-11086 Discrimination in employment, especially: 11013 Recordkeeping 7287.6 Terms, conditions and privileges of employment 11023 Harassment and discrimination prevention and correction 11024 Sexual harassment training and education 11027-11028 National origin and ancestry discrimination CODE OF REGULATIONS, TITLE 5 4900-4965 Nondiscrimination in elementary and secondary education programs receiving state financial assistance UNITED STATES CODE, TITLE 20 1681-1688 Title IX of the Education Amendments of 1972 UNITED STATES CODE, TITLE 29 621-634 Age Discrimination in Employment Act 794 Section 504 of the Rehabilitation Act of 1973 UNITED STATES CODE, TITLE 42 2000d-2000d-7 Title VI, Civil Rights Act of 1964, as amended

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Personnel BP 4030 (e) Nondiscrimination In Employment 2000e-2000e-17 Title VII, Civil Rights Act of 1964 as amended 2000ff-2000ff-11 Genetic Information Nondiscrimination Act of 2008 2000h-2-2000h-6 Title IX of the Civil Rights Act of 1964 6101-6107 Age discrimination in federally assisted programs 12101-12213 Americans with Disabilities Act CODE OF FEDERAL REGULATIONS, TITLE 28 35.101-35.190 Americans with Disabilities Act CODE OF FEDERAL REGULATIONS, TITLE 34 100.6 Compliance information 104.7 Designation of responsible employee for Section 504 104.8 Notice 106.8 Designation of responsible employee and adoption of grievance procedures 106.9 Dissemination of policy 110.1-110.39 Nondiscrimination on the basis of age COURT DECISIONS Thompson v. North American Stainless LP, (2011) 131 S.Ct. 863 Shephard v. Loyola Marymount (2002) 102 CalApp.4th 837 Management Resources: CALIFORNIA DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING PUBLICATIONS California Law Prohibits Workplace Discrimination and Harassment, December 2014 Transgender Rights in the Workplace Workplace Harassment Guide for California Employers Your Rights and Obligations as a Pregnant Employee U.S. DEPARTMENT OF EDUCATION, OFFICE FOR CIVIL RIGHTS PUBLICATIONS Notice of Non-Discrimination, August 2010 U.S. EQUAL EMPLOYMENT OPPORTUNITY COMMISSION PUBLICATIONS Questions and Answers: Religious Discrimination in the Workplace, 2008 New Compliance Manual Section 15: Race and Color Discrimination, April 2006 EEOC Compliance Manual Enforcement Guidance: Vicarious Employer Liability for Unlawful Harassment by Supervisors, June 1999 WEB SITES California Department of Fair Employment and Housing: http://www.dfeh.ca.gov U.S. Department of Education, Office for Civil Rights: http://www.ed.gov/about/offices/list/ocr U.S. Equal Employment Opportunity Commission: http://www.eeoc.gov Policy SIERRA SANDS UNIFIED SCHOOL DISTRICT adopted: January 19, 2017 April 18, 2019 Ridgecrest, California

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Personnel AR 4030 (a) Nondiscrimination In Employment All allegations of discrimination in employment, including those involving an employee, job applicant, intern, volunteer, or job applicant, or person contracted to provide services to the district shall be investigated and resolved in accordance with procedures specified in this administrative regulation. (cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 1240 - Volunteer Assistance) (cf. 3312 - Contracts) (cf. 3600 - Consultants) (cf. 4032 - Reasonable Accommodation) The district designates the position identified below as its coordinator for nondiscrimination in employment (coordinator) to coordinate the district's efforts to comply with state and federal nondiscrimination laws and to answer inquiries regarding the district's nondiscrimination policies. The coordinator may be contacted at: Assistant Superintendent of Human Resources 113 W. Felspar Ave. Ridgecrest, CA 93555 760-499-1620 Measures to Prevent Discrimination To prevent unlawful discrimination, harassment, and retaliation in district employment, the Superintendent or designee shall implement the following measures: 1. Display in a prominent and accessible location at every work site where the district has employees and post electronically on computers in a conspicuous location, the California Department of Fair Employment and Housing (DFEH) posters in regard to workplace discrimination and harassment and the rights of transgender employees (Government Code 12950) 1.2. Publicize the district's nondiscrimination policy and regulation, including the complaint procedures and the coordinator's contact information, by: (5 CCR 4960; 34 CFR 100.6, 106.9) a. Including them in each announcement, bulletin, or application form that is used in employee recruitment b. Posting them in all district schools and offices, including staff lounges and other prominent locations

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Personnel AR 4030 (b) Nondiscrimination In Employment c. Posting them on the district's web site and providing easy access to them through district-supported social media, when available (cf. 1113 - District and School Web Sites) (cf. 1114 - District-Sponsored Social Media) (cf. 4111/4211/4311 - Recruitment and Selection) 2.3. Disseminate the district's nondiscrimination policy to all employees by one or more of the following methods: (2 CCR 11023) a. Printing and providing a copy of the policy to all employees, with an acknowledgment form for each employee to sign and return b. Sending the policy via email with an acknowledgment return form c. Posting the policy on the district intranet with a tracking system ensuring all employees have read and acknowledged receipt of the policies d. Discussing the policy with employees upon hire and/or during a new hire orientation session e. Any other way that ensures employees receive and understand the policy (cf. 4112.9/4212.9/4312.9 - Employee Notifications) 3.4. Provide to employees a handbook that contains information that clearly describes the district's nondiscrimination policy, procedures for filing a complaint, and resources available to anyone who feels that he/she has believe they have been the victim of any discriminatory or harassing behavior 4.5. Provide training to employees, volunteers, and interns regarding the district's nondiscrimination policy, including what constitutes unlawful discrimination, harassment, and retaliation and how and to whom a report of an incident should be made Training for supervisors shall include the requirement to report any complaint of misconduct to a designated representative, such as the coordinator, human resources manager, or Superintendent or designee as a topic in the sexual harassment prevention training required pursuant to 2 CCR 11024 (2 CCR 11023) (cf. 1240 - Volunteer Assistance) (cf. 4119.11/4219.11/4319.11 - Sexual Harassment)

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Personnel AR 4030 (c) Nondiscrimination In Employment (cf. 4131 - Staff Development) (cf. 4231 - Staff Development) (cf. 4331 - Staff Development) 5.6. Periodically review the district's recruitment, hiring, and promotion processes and regularly monitor the terms, conditions, and privileges of employment to ensure district compliance with law 6.7. For any district facility where 10 percent of employees have a language other than English as their spoken language, translate the policy into every language spoken by at least 10 percent of the workforce Complaint Procedure Any complaint alleging unlawful discrimination or harassment shall be addressed in accordance with the following procedures: 1. Notice and Receipt of Complaint: A complainant may inform his/her a direct supervisor, another supervisor, the coordinator, the Superintendent or, if available, a complaint hotline or an ombudsman. The employee's direct supervisor may be bypassed in filing a complaint where the supervisor is the subject of the complaint. The complainant may file a written complaint in accordance with this procedure, or if he/she is an employee, may first attempt to resolve the situation informally with his/her the employee’s supervisor. A supervisor or manager who has received information about an incident of discrimination or harassment, or has observed such an incident, shall report it to the coordinator, whether or not the complainant files a written complaint. The written complaint should contain the complainant's name, the name of the individual who allegedly committed the act, a description of the incident, the date and location where the incident occurred, any witnesses who may have relevant information, other evidence of the discrimination or harassment, and any other pertinent information which may assist in investigating and resolving the complaint. (cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 4032 - Reasonable Accommodation) 2. Investigation Process: The coordinator shall initiate an impartial investigation of an allegation of discrimination or harassment within five business days of receiving notice of the

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Personnel AR 4030 (d) Nondiscrimination In Employment alleged discriminatory or harassing behavior, regardless of whether a written complaint has been filed or whether the written complaint is complete. The coordinator shall meet with the complainant to describe the district's complaint procedure and discuss the actions being sought by the complainant in response to the allegation. The coordinator shall inform the complainant that the investigation of the allegations will be fair, timely, and thorough and will be conducted in a manner that provides all parties due process and reaches reasonable conclusions based on the evidence collected. He/she The coordinator shall also inform the parties that the investigation will be kept confidential to the extent possible, but that some information may be revealed as necessary to conduct an effective investigation. (cf. 3580 - District Records) (cf. 4112.6/4212.6/4312.6 - Personnel Files) (cf. 4119.23/4219.23/4319.23 - Unauthorized Release of Confidential/Privileged Information) If the coordinator determines that a detailed fact-finding investigation is necessary, he/she shall begin the investigation shall begin immediately. As part of this investigation, the coordinator should interview the complainant, the person accused, and other persons who could be expected to have relevant information. The coordinator shall track and document the progress of the investigation to ensure reasonable progress and shall inform the parties as necessary. When necessary to carry out his/her investigation or to protect employee safety, the coordinator may discuss the complaint with the Superintendent or designee, district legal counsel, or the district's risk manager. The coordinator also shall determine whether interim measures, such as scheduling changes, transfers, or leaves, need to be taken before the investigation is completed to ensure that further incidents are prevented. The coordinator shall ensure that such interim measures do not constitute retaliation. 3. Written Report on Findings and Remedial/Corrective Action: No more than 20 business days after receiving the complaint, the coordinator shall conclude the investigation and prepare a written report of his/her findings. This timeline may be extended for good cause. If an extension is needed, the coordinator shall notify the parties and explain the reasons for the extension. The report shall include the decision and the reasons for the decision and shall summarize the steps taken during the investigation. If a determination has been made that discrimination or harassment occurred, the report also shall include any corrective action(s) that have been or will be taken to address the behavior, provide appropriate options for remedial actions and resolutions

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Personnel AR 4030 (e) Nondiscrimination In Employment for the complainant, and ensure that retaliation or further discrimination or harassment is prevented. The report shall be presented to the complainant, the person accused, and the Superintendent or designee. 4. Appeal to the Governing Board: The complainant or the person accused may appeal any findings to the Board within 10 business days of receiving the written report of the coordinator's findings. The Superintendent or designee shall provide the Board with all information presented during the investigation. Upon receiving an appeal, the Board shall schedule a hearing as soon as practicable. Any complaint against a district employee shall be addressed in closed session in accordance with law. The Board shall render its decision within 10 business days. (cf. 1312.1 - Complaints Concerning District Employees) (cf. 9321 - Closed Session Purposes and Agendas) Other Remedies In addition to filing a discrimination or harassment complaint with the district, a person may file a complaint with either the California Department of Fair Employment and Housing (DFEH) or the Equal Employment Opportunity Commission (EEOC). The time limits for filing such complaints are as follows: 1. To file a valid complaint with DFEH, within one year of the alleged discriminatory act(s), unless an exception exists pursuant to Government Code 12960 2. To file a valid complaint directly with EEOC, within 180 days of the alleged discriminatory act(s) (42 USC 2000e-5) 3. To file a valid complaint with EEOC after first filing a complaint with DFEH, within 300 days of the alleged discriminatory act(s) or within 30 days after the termination of proceedings by DFEH, whichever is earlier (42 USC 2000e-5) Regulation SIERRA SANDS UNIFIED SCHOOL DISTRICT approved: January 19, 2017 April 18, 2019 Ridgecrest, California

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7.6 Approval of Revisions to Board Policy/Administrative Regulations 1312.3, Uniform Complaint Procedures


reviews selected board policies and administrative regulations as a result of recommendations for revisions from the California School Boards Association (CSBA) policy service. All proposed policy and administrative regulation revisions reflect recent changes in applicable state and/or federal laws and regulations.

CURRENT CONSIDERATIONS: The board policy and administrative regulation is updated to reflect a new law (AB 1808) authorizing the use of uniform complaint procedures (UCP) to resolve allegations of noncompliance with accommodations for pregnant and parenting students (AB 2289), the development and adoption of an LCFF budget overview for parents/guardians (AB 1808), the development of a school plan for student achievement (AB 716), and specified educational rights of migrant students and immigrant students enrolled in a newcomer program (AB 2121).


SUPERINTENDENT’S RECOMMENDATION: Approve revisions to Board Policy/Administrative Regulation 1312.3, Uniform Complaint Procedures as presented.

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Community Relations BP 1312.3 (a) Uniform Complaint Procedures The Governing Board recognizes that the district has the primary responsibility to ensure compliance with applicable state and federal laws and regulations governing educational programs. The Board encourages early, resolution of complaints whenever possible. To resolve complaints which may require a more formal process, the Board adopts a uniform system of complaint processes specified in 5 CCR 4600-4670 and the accompanying administrative regulation. Complaints Subject to the UCP The district's uniform complaint procedures (UCP) shall be used to investigate and resolve the following complaints: 1. Any complaint alleging district violation of applicable state or federal law or regulations governing any program subject to the UCP which is offered by the district, including adult education programs, after school education and safety programs, agricultural vocational education, American Indian education centers and early childhood education program assessments, bilingual education, California pPeer aAssistance and rReview programs for teachers; state career technical and career technical and technical education and training programs, federal career technical education; child care and development programs, child nutrition programs, compensatory education, consolidated categorical aid programs, Economic Impact Aid, the federal Every Student Succeeds Act; English learner programs, federal education programs in Title I-VII, migrant education, Regional Occupational Centers and Programs, school safety plans, special education programs, California State Preschool Programs, Tobacco-Use Prevention Education programs, and any other district-implemented state categorical program which is listed in that is not funded through the local control funding formula pursuant to Education Code 64000(a). (cf. 3553 - Free and Reduced Price Meals) (cf. 3555 - Nutrition Program Compliance) (cf. 5131.62 - Tobacco) (cf. 5148 - Child Care and Development) (cf. 5148.2 - Before/After School Programs) (cf. 5148.3 - Preschool/Early Childhood Education) (cf. 6159 - Individualized Education Program) (cf. 6171 - Title I Programs) (cf. 6174 - Education for English Learners) (cf. 6175 - Migrant Education Program) (cf. 6178 - Career Technical Education) (cf. 6178.1 - Work-Based Learning) (cf. 6178.2 - Regional Occupational Center/Program) (cf. 6200 - Adult Education)

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Community Relations BP 1312.3 (b) Uniform Complaint Procedures 2. Any complaint, by a student, employee, or other person participating in a district program or activity, alleging the occurrence of unlawful discrimination (such as discriminatory harassment, intimidation, or bullying) against any student, employee, or other person participating in district programs and activities, including, but not limited to, those programs or activities funded directly by or that receive or benefit from any state financial assistance, based on the person's actual or perceived characteristics of race or ethnicity, color, ancestry, nationality, national origin, immigration status, ethnic group identification, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or any other characteristic identified in Education Code 200 or 220, Government Code 11135, or Penal Code 422.55, or based on his/her on the person's association with a person or group with one or more of these actual or perceived characteristics. (5 CCR 4610) (cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 5145.3 - Nondiscrimination/Harassment) (cf. 5145.7 - Sexual Harassment) 3. Any complaint alleging district noncompliance with the requirement to provide reasonable accommodation to a lactating student on school campus to express breast milk, breastfeed an infant child, or address other breastfeeding-related needs of the student. (Education Code 222) (cf. 5146 - Married/Pregnant/Parenting Students) 4. Any complaint alleging district noncompliance with requirements to provide a pregnant or parenting student the accommodations specified in Education Code 46015, including those related to the provision of parental leave, right of return to the school of previous enrollment or to an alternative education program, if desired, and possible enrollment in school for a fifth year of instruction to enable the student to complete state and Board-imposed graduation requirements (Education Code 46015) 4.5. Any complaint alleging district noncompliance with the prohibition against requiring students to pay fees, deposits, or other charges for participation in educational activities. (5 CCR 4610) (cf. 3260 - Fees and Charges) (cf. 3320 - Claims and Actions Against the District) 5. 6. Any complaint alleging that the district noncompliance with applicable requirements of Education Code 52060-52077 related to the implementation of the local control and accountability plan, including the development of a local control funding formula budget

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Community Relations BP 1312.3 (c) Uniform Complaint Procedures overview for parents/guardians has not complied with legal requirements related to the implementation of the local control and accountability plan. (Education Code 52075) (cf. 0460 - Local Control and Accountability Plan) (cf. 3100 - Budget) 6. 7. Any complaint alleging noncompliance with requirements related to the development of a school plan for student achievement or the establishment of a school site council, as required for the consolidated application for specified federal and/or state categorical funding (Education Code 64000-64001, 65000-65001) (cf. 0420 - School Plans/Site Councils) 8. Any complaint, by or on behalf of any student who is a foster youth as defined in Education Code 51225.2, alleging district noncompliance with any legal requirement applicable to the student regarding placement decisions; the responsibilities of the district's educational liaison to the student; the award of credit for coursework satisfactorily completed in another school, or district, or country, school or records transfer; or the grant of an exemption from Board-imposed graduation requirements. (Education Code 48853, 48853.5, 49069.5, 51225.1, 51225.2) (cf. 6173.1 - Education for Foster Youth) 7.9. Any complaint, by or on behalf of a student who transfers into the district after the second year of high school and is a homeless student child or youth as defined in 42 USC 11434a, a former juvenile court school student currently enrolled in the district, or a child of a military family as defined in Education Code 49701, or a migrant student as defined in Education Code 54441, or by or on behalf of an immigrant student participating in a newcomer program as defined in Education Code 51225.2 in the third or fourth year of high school, alleging district noncompliance with any requirement applicable to the student regarding the grant of an who transfers into the district after his/her second year of high school, alleging district noncompliance with any requirement applicable to the student regarding the award of credit for coursework satisfactorily completed in another school or district or the grant of an exemption from Board-imposed graduation requirements. (Education Code 51225.1, 51225.2) (cf. 6173 - Education for Homeless Children) (cf. 6173.2 - Education of Children of Military Families) (cf. 6173.3 - Education for Juvenile Court School Students) 8. 10. Any complaint, by or on behalf of a student who is a homeless child or youth as

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Community Relations BP 1312.3 (d) Uniform Complaint Procedures defined in 42 USC 11434a, a former juvenile court school student, a child of a military family as defined in Education Code 49701, a migrant child as defined in Education Code 54441, or a newly arrived immigrant student who is participating in a newcomer program as defined in Education Code 51225.2, alleging district noncompliance with requirements for the award of credit for coursework satisfactorily completed in another school, district, or country (Education Code 51225.2) 11. Any complaint alleging district noncompliance with the requirements of Education Code 51228.1 and 51228.2 that prohibit the assignment of a student in grades 9-12 to a course without educational content for more than one week in any semester or to a course the student has previously satisfactorily completed, without meeting specified conditions. (Education Code 51228.3) (cf. 6152 - Class Assignment) 9. 12. Any complaint alleging district noncompliance with the physical education instructional minutes requirement for students in elementary school. (Education Code 51210, 51223) (cf. 6142.7 - Physical Education and Activity) 10.13. Any complaint alleging retaliation against a complainant or other participant in the complaint process or anyone who has acted to uncover or report a violation subject to this policy. 11.14. Any other complaint as specified in a district policy. The Board recognizes that alternative dispute resolution (ADR) can, depending on the nature of the allegations, offer a process to reach a resolution to the complaint that is agreeable to all parties. ADR such as mediation may be offered to resolve complaints that involve more than one student and no adult. However, mediation shall not be offered or used to resolve any complaint involving sexual assault or where there is a reasonable risk that a party to the mediation would feel compelled to participate. The Superintendent or designee shall ensure that the use of ADR is consistent with state and federal laws and regulations. The district shall protect all complainants from retaliation. In investigating complaints, the confidentiality of the parties involved shall be protected as required by law. For any complaint alleging retaliation or unlawful discrimination (such as discriminatory harassment, intimidation or bullying), the Superintendent or designee shall keep the identity of the complainant and/or the subject of the complaint, if he/she is different from the complainant, confidential when appropriate and as long as the integrity of the complaint process is maintained. (cf. 4119.23/4219.23/4319.23 - Unauthorized Release of Confidential/Privileged Information)

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Community Relations BP 1312.3 (e) Uniform Complaint Procedures (cf. 5125 - Student Records) (cf. 9011 - Disclosure of Confidential/Privileged Information) When an allegation that is not subject to the UCP is included in a UCP complaint, the district shall refer the non-UCP allegation to the appropriate staff or agency and shall investigate and, if appropriate, resolve the UCP-related allegation(s) through the district's UCP. The Superintendent or designee shall provide training to district staff to ensure awareness and knowledge of current law and related requirements related to UCP, including the steps and timelines specified in this policy and the accompanying administrative regulation. (cf. 4131 - Staff Development) (cf. 4231 - Staff Development) (cf. 4331 - Staff Development) The Superintendent or designee shall maintain records of each complaint and subsequent related actions, including steps taken during the investigation and all information required for compliance with 5 CCR 4631 and 4633. all UCP complaints and the investigations of those complaints in accordance with applicable law and district policy. (cf. 3580 - District Records) Non-UCP Complaints The following complaints shall not be subject to the district's UCP but shall be referred to the specified agency: (5 CCR 4611) 1. Any complaint alleging child abuse or neglect shall be referred to the County Department of Social Services, the County Protective Services Division, and the appropriate law enforcement agency. (cf. 5141.4 - Child Abuse Prevention and Reporting) 2. Any complaint alleging health and safety violations by a child development program shall, for licensed facilities, be referred to Department of Social Services and shall, for licensing-exempt facilities, be referred to the appropriate Child Development regional administrator. 3. Any complaint alleging fraud shall be referred to the Legal, Audits and Compliance Branch of the California Department of Education.

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Community Relations BP 1312.3 (f) Uniform Complaint Procedures Any complaint alleging employment discrimination or harassment shall be investigated and resolved by the district in accordance with the procedures specified in AR 4030 - Nondiscrimination in Employment, including the right to file the complaint with the California Department of Fair Employment and Housing. . In addition, the district's Williams Uniform Complaint Procedures, AR 1312.4, shall be used to investigate and resolve any complaint related to sufficiency of textbooks or instructional materials, emergency or urgent facilities conditions that pose a threat to the health or safety of students or staff, or teacher vacancies and misassignments. (Education Code 35186) Any complaint related to sufficiency of textbooks or instructional materials, emergency or urgent facilities conditions that pose a threat to the health or safety of students or staff, teacher vacancies and misassignments, or health and safety violations in any license-exempt California State Preschool Program shall be investigated and resolved in accordance with the procedures in AR 1312.4 - Williams Uniform Complaint Procedures. (Education Code 8235.5, 35186) (cf. 1312.4 - Williams Uniform Complaint Procedures) Legal Reference: EDUCATION CODE 200-262.4 Prohibition of discrimination 222 Reasonable accommodations; lactating students 8200-8498 Child care and development programs 8500-8538 Adult basic education 18100-18203 School libraries 32289 School safety plan, uniform complaint procedures 33380-33384 California Indian Education Centers 35186 Williams uniform complaint procedures 44500-44508 California Peer Assistance and Review Program for Teachers 46015 Parental leave for students 48853-48853.5 Foster youth 48985 Notices in language other than English 49010-49013 Student fees 49060-49079 Student records, especially: 49069.5 Records of foster youth 49069.5 Rights of parents 49490-49590 Child nutrition programs 49701 Interstate Compact on Educational Opportunity for Military Children 51210 Courses of study grades 1-6

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Community Relations BP 1312.3 (g) Uniform Complaint Procedures 51223 Physical education, elementary schools 51225.1-51225.2 Foster youth, homeless children, and former juvenile court school students; and military-connected students; course credits; graduation requirements 51226-51226.1 Career technical education 51228.1-51228.3 Course periods without educational content 52060-52077 Local control and accountability plan, especially 52075 Complaint for lack of compliance with local control and accountability plan requirements 52160-52178 Bilingual education programs 52300-52490 Career technical education 52500-52616.24 Adult schools 54000-54029 Economic Impact Aid 54400-54425 Compensatory education programs 54440-54445 Migrant education 54460-54529 Compensatory education programs 56000-56867 Special education programs 59000-59300 Special schools and centers 64000-64001 Consolidated application process; school plan for student achievement 65000-65001 School site councils GOVERNMENT CODE 11135 Nondiscrimination in programs or activities funded by state 12900-12996 Fair Employment and Housing Act HEALTH AND SAFETY CODE 1596.792 California Child Day Care Act; general provisions and definitions 1596.7925 California Child Day Care Act; health and safety regulations 104420 Tobacco-Use Prevention Education PENAL CODE 422.55 Hate crime; definition 422.6 Interference with constitutional right or privilege CODE OF REGULATIONS, TITLE 2 11023 Harassment and discrimination prevention and correction CODE OF REGULATIONS, TITLE 5 3080 Applicability of uniform complaint procedures to complaints regarding students with disabilities 3080 Application of section 4600-4687 Uniform complaint procedures 4680-4687 Williams uniform complaint procedures 4900-4965 Nondiscrimination in elementary and secondary education programs UNITED STATES CODE, TITLE 20 1221 Application of laws 1232g Family Educational Rights and Privacy Act 1681-1688 Title IX of the Education Amendments of 1972

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Community Relations BP 1312.3 (h) Uniform Complaint Procedures 6301-6577 Title I basic programs 6301-6576 Title I Improving the Academic Achievement of the Disadvantaged 6801-7014 Title III language instruction for limited English proficient and immigrant students 7101-7184 Safe and Drug-Free Schools and Communities Act 7201-7283g Title V promoting informed parental choice and innovative programs 7301-7372 Title V rural and low-income school programs 12101-12213 Title II equal opportunity for individuals with disabilities UNITED STATES CODE, TITLE 29 794 Section 504 of Rehabilitation Act of 1973 UNITED STATES CODE, TITLE 42 2000d-2000e-17 Title VI and Title VII Civil Rights Act of 1964, as amended 2000h-2-2000h-6 Title IX of the Civil Rights Act of 1964 6101-6107 Age Discrimination Act of 1975 CODE OF FEDERAL REGULATIONS, TITLE 28 35.107 Nondiscrimination on basis of disability; complaints CODE OF FEDERAL REGULATIONS, TITLE 34 99.1-99.67 Family Educational Rights and Privacy Act 100.3 Prohibition of discrimination on basis of race, color or national origin 104.7 Designation of responsible employee for Section 504 106.8 Designation of responsible employee for Title IX 106.9 Notification of nondiscrimination on basis of sex 110.25 Notification of nondiscrimination on the basis of age Management Resources: CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS Sample UCP Board Policies and Procedures U.S. DEPARTMENT OF EDUCATION, OFFICE FOR CIVIL RIGHTS PUBLICATIONS Dear Colleague Letter, September 22, 2017 Dear Colleague Letter: Title IX Coordinators, April 2015 Dear Colleague Letter: Responding to Bullying of Students with Disabilities, October 2014 Dear Colleague Letter: Title IX Coordinators, April 2015 Dear Colleague Letter: Bullying of Students with Disabilities, August 2013 Dear Colleague Letter: Harassment and Bullying, October 2010 Revised Sexual Harassment Guidance: Harassment of Students by School Employees, Other Students, or Third Parties, January 2001 U.S. DEPARTMENT OF JUSTICE PUBLICATIONS Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 2002 WEB SITES CSBA: http://www.csba.org California Department of Education: http://www.cde.ca.gov

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Community Relations BP 1312.3 (i) Uniform Complaint Procedures Family Policy Compliance Office: http://familypolicy.ed.gov U.S. Department of Education, Office for Civil Rights: http://www.ed.gov U.S. Department of Justice: http://www.justice.gov Policy SIERRA SANDS UNIFIED SCHOOL DISTRICT adopted: April 26, 2018 April 18, 2019 Ridgecrest, California

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Community Relations AR 1312.3 (a) Uniform Complaint Procedures Except as the Governing Board may otherwise specifically provide in other Board district policies, these uniform complaint procedures (UCP) shall be used only to investigate and resolve only the complaints specified in BP 1312.3. (cf. 1312.1 - Complaints Concerning District Employees) (cf. 1312.2 - Complaints Concerning Instructional Materials) (cf. 1312.4 - Williams Uniform Complaint Procedures) (cf. 4031- Nondiscrimination in Employment) Compliance Officers The Governing Board district designates the following compliance officer individual(s), position(s), or unit(s) identified below as the employee responsible for coordinating the district's response to complaints and for complying with state and federal civil rights laws. The individual(s), position(s), or unit(s) also serves as the compliance officer(s) specified in AR 5145.3 - Nondiscrimination/Harassment as the responsible employee(s) to for handleing complaints regarding unlawful discrimination (such as discriminatory harassment, intimidation, or bullying). The individual compliance officer(s) shall receive and coordinate the investigation of complaints and shall ensure district compliance with law. (cf. 5145.3 - Nondiscrimination/Harassment) (cf. 5145.7 - Sexual Harassment) Assistant Superintendent of Human Resources Sierra Sands Unified School District 113 W. Felspar Avenue Ridgecrest, CA 93555 (760) 499-1620 The compliance officer who receives a complaint may assign another compliance officer to investigate the complaint. The compliance officer shall promptly notify the complainant and respondent, if applicable, another compliance officer is designated to investigate the complaint. In no instance shall a compliance officer be assigned to a complaint in which he/she has a bias or conflict of interest that would prohibit him/her from fairly investigating or resolving the complaint. Any complaint against a compliance officer or that raises a concern about the compliance officer's ability to investigate the complaint fairly and without bias shall be filed with the Superintendent or designee who shall determine how the complaint will be investigated. The Superintendent or designee shall ensure that employees assigned to investigate and resolve complaints receive training and are knowledgeable about the laws and programs at issue in the

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Community Relations AR 1312.3 (b) Uniform Complaint Procedures complaints to which they are assigned. Training provided to such designated employees shall cover current state and federal laws and regulations governing the program, applicable processes for investigating and resolving complaints, including those alleging unlawful discrimination (such as discriminatory harassment, intimidation and/or bullying), applicable standards for reaching decisions on complaints, and appropriate corrective measures. Assigned employees may have access to legal counsel as determined by the Superintendent or designee. (cf. 4331 - Staff Development) (cf. 9124 - Attorney) The compliance officer or, if necessary, any appropriate administrator shall determine whether interim measures are necessary during and pending the results of an investigation. If interim measures are determined to be necessary, the compliance officer or the administrator shall consult with the Superintendent, the Superintendent's designee, or, if appropriate, the site principal to implement, one or more of the interim measures. The interim measures shall remain in place until the compliance officer determines that they are no longer necessary or until the district issues its final written decision, whichever occurs first. Notifications The district's UCP policy and administrative regulation shall be posted in all district schools and offices, including staff lounges and student government meeting rooms. (Education Code 234.1) In addition, Tthe Superintendent or designee shall annually provide written notification of the district's UCP uniform complaint procedures including information regarding unlawful student fees, local control and accountability plan (LCAP) requirements, and requirements related to the educational rights of foster youth, homeless students, and former juvenile court school students and children of military families, to students, employees, parents/guardians, the district advisory committee, school advisory committees, appropriate private school officials or representatives, and other interested parties. (Education Code 262.3, 48853, 48853.5, 49010, 49013, 49069.5, 51225.1, 51225.2, 52075; 5 CCR 4622) (cf. 0420 - School Plans/Site Councils) (cf. 0460 - Local Control and Accountability Plan) (cf. 1220 - Citizen Advisory Committees) (cf. 3260 - Fees and Charges) (cf. 4112.9/4212.9/4312.9 - Employee Notifications) (cf. 5145.6 - Parental Notifications) (cf. 6173 - Education for Homeless Children) (cf. 6173.1 - Education for Foster Youth)

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Community Relations AR 1312.3 (c) Uniform Complaint Procedures (cf. 6173.2 - Education of Children of Military Families) (cf. 6173.3 - Education for Juvenile Court School Students The annual notification, complete contact information of the compliance officer(s), and information related to Title IX as required pursuant to Education Code 221.61 shall be posted on the district web site and may be provided through district-supported social media, if available. (cf. 1113 - District and School Web Sites) (cf. 1114 - District-Sponsored Social Media) The notice shall include: 1. A statement that the district is primarily responsible for compliance with federal and state laws and regulations, including those related to prohibition of unlawful discrimination, harassment, intimidation, or bullying against any protected group and all programs and activities that are subject to UCP as identified in the section "Complaints Subject to UCP" in the accompanying Board policy 2. A statement that a complaint regarding student fees or the local control and accountability plan (LCAP) may be filed anonymously if the complainant provides evidence or information leading to evidence to support the complaint (cf. 0460 - Local Control and Accountability Plan) (cf. 3260 - Fees and Charges) 3. A statement that a student enrolled in a public school shall not be required to pay a fee for participation in an educational activity that constitutes an integral fundamental part of the district's educational program, including curricular and extracurricular activities 4. A statement that a complaint regarding student fees must be filed no later than one year from the date the alleged violation occurred 5. A statement that the district will post a standardized notice of the educational rights of foster youth, homeless students, former juvenile court school students now enrolled in the district, children of military families, migrant students, and immigrant students enrolled in a newcomer program, as specified in Education Code 48853, 48853.5, 49069.5, 51225.1, and 51225.2, and the complaint process (cf. 6173 - Education for Homeless Children) (cf. 6173.1 - Education for Foster Youth) (cf. 6173.2 - Education of Children of Military Families)

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Community Relations AR 1312.3 (d) Uniform Complaint Procedures (cf. 6173.3 - Education for Juvenile Court School Students) (cf. 6175 - Migrant Education Program) 6. Identification of the responsible staff member(s), position(s), or unit(s) designated to receive complaints 7. A statement that complaints will be investigated in accordance with the district's UCP and a written decision will be sent to the complainant within 60 days from the receipt of the complaint, unless this time period is extended by written agreement of the complainant 8. A statement that the complainant has a right to appeal the district's decision to CDE by filing a written appeal, including a copy of the original complaint and the district's decision, within 15 days of receiving the district's decision 9. A statement advising the complainant of any civil law remedies, including, but not limited to, injunctions, restraining orders, or other remedies or orders that may be available under state or federal antidiscrimination laws, if applicable 10. A statement that copies of the district's UCP are available free of charge The notice shall: 1. Identify the person(s), position(s), or unit(s) responsible for receiving complaints. 2. Advise the complainant of any civil law remedies that may be available to him/her under state or federal antidiscrimination laws, if applicable. 3. Advise the complainant of the appeal process, including, if applicable, the complainant's right to take a complaint directly to the California Department of Education (CDE) or to pursue remedies before civil courts or other public agencies, such as the U.S. Department of Education's Office for Civil Rights (OCR) in cases involving unlawful discrimination (such as discriminatory harassment, intimidation or bullying). 4. Include statements that: a. The district has the primary responsibility to ensure compliance with applicable state and federal laws and regulations governing educational programs. b. The complaint review shall be completed within 60 calendar days from the date of receipt of the complaint unless the complainant agrees in writing to an extension of the timeline. c. A complaint alleging retaliation, unlawful discrimination (such as discriminatory

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Community Relations AR 1312.3 (e) Uniform Complaint Procedures harassment, intimidation or bullying) must be filed not later than six months from the date it occurred, or six months from the date the complainant first obtained knowledge of the facts of the alleged unlawful discrimination. The time for filing may be extended for up to 90 days by the Superintendent or designee for good cause upon written request by the complainant setting forth the reasons for the extension. d. Complaints should be filed in writing and signed by the complainant. If a complainant is unable to put his/her complaint in writing, for example, due to conditions such as a disability or illiteracy, district staff shall assist him/her in the filing of the complaint. e. If a complaint is not filed in writing but the district receives notice of any allegation that is subject to the UCP, the district shall take affirmative steps to investigate and address the allegations, in a manner appropriate to the particular circumstances. If the allegation involves retaliation or unlawful discrimination (such as discriminatory harassment, intimidation, or bullying) and the investigation confirms that discrimination has occurred, the district will take steps to prevent recurrence of discrimination and correct its discriminatory effects on the complainant, and on others, if appropriate. f. A student enrolled in a public school shall not be required to pay a fee for his/her participation in an educational activity that constitutes an integral fundamental part of the district's educational program, including curricular and extracurricular activities. g. The Board is required to adopt and annually update a local control and accountability plan (LCAP), in a manner that includes meaningful engagement of parents/guardians, students, and other stakeholders in the development and/or review of the LCAP. h. A foster youth shall receive information about educational rights related to his/her educational placement, enrollment in and checkout from school, as well as the responsibilities of the district liaison for foster youth to ensure and facilitate these requirements and to assist the student in ensuring proper transfer of his/her credits, records, and grades when he/she transfers between schools or between the district and another district. i. A foster youth, homeless student, or former juvenile court school student who transfers into a district high school or between district high schools as applicable shall be notified of the district's responsibility to: (1) Accept any coursework or part of the coursework that the student has satisfactorily completed in another public school, juvenile court school, or a nonpublic, nonsectarian school or agency, and to issue full or partial credit for the coursework completed.

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Community Relations AR 1312.3 (f) Uniform Complaint Procedures (2) Not require the student to retake any course or a portion of a course which he/she has satisfactorily completed in another public school, juvenile court school, or a nonpublic, nonsectarian school or agency. (3) If the student has completed his/her second year of high school before the transfer, provide the student information about district-adopted coursework and Board-imposed graduation requirements from which he/she may be exempted pursuant to Education Code 51225.1. j. The complainant has a right to appeal the district's decision to the CDE by filing a written appeal within 15 days of receiving the district's decision. In any complaint alleging unlawful discrimination (such as discriminatory harassment, intimidation, or bullying), the respondent also shall have the right to file an appeal with the CDE in the same manner as the complainant, if he/she is dissatisfied with the district's decision. k. The appeal to the CDE must include a copy of the complaint filed with the district and a copy of the district's decision. l. Copies of the district's UCP are available free of charge. The Superintendent or designee shall ensure that all students and parents/guardians, including students and parents/guardians with limited English proficiency, have access to the relevant information provided in the district's policy, regulation, forms, and notices concerning the UCP. If 15 percent or more of students enrolled in a particular district school speak a single primary language other than English, the district's policy, regulation, forms, and notices concerning the UCP shall be translated into that language, in accordance with Education Code 234.1 and 48985. In all other instances, the district shall ensure meaningful access to all relevant UCP information for parents/guardians with limited English proficiency. District Responsibilities All UCP-related complaints shall be investigated and resolved within 60 calendar days of the district's receipt of the complaint unless the complainant agrees in writing to an extension of the timeline. (5 CCR 4631) For complaints alleging unlawful discrimination (such as discriminatory harassment, Community intimidation, or bullying), the district shall inform the respondent when the complainant agrees to an extension of the timeline for investigating and resolving the complaint.

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Community Relations AR 1312.3 (g) Uniform Complaint Procedures Compliance officers shall maintain a record of each complaint and subsequent related actions, including steps taken during the investigation and all information required for compliance with 5 CCR 4631 and 4633. All parties involved in allegations shall be notified when a complaint is filed, and when a decision or ruling is made. However, the compliance officer shall keep all complaints or allegations of retaliation, unlawful discrimination (such as discriminatory harassment, intimidation or bullying) confidential except when disclosure is necessary to carry out the investigation, take subsequent corrective action, conduct ongoing monitoring, or maintain the integrity of the process. (5 CCR 4630, 4964) All complainants shall be protected from retaliation. Filing of Complaints The complaint shall be presented to the compliance officer who shall maintain a log of complaints received, providing each with a code number and a date stamp. All complaints shall be filed in writing and signed by the complainant. If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy, district staff shall assist him/her in the filing of the complaint. (5 CCR 4600) Complaints shall also be filed in accordance with the following rules, as applicable: 1. A written complaint alleging district violation of applicable state or federal law or regulations governing the programs specified in the accompanying Board policy (item #1 of the section "Complaints Subject to UCP" )adult education programs, consolidated categorical aid programs, migrant education, career technical and technical education and training programs, child care and development programs, child nutrition programs, and special education programs may be filed by any individual, public agency, or organization. (5 CCR 4630) 2. Any complaint alleging noncompliance with law regarding the prohibition against requiring students to pay student fees, deposits, and charges or any requirement related to the LCAP may be filed anonymously if the complaint provides evidence, or information leading to evidence, to support an allegation of noncompliance. A complaint about a violation of the prohibition against the charging of unlawful student fees may be filed with the principal of the school or with the Superintendent or designee. However, any such complaint shall be filed no later than one year from the date the alleged violation occurred. (Education Code 49013, 52075; 5 CCR 4630) 3. A complaint alleging unlawful discrimination (such as discriminatory harassment,

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Community Relations AR 1312.3 (h) Uniform Complaint Procedures intimidation, or bullying) may be filed only by a person who alleges that he/she they have personally suffered unlawful discrimination or by a person who believes that an individual or any specific class of individuals has been subjected to it unlawful discrimination. The complaint shall be initiated no later than six months from the date when that the alleged discrimination occurred, or six months from the date when the complainant first obtained knowledge of the facts of the alleged unlawful discrimination. The time for filing may be extended for up to 90 days by the Superintendent or designee for good cause upon written request by the complainant setting forth the reasons for the extension. (5 CCR 4630) 4. When a complaint alleging unlawful discrimination (such as discriminatory harassment, intimidation or bullying) is filed anonymously, the compliance officer shall pursue an investigation or other response as appropriate, depending on the specificity and reliability of the information provided and the seriousness of the allegation. 5. When the complainant or alleged victim of unlawful discrimination (such as discriminatory harassment, intimidation or bullying) requests confidentiality, the compliance officer shall inform him/her the complainant or victim that the request may limit the district's ability to investigate the conduct or take other necessary action. When honoring a request for confidentiality, the district will shall nevertheless take all reasonable steps to investigate and resolve/respond to the complaint consistent with the request. Mediation Within three business days after receiving the complaint, the compliance officer receives the complaint, he/she may informally discuss with all the parties the possibility of using mediation. Meditation shall be offered to resolve complaints that involve more than one student and no adult. However, mediation shall not be offered or used to resolve any complaint involving an allegation of asexual assault or where there is a reasonable risk that a party to the mediation would feel compelled to participate. If the parties agree to mediation, the compliance officer shall make all arrangements for this process. Before initiating the mediation of a complaint alleging retaliation or unlawful discrimination, (such as discriminatory harassment, intimidation or bullying), the compliance officer shall ensure that all parties agree to make the mediator a party to relevant confidential information. The compliance officer shall also notify all parties of the right to end the informal process at any time. If the mediation process does not resolve the problem within the parameters of law, the compliance officer shall proceed with his/her investigation of the complaint. The use of mediation shall not extend the district's timelines for investigating and resolving the

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Community Relations AR 1312.3 (i) Uniform Complaint Procedures complaint unless the complainant agrees in writing to such an extension of time. If mediation is successful and the complaint is withdrawn, then the district shall take only the actions agreed to through the mediation. If mediation is unsuccessful, the district shall then continue with subsequent steps specified in this administrative regulation. Investigation of Complaint Within 10 business days after the compliance officer receives the complaint, the compliance officer shall begin an investigation into the complaint. Within one business day of initiating the investigation, the compliance officer shall provide the complainant and/or his/her the complainant's representative with the opportunity to present the information contained in complaint to the compliance officer and shall notify the complainant and/or his/her representative of the opportunity to present the compliance officer with any evidence, or information leading to evidence, to support the allegations in the complaint. Such evidence or information may be presented at any time during the investigation. In conducting the investigation, the compliance officer shall collect all available documents and review all available records, notes, or statements related to the complaint, including any additional evidence or information received from the parties during the course of the investigation. The compliance officer shall individually interview all available witnesses with information pertinent to the complaint, and may visit any reasonably accessible location where the relevant actions are alleged to have taken place. At appropriate intervals, the compliance officer shall inform both parties of the status of the investigation. To investigate a complaint alleging retaliation or unlawful discrimination (such as discriminatory harassment, intimidation, or bullying), the compliance officer shall interview the alleged victim(s), any alleged offenders, and other relevant witnesses privately, separately, and in a confidential manner. As necessary, additional staff or legal counsel may conduct or support the investigation. A complainant's refusal to provide the district's investigator with documents or other evidence related to the allegations in the complaint, or his/her failure or refusal to cooperate in the investigation, of his/her engagement in any other obstruction of the investigation may result in the dismissal of the complaint because of a lack of evidence to support the allegation. Similarly, a respondent's refusal to provide the district's investigator with documents or other evidence related to the allegations in the complaint, failure or refusal to cooperate in the investigation, or engagement in any other obstruction of the investigation may result in a finding, based on evidence collected, that a violation has occurred and in the imposition of a remedy in favor of the complainant. (5 CCR 4631)

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Community Relations AR 1312.3 (j) Uniform Complaint Procedures In accordance with law, the district shall provide the investigator with access to records and other information related to the allegation in the complaint and shall not in any way obstruct the investigation. Failure or refusal of the district to cooperate in the investigation may result in a finding based on evidence collected that a violation has occurred and in the imposition of a remedy in favor of the complainant. (5 CCR 4631) The compliance officer shall apply a "preponderance of the evidence" standard in determining the veracity of the factual allegations in a complaint. This standard is met if the allegation is more likely to be true than not. Report of Findings Timeline for Final Decision Unless extended by written agreement with the complainant, a final decision shall be sent to the complainant within 60 calendar days of the district's receipt of the complaint. Within 30 calendar days of receiving the complaint, the compliance officer shall prepare and send to the complainant a written report of the district's investigation and decision, as described in the section "Final Written Decision" below. If the complainant is dissatisfied with the compliance officer's decision, he/she the complainant may, within five business days, file his/her the complaint in writing with the Board. The Board may consider the matter at its next regular Board meeting or at a special Board meeting convened in order to meet the 60-day time limit within which the complaint must be answered. When required by law, the matter shall be considered in closed session. The Board may decide not to hear the complaint, in which case the compliance officer's decision shall be final. (cf. 9321 - Closed Session Purposes and Agendas) (cf. 9321.1 - Closed Session Actions and Reports) If the Board hears the complaint, the compliance officer shall send the Board's decision to the complainant within 60 days of the district's initially receiving the complaint or within the time period that has been specified in a written agreement with the complainant. (5 CCR 4631) Final Written Decision The district's decision on how it will resolve the complaint shall be in writing and sent to the complainant and respondent. (5 CCR 4631) In consultation with district legal counsel, information about the relevant part of a decision may be communicated to a victim who is not the complainant and to other parties that may be involved in implementing the decision or affected by the complaint, as long as the privacy of the

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Community Relations AR 1312.3 (k) Uniform Complaint Procedures parties is protected. In a complaint alleging unlawful discrimination (such as discriminatory harassment, intimidation, and bullying), notice of the district's decision to the alleged victim shall include information about any sanction to be imposed upon the respondent that relates directly to the alleged victim. If the complaint involves a limited-English-proficient student or parent/guardian and the student involved attends a school at which 15 percent or more of the students speak a single primary language other than English, then the decision shall also be translated into that language. In other all other instances, the district shall ensure meaningful access to all relevant information for parents/guardians with limited English proficiency. For all complaints, the decision shall include: (5 CCR 4631 1. The findings of fact based on the evidence gathered. In reaching a factual determination, the following factors may be taken into account: a. Statements made by any witnesses b. The relative credibility of the individuals involved c. How the complaining individual reacted to the incident d. Any documentary or other evidence relating to the alleged conduct e. Past instances of similar conduct by any alleged offenders f. Past false allegations made by the complainant 2. The conclusion(s) of law 3. Disposition of the complaint 4. Rationale for such disposition For complaints of retaliation or unlawful discrimination (such as discriminatory harassment, intimidation, or bullying) the disposition of the complaint shall include a determination for each allegation as to whether retaliation or unlawful discrimination has occurred. The determination of whether a hostile environment exists may involve consideration of the following:

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Community Relations AR 1312.3 (l) Uniform Complaint Procedures a. How The manner in which the misconduct affected one or more students' education b. The type, frequency, and duration of the misconduct c. The relationship between the alleged victim(s) and offender(s) d. The number of persons engaged in the conduct and at whom the conduct was directed e. The size of the school, location of the incidents, and context in which they occurred f. Other incidents at the school involving different individuals 5. Corrective action(s), including any actions that have been taken or will be taken to address the allegations in the complaint and including, with respect to a student fees complaint, a remedy that comports with Education Code 49013 and 5 CCR 4600. For complaints of unlawful discrimination (such as discriminatory harassment, intimidation, or bullying), the decision may, as required by law, include: a. The corrective action(s) imposed on the respondent. b. Individual remedies offered or provided to the subject of the complaintant or another person who was the subject of the complaint but this information should not be shared with the respondent. c. Systemic measures the school has taken to eliminate a hostile environment and prevent recurrence. 6. Notice of the complainant's and respondent's right to appeal the district's decision within 15 calendar days to the CDE and procedures to be followed for initiating such an appeal. The decision may also include follow-up procedures to prevent recurrence or retaliation and for reporting any subsequent problems. In consultation with district legal counsel, information about the relevant part of a decision may be communicated to a victim who is not the complainant and to other parties who may be involved in implementing the decision or are affected by the complaint, as long as the privacy of the parties is protected. In a complaint alleging unlawful discrimination (such as discriminatory harassment, intimidation, and bullying), notice of the district's decision to the alleged victim shall include information about any sanction to be imposed upon the respondent that relates directly to the alleged victim.

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Community Relations AR 1312.3 (m) Uniform Complaint Procedures If the complaint involves a limited-English-proficient student or parent/guardian and the student involved is enrolled in a school at which 15 percent or more of the students speak a single primary language other than English, then the decision shall also be translated into that language pursuant to Education Code 48985. In all other instances, the district shall ensure meaningful access to all relevant information for parents/guardians with limited English proficiency. For complaints alleging unlawful discrimination based on state law (including such discriminatory harassment, intimidation, and bullying) based on state law, the decision shall also include a notice to the complainant that: 1. The complainant He/she may pursue available civil law remedies outside of the district's complaint procedures, including seeking assistance from mediation centers or public/private interest attorneys, 60 calendar days after the filing of an appeal with the CDE. (Education Code 262.3) 2. The 60 days moratorium does not apply to complaints seeking injunctive relief in state courts or to discrimination complaints based on federal law. (Education Code 262.3) 3. Complaints alleging discrimination based on race, color, national origin, sex, gender, disability, or age may also be filed with the U.S. Department of Education, Office for Civil Rights at www.ed.gov/ocr within 180 days of the alleged discrimination. Corrective Actions When a complaint is found to have merit, the compliance officer shall adopt any appropriate corrective action permitted by law. Appropriate corrective actions that focus on the larger school or district environment may include, but are not limited to, actions to reinforce district policies, training for faculty, staff, and students, updates to school policies, or school climate surveys. (cf. 5137 - Positive School Climate) For complaints involving retaliation or unlawful discrimination (such as discriminatory harassment, intimidation or bullying), appropriate remedies that may be offered to the victim but not communicated to the respondent may include, but are not limited to, the following: 1. Counseling (cf. 6164.2 - Guidance/Counseling Services)

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Community Relations AR 1312.3 (n) Uniform Complaint Procedures 2. Academic support 3. Health services 4. Assignment of an escort to allow the victim to move safely about campus 5. Information regarding available resources and how to report similar incidents or retaliation 6. Separation of the victim from any other individuals involved, provided the separation does not penalize the victim 7. Restorative justice 8. Follow-up inquiries to ensure that the conduct has stopped and there has been no retaliation 9. Determination of whether any past actions of the victim that resulted in discipline were related to the treatment the victim received and described in the complaint For complaints involving retaliation, unlawful discrimination (such as harassment, intimidation or bullying), appropriate corrective actions that focus on a student offender may include, but are not limited to, the following: 1. Transfer from a class or school as permitted by law 2. Parent/guardian conference 3. Education regarding the impact of the conduct on others 4. Positive behavior support 5. Referral to a student success team (cf. 6164.5 - Student Success Teams) 6. Denial of participation in extracurricular or co-curricular activities or other privileges as permitted by law (cf. 6145 - Extracurricular and Cocurricular Activities)

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Community Relations AR 1312.3 (o) Uniform Complaint Procedures 7. Disciplinary action, such as suspension or expulsion, as permitted by law (cf. 5144 - Discipline) (cf. 5144.1 - Suspension and Expulsion/Due Process) When an employee is found to have committed retaliation or unlawful discrimination (such as discriminatory harassment, intimidation, or bullying), the district shall take appropriate disciplinary action, up to and including dismissal, in accordance with applicable law and collective bargaining agreement. (cf. 4118 - Dismissal/Suspension/Disciplinary Action) (cf. 4218 - Dismissal/Suspension/Disciplinary Action) The district may also consider training and other interventions for the larger school community to ensure that students, staff, and parents/guardians understand the types of behavior that constitute unlawful discrimination (such as discriminatory harassment, intimidation, or bullying), that the district does not tolerate it, and how to report and respond to it. When a complaint is found to have merit, an appropriate remedy shall be provided to the complainant or other affected person. However, Iif a complaint alleging noncompliance with the laws regarding student fees, deposits, and other charges, physical education instructional minutes for students in elementary schools or any requirement related to the LCAP is found to have merit, the district shall provide a remedy to all affected students and parents/guardians subject to procedures established by regulation of the State Board of Education. (Education Code 49013, 51223, 52075) For complaints alleging noncompliance with the laws regarding student fees, the district shall attempt in good faith, by engaging in and reasonable efforts, to identify and fully reimburse all affected pupils, students and parents/guardians who paid the unlawful student fees within one year prior to the filing of the complaint. parents, and guardians who paid a pupil fee within one year prior to the filing of the complaint. (Education Code 49013; 5 CCR 4600(u)) Appeals to the California Department of Education Any complainant who is dissatisfied with the district's final written decision of a complaint regarding any specified federal or state educational program subject to the UCP may file an appeal in writing with the CDE within 15 calendar days of receiving the district's decision. (Education Code 222, 48853, 48853.5, 49013, 49069.5, 51223, 51225.1, 51225.2, 51228.3, 52075; 5 CCR 4632)

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Community Relations AR 1312.3 (p) Uniform Complaint Procedures Any complainant who is dissatisfied with the district's final written decision on a complaint regarding any specified federal or state educational program subject to UCP may file an appeal in writing with CDE within 15 calendar days of receiving the district's decision. (5 CCR 4632) When a respondent in any complaint alleging unlawful discrimination (such as discriminatory harassment, intimidation, and bullying) is dissatisfied with the district's final written decision, he/she, in the same manner as the complainant, may file an appeal with the CDE. The complainant or respondent shall specify the basis for the appeal of the decision and how the facts of the district's decision are incorrect and/or the law has been misapplied. The appeal shall be accompanied by a sent to CDE with a copy of the locally filed complaint and a copy of the district's decision in that complaint. (5 CCR 4632) When a respondent in any complaint alleging unlawful discrimination (such as discriminatory harassment, intimidation, and bullying) is dissatisfied with the district's final written decision, the respondent, in the same manner as the complainant, may file an appeal with CDE. Upon notification by the CDE that the complainant or respondent has appealed the district's decision has been appealed, the superintendent or designee shall forward the following documents to the CDE: (5 CCR 4633) 1. A copy of the original complaint 2. A copy of the written decision 3. A summary of the nature and extent of the investigation conducted by the district, if not covered by the decision 4. A copy of the investigation file, including but not limited to, all notes, interviews, and documents submitted by the parties and gathered by the investigator 5. A report of any action taken to resolve the complaint 6. A copy of the district's UCP uniform complaint procedures 7. Other relevant information requested by the CDE Regulation SIERRA SANDS UNIFIED SCHOOL DISTRICT approved: April 26, 2018 April 18, 2019 Ridgecrest, California

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7.7 Approval of Revisions to Exhibit 5145.6, Parental Notifications BACKGROUND INFORMATION: The Assistant Superintendent of Human Resources

reviews selected board policies and administrative regulations as a result of recommendations for revisions from the California School Boards Association (CSBA) policy service. All proposed policy and administrative regulation revisions reflect recent changes in applicable state and/or federal laws and regulations.

CURRENT CONSIDERATIONS: The exhibit is updated to reflect a new law (AB2289) requiring parental notice of the rights of pregnant and parenting students; a new law (AB2022) noticing mental health services available in the school and the community; a new law (AB2370 which notices the risks and effects of lead exposure when a child enrolls in a licensed child care center or preschool; a new law (AB2121) which specifies educational rights of migrant students and newly arrived immigrant students in grades 11-12. The exhibit also deletes two items related to the Open Enrollment Act transfers since schools are not currently being identified as low achieving under this program.


SUPERINTENDENT’S RECOMMENDATION: Approve revisions to Exhibit 5145.6, Parental Notifications as presented.

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Students E 5145.6 (a) Parental Notifications Cautionary Notice: Government Code 17581.5 releases districts from the obligation to perform specified mandated activities when the Budget Act does not provide reimbursement during that fiscal year. The Budget Act of 2017 (AB 97, Ch. 14, Statutes of 2017) extends the suspension of these requirements through the 2017-18 fiscal year. As a result, certain provisions of the following Exhibit related to scoliosis screening and bus safety instruction may be suspended. I. Annually When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 222.5 Board Policy/Administrative Regulation #: See BP 5146 Subject: Rights and options for pregnant and parenting students When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 234.7 Board Policy/Administrative Regulation #: See BP 0410 Subject: Right to a free public year 234.7 education regardless of immigration status or religious beliefs When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 310 Board Policy/Administrative Regulation #: See BP 6142.2, See AR 6174 Subject: Information on the district's language acquisition program When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 17611.5, 17612, 48980.3 Board Policy/Administrative Regulation #: See AR 3514.2 Subject: Use of pesticide product, active ingredients, Internet address to access information, and, if district uses certain pesticides, integrated pest management plan When to Notify: Annually by February 1 Education or Other Legal Code: Education Code 35256, 35258 Board Policy/Administrative Regulation #: See BP 0510 Subject: School Accountability Report Card provided When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 35291, 48980 Board Policy/Administrative Regulation #: See AR 5144, See AR 5144.1 Subject: District and site discipline rules When to Notify: Beginning of each school year

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Students E 5145.6 (b) Parental Notifications Education or Other Legal Code: Education Code 44050 Board Policy/Administrative Regulation #: See BP 4119.21, See BP 4219.21, See BP 4319.21 Subject: Code of conduct addressing employee interactions with students When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 46010.1 Board Policy/Administrative Regulation #: See BP 5113 Subject: Absence for confidential medical services When to Notify: Beginning of each school year, if district has adopted policy on involuntary transfer of students convicted of certain crimes when victim is enrolled at same school Education or Other Legal Code: Education Code 48929, 48980 Board Policy/Administrative Regulation #: See BP 5116.2 Subject: District policy authorizing transfer When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 48980 Board Policy/Administrative Regulation #: See BP 6111 Subject: Schedule of minimum days and student-free staff development days When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 48980, 231.5; 5 CCR 4917 Board Policy/Administrative Regulation #: See AR 5145.7 Subject: Copy of sexual harassment policy as related to students When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 48980, 32255-32255.6 Board Policy/Administrative Regulation #: See AR 5145.8 Subject: Right to refrain from harmful or destructive use of animals When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 48980, 35160.5, 46600-46611, 48204, 48301, 48350-48361 Board Policy/Administrative Regulation #: See BP 5111.1, See AR 5116.1, See AR 5117 Subject: All statutory attendance options, available local attendance options, options for meeting residency, form for changing attendance, appeals process When to Notify: Beginning of each school year, if Board allows such absence Education or Other Legal Code: Education Code 48980, 46014 Board Policy/Administrative Regulation #: See AR 5113 Subject: Absence for religious exercise or purposes

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Students E 5145.6 (c) Parental Notifications When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 48980, 48205 Board Policy/Administrative Regulation #: See AR 5113, See BP 6154 Subject: Excused absences; grade/credit cannot be reduced due to excused absence if work or test has been completed; full text of Education Code 48205 When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 48980, 48206.3, 48207, 48208 Board Policy/Administrative Regulation #: See AR 6183 Subject: Availability of home/hospital instruction for students with temporary disabilities When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 48980, 49403 Board Policy/Administrative Regulation #: See BP 5141.31 Subject: School immunization program When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 48980, 49423, 49480 Board Policy/Administrative Regulation #: See AR 5141.21 Subject: Administration of prescribed medication When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 48980, 49451; 20 USC 1232h Board Policy/Administrative Regulation #: See AR 5141.3 Subject: Right to refuse consent to physical examination When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 48980, 49471, 49472 Board Policy/Administrative Regulation #: See BP 5143 Subject: Availability of insurance When to Notify: Annually Education or Other Legal Code: 49013; 5 CCR 4622 Board Policy/Administrative Regulation #: See AR 1312.3 Subject: Uniform complaint procedures, available appeals, civil law remedies When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 49063 Board Policy/Administrative Regulation #: See AR 5125, See AR 5125.3 Subject: Challenge, review and expunging of records

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Students E 5145.6 (d) Parental Notifications When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 49063, 49069; 20 USC 1232g; 34 CFR 99.7 Board Policy/Administrative Regulation #: See AR 5125 Subject: Student records: inspect and review, access, types, location, persons responsible, location of log, access criteria, cost of copies, amendment requests, criteria to determine legitimate educational interest, course prospectus availability When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 49063, 49073; 20 USC 1232g; 34 CFR 99.37 Board Policy/Administrative Regulation #: See AR 5125.1 Subject: Release of directory information When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 49458 Board Policy/Administrative Regulation #: See None Subject: How to access mental health services at school and/or in community When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 49520, 48980; 42 USC 1758; 7 CFR 245.5 Board Policy/Administrative Regulation #: See AR 3553 Subject: Eligibility and application process for free and reduced price meals When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 51513, 20 USC 1232h Board Policy/Administrative Regulation #: See AR 5022, See BP 6162.8 Subject: Notice of privacy policy and dates of activities re: survey, health examination, or collection of personal information for marketing; process to opt out of such activities; inspection rights and procedures When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 56301 Board Policy/Administrative Regulation #: See BP 6164.4 Subject: Parental rights re: special education identification, referral, assessment, instructional planning, implementation and review, and procedures for initiating a referral for assessment When to Notify: Beginning of each school year Education or Other Legal Code: Education Code 58501, 48980 Board Policy/Administrative Regulation #: See AR 6181 Subject: Alternative schools When to Notify: Beginning of each school year

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Students E 5145.6 (e) Parental Notifications Education or Other Legal Code: Health and Safety Code 104855 Board Policy/Administrative Regulation #: See AR 5141.6 Subject: Availability of dental fluoride treatment; opportunity to accept or deny treatment When/Whom to Notify: Annually Education or Other Legal Code: 5 CCR 852; Education Code 60615 Board Policy/Administrative Regulation #: See AR 6162.51 Subject: Student's participation in state assessments; option to request exemption from testing When to Notify: Beginning of each school year, if district receives Title I funds Education or Other Legal Code: 20 USC 6312; 34 CFR 200.48 Board Policy/Administrative Regulation #: See BP 4112.2, See AR 4222 Subject: Right to request information re: professional qualifications of child's teacher and paraprofessional When to Notify: Beginning of each school year Education or Other Legal Code: 34 CFR 104.8, 106.9 Board Policy/Administrative Regulation #: See BP 0410, See BP 6178 Subject: Nondiscrimination When to Notify: Beginning of each school year to parent, teacher, and employee organizations or, in their absence, individuals Education or Other Legal Code: 40 CFR 763.84, 40 CFR 763.93 Board Policy/Administrative Regulation #: See AR 3514 Subject: Availability of asbestos management plan; any inspections, response actions or post-response actions planned or in progress When to Notify: Beginning of each school year Education or Other Legal Code: USDA SP-23-2017 Board Policy/Administrative Regulation #: See AR 3551 Subject: District policy on meal payments II. At Specific Times During the Student's Academic Career When to Notify: Beginning in grade 7, at least once prior to course selection and career counseling Education or Other Legal Code: Education Code 221.5; 48980 Board Policy/Administrative Regulation #: See BP 6164.2 Subject: Course selection and career counseling When to Notify: Upon a student's enrollment

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Students E 5145.6 (f) Parental Notifications Education or Other Legal Code: Education Code 310 Board Policy/Administrative Regulation #: See BP 6142.2, See AR 6174 Subject: Information on the district's language acquisition programs When to Notify: When child first enrolls in a public school, if the school offers a fingerprinting program Education or Other Legal Code: Education Code 32390, 48980 Board Policy/Administrative Regulation #: See AR 5142.1 Subject: Fingerprinting program When/Whom to Notify: When participating in driver training courses under the jurisdiction of the district Education or Other Legal Code: Education Code 35211 Board Policy/Administrative Regulation #: None Subject: Civil liability, insurance coverage When to Notify: Upon registration in K-6, if students have not previously been transported Education or Other Legal Code: Education Code 39831.5 Board Policy/Administrative Regulation #: See AR 3543 Subject: School bus safety rules and information, list of stops, rules of conduct, red light crossing instructions, bus danger zones, walking to and from stops When to Notify: Beginning of each school year for high school students, if high school is open campus Education or Other Legal Code: Education Code 44808.5, 48980 Board Policy/Administrative Regulation #: See AR 5112.5 Subject: Open campus When to Notify: Beginning of each school year in grades 9-12, if district allows career technical education (CTE) course to satisfy graduation requirement Education or Other Legal Code: Education Code 48980, 51225.3 Board Policy/Administrative Regulation #: See AR 6146.1 Subject: How each high school graduation requirement does or does not satisfy college entrance a-g course criteria; districts CTE courses that satisfy a-g course criteria When to Notify: Upon a student's enrollment Education or Other Legal Code: Education Code 49063 Board Policy/Administrative Regulation #: See AR 5125, See AR 5125.3 Subject: Specified rights related to student records When to Notify: When students entering grade 7

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Students E 5145.6 (g) Parental Notifications Education or Other Legal Code: Education Code 49452.7 Board Policy/Administrative Regulation #: See AR 5141.3 Subject: Specified information on type 2 diabetes When to Notify: When in kindergarten, or first grade if not previously enrolled in public school Education or Other Legal Code: Education Code 49452.8 Board Policy/Administrative Regulation #: See AR 5141.32 Subject: Requirement for oral health assessment, explanation of law, importance of oral health, agency contact, privacy rights When to Notify: Beginning of each school year for students in grades 9-12 Education or Other Legal Code: Education Code 51229, 48980 Board Policy/Administrative Regulation #: See AR 6143 Subject: College admission requirements, UC and CSU web sites that list certified courses, description of CTE, CDE Internet address, how students may meet with counselors When to Notify: Beginning of each school year for students in grades 7-12, or at time of enrollment if after beginning of year Education or Other Legal Code: Education Code 51938, 48980 Board Policy/Administrative Regulation #: See AR 6142.1 Subject: Sexual health and HIV prevention education; right to view A/V materials, whether taught by district staff or outside consultants, right to request specific Education Code sections, right to excuse When to Notify: Within 20 working days of receiving results of standardized achievement tests or, if results not available in school year, within 20 working days of start of next school year Education or Other Legal Code: Education Code 60641; 5 CCR 863 Board Policy/Administrative Regulation #: See AR 6162.51 Subject: Results of tests; test purpose, individual score and intended use When/Whom to Notify: By October 15 for students in grade 12 Education or Other Legal Code: Education Code 69432.9 Board Policy/Administrative Regulation #: See AR 5121, See AR 5125 Subject: Forwarding of student's grade point average to Cal Grant program; timeline to opt out When to Notify: When child is enrolled or reenrolled in a licensed child care center or preschool Education or Other Legal Code: Health and Safety Code 1596.7996 Board Policy/Administrative Regulation #: See AR 5148 Subject: Information on risks and effects of lead exposure, blood lead testing

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Students E 5145.6 (h) Parental Notifications When to Notify: When child is enrolled in kindergarten Education or Other Legal Code: Health and Safety Code 124100, 124105 Board Policy/Administrative Regulation #: See AR 5141.32 Subject: Health screening examination When to Notify: To students in grades 11-12, early enough to enable registration for fall test Education or Other Legal Code: 5 CCR 11523 Board Policy/Administrative Regulation #: See AR 6146.2 Subject: Notice of proficiency examination provided under Education Code 48412 When to Notify: To secondary students, if district receives Title I funds Education or Other Legal Code: 20 USC 7908 Board Policy/Administrative Regulation #: See AR 5125.1 Subject: Request that district not release name, address, phone number of child to military recruiters without prior written consent III. When Special Circumstances Occur When to Notify: In the event of a breach of security of district records, security of district records, Education or Other Legal Code: Civil Code 1798.29 Board Policy/Administrative Regulation #: See BP 3580 Subject: Types of records affected, date of breach, description of incident, contact information for credit reporting agencies When to Notify: Upon receipt of a complaint alleging discrimination Education or Other Legal Code: Education Code 262.3 Board Policy/Administrative Regulation #: See AR 1312.3 Subject: Civil law remedies available to complainants When to Notify: When determining whether an English learner should be reclassified as fluent English proficient Education or Other Legal Code: Education Code 313; 5 CCR 11303 Board Policy/Administrative Regulation #: See AR 6174 Subject: Description of reclassification process, opportunity for parent/guardian to participate When to Notify: When Student is identified as English learner and district receives Titles I or Title III funds for English learner programs, not later than 30 days after beginning of school year or within two weeks of placement if identified during school year Education or Other Legal Code: Education Code 313.2, 440; 20 USC 6312 Board Policy/Administrative Regulation #: See AR 6174

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Students E 5145.6 (i) Parental Notifications Subject: Reason for classification, level of English proficiency, identification as long-term English learner, description of program(s), option to decline program or choose alternate, option to remove student from program at any time, exit requirements of program When to Notify: When homeless or foster youth applies for enrollment in before/after school program Education or Other Legal Code: Education Code 8483 Board Policy/Administrative Regulation #: See AR 5178.2 Subject: Right to priority enrollment how to request priority enrollment When to Notify: Before high school student attends specialized secondary program on a university campus Education or Other Legal Code: Education Code 17288 Board Policy/Administrative Regulation #: None Subject: University campus buildings may not meet Education Code requirements for structural safety When to Notify: At least 72 hours before use of pesticide product not included in annual list Education or Other Legal Code: Education Code 17612 Board Policy/Administrative Regulation #: See AR 3514.2 Subject: Intended use of pesticide product When to Notify: To members of athletic teams Education or Other Legal Code: Education Code 32221.5 Board Policy/Administrative Regulation #: See AR 5143 Subject: Offer of insurance; no-cost and low-cost program options When to Notify: Annually to parents/guardians of student athletes before participation in competition Education or Other Legal Code: Education Code 33479.3 Board Policy/Administrative Regulation #: See AR 6145.2 Subject: Information on sudden cardiac arrest When to Notify: If school has lost its WASC accreditation status Education or Other Legal Code: Education Code 35178.4 Board Policy/Administrative Regulation #: See BP 6190 Subject: Loss of status, potential consequences When/Whom to Notify: When district has contracted for electronic products or services that disseminate advertising Education or Other Legal Code: Education Code 35182.5

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Students E 5145.6 (j) Parental Notifications Board Policy/Administrative Regulation #: BP 3112 Subject: Advertising will be used in the classroom or learning center When to Notify: At least six months before implementing a schoolwide uniform policy Education or Other Legal Code: Education Code 35183 Board Policy/Administrative Regulation #: See AR 5132 Subject: Dress code policy requiring schoolwide uniform When to Notify: Before implementing a year-round schedule Education or Other Legal Code: Education Code 37616 Board Policy/Administrative Regulation #: See BP 6117 Subject: Public hearing on year-round schedule When to Notify: When interdistrict transfer is requested and not approved or denied within 30 days Education or Other Legal Code: Education Code 46601 Board Policy/Administrative Regulation #: See AR 5117 Subject: Appeal process When to Notify: Before early entry to kindergarten, if offered Education or Other Legal Code: Education Code 48000 Board Policy/Administrative Regulation #: See AR 5111 Subject: Effects, advantages and disadvantages of early entry When to Notify: When student identified as being at risk of retention Education or Other Legal Code: Education Code 48070.5 Board Policy/Administrative Regulation #: See AR 5123 Subject: Student at risk of retention When to Notify: When student excluded due to quarantine, contagious or infectious disease, danger to safety or health Education or Other Legal Code: Education Code 48213 Board Policy/Administrative Regulation #: See AR 5112.2, See BP 5141.33 Subject: Student has been excluded from school When to Notify: Before already admitted student is excluded for lack of immunization Education or Other Legal Code: Education Code 48216; 17 CCR 6040 Board Policy/Administrative Regulation #: See AR 5141.31 Subject: Need to submit evidence of immunization or exemption within 10 school days; referral to medical care

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Students E 5145.6 (k) Parental Notifications When to Notify: When a student is classified a truant Education or Other Legal Code: Education Code 48260.5, 48262 Board Policy/Administrative Regulation #: See AR 5113.1 Subject: Truancy, parental obligation, availability of alternative programs, student consequences, need for conference When to Notify: When a truant is referred to a SARB or probation department Education or Other Legal Code: Education Code 48263 Board Policy/Administrative Regulation #: See AR 5113.1 Subject: Name and address of SARB or probation department and reason for referral When to Notify: When a school is identified on the state's Open Enrollment List Education or Other Legal Code: Education Code 48354; 5 CCR 4702 Board Policy/Administrative Regulation #: See AR 5118 Subject: Student's option to transfer to another school When to Notify: Within 60 days of receiving application for transfer out of open enrollment school Education or Other Legal Code: Education Code 48357; 5 CCR 4702 Board Policy/Administrative Regulation #: See AR 5118 Subject: Whether student's transfer application is accepted or rejected; reasons for rejection When/Whom to Notify: When student requests to voluntarily transfer to continuation school Education or Other Legal Code: Education Code 48432.3 Board Policy/Administrative Regulation #: See AR 6184 Subject: Copy of district policy and regulation on continuation education When to Notify: Prior to involuntary transfer to continuation school Education or Other Legal Code: Education Code 48432.5 Board Policy/Administrative Regulation #: See AR 6184 Subject: Right to require meeting prior to involuntary transfer to continuation school When/Whom to Notify: To person holding educational rights, prior to recommending placement of foster youth outside school of origin Education or Other Legal Code: Education Code 48853.5 Board Policy/Administrative Regulation #: See AR 6173.1 Subject: Basis for the placement recommendation When to Notify: When student is removed from class and teacher requires parental attendance at school Education or Other Legal Code: Education Code 48900.1

181

Students E 5145.6 (l) Parental Notifications Board Policy/Administrative Regulation #: See AR 5144.1 Subject: Parental attendance required; timeline for attendance When to Notify: Prior to withholding grades, diplomas, or transcripts Education or Other Legal Code: Education Code 48904 Board Policy/Administrative Regulation #: See AR 5125.2 Subject: Damaged school property When to Notify: When withholding grades, diplomas or transcripts from transferring student Education or Other Legal Code: Education Code 48904.3 Board Policy/Administrative Regulation #: See AR 5125.2 Subject: Next school will continue withholding grades, diplomas or transcripts When to Notify: When student is released to peace officer Education or Other Legal Code: Education Code 48906 Board Policy/Administrative Regulation #: See BP 5145.11 Subject: Release of student to peace officer for the purpose of removing minor from school unless taken into custody as victim of suspected child abuse When to Notify: At time of suspension Education or Other Legal Code: Education Code 48911 Board Policy/Administrative Regulation #: See BP 5144.1, See AR 5144.1 Subject: Notice of suspension When to Notify: When original period of suspension is extended Education or Other Legal Code: Education Code 48911 Board Policy/Administrative Regulation #: See AR 5144.1 Subject: Extension of suspension When to Notify: At the time a student is assigned to a supervised suspension classroom Education or Other Legal Code: Education Code 48911.1 Board Policy/Administrative Regulation #: See AR 5144.1 Subject: The student's assignment to a supervised suspension classroom When to Notify: Before holding a closed session re: suspension Education or Other Legal Code: Education Code 48912 Board Policy/Administrative Regulation #: See AR 5144.1 Subject: Intent to hold a closed session re: suspension When to Notify: When student expelled from another district for certain acts seeks admission Education or Other Legal Code: Education Code 48915.1, 48918

182

Students E 5145.6 (m) Parental Notifications Board Policy/Administrative Regulation #: See BP 5119 Subject: Hearing re: possible danger presented by expelled student When to Notify: When readmission is denied Education or Other Legal Code: Education Code 48916 Board Policy/Administrative Regulation #: See AR 5144.1 Subject: Reasons for denial; determination of assigned program When to Notify: When expulsion occurs Education or Other Legal Code: Education Code 48916 Board Policy/Administrative Regulation #: See AR 5144.1 Subject: Readmission procedures When to Notify: At least 10 calendar days before expulsion hearing Education or Other Legal Code: Education Code 48918 Board Policy/Administrative Regulation #: See AR 5144.1 Subject: Notice of expulsion hearing When to Notify: When expulsion or suspension of expulsion occurs Education or Other Legal Code: Education Code 48918 Board Policy/Administrative Regulation #: See AR 5144.1 Subject: Decision to expel; right to appeal to county board; obligation to inform new district of status When to Notify: Before involuntary transfer of student convicted of certain crime when victim is enrolled at same school Education or Other Legal Code: Education Code 48929, 48980 Board Policy/Administrative Regulation #: See BP 5116.2 Subject: Right to request a meeting with principal or designee When to Notify: One month before the scheduled minimum day Education or Other Legal Code: Education Code 48980 Board Policy/Administrative Regulation #: See BP 6111 Subject: When minimum days are scheduled after the beginning of the school year When to Notify: When parents/guardians request guidelines for filing complaint of child abuse at a school site Education or Other Legal Code: Education Code 48987 Board Policy/Administrative Regulation #: See AR 5141.4 Subject: Guidelines for filing complaint of child abuse at a school site with local child protective agencies

183

Students E 5145.6 (n) Parental Notifications When to Notify: When student in danger of failing a course Education or Other Legal Code: Education Code 49067 Board Policy/Administrative Regulation #: See AR 5121 Subject: Student in danger of failing a course When to Notify: When student transfers from another district or private school Education or Other Legal Code: Education Code 49068 Board Policy/Administrative Regulation #: See AR 5125 Subject: Right to receive copy of student's record and to challenge its content When/Whom to Notify: When parent/guardian's challenge of student record is denied and parent/guardian appeals Education or Other Legal Code: Education Code 49070 Board Policy/Administrative Regulation #: See AR 5125.3 Subject: If board sustains allegations, the correction of destruction of record; if denied, right to submit written objection When/Whom to Notify: When district is considering program to gather safety-related information from students' social media activity Education or Other Legal Code: Education Code 49073.6 Board Policy/Administrative Regulation #: See BP 5125 Subject: Opportunity for input on proposed program When/Whom to Notify: When district adopts program to gather information from students' social media activity, and annually thereafter Education or Other Legal Code: Education Code 49073.6 Board Policy/Administrative Regulation #: AR 5125 Subject: Information is being gathered, access to records, process for removal or corrections, destruction of records When to Notify: Within 24 hours of release of information to a judge or probation officer Education or Other Legal Code: Education Code 49076 Board Policy/Administrative Regulation #: See AR 5125 Subject: Release of student record to a judge or probation officer for conducting truancy mediation program or for presenting evidence at a truancy petition When to Notify: Before release of information pursuant to court order or subpoena Education or Other Legal Code: Education Code 49077 Board Policy/Administrative Regulation #: See AR 5125

184

Students E 5145.6 (o) Parental Notifications Subject: Release of information pursuant to court order or subpoena When to Notify: When screening results in suspicion that student has scoliosis Education or Other Legal Code: Education Code 49452.5 Board Policy/Administrative Regulation #: See AR 5141.3 Subject: Scoliosis screening When to Notify: When test results in discovery of visual or hearing defects Education or Other Legal Code: Education Code 49456; 17 CCR 2951 Board Policy/Administrative Regulation #: See AR 5141.3 Subject: Vision or hearing test results When to Notify: Within 10 days of negative balance in meal account Education or Other Legal Code: Education Code 49557.5 Board Policy/Administrative Regulation #: See AR 3551 Subject: Negative balance in meal account; encouragement to apply for free or reduced price meals When to Notify: Annually to parents/guardians of student athletes before their first practice or competition Education or Other Legal Code: Education Code 49475 Board Policy/Administrative Regulation #: See AR 6145.2 Subject: Information on concussions and head injuries When/Whom to Notify: Within 30 days of foster youth, homeless youth, former juvenile court school student, or child of military family being transferred between high schools Education or Other Legal Code: Educational Code 51225.1 Board Policy/Administrative Regulation #: See BP 6146.1, See AR 6173, See AR 6173.1, AR 6173.3 Subject: Exemption from local graduation requirements, effect on college admission, option for fifth year of high school When to Notify: Before any test/survey questioning personal beliefs Education or Other Legal Code: Education Code 51513 Board Policy/Administrative Regulation #: See AR 5022 Subject: Permission for test, survey questioning personal beliefs When to Notify: At least 14 days before HIV prevention or sexual health instruction, if arrangement made for guest speaker after beginning of school year Education or Other Legal Code: Education Code 51938 Board Policy/Administrative Regulation #: See AR 6142.1

185

Students E 5145.6 (p) Parental Notifications Subject: Instruction in HIV prevention or sexual health by guest speaker or outside consultant When to Notify: Prior to administering survey regarding health risks and behaviors to students in 7-12 Education or Other Legal Code: Education Code 51938 Board Policy/Administrative Regulation #: See AR 5022 Subject: Notice that the survey will be administered When to Notify: Within 30 calendar days of receipt of results of assessment or reassessment of English proficiency Education or Other Legal Code: Education Code 52164.1, 52164.3; 5 CCR 11511.5 Board Policy/Administrative Regulation #: See AR 6174 Subject: Results of state test of English proficiency When to Notify: When migrant education program is established Education or Other Legal Code: Education Code 54444.2 Board Policy/Administrative Regulation #: See BP 6175, See AR 6175 Subject: Parent advisory council membership composition When to Notify: When child participates in licensed child care and development program Education or Other Legal Code: Health and Safety Code 1596.857 Board Policy/Administrative Regulation #: See AR 5148 Subject: Parent/guardian right to enter facility When/Whom to Notify: When district receives Tobacco-Use Prevention Education Funds Education or Other Legal Code: Health and Safety Code 104420 Board Policy/Administrative Regulation #: See AR 3513.3 Subject: The district's tobacco-free schools policy and enforcement procedures When to Notify: When testing by community water system finds presence of lead exceeding specified level Education or Other Legal Code: Health and Safety Code 116277 Board Policy/Administrative Regulation #: See AR 3514 Subject: Elevated lead level at school When to Notify: When sharing student immunization information with an immunization system Education or Other Legal Code: Health and Safety Code 120440 Board Policy/Administrative Regulation #: See AR 5125 Subject: Types of information to be shared, name and address of agency, acceptable use of the information, right to examine, right to refuse to share

186

Students E 5145.6 (q) Parental Notifications When/Whom to Notify: At least 14 days prior to sex offender coming on campus as volunteer Education or Other Legal Code: Penal Code 626.81 Board Policy/Administrative Regulation #: See AR 1240, See BP 1250 Subject: Dates and times permission granted; obtaining information from law enforcement When to Notify: When hearing is requested by person asked to leave school premises Education or Other Legal Code: Penal Code 627.5 Board Policy/Administrative Regulation #: See AR 3515.2 Subject: Notice of hearing When/Whom to Notify: When responding to complaint re: discrimination, special education, or noncompliance with law Education or Other Legal Code: 5 CCR 4631 Board Policy/Administrative Regulation #: See AR 1312.3 Subject: Findings, disposition of complaint, any corrective actions, appeal rights and procedures When to Notify: When child participates in licensed child care and development program Education or Other Legal Code: 5 CCR 18066 Board Policy/Administrative Regulation #: See AR 5148 Subject: Policies re: excused and unexcused absences When to Notify: Within 30 days of application for subsidized child care or preschool services Education or Other Legal Code: 5 CCR 18094, 18118 Board Policy/Administrative Regulation #: See AR 5148, See AR 5148.3 Subject: Policies re: Approval or denial of services When to Notify: Upon recertification or update of application for child care or preschool services Education or Other Legal Code: 5 CCR 18095, 18119 Board Policy/Administrative Regulation #: See AR 5148, See AR 5148.3 Subject: Policies re: Any change in service, such as in fees, amount of service, termination of service When to Notify: Upon child's enrollment in child care program Education or Other Legal Code: 5 CCR 18114 Board Policy/Administrative Regulation #: See AR 5148 Subject: Policies re: Policy on fee collection When to Notify: When payment of child care fees is seven days late Education or Other Legal Code: 5 CCR 18114 Board Policy/Administrative Regulation #: See AR 5148

187

Students E 5145.6 (r) Parental Notifications Subject: Policies re: Notice of delinquent fees When to Notify: When district substantively changes policy on student privacy rights Education or Other Legal Code: 20 USC 1232h Board Policy/Administrative Regulation #: See AR 5022 Subject: Notice of any substantive change in policy or regulation When to Notify: For districts receiving Title I funds, when a child has been assigned or taught for four or more consecutive weeks by a teacher who does not meet state certification requirements for the grade level/subject taught Education or Other Legal Code: 20 USC 6312 Board Policy/Administrative Regulation #: See AR 4112.24 Subject: Timely notice to parent/guardian of child's assignment When to Notify: For districts receiving Title I funds, not later than 30 days after beginning of school year, to parents/guardians of English learners Education or Other Legal Code: 20 USC 6312 Board Policy/Administrative Regulation #: See AR 6174 Subject: Reasons for placement, level of proficiency, instructional methods, how program meets child's strengths and teaches English, exit requirements, right to choose another program When to Notify: For schools receiving Title I funds, upon development of parent involvement policy Education or Other Legal Code: 20 USC 6318 Board Policy/Administrative Regulation #: See AR 6020 Subject: Notice of policy When to Notify: When household is selected for verification of eligibility for free or reduced-price meals Education or Other Legal Code: 42 USC 1758; 7 CFR 245.6a Board Policy/Administrative Regulation #: See AR 3553 Subject: Need to submit verification information; any subsequent change in benefits; appeals When/Whom to Notify: When student is homeless or unaccompanied minor Education or Other Legal Code: 42 USC 11432; Education Code 48852.5 Board Policy/Administrative Regulation #: See AR 6173 Subject: Educational and related opportunities; transportation services; placement decision and right to appeal When to Notify: When student transfers out of state and records are disclosed without consent pursuant to 34 CFR 99.30

188

Students E 5145.6 (s) Parental Notifications Education or Other Legal Code: 34 CFR 99.34 Board Policy/Administrative Regulation #: See AR 5125 Subject: Right to review records When to Notify: When district receives federal funding assistance for nutrition program Education or Other Legal Code: USDA FNS Instruction 113-1 Board Policy/Administrative Regulation #: See BP 3555 Subject: Rights and responsibilities, nondiscrimination policy, complaint procedures IV. Special Education Notices When to Notify: Prior to conducting initial evaluation Education or Other Legal Code: Education Code 56301, 56321, 56321.5, 56321.6, 56329; 20 USC 1415 (d); 34 CFR 300.502, 300.503 Board Policy/Administrative Regulation #: See BP 6159.1, See AR 6159.1, See AR 6164.4 Subject: Proposed evaluation plan, related parental rights, prior written notice, procedural safeguards When/Whom to Notify: Before functional behavioral assessment begins Education or Other Legal Code: Education Code 56321 Board Policy/Administrative Regulation #: See AR 6159 Subject: Notification and consent When to Notify: 24 hours before IEP when district intending to record Education or Other Legal Code: Education Code 56341.1 Board Policy/Administrative Regulation #: See AR 6159 Subject: Intention to audio-record IEP meeting When to Notify: Early enough to ensure opportunity for parent to attend IEP meeting Education or Other Legal Code: Education Code 56341.5; 34 CFR 300.322 Board Policy/Administrative Regulation #: See AR 6159 Subject: Time, purpose, location, who will attend, participation of others with special knowledge, transition statements if appropriate When to Notify: When parent/guardian orally requests review of IEP Education or Other Legal Code: Education Code 56343.5 Board Policy/Administrative Regulation #: See AR 6159 Subject: Need for written request When to Notify: Within one school day of emergency intervention or serious property damage Education or Other Legal Code: Education Code 56521.1

189

Students E 5145.6 (t) Parental Notifications Board Policy/Administrative Regulation #: See AR 6159.4 Subject: Emergency intervention When to Notify: Whenever there is a proposal or refusal to initiate or change the identification, evaluation, placement, or FAPE, including when parent/guardian revokes consent for services Education or Other Legal Code: 20 USC 1415(c); 34 CFR 300.300, 300.503 Board Policy/Administrative Regulation #: See AR 6159, See AR 6159.1 Subject: Prior written notice When/Whom to Notify: Upon filing of state complaint Education or Other Legal Code: 20 USC 1415(d), 34 CFR 300.504 Board Policy/Administrative Regulation #: See AR 6159.1 Subject: Procedural safeguards notice When/Whom to Notify: When disciplinary measures are taken or change in placement Education or Other Legal Code: 20 USC 1415(k); 34 CFR 300.530 Board Policy/Administrative Regulation #: See AR 5144.2 Subject: Decision and procedural safeguards notice When to Notify: Upon requesting a due process hearing Education or Other Legal Code: 20 USC 1415(k); 34 CFR 300.508 Board Policy/Administrative Regulation #: See AR 6159.1 Subject: Child's name, address, school, description of problem, proposed resolution When to Notify: Eligibility for services under Section 504 Education or Other Legal Code: 34 CFR 104.32, 104.36 Board Policy/Administrative Regulation #: See AR 6164.6 Subject: District responsibilities, district actions, procedural safeguards V. Classroom Notices When to Notify: In each classroom in each school Education or Other Legal Code: Education Code 8235.5, 35186 Board Policy/Administrative Regulation #: See AR/E 1312.4 Subject: Complaints re: sufficiency of instructional materials, teacher vacancy and misassignment, maintenance of facilities, right of students who did not pass the exit exam to receive intensive instruction after grade 12 Complaints subject to Williams uniform complaint procedures Exhibit SIERRA SANDS UNIFIED SCHOOL DISTRICT version: June 14, 2018 April 18, 2019 Ridgecrest, California

190

SIERRA SANDS UNIFIED SCHOOL DISTRICT APRIL 18, 2019 8. PERSONNEL ADMINISTRATION

8.1 CERTIFICATED PERSONNEL

8.11 RESIGNATION, TERMINATION*, SEPARATION**, RETIREMENT***

8.12 LEAVE OF ABSENCE

8.13 EMPLOYMENT

8.14 CHANGE OF STATUS

RECOMMENDED ACTION: To approve certificated personnel actions as presented. 8.2 CLASSIFIED PERSONNEL

8.21 RESIGNATION, TERMINATION*, SEPARATION**, RETIREMENT***


8.23 EMPLOYMENT


RECOMMENDED ACTION: To approve classified personnel actions as presented.

191


8.1 CERTIFICATED PERSONNEL


John Cosner From Principal – Pierce Elementary School To Principal – James Monroe Middle School Effective 7-1-19 Bev Ewbank From Principal – James Monroe Middle School To Principal – Inyokern Elementary Effective 7-1-19

Cody Pearce From Assistant Principal – Burroughs High School To Principal – Murray Middle School Effective 7-1-19 Sarah Tate From Teacher on Assignment – Las Flores To Principal – Las Flores

Effective 7-1-19

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8.2 CLASSIFIED PERSONNEL

8.21 RESIGNATION, TERMINATION*, SEPARATION**, RETIREMENT*** Nicholas Towler 7 ½ hr. Paraprofessional I - Pierce Effective 3-12-19 Teresa Martinez 8 hr. Librarian – James Monroe Effective 6-7-19 Misty Turner 1 ½ hr. Noon Duty Supervisor - Inyokern Effective 3-15-19 Linda Verdugo 1 ¾ hr. Noon Duty Supervisor – Pierce Effective 3-26-19


8.23 EMPLOYMENT Joshua Flott 8 hr. Account Clerk III – Business Office Effective 3-11-19 Solmar Lugo 3 hr. Paraprofessional – Gateway Effective 4-3-19 Kyra Merrill 1 ¾ Noon Duty Supervisor – Las Flores Effective 2-27-19 Brenda Petroski

8 hr. Account Clerk III – Business Office Effective 3-11-19

194



8.23 EMPLOYMENT (CONTINUED) Nicole Smith 1 ¾ hr. Noon Duty Supervisor – Las Flores Effective 2-27-19

Food Service Worker for the 2018-19 School Year: Jerimiah Cook Classified Substitutes for the 2018-19 School Year: Bonnie Graves Andrea Miller Luc Toussaint Desteny Vasquez


Randy Coit From: 8 hr. Director of Maintenance - Maintenance To: 8 hr. Director of Construction – District Office Effective 4-1-19 Esprit Frisbie From: 6 hr. Clerk II – Inyokern To: 8 hr. Clerk III – Burroughs Effective 4-1-19 Shane Herbert From: 8 hr. Lead Maintenance Technician - Maintenance To: 8 hr. Director of Maintenance – Maintenance Effective 4-1-19 Tamra Howmann From: 2 hr. Noon Duty Supervisor – James Monroe To: 2 hr. Noon Duty Supervisor – Faller Effective 2-6-19

195



8.24 CHANGE OF STATUS (CONTINUED) Denise Husk From: 5 ½ hr. Paraprofessional – Richmond To: 5 ½ hr. Paraprofessional II – Richmond Effective 8-14-18 Amber Macklin From: 5 ½ hr. Paraprofessional – SELPA – Richmond To: 5 ½ hr. Paraprofessional – SELPA – Inyokern Effective 3-8-19

Karen Schortzmann From: ½ hr. Noon Duty AM – Las Flores To: ¾ hr. Crossing Guard AM – Las Flores Effective 2-27-19

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8.3 Adoption of Resolution #12 1819 Teacher Appreciation Week and Day of the Teacher

BACKGROUND INFORMATION: Each May certificated employees throughout California are recognized for their service to students and the educational community.

CURRENT CONSIDERATIONS: Resolution #12 1819 declares the week of May 5-11, 2019 as Teacher Appreciation Week in Sierra Sands Unified School District. The resolution also designates May 7, 2019, as National Teacher Day and May 8, 2019, as California Day of the Teacher. Adoption of this resolution designates a time when administrators, staff, parents, students, and the community have an opportunity to recognize and salute district teachers and their many contributions to our students’ success. A copy of Resolution #12 1819 will be displayed at all district schools and sites. FINANCIAL IMPLICATIONS: None.

SUPERINTENDENT’S RECOMMENDATION: Adopt Resolution #12 1819 as presented and approve May 5-11, 2019 as Teacher Appreciation Week as well as May 7, 2019 as National Teacher Day and May 8, 2019 as California Day of the Teacher in Sierra Sands Unified School District.

197

BEFORE THE BOARD OF EDUCATION OF THE SIERRA SANDS UNIFIED SCHOOL DISTRICT

County of Kern, State of California IN THE MATTER REGARDING ) TEACHER APPRECIATION WEEK ) RESOLUTION #12 1819 WHEREAS, the contributions of teachers have been crucial in the lives of America’s youth; and

WHEREAS, the economic, political and cultural well-being of this nation has been enriched through public education and its teachers; and WHEREAS, the significance of the teacher in the lives of students is growing as a consequence of educational reform and the change in the impact of other institutions in society; and WHEREAS, the Board of Education and citizens of the Sierra Sands Unified School District are gratified by the overall academic performance of our students, who have been so well prepared by our teachers; NOW, THEREFORE, BE IT RESOLVED that the Sierra Sands Unified School District salutes its teachers and declares May 5-11, 2019 TEACHER APPRECIATION WEEK , May 8, 2019 as CALIFORNIA DAY OF THE TEACHER and May 7, 2019 NATIONAL TEACHER DAY;

AND BE IT FURTHER RESOLVED that the Board of Education of the Sierra Sands Unified School District urges students and community members to take measures to give special meaning to this significant celebration.

* * * * * * * * * * I, MICHAEL SCOTT, CLERK OF THE GOVERNING BOARD, certify that the above resolution, proposed by _________________________ and seconded by _______________________, was duly passed and adopted by the Governing Board of the Sierra Sands Unified School District of Kern County, California, at an official and public meeting thereof held on April 18, 2019. AYES: _____ NOES: _____ ABSTENTIONS: _____ ABSENT: _____ DATED: ______________________ GOVERNING BOARD OF THE SIERRA SANDS UNIFIED SCHOOL DISTRICT BY: _______________________________________ TITLE: Vice President/Clerk of the Board

198


8.4 Adoption of Resolution #13 1819, Classified School Employee Week May 19-25, 2019

BACKGROUND INFORMATION: Every May classified employees throughout California are recognized for their service to students and the educational community.

CURRENT CONSIDERATIONS: Resolution #13 1819 declares the week of May 19-25, 2019, as Classified School Employee Week in Sierra Sands Unified School District. Adoption of this resolution provides an opportunity for administrators, staff, parents, students, and the community to recognize the many accomplishments and contributions of our classified staff. A copy of Resolution #13 1819 will be displayed at all district schools and sites. FINANCIAL IMPLICATIONS: None.

SUPERINTENDENT’S RECOMMENDATION: Adopt Resolution #13 1819 as presented and approve May 19-25, 2019 as Classified School Employee Week in Sierra Sands Unified School District.

199

BEFORE THE BOARD OF EDUCATION OF THE SIERRA SANDS UNIFIED SCHOOL DISTRICT

County of Kern, State of California IN THE MATTER REGARDING ) CLASSIFIED EMPLOYEE WEEK ) RESOLUTION #13 1819

WHEREAS, Education Code 45460 encourages recognition of the valuable contributions classified employees make to the programs and students in the Sierra Sands Unified School District; and

WHEREAS, classified employees participate in countless activities that contribute to and

support a positive instructional environment; and

WHEREAS, classified employees are an integral part of the educational team which provides beneficial learning experiences for the students in the Sierra Sands Unified School District; and

WHEREAS, classified employees serve a vital role in providing for the welfare and safety of

Sierra Sands Unified School District’s students; and

WHEREAS classified employees have continuously maintained an exceptional level of service to the entire educational community;

NOW, THEREFORE, BE IT RESOLVED that the Sierra Sands Unified School District Board of Education hereby recognizes classified employees for the many services they perform and declares the week of May 19 – 25, 2019 as the CLASSIFIED SCHOOL EMPLOYEE WEEK in the Sierra Sands Unified School District.

* * * * * * * * * * I, MICHAEL SCOTT, CLERK OF THE GOVERNING BOARD, certify that the above resolution, proposed by _________________________ and seconded by _______________________, was duly passed and adopted by the Governing Board of the Sierra Sands Unified School District of Kern County, California, at an official and public meeting thereof held on April 18, 2019. AYES: _____ NOES: _____ ABSTENTIONS: _____ ABSENT: _____ DATED: ______________________ GOVERNING BOARD OF THE SIERRA SNDS UNIFIED SCHOOL DISTRICT BY: _______________________________________ TITLE: Vice President/Clerk of the Board

200

SIERRA SANDS UNIFIED SCHOOL DISTRICT APRIL 18, 2019 8. PERSONNEL ADMINISTRATION 8.5 Approval of Memorandum of Understanding and Agreement with CSEA and its Chapter 188 for AB-1808 Classified School Employee Summer Assistance Program

BACKGROUND INFORMATION: The 2018–19 budget package signed into law in June 2018, provides $50 million in one-time funding for the Classified School Employee Summer Assistance Program (CSESAP). The California Department of Education (CDE) will apportion funds to participating local educational agencies (LEAs) in August 2020, to provide up to a dollar for dollar match on amounts withheld from the LEAs participating classified school employees’ monthly pay checks during the 2019–20 school year. For purposes of this program, a participating LEA may include a school district or county office of education. If an LEA makes an election to participate in the CSESAP, it is important to note that a classified employee must meet certain eligibility criteria as a condition of participation in the CSESAP:

The employee must have been employed with the LEA for at least one year at the time the employee elects to participate;

The employee is employed by the LEA for fewer than 12 months per fiscal year; and

The regular annual pay the classified employee receives directly from the LEA is less than two times the full time pay of a classified employee, paid at the state minimum wage for an entire school year, at the time of enrollment. For purposes of determining regular annual pay, exclude any pay received by the classified employee during the summer recess period of the previous year.

Participating LEAs are also required to deposit amounts withheld from their participating classified employees' monthly paychecks in a separate account. It is important for LEAs to consider the above requirements for the CSESAP to ensure effective implementation of the program. In addition, LEAs should also be aware that strict adherence to the CDE reporting timeframes is critical to ensure state match funds can be apportioned to the LEA for their participating classified employees.

The CDE will notify participating LEAs of the estimated state match funds the LEA can expect to receive by May 1, 2019. The CDE will make the required apportionment for the state match funds in August 2020.

CURRENT CONSIDERATIONS: Chapter 188 of the California School Employees (CSEA) and district met to discuss the details of the program and mutually agreed to participate in this program for employee benefit.

201

Item 8.5, Personnel Administration 2 APRIL 18, 2019 CSEA MOU


SUPERINTENDENT’S RECOMMENDATION: Approve the Memorandum of Understanding and Agreement with CSEA and its Chapter 188 for AB-1808 Classified School Employee Summer Assistance Program.

202


8.6 Approval of Revisions to Classified Job Description and Title Formerly Known as Research Assistant to CALPADS, Assessment, and Accountability Assistant

BACKGROUND INFORMATION: The classified job description for Research Assistant was approved by the Board in 2004. Historically, the main functions of the Research Assistant were to support personnel in the maintenance and accuracy of assessment and accountability reporting related to the No Child Left Behind (NCLB) Act of 2001. Due to recent educational reform, the function and major duties and responsibilities have evolved. Accountability: In response to the state and federal requirements, the California Longitudinal Pupil Achievement Data System (CALPADS) was created. CALPADS is the foundation of California’s K–12 education data system, comprising student demographic, program participation, grade level, enrollment, course enrollment and completion, discipline, and statewide assessment data. Further, CALPADS data is what is ultimately reported for the purposes of Local Control Funding Formula (LCFF) Unduplicated Pupil counts and the California School Dashboard state indicators. Assessment: In 2014, the California Assessment of Student Performance and Progress (CAASPP) System was established as the state’s assessment system replacing the California Standardized Test (CST) paper and pencil assessments. The web-based CAASPP system entails a significant shift in managing the Test Operations Management System (TOMS), technology requirements, test security, and test administration components.

CURRENT CONSIDERATIONS: The landscape of data collection, accountability, state assessments, and state and federal reporting has significantly evolved due to recent educational reform. The updated job description and title reflects the current skills and experience desired for the CALPADS, Assessment, and Accountability Assistant.

FINANCIAL IMPLICATIONS: There are no financial implications for updating the former job description of Research Assistant to CALPADS, Assessment, and Accountability Assistant. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board approve the job description and job title for the CALPADS, Assessment, and Accountability Assistant as presented.

204

SIERRA SANDS UNIFIED SCHOOL DISTRICT Job Description

CALPADS, Assessment, and Accountability Assistant

Function: The job of CALPADS, Assessment, and Accountability Assistant involves a variety of CALPADS audits/reconciliation duties to ensure accuracy and compliance of student information and data collection integrity. Assists Curriculum, Instruction, Assessment, and Accountability staff with the assembly, scheduling, verification and formatting of results from demographic information as well as formative and summative assessment results. Assist with support for administration of state and local testing programs including, but not limited to SBAC/CAASPP/CAST, ELPAC, and progress monitoring assessments. Provides data needed for the preparation of the Local Control Accountability Plan.

SUPERVISION EXERCISED OR RECEIVED:

Under the direction of the Assistant Superintendent of Curriculum and Instruction.

MAJOR DUTIES AND RESPONSIBILITIES:

- Manage and create data reports, perform file transfers and data conversions for the purpose of meeting local, state, and federal compliance requirements and timelines. - Review, evaluate, and correct data for the purpose of validating district data and to ensure accurate reporting. - Capture changing and emerging data requirements for state and federal reporting compliance. - Develop, review, perform data corrections, and submit CALPADS reports to assure compliance with state and federal requirements and timelines. - Assist in the organization and promotion of coordination between student information system(s), support personnel, schools, and departments to ensure CALPADS reporting timelines are met. - Assist in the coordination of assessment timelines, procedures, administration, and reports including, but not limited to SBAC/CAASPP/CAST, ELPAC, and progress monitoring assessments/benchmarks. - Manage the Test Operations Management Systems (TOMS) online platform and data for the SBAC/CAASPP/CAST/ELPAC. - Provide data needed for the preparation of the Local Control Accountability Plan (LCAP). - Prepare and process documents (i.e., schedules, correspondence, memorandums, reports, procedures) for the purpose of communication of information to appropriate contacts including school and district personnel, the public, state officials, etc. - Evaluate situations (i.e. involving staff, stakeholders, county/state/federal officials) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.

205

- Maintain confidential/privileged information about the district, students or staff acquired in the course of official duties per board policy and all other applicable codes and regulations. - Performs other duties as assigned.

OTHER DUTIES AND RESPONSIBILITIES:

- Perform record keeping and general clerical functions (e.g. copy, faxes, filing, maintain records, calendars, etc.) to communicate information to district staff. - Participate in meetings, workshops, conferences, seminars, and/or webinars as assigned to gather and/or convey information.

MINIMUM QUALIFICATIONS:

Knowledge of: - Knowledge of modern office methods, procedures, terms and equipment; processes and procedures involved with online data reporting via the CALPADS system; computers, operating systems and database management systems; data entry and system operations on district computers; Microsoft Access/Excel and the Google Platform; student information systems such as AERIES; collection, organization, and presentation of data.

Ability to: - Work independently and take initiative in meeting reporting compliance and timelines.

- Communicate effectively in both verbal and written form; employ correct usage of English grammar, spelling and vocabulary.

- Physical abilities include sitting for prolonged periods; reaching/handling/fingering, periodic moderate to heavy lifting/climbing/squatting; talking/hearing conversations; near visual acuity/visual accommodation.

Education: - High school diploma or equivalent, college level courses desirable. Personal Qualifications:

- Reliable. - Resilient under stressful situations. - Interpersonal skills using tact, patience, and courtesy.

Approved 4/18/19

206


8.7 Authorization of Certificated Position: Teacher on Special Assignment (TOSA)-Site Student Support Instructor BACKGROUND INFORMATION: Research suggests that to be successful, students not only need to master core academic subjects, but to also demonstrate competency in behavioral domains. California has recognized the importance of measuring district and school performance beyond a singular academic metric with the inclusion of School Climate data in the California School Dashboard. 2018 Dashboard secondary suspension data indicates the following: Murray Middle School (12.4%) and James Monroe Middle School (15.6%) average of students suspended at least once is 14% as compared to the state average of 3.5%; Burroughs High School average of students suspended at least once is 8.2% as compared to the state average of 3.5%. The new Teacher on Special Assignment (TOSA)-Site Student Support Instructor job description addresses specific areas of district need related to School Climate metrics; it also addresses the need to scale up the district’s social-emotional/behavioral systems of support identified through the Continuous Improvement Process. The district’s identified problem of practice statement is: We have not yet created district-wide multi-tiered systems of support to ensure the success of all students which has resulted in low student performance. The TOSA-Site Student Support Instructor will be responsible for providing students with academic, social, emotional, and behavioral needs in a positive and proactive environment/Student Support Center. Responsibilities also include effective implementation of primary (school-wide), secondary (classroom), and tertiary (individual) systems of support for all students including but not limited to the Positive Behavior Intervention and Support (PBIS) framework at the school site.

CURRENT CONSIDERATIONS: The district identifies secondary school climate as having the greatest area of need for development of systems of support. The attached new job description reflects the current skills and experience desired for the new position of TOSA-Site Student Support Instructor.

FINANCIAL IMPLICATIONS: The position of TOSA-Site Student Support Instructor will be compensated according to the proper placement on the certificated salary schedule. LCFF Concentration funding is available for the responsibilities related to the increase and improvement of services for unduplicated pupils. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board approve the new job description for the TOSA-Site Student Support Instructor as presented.

207

SIERRA SANDS UNIFIED SCHOOL DISTRICT Job Description - Certificated

Teacher on Special Assignment (TOSA)-Site Student Support Instructor

Function: The TOSA-Site Student Support Instructor will be responsible for providing students with academic, social, emotional, and behavioral needs in a positive and proactive environment/Student Support Center. The TOSA-Site Student Support Instructor is responsible for the effective implementation of primary (school-wide), secondary (classroom), and tertiary (individual) systems of support for all students including but not limited to the Positive Behavior Intervention and Support (PBIS) Framework at the school site.

MAJOR DUTIES AND RESPONSIBILITIES:

Serve as the Student Support Center (SSC) instructor to support students with academic, social, emotional, and behavioral needs in a positive and proactive environment.

Coordinate assignments and services for students in the site SSC with administrators, teachers, counselors, and staff.

Maintain effective communication with administrators, teachers, counselors, and staff.

Facilitate the development, implementation, sustainability, and expansion of primary (school-wide), secondary (classroom), and tertiary (individual) systems of support for all students.

Develop, implement, and sustain positive and equitable school climate initiatives including Positive Behavior Interventions and Support (PBIS), Social Emotional Learning (SEL), Restorative Justice/Practices, Trauma Sensitive Schools, and Training and Methods to Address Implicit Bias.

Conduct site level data collection, management and analysis for the purposes of improving outcomes, program design, and reporting.

Engage in data-based decision making. Communicate and disseminate data to administrators, teachers, counselors, staff,

and appropriate stakeholders. Provide professional learning and coaching related to best practices in School

Climate. Work in concert with the district Student Support Services Coordinator and site

administration to support initiatives.

OTHER DUTIES AND RESPONSIBILITIES:

Investigate current, evidence-based research to inform student supports and professional development.

Collaborate and communicate effectively with administrators, teachers, counselors, and other staff to strengthen all aspects of student support services.

Ensure effective usage of instructional technology and related media. Actively participate in professional development to remain current in innovative and

evidence-based practices. Attend staff meetings, as well as, serve on committees as requested. Perform other duties as determined by administrator.

SUPERVISION EXERCISED OR RECEIVED:

208

Under the immediate supervision of the Coordinator of Student Services and site administration.

Experience: A minimum of three years of successful teaching or student services related experience.

MINIMUM QUALIFICATIONS:

Credential: California teaching credential Bilingual or English Language Development authorization Education: Bachelor’s Degree Master’s Degree preferred Personal Qualities:

Communicate effectively with staff, students, parents, community, and representatives of other agencies

Excellent oral and written communication skills. Highly developed organizational skills. Ability to build strong relationships. Maintains thorough knowledge of best practices as well as state and federal program

requirements. Board Adopted: 4/18/2019

209

SIERRA SANDS UNIFIED SCHOOL DISTRICT APRIL 18, 2019 9. GENERAL ADMINISTRATION

9.1 Gifts to District CURRENT CONSIDERATIONS: The following donations have been received: Vivian Bigelow donated a guitar with an estimated cash value of $100 to the Burroughs High School music department, LuAnn Capuzzi with the American Legion donated toothbrush packets with an estimated cash value of $100 to the students of Inyokern Elementary School, and Ms. Capuzzi with the Beta Sigma Sorority also donated construction paper with an estimated cash value of $150 to Inyokern Elementary School. FINANCIAL IMPLICATIONS: Donations provide support to the district and have a positive financial impact. SUPERINTENDENT’S RECOMMENDATION: Accept the gifts as described and send appropriate letters of appreciation.

210


9.2 Adoption of the Board Meeting Calendar for the 2019-20 School Year BACKGROUND INFORMATION: Board Bylaw 9320 states that regular meetings of the board be held on the first and third Thursday of each month or as designated on the board meeting calendar. During the 2010-11 school year, the board designated the third Thursday of every month as the regular meeting of the Board of Education with special meetings of the board scheduled as needed. In an effort to align with requirements to submit approved fiscal reports to the Kern County Superintendent of Schools for review on or before the 15th day of September, December, and March, meeting dates during those months have been designated as the first or second Thursday of the month. The meetings are also designated by board bylaw to be held at 7:00 p.m. in the Ridgecrest City Council Chambers. CURRENT CONSIDERATIONS: It is recommended that regular board meetings for the 2019-20 year be conducted on the following dates:

July 18, 2019 August 15, 2019 September 12, 2019 October 17, 2019 November 21, 2019 December 12, 2019 January 16, 2020 February 20, 2020 March 12, 2020 April 16, 2020 May 21, 2020 June 18, 2020

FINANCIAL IMPLICATIONS: None. SUPERINTENDENT’S RECOMMENDATION: Adopt the board meeting calendar for the 2019-20 school year as presented.

211


9.3 Authorization for Board Member Travel, CSBA Delegate Assembly Meeting

BACKGROUND INFORMATION: At the May 7, 2009 board meeting, protocol requiring the board to authorize all board member travel was established. The 2018-19 travel budget for the board was approved for $22,000. CURRENT CONSIDERATIONS: Mr. Tim Johnson serves as a delegate for the California School Boards Association (CSBA), which holds two meetings per year. This meeting takes place in Sacramento May 18-19, 2019. Hotel (2 nights @ $183.00 incl. tax) $ 366.00 Meals (3 days @ $50 per day) $ 150.00 Mileage (390 miles @ .58 per mile) $ 226.20 Parking (2 nights @ $20 per night) $ 40.00 Estimated total cost of travel $ 782.20 FINANCIAL IMPLICATIONS: The travel budget for the board for 2018-19 is $22,000.00. To date, $16,923.00 has been approved. SUPERINTENDENT’S RECOMMENDATION: In accordance with the board’s adopted protocol, it is recommended that the board review the proposed travel and determine if it wishes to authorize this travel activity.

212


9.4 Report to the Board: Nature and Resolution of Complaints with Regard to Deficiencies Related to Instructional Materials, Emergency or Urgent Facilities Conditions that Pose a Threat to the Health and Safety of Pupils or Staff, Teacher Vacancy or Misassignment, as Required by the Williams Act

BACKGROUND INFORMATION: California Education Code 35186 specifies that a school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district. The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district. The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints. The complaints and written responses shall be available as public records. This procedure is intended to address all of the following: (1) A complaint related to instructional materials as follows:

(A) A pupil, including an English learner, does not have standards-aligned textbooks or instructional materials or state adopted or district adopted textbooks or other required instructional material to use in class.

(B) A pupil does not have access to instructional materials to use at home or after school in order to complete required homework assignments.

(C) Textbooks or instructional materials are in poor or unusable condition, have missing pages, or are unreadable due to damage.

(2) A complaint related to teacher vacancy or misassignment as follows:

(A) A semester begins and a certificated teacher is not assigned to teach the class. (B) A teacher who lacks credentials or training to teach English learners is

assigned to teach a class with more than 20 percent English learner pupils in the class. This subparagraph does not relieve a school district from complying with state or federal law regarding teachers of English learners.

(C) A teacher is assigned to teach a class for which the teacher lacks subject matter competency.

(3) A complaint related to the condition of facilities that pose an emergency or

urgent threat to the health or safety of pupils or staff as defined in paragraph (1) of subdivision (c) of Section 17592.72 and any other emergency conditions the school district determines appropriate.

213

Item 9.4, General Administration 2 APRIL 18, 2019 Williams Complaint Report

CURRENT CONSIDERATIONS: There have been no complaints filed with the school district between January 1 and March 31, 2019 in any of the designated areas. FINANCIAL CONSIDERATION: None. SUPERINTENDENT’S RECOMMENDATION: This report is for informational purposes only. A copy of this report will be forwarded to the Kern County Superintendent of Schools as required by state law.

214

SIERRA SANDS UNIFIED SCHOOL DISTRICT APRIL 18, 2019 10. CONSTRUCTION ADMINISTRATION

10.1 Approve the Payment of the Final Fee Invoice as Required by the Division of the State Architect (DSA) for the State of California as Part of the DSA Project Closeout of the Burroughs High School Modernization Project

BACKGROUND INFORMATION: In November of 2012, the district received a grant from the Department of Defense (DoD) Office of Economic Adjustment (OEA) of approximately twenty-six million dollars for the modernization of Burroughs High School. In response to that grant, the district initiated design and construction phase services to complete execution of the project. At the same time, the district was required to and did obtain approval for the project from the California DSA. The project has been successfully completed and is occupied and operational. CURRENT CONSIDERATIONS: As is standard practice by DSA, upon receipt of final project costs, it submits an invoice for additional fees to the district reflecting any project costs exceeding the initial cost estimate submitted with the application at the initiation of the project. This final payment by the district of additional fees is required in order to obtain DSA’s certification for the project. Failure to obtain certification for the project would prohibit the district from obtaining approval of any future project. All school construction projects are required by law to be reviewed, approved, monitored and certified by the DSA. FINANCIAL IMPLICATIONS: DSA’s final invoice for the project is in the amount of fifty-three thousand seven hundred sixty-one dollars and no cents ($53,761.00). See attachments for detail. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board authorize district staff to submit payment to DSA for its final invoice in order to obtain certification for the Burroughs High School modernization project.

216

State of California. Department Of General Services. Gavin Newsom. Governor

Dli 5 DMSION OF THI! STATI! ARCHITl!CT Regional Office 355 South Grand Ave. Suite 2100 LOS ANGELES , CA 90071


113 West Felspar

Ridgecrest, CA, 93555

Attn: Accounts Payable

Application #: 03-115512

Project: BURROUGHS HIGH SCHOOL

INVOICE (Plan/Field Review)

File ID: 15-H13

• (213) 897-3995

Invoice#: EJ Print Date: 03/28/2019

Issue Date: 03/28/2019

CAN#: OA7261

Scope: Additions to 1-(E) M.P. Bldg w/ Serving Line Addition; Alterations to 18-(E) Bldgs: (8) Classroom Bldgs (C D L M K H I N); Admin (A), Library, Music (F), Arts (G), Gym, Boys Lockers, Girls Lockers, Performing Arts, Band & Shop (S) Bldgs; Construction of 1-Parking Lot & Site Improvements, 1-Restroom/Concession Bldgs

Billing Details:

Project Contracted Cost:

Change Orders Cost:

Construction Mgt. Cost:

Project Cost:

+

$19,815,591.00

$5,066,067.13

$1,480,811.82

$26,362,469.95

11294

Estimated Project Cost: $28,626,311.00 -----> Cost Augmentation: $(2,263,841.05)

Access Compliance

Structural Safety

Miscellaneous

$0.00

$0.00

$0.00

$0.00

$0.00

Return this portion with payment. - One check per invoice, please


Application#: 03-115512

File ID#: 15-H13

Invoice#: 11294

Make check payable to:

Department of General Services/Office of Fiscal Services

PO Box 959053

West Sacramento, CA 95798-9053

Pre-Checked Addenda/Revisions

$4,946.25 $0.00 $0.00 $4,946.25

$48,814.75 $0.00 $0.00 $48,814.75

Total Amount Due : $53,761.00

Pay This Amount: $53,761.00

By: 04/27/2019

I Amo""' E0<lo.,d, nunuon. un I

217


DliS DMSION OF THI! STATI! ARCHITl!CT Regional Office 355 South Grand Ave. Suite 2100 LOS ANGELES, CA 90071


113 West Felspar




Project: BURROUGHS HIGH SCHOOL


File ID: 15-H13

" (213) 897-3995

Invoice#: ~ Print Date: 03/28/2019


CAN#: OA7261

Scope: Additions to 1-(E) M.P. Bldg w/ Serving Line Addition; Alterations to 18-(E) Bldgs: (8) Classroom Bldgs (C D L M K H I N); Admin (A), Library, Music (F), Arts (G), Gym, Boys Lockers, Girls Lockers, Performing Arts, Band & Shop (S) Bldgs; Construction of 1-Parking Lot & Site Improvements, 1-Restroom/Concession Bldgs


Sierra Sands Unified School District Pay This Amount:

By:

03-115512

11294

$53,761.00

04/27/2019

Application#:

I Amooot E0<lo.,,, DDDLJDD- DDI File ID#: 15-H13

Invoice#: 11294



PO Box 959053 West Sacramento, CA 95798-9053

218

SIERRA SANDS UNIFIED SCHOOL DISTRICT APRIL 18, 2019 10. CONSTRUCTION ADMINISTRATION

10.2 Approve the Payment of the Final Fee Invoice as Required by the Division of the State Architect (DSA) for the State of California as Part of the DSA Project Closeout of the New Murray Middle School Project BACKGROUND INFORMATION: In November of 2012, the district received a grant from the Department of Defense (DoD) Office of Economic Adjustment (OEA) of approximately thirty-nine million dollars for the construction of the new Murray Middle School. In response to that grant, the district initiated design and construction phase services to complete execution of the project. At the same time, the district was required to and did obtain approval for the project from the California DSA. The project has been successfully completed and is occupied and operational. CURRENT CONSIDERATIONS: As is standard practice by DSA, upon receipt of final project costs, it submits an invoice for additional fees to the district to reflect any project costs exceeding the initial cost estimate submitted with the application at the initiation of the project. This final payment by the district of additional fees is required in order to obtain DSA’s certification for the project. Failure to obtain certification for the project would prohibit the district from obtaining approval of any future project. All school construction projects are required by law to be reviewed, approved, monitored and certified by DSA. FINANCIAL IMPLICATIONS: DSA’s final invoice for the project is in the amount of seventy-five thousand six hundred ninety-seven dollars and fourteen cents. ($75,697.14). See attachments for detail. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board authorize district staff to submit payment to DSA for its final invoice in order to obtain certification for the new Murray Middle School project.

219

State of California, Department Of General Services, Gavin Newsom, Governor

DliS DIVISION OF THI! STATI! ARCHITl!CT Regional Office 355 South Grand Ave. Suite 2100 LOS ANGELES , CA 90071


113 West Felspar




Project: NEW MURRAY MIDDLE SCHOOL


File ID: 15-42

• (213) 897-3995



CAN#: OA7260

Scope: Construction of 1-Admin Bldg A 1, MPR & Kitchen A2, Gym B, Classroom Bldgs C, 01, 02, 03, 04, & 05, Walkway Covers & Site Work

Billing Details:

Project Contracted Cost:

Change Orders Cost:

Construction Mgt. Cost:

Project Cost:

+

$29,061,160.00

$1,461,579.23

1,279,980.85

$31,802,720.08

11298

Estimated Project Cost: $24,000,000.00 -----> Cost Augmentation: $7,802,720.08

Filing ~ Further Pre-Checked Addenda/Revisions Total

Access Compliance $0.00 $0.00 $6,442.18 $0.00 $1,700.00 $8,142.18

Fire & Life Safety $0.00 $0.00 $4,401.36 $0.00 $6,120.00 10,521.36

Structural Safety $0.00 $0.00 $39,013.60 $0.00 $18,020.00 $57,033.60


Sierra Sands Unified School District Pay This Amount : $75,697.14 By: 04/28/2019

Application#: 03-116198

File ID#: 15-42 I Amooot Eoclo,.,, DDIJDIJD. DlJ I Invoice#: 11298



PO Box 959053

West Sacramento, CA 95798-9053

220


Dli s DMSION OF THI! STATI! ARCHITl!CT Regional Office 355 South Grand Ave. Suite2100 LOS ANGELES, CA90071


113 West Felspar

Ridgecrest, CA, 93555 Attn: Accounts Payable


Project: NEW MURRAY MIDDLE SCHOOL


File ID: 15-42

" (213) 897 -3995



CAN#: OA7260

Scope: Construction of 1-Admin Bldg A 1, MPR & Kitchen A2, Gym 8, Classroom Bldgs C, 01, 02, 03, 04, & 05, Walkway Covers & Site Work

Miscellaneous $0.00 Total Amount Due :


Sierra Sands Unified School District Pay This Amount :

By:

03-116198

11298

$75,697.14

$75,697.14 04/28/2019

Application#:

I Amo,ot Eoolosod, nu1JnD1J .1 Jn I File ID#: 15-42

Invoice#: 11298


Department of General Services/Office of Fiscal Services PO Box 959053 West Sacramento, CA 95798-9053

221

SIERRA SANDS UNIFIED SCHOOL DISTRICT APRIL 18, 2019 12. CONSENT CALENDAR

12.1 Approval of “A” and “B” Warrant CURRENT CONSIDERATIONS: “A” and “B” warrants released in March 2019 are submitted for approval. “A” warrants totaled $3,258,257.77. “B” warrants totaled $1,007,168.56. FINANCIAL IMPLICATIONS: Warrants were issued as stated. SUPERINTENDENT’S RECOMMENDATION: Approve “A” and “B” warrants for March 2019 as presented.

222

"A" WARRANTS

Type of Payroll Amount

End of month certificated $2,247,059.61End of month classified $807,797.1710th of month certificated $118,930.3510th of month classified $84,470.6415th of month certificated $0.0015th of month classified $0.00

Total "A" Warrants $3,258,257.77

"B" WARRANTSRegister Number Amount

Batch 188 163,061.97$ Batch 189 66,542.18$ Batch 190 2,591.65$ Batch 192 65,982.88$ Batch 193 54,379.85$ Batch 194 42,101.50$ Batch 196 125,658.20$ Batch 197 5,073.12$ Batch 198 232,693.52$ Batch 199 83,864.28$ Batch 200 93,436.70$ Batch 201 71,782.71$

Total "B" Warrants 1,007,168.56$

This list represents the "A" and "B" warrants released during the month of MARCH 2019 The "A" and "B" warrant registers are available in the business office for your review.

RECOMMENDED ACTION: Approve "A" and "B" warrants as presented.

223


12.2 Approval of the 2019-20 AVID (Advancement Via Individual Determination) Imple- mentation Contract

BACKGROUND INFORMATION: The Elementary and Secondary Education Act (ESEA), as well as the principles of Common Core, place major emphasis upon professional development and the use of validated research based programs and strategies in order to improve student achievement and facilitate college readiness.

CURRENT CONSIDERATIONS: AVID’s mission is to close the achievement gap by preparing all students for college readiness and success in a global society. It is designed to increase school wide learning and performance. Sierra Sands has implemented the AVID program for the past ten years with excellent results. FINANCIAL IMPLICATIONS: The 2019-20 AVID implementation agreement includes site membership fees and subscriptions to AVID Weekly for Monroe, Murray, and Burroughs in the amount of $13,677. Local Control Funding Formula (LCFF) supplemental funding continues to be the appropriate fund source for this agreement. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board authorize the district to enter into the AVID Implementation Contract as presented.

224

AVID Center Quote

Quote #: Q-09540 AVID Representative: Shonnel Oson

113 W Felspar Ave

Ridgecrest, CA 93555

Phone: 4773

Email: [email protected]

Quote Prepared For:


James Monroe Middle School

QTY PRODUCT NAME UNIT PRICE EXTENDED PRICE

1 AVID Membership Fees Secondary $3,999.00 $3,999.00

1 AVID Weekly Secondary $575.00 $560.00 James Monroe Middle School SUBTOTAL: $4,559.00

Murray Middle School



1 AVID Weekly Secondary $575.00 $560.00 Murray Middle School SUBTOTAL: $4,559.00

Sherman E Burroughs High Sch



1 AVID Weekly Secondary $575.00 $560.00

Sherman E Burroughs High Sch SUBTOTAL: $4,559.00

TOTAL: $13,677.00

plus all applicable taxes

This Quote is applicable from July 01, 2019 to June 30, 2020. The AVID Center Standard Terms and Conditions, attached

hereto (the “Terms and Conditions”) are incorporated in and made a part of this Quote.

The terms of this Quote shall control in the event of a conflict with any of the provisions of the Terms and Conditions.

DocuSign Envelope ID: 30254C99-D8B3-41A4-97B8-25C53EBF7159

225

Additional Comments:

N/A


226

AVID Standard Terms and Conditions

This AVID College Readiness System Services and Products Agreement (“Agreement”) is entered into by and between AVID

Center, a California non-profit corporation (“AVID Center”) and Sierra Sands Unified School District (“Client”).

Article I. Definitions

1.1. AVID College Readiness System Services and

Products Agreement (“Agreement”): The Agreement

consisting of these AVID Standard Terms and Conditions,

Quote(s), Exhibit(s), and any other applicable, incorporated

addenda.

1.2. AVID College Readiness System: The AVID College

Readiness System consists of AVID Elementary, AVID

Secondary, and AVID for Higher Education. Client may choose

to implement (order) one or more of these components of the

AVID College Readiness System as indicated on Quote(s).

(a) AVID Elementary is a foundational component for

elementary sites (grades K–8), designed as an embedded,

sequential academic skills resource. It is intended for non-

elective, multi-subject, multi-ability level classrooms.

(b) AVID Secondary consists of the AVID Elective class as the

core and content area teachers using AVID strategies as

school-wide implementation.

(c) AVID for Higher Education works with postsecondary

institutions to support students with the goal of increasing

academic success, persistence and completion rates.

1.3. AVID Materials: Any material, in any medium,

printed or electronic, produced by AVID Center as a resource

for Client’s implementation of AVID Elementary, AVID

Secondary, or AVID for Higher Education.

1.4. AVID Member Site: Any Client that implements

(orders membership corresponding to) AVID Elementary

and/or AVID Secondary, or AVID for Higher Education.

1.5. AVID Methodologies: Those methodologies that,

when combined, form the core of AVID Elementary, AVID

Secondary, or AVID for Higher Education.

1.6. AVID Programs: Other AVID offerings that are

supplementary to AVID Elementary, AVID Secondary, or AVID

for Higher Education (with the corresponding program

indicated in parentheses in this Paragraph). Some of the

specific AVID Programs are further defined in a corresponding

Exhibit. This list is subject to change without notice: AVID Excel

(AVID Secondary); AVID Summer Bridge (AVID Secondary);

AVID Weekly (versions for each: AVID Elementary, AVID

Secondary, AVID for Higher Education. AVID Elementary and

AVID for Higher Education subscriptions are included as part

of membership; AVID Secondary subscriptions are included in

Middle School and High School Libraries, if so ordered by

Client).

1.7. Service and Product Exhibits: The language in this

Agreement that relate specifically to a corresponding service

or product ordered on the Quote(s).

1.8. Payment Terms: The terms of when payment is due

as listed in this Agreement.

1.9. Quote: The order document that is fully incorporated

into this Agreement.

Article II. Period of Agreement

2.1. Term: The term of this Agreement shall remain in

effect indefinitely, unless earlier terminated as provided

herein, but each Quote shall be in effect only during period

stated in the Quote (“Term”). Upon expiration of a Quote, these

AVID Center Standard Terms and Conditions shall remain in

effect for the duration of the Term.

Article III. Licenses and Proprietary Rights

3.1. Copyright License: Subject to Client’s performance

of all the provisions of this Agreement, AVID Center hereby

grants to Client a non-transferable license, without the right to

sublicense, to distribute, reproduce, and display the AVID

Materials and AVID Methodologies solely to implement AVID

Elementary and/or AVID Secondary, or AVID for Higher

Education as ordered on Quote(s), during the period listed in

the corresponding Exhibit, and for no other purpose.

(a) Client may distribute, reproduce, and display the AVID

Materials only to appropriate staff and students of the

AVID Member Sites listed in Quote(s), for the sole purpose

of implementing the specified AVID service or product at

the AVID Member Sites and for no other purpose. Client

will not permit any of the AVID Materials or AVID

Methodologies to be used by anyone other than the AVID

Member Sites.

(b) Further, Client will only distribute, display, photocopy,

reproduce or otherwise duplicate, those AVID Materials

and AVID Methodologies corresponding to the specific

AVID service or product listed for each AVID Member Site

in Quote(s). [For example, if Quote(s) specifies both AVID

Elementary and AVID Secondary membership at ABC

School Site, but only specifies AVID Elementary

membership at XYZ School Site, Client will not distribute,

display, photocopy, reproduce, duplicate, or otherwise

make available the AVID Secondary Materials and

Methodologies to XYZ School Site.]

(c) Client and any AVID Member Sites will not distribute,

display, photocopy, reproduce or otherwise duplicate, all

or any part of the AVID Materials or AVID Methodologies

to anyone other than the AVID Member Sites without AVID

Center’s prior written consent.

(d) Should Client wish to make any of the AVID Materials or

AVID Methodologies accessible to its AVID Member Sites

through the Internet, it will do so on a password-protected

website, and it will ensure that only appropriate staff and


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students of the AVID Member Sites are allowed access to

the website.

(e) Should Client wish to make electronic versions of any of

the AVID Materials or AVID Methodologies available for

download by its AVID Member Sites, it will ensure that only

appropriate staff and students of the AVID Member Sites

are allowed access to those materials, and it will require

that those staff and students agree not to distribute,

reproduce, display, or transfer those materials to anyone

other than appropriate staff and students of the AVID

Member Sites before downloading those materials.

(f) Client and any AVID Member Sites shall not modify or

otherwise alter the AVID Materials or AVID Methodologies

in any way, or create or distribute any derivative works of

the AVID Methodologies or the AVID Materials in any way.

Client also agrees not to use or adopt the AVID

Methodologies or AVID Materials with respect to any

educational or other program except solely to implement

AVID under the provisions of this Agreement.

(g) Client and any AVID Member Sites acknowledge that they

do not have the right to sell, sublicense, transfer, or lease

any of the AVID Materials or AVID Methodologies to any

person or entity.

3.2. Trademark License: Subject to Client’s performance

of all the provisions of this Agreement, AVID Center hereby

grants to Client during the Term a non-exclusive, non-

transferable, indivisible license, without the right to

sublicense, to use the AVID trademarks (collectively “AVID

Trademarks”), (a) only as they are incorporated in the AVID

Materials, and (b) only on advertising flyers and written

promotional materials created by Client or the AVID Member

Sites listed in Quote(s) in order to promote and implement

AVID at those AVID Member Sites. Client agrees that it will use

its best efforts to use the AVID Trademarks in a professional

manner in order to preserve and enhance AVID Center’s

substantial goodwill associated with the AVID Trademarks.

Client agrees that it or its AVID Member Sites will not use any

of the AVID Trademarks as a corporate or business entity

name, as a fictitious business name or as a trade name, and

will not use any name in such capacity that is confusingly

similar to the AVID Trademarks. Client further acknowledges

and agrees that it and its AVID Member Sites cannot modify or

otherwise alter any of the AVID Trademarks or use any other

designs or logos in conjunction with its use of the AVID

Trademarks. Client cannot use the AVID Trademarks for any

educational or other program other than to implement AVID at

the Member Sites listed in Quote(s) consistent with the above

license. Client and its AVID Member Sites will always use the

proprietary symbol ® immediately adjacent to the respective

AVID Trademarks as noted above with respect to their use of

the AVID Trademarks. If Client or its Member Sites desire to

use or place the AVID Trademarks on any products, things, or

other merchandising items in order to promote AVID, it must

first seek and obtain permission from AVID Center by

completing AVID Center’s Request to Use AVID Center

Trademark Form and complying with any of AVID Center’s

conditions for approval. Any such additional uses of the AVID

Trademarks approved by AVID Center shall also be subject to

the terms of this license and the other provisions of this Article

III.

3.3. Rights Reserved: Notwithstanding anything to the

contrary in this Agreement, all rights not specifically granted

in this Agreement to Client shall be reserved and remain

always with AVID Center.

3.4. Proprietary Rights: The parties agree that AVID

Center shall solely own and have exclusive worldwide right,

title and interest in and to the AVID Trademarks, AVID

Materials and AVID Methodologies, to all modifications,

enhancements and derivative works thereof, and to all United

States and worldwide trademarks, service marks, trade

names, trade dress, logos, copyrights, rights of authorship,

moral rights, patents, know-how, trade secrets and all other

intellectual and industrial property rights related thereto

(“Intellectual Property Rights”). Client shall not challenge,

contest or otherwise impair AVID Center’s ownership of the

AVID Trademarks, AVID Materials or AVID Methodologies, or

any of AVID Center’s applications or registrations thereof, or

the validity or enforceability of AVID Center’s Intellectual

Property Rights related thereto. Client also agrees not to

submit any applications or otherwise attempt to register for

itself or others any of the AVID Trademarks, AVID Materials or

AVID Methodologies.

3.5. Enforcement: The parties agree that except to the

limited extent expressly set forth in Paragraphs 3.1 and 3.2

above, AVID Center will be irreparably harmed and money

damages would be inadequate compensation to AVID Center

in the event Client breaches any material provision of Article

III. Accordingly, all of the provisions of this Agreement shall be

specifically enforceable by injunctive and other relief against

Client without the requirement to post a bond, in addition to

any other remedies available to AVID Center, for Client’s

breach of any provision of this Agreement.

3.6. Proprietary Notices: Client agrees not to remove,

alter or otherwise render illegible any trademark, copyright or

other proprietary right notices or other identifying marks from

the AVID Materials or any permitted copies thereof.

3.7. Infringement: Client agrees to notify AVID Center of

any conduct or actions on the part of third parties of which it

becomes aware that might be deemed an infringement or

other violation of AVID Center’s rights in the AVID Trademarks,

AVID Materials or AVID Methodologies. In such an event, AVID

Center shall have the sole right to bring an action for

infringement or other appropriate action with respect thereto.

AVID Center shall exclusively control the prosecution and

settlement of any such action. Client agrees to fully cooperate

with AVID Center in any such action and provide AVID Center

with all information and assistance reasonably requested by

AVID Center.

3.8. Compliance with Laws: Client agrees that the AVID

Trademarks, AVID Materials and AVID Methodologies will be

used in accordance with all applicable laws and regulations

and in compliance with any regulatory or governmental

agency that has jurisdiction over Client and its educational

programs.


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3.9. Data Collection: On at least an annual basis,

according to the timeline established by AVID Center, Client

shall collect data pertaining to student demographics, course

enrollment, site characteristics and related outcomes

specified by AVID Center and provide that data to AVID Center

via their secure web portal. Client shall also submit such

individual student academic and disciplinary data concerning

AVID participants as AVID Center may specify. AVID Center’s

data collection process conforms to the privacy protections

specified in the federal Family Educational Rights and Privacy

Act (FERPA). AVID Center will maintain as confidential any

personally identifiable student information or information that

is privileged or confidential under federal or state law and that

is conspicuously marked by Client as “privileged” or

“confidential” before Client delivers to AVID Center. AVID

Center will destroy all individual student data when it is no

longer needed for reporting purposes. Client reserves the right

to withhold, revise, and/or edit certain confidential data such

as student names, Social Security numbers and any other

information the disclosure of which would violate FERPA. AVID

Center agrees not to use any of the data collected under this

section in a manner that would violate, or cause Client to

violate, any applicable provision of FERPA.

3.10. Sole Source: AVID Center affirms that it is the sole

source of the AVID College Readiness System to which

competition may be precluded due to the existence of a

patent, copyright, secret process, or monopoly. AVID Center’s

sole source development includes intellectual property—

copyrights and trademarks—in the AVID Materials, licensing

for reproduction of student activity sheets associated with the

curriculum, technical assistance, training to teachers and

administrators, and coordination of the AVID College

Readiness System through consultation, data collection, and

certification processes.

Article IV. Compensation

4.1. Quotes—Invoicing and Payment: AVID Center will

invoice Client upon execution of this Agreement and payment

is due net 30. Should Client issue Purchase Order(s), the terms

and conditions of this Agreement shall control for all Purchase

Orders; no terms and conditions on Purchase Orders will apply

to any part of this Agreement.

Article V. Status of Parties

5.1. Independent Contractors: AVID Center and Client

are independent contractors and their relationship is that of a

licensor and licensee. This Agreement is not intended to

create a relationship of employment, agency, partnership,

joint venture, or similar arrangement between the parties.

Neither party shall have any power or authority to bind or

commit the other party in any respect, contractually or

otherwise. In no event shall either party, or any of its

respective officers, agents, or employees, be considered the

officers, agents, or employees of the other party.

Article VI. Authority

6.1. AVID Center Authority: AVID Center represents that

the person signing this Agreement is authorized to enter into

this Agreement on behalf of the non-profit AVID Center and to

bind AVID Center to perform all of its obligations under this

Agreement.

6.2. Client Authority: Client represents that it has

obtained all necessary approvals and taken all necessary

steps to enter into this Agreement. The person signing on

behalf of Client represents that he or she has the authority to

enter into this Agreement on behalf of Client and to bind Client

to perform all of its obligations under this Agreement.

Article VII. Termination

7.1. Termination for Cause: Subject to the last sentence

of this Paragraph 7.1, either party has the right to terminate

this Agreement at any time if the other party is in material

breach of any warranty, term, condition or covenant of this

Agreement and (i) fails to cure that breach within thirty (30)

days of receiving notice from the non-breaching party which

specifies such material breach and demands cure thereof, or

(ii) fails to provide the non-breaching party assurance that the

breach will be cured within a longer period of time which is

acceptable to the non-breaching party. In the case of a breach

by Client that is not cured as described above, AVID Center

shall have the right to terminate Client’s right to conduct all or

part of an AVID product or service at one or more specific AVID

Member Sites, by giving written notice to Client of the sites so

terminated, without terminating this Agreement with respect

to the other products or services at the particular AVID

Member Site and/or other AVID Member Site(s) subject to this

Agreement. Any termination under this Paragraph 7.1 will

become effective automatically upon expiration of the cure

period in the absence of a cure or mutually agreed-upon

resolution. Notwithstanding the foregoing, any material

breach by Client, which is further defined as a breach of any of

the provisions of Article III, shall be deemed non-curable and

AVID Center shall have the right to immediately terminate this

Agreement upon such material breach by Client.

7.2. Termination Without Cause: Notwithstanding

Paragraph 7.1 above, either party may terminate this

Agreement upon thirty (30) days prior written notice to the

other party.

7.3. Cessation of Use: Upon termination or expiration of

this Agreement: (a) the licenses in Article III shall

automatically terminate and revert to AVID Center, (b) Client

shall thereafter immediately discontinue AVID in all of its

school sites and cease using the AVID Materials, AVID

Methodologies, or AVID Trademarks in any way, and (c) Client

shall pay any unpaid balances to AVID Center and remain

liable for its obligations or other actions that accrued or

occurred prior to the termination date.

7.4. Cumulative Remedies: All rights and remedies

conferred herein shall be cumulative and in addition to all of

the rights and remedies available to each party at law, equity

or otherwise. In addition, Paragraphs 3.3, 3.4, 3.5, 3.6, 4.1,

and all of the provisions of Articles VII and VIII shall survive the

termination or expiration of this Agreement.

Article VIII. General Provisions

8.1. Governing Law and Venue: If any action at law or in

equity is brought to enforce or interpret the provisions of this

Agreement, then (i) if AVID is the party initiating the action


229

(e.g., as plaintiff), this Agreement shall be interpreted under

the law of the State in which Client is located, the action shall

be submitted to the exclusive jurisdiction of the applicable

court in the city and State where Client is located and venue

for the action shall be that city and State; and (ii) if Client is

the party initiating that action (e.g., as plaintiff), this

Agreement shall be interpreted under California law, the

action shall be submitted to the exclusive jurisdiction of the

applicable court in San Diego, California, and venue for the

action shall be San Diego, California.

8.2. Entire Agreement: All Quotes, Exhibits, and other

addenda to this Agreement are fully incorporated herein. This

Agreement, including all addenda, constitutes the entire

agreement between the parties regarding this subject matter

hereof and supersedes all prior oral or written agreements or

understandings regarding this subject matter. This Agreement

can only be amended by a written document signed by both

parties.

8.3. Limitation of Liability: NEITHER PARTY SHALL BE

LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL,

CONSEQUENTIAL OR EXEMPLARY DAMAGES, WHETHER

FORESEEABLE OR NOT, THAT ARE IN ANY WAY RELATED TO

THIS AGREEMENT, THE BREACH THEREOF, THE USE OR THE

INABILITY TO USE THE AVID COLLEGE READINESS SYSTEM

SERVICES AND PRODUCTS, THE RESULTS GENERATED FROM

THE USE OF THE AVID COLLEGE READINESS SYSTEM

SERVICES AND PRODUCTS, LOSS OF GOODWILL OR PROFITS

AND/OR FROM ANY OTHER CAUSE WHATSOEVER.

8.4. Force Majeure: Neither party shall have any liability

to the other hereunder by reason of any delay or failure to

perform any obligation or covenant if the delay or failure to

perform is occasioned by force majeure, meaning any act of

God, storm, fire, casualty, unanticipated work stoppage, strike,

lockout, labor dispute, civil disturbance, riot, war, national

emergency, act of Government, act of public enemy, or other

cause of similar or dissimilar nature beyond its control.

8.5. Severability: If any provision of this Agreement is

judicially determined to be invalid, void or unenforceable, the

remaining provisions shall remain in full force and effect.

8.6. Attorney Fees: In the event a dispute arises

regarding this Agreement and a legal proceeding is brought by

either party, each party shall be responsible for paying their

own attorney fees regardless of the outcome or resolution of

the dispute.

8.7. No Assignment, Delegation or Transfer: Client

acknowledges that the favorable terms of this Agreement

were granted solely to Client, and that the substitution of any

party by Client would destroy the intent of the parties.

Accordingly, Client shall have no right to assign, delegate,

transfer or otherwise encumber this Agreement or any portion

thereof without AVID Center’s prior written consent, which can

be withheld in its sole discretion.

8.8. Notice: All notices, requests or other

communications under this Agreement shall be in writing,

shall be sent to the designated representatives of the parties

and shall be deemed to have been duly given on the date of

service if sent by facsimile or electronic mail, or on the day

following service if sent by overnight air courier service with

next day delivery and with written confirmation of delivery, or

five (5) days after mailing if sent by first class, registered or

certified mail, return receipt requested.

8.9. Counterparts: This Agreement may be executed in

several counterparts that together shall be originals and

constitute one and the same instrument.

8.10. Waiver: The failure of a party to enforce any of its

rights hereunder or at law or in equity shall not be deemed a

waiver or a continuing waiver of any of its rights or remedies

against the other party, unless such waiver is in writing and

signed by the party to be charged.

8.11. Facsimile and Electronic Signatures: The parties

hereto (i) each agree to permit the use, from time to time and

where appropriate under the circumstances, of signatures

sent via facsimile or electronically in a .pdf file or other digital

format in order to expedite the transaction(s) contemplated by

this Agreement; (ii) each intend to be bound by its respective

signature sent by that party via facsimile or electronically in a

.pdf file or other digital format; (iii) are each aware that the

other, and the other’s agents and employees, will rely on

signature pages sent via facsimile or electronically in a .pdf file

or other digital format; and (iv) each acknowledge such

reliance and waive any defenses to the enforcement of this

Agreement or of other documents effecting the transactions

contemplated by this Agreement based on the signature page

being a facsimile, .pdf copy or other digital format. The parties

covenant to each other that each time they send a signature

page via facsimile or electronically in a .pdf file or other digital

format; they will in a timely manner send the other party the

countersigned signature page(s).

Article IX. Services and Products Exhibits

9.1 AVID Secondary Membership/Curriculum: “AVID

Members” or “AVID Member Sites” are those school sites

listed on the Quote as implementing one or more AVID

programs—Secondary, or Elementary/Secondary. Annual

membership runs concurrently with the Term of AVID Standard

Terms and Conditions.

(a) AVID College Readiness System and Materials: Client is

entitled to implement the applicable AVID program(s) only

at the AVID Member Sites listed on the Quote, and to use

the licensed AVID trademarks, libraries, and student

materials for the AVID Member Sites’ AVID College

Readiness System pursuant to the provisions of this

Exhibit and the AVID Standard Terms and Conditions.

(b) AVID Center Support for Secondary: AVID Center agrees

to provide support to Client for its Secondary AVID

Member Sites through the District Director and in

conjunction with AVID Center’s national and/or divisional

offices. Membership for Client and AVID Member Sites

implementing the Secondary Program includes support

from AVID Center’s national and/or divisional offices in

the following ways:

Access to training for the AVID site team(s) and AVID

elective teacher(s) through AVID Summer Institute;


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Access to training for the District Director through AVID

District Leadership Training (ADL), divisional/state

meetings and Summer Institute;

Access to other quality continuing professional learning

trainings or services such as AVID Path to Schoolwide

Trainings, AVID Weekly, AVID Roadtrip Nation Experience,

and others;

Access to the resources available through the password-

protected MyAVID portal website;

Coordination with Client’s District Director to collect,

report, and analyze data from Client and AVID Member

Sites;

Review the quality of implementation through the

certification processes;

Access to ongoing AVID College Readiness System

development through various divisional workshops and

online offerings;

Permission to use the AVID Trademarks as described in

the Standard Terms and Conditions;

Assistance in disseminating information about AVID to

Client’s potential new AVID middle school and high school

sites.

(c) AVID Reports: AVID Center agrees to provide Client with

access to reports on AVID data collected by Client.

(d) AVID Summer Institute: AVID Center agrees to provide

Client and its listed AVID Member Sites access to AVID

Summer Institute. Client and its listed AVID Member Sites

may attend strands at AVID Summer Institutes including

the Implementation strands appropriate for their level of

implementation (i.e. Secondary). Planning districts and

sites are restricted from attending any of the

Implementation strands offered but can attend all other

strands offered for their program level.

(e) Licensing Benefits: Membership includes a license to use

the AVID Trademarks to promote the AVID Member Sites’

implementation of the AVID College Readiness System, to

use and implement the AVID Methodologies, and to copy

the student activity sheets from the AVID Materials for

educational purposes relating to AVID, all pursuant to the

provisions of this Exhibit. Licensing runs concurrently with

the Term of this Exhibit.

(f) Annual Membership/License Fee: Client agrees to pay

AVID Center an annual membership/license fee based on

the total number of AVID Member Sites in Client’s AVID

program according to the pricing schedule set forth on the

Quote.

(g) AVID Secondary Methodology: Client agrees to implement

AVID according to AVID guidelines and teaching

methodologies (collectively “AVID Methodologies”) set

forth in the AVID publications, guidebooks, and materials

(collectively “AVID Materials”) or otherwise established by

AVID Center, as the same may be modified and/or

updated by AVID from time to time at AVID’s discretion.

Client will implement the AVID Methodologies in the AVID

elective class and in academic subject area classes.

Client will not materially deviate from the AVID

Methodologies without the prior written consent of the

Chief Executive Officer of AVID Center. Client is

responsible for each of its AVID Member Sites’ compliance

with this Exhibit.

(h) AVID Secondary Student Selection: Client agrees to select

students for AVID in accordance with the selection criteria

established in the AVID Methodologies. AVID

Methodologies may be modified and/or updated by AVID

from time to time at AVID’s sole discretion. Any

modifications or updates will be made available to the

Client and its AVID Member Sites via the MyAVID portal.

(i) AVID Secondary Staff Training: Client agrees to provide,

at its expense, ongoing training for site coordinators and

AVID site teams at AVID Member Sites.

(j) AVID Summer Institute: Client agrees to ensure that each

secondary site in their initial year of implementing AVID

Secondary will send a minimum of eight (8) participants

(unless AVID agrees to a lesser number on the Quote) to

an AVID Summer Institute. The AVID District Director

attends at no additional cost and shall not be included in

the minimum number of participants required per site

team. AVID Center recommends sending a site team that

includes the principal, counselor, AVID coordinator, and

core subject area teachers. AVID Center recommends

AVID Member Sites implementing the second year of the

Secondary program send teams of at least five (5)

members and encourages AVID Member Sites to continue

to send teams to its Summer Institute in subsequent years

to maintain and enhance the quality of AVID at their sites.

The AVID Summer Institute registration pricing is listed on

the Quote, if ordered. Client understands that travel,

lodging, per diem costs and any other costs are not

included in the price of the registration.

(k) Professional Learning: Client agrees to conduct AVID

professional learning for its AVID Member Sites based on

AVID’s national model of providing site coordinator

workshops and site team conferences. Agenda for

professional learning sessions will be based on school

needs, on AVID’s national model for coordinator

workshops, on topics and agendas provided in training

materials, and on the content areas related to educational

reform initiatives in public schools in Client's state.

(l) AVID Curriculum Library: The AVID teachers and students

benefit from the classroom strategies and activities

provided in the AVID Curriculum Library. Each type of

Curriculum Library—Middle School or High School—

consists of a set of AVID publications and materials.

(m) Curriculum Library: To ensure proper implementation of

AVID Secondary, Client agrees to purchase at least one (1)

complete AVID Curriculum Library for each AVID Member

Site newly implementing AVID Secondary, as listed on the

Quote. AVID Curriculum Library prices are set forth on the

Quote, if ordered. Client shall be entitled to use an AVID

Secondary library only at the AVID Member Sites for which

the materials were originally purchased. AVID libraries

are non-transferable. Client and its individual AVID


231

Member Sites agree to ensure that each AVID classroom

has adequate AVID curriculum materials. The use of the

AVID Curriculum Libraries, which are part of the AVID

Materials, will also be subject to the provisions of the AVID

Standard Terms and Conditions.

(n) Curriculum Shipment(s): If ordered on the Quote, AVID

Center will ship curriculum libraries upon full execution of

the AVID College Readiness System Services and

Products Agreement, once materials are in stock, upon

Client provision of purchase order or form of payment

(unless indicated otherwise on the Quote) and in

accordance with the delivery date requested by Client as

indicated on the Quote as the “Requested Delivery Date”.

Curriculum will be shipped to the addresses listed on the

Quote as provided by Client. Client confirms that this date

and location reflect the best time and location for receipt

of shipment. Client should allow a few weeks on either

side of the Requested Delivery Date as unforeseen

circumstances may occur in the supply chain. Please

allow additional time if Requested Delivery Date is within

three (3) weeks of AVID Center’s receipt of a fully executed

copy of this Agreement and purchase order or form of

payment. The Requested Delivery Date is provided for

Client’s convenience only. AVID Center’s collection and

Client’s provision of such date does not constitute an

affirmation of fact or promise, nor does it create an

obligation of law or in equity on behalf of AVID Center if

materials do not arrive within the given timeframe. Client

agrees that AVID Center makes no remedial promise and

does not expressly intend to create a warranty or

guarantee for any loss or damage, whether material or

immaterial, arising from the late or early shipment of

materials. AVID Center will send curriculum via standard

ground delivery service. Any request by the Client to

expedite shipping will be at the expense of the Client and

subject to availability of the item(s) ordered.


232

IN WITNESS WHEREOF, the parties have executed this Agreement on the dates below their signatures, but such dates shall

not alter the Term of this Agreement as specified herein:

AVID Center,

a California Non-Profit Corporation

501(c)(3)


Signature: \SignHere2\ Signature: \SignHere1\

Print

Name: \PrintedName2\

Print

Name: \PrintedName1\

Title: \TitleHere2\ Title: \TitleHere1\

Date: \Date2\ Date: \Date1\

AVID Center

9797 Aero Drive, Suite 100

San Diego, CA 92123

Employer ID # 33-0522594


3/4/2019 | 11:26 AM PST

[email protected]

Assistant Supt. of Curr. & Inst.Controller

David Greulich

3/4/2019 | 12:52 PM PST

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12.3 Approval of Recommendation for Expulsion, Expulsion Case #11 1819

BACKGROUND INFORMATION: Education code requires the board to take final action on recommendations for expulsion. CURRENT CONSIDERATIONS: Board approval is requested for the following expulsion case: Expulsion Case #11 1819: As stated in a stipulated expulsion agreement, student is expelled for the remainder of the 2018-19 school year and the fall semester of the 2019-20 school year. The fall semester will be suspended allowing the student to reapply for admission to Sierra Sands in August of 2019 if all of the conditions of the stipulated agreement are met. FINANCIAL CONSIDERATIONS: None. SUPERINTENDENT’S RECOMMENDATION: Approve the recommendation for expulsion, Expulsion Case #11 1819, as presented.

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