Ole Miss Todayan integrated, campus-wide announcement system

Introductions

Robby SeitzCampus Webmaster

Kathy GatesChief Information Officer

What do you need to say? Get your tickets for the next show. I'm cancelling class today. Your grades are ready for viewing. The system will be down for

maintenance. Training opportunities are coming up. I need to meet with my advisees. Come to the volleyball game tonight. Staff Council wants your input. Streets are closed due to construction.

E-mail to Groups - Strengths

Targets announcements to segments of the university community

Tracks current mailing addresses

Used daily by departments, organizations, faculty, advisors, and others (if not exactly 'beloved,' then at least 'entrenched')

E-mail to Groups - Weaknesses

Text-only messages, no formatting No attachments Immediate delivery only Messages delivered all day long Message sent one time only Messages could be blocked or

deleted with no retrieval possible. Messages can only be sent, well, …

as e-mail.

Twelve years is a long time…

More powerful servers with greater capacity

Leveraging of data is more flexible thanks to SAP and Web tools

Higher expectations for technology

New avenues of communication

Changing attitudes about e-mail and spam

Ole Miss Today

Message formatting

HTML formatted piece

Attachments (pdf, ics)

Scheduled delivery

Adjustable message lifetime

Most announcements delivered in single message

Messages available in myOleMiss

Message acknowledgement, if necessary

The big picture

Ole Miss Today- one e-mail per day with summaries of your specific announcements

OMT: Extra- one e-mail at lunchtime with any new announcements

OMT: Express- immediate e-mail announcements (limited use)

OMT in myOleMiss- view your announcements upon login

Bulletin Board (future development)- announcements can appear on UM homepage

OMT text messages - will pilot only with instructors at first

About text messaging…

Students view their mobile phones as more personal than e-mail.

Willing to accept emergency messages or those from their instructors.

Text messaging involves charges.

More targetable groups

Gender, zip code, campus Student classification, program of study Department affiliation EEO categories, employed students, etc.

Roles in myOleMiss Your students, your advisees Your department's students Employee/instructor now or future Building mayors Recursive department/organization selection

Instructions

Log into myOleMiss and locate the application:

Employee/Faculty/Administrator Tools & Resources

Ole Miss Today Administration

Instructions

Decide the type of group to address…

1. Select format

2. Enter message or upload file

3. Choose recipients

4. Set options

5. Review message

6. Submit message

Additional features

Manage and review your messages.

See others who also use the accounts you use.

Submit 'photo of the day' for daily OMT.

Authorizations

General OMT announcements and attachmentsadministrators, deans, chairs, and appointees (the usual suspects)

OMT Express announcementslimited use for immediate messages

HTML uploadtraining required – not particularly easy even for experienced webmasters

Acknowledgement requests IT testing, then case-by-case basis (useful for RSVPs?)

Text messagesvery restricted – piloting with instructors

Authorizations

With 31 message types, who gets which ones?

• Academics• Advising• Bursar• Campus Event• Campus News• Campus

Recreation• Chancellor• Class News• Dean of

Students• Emergency• Financial Aid

• FTDC• Green Initiative• Human

Resources• Invitation• IT Alert• IT Helpdesk• IT Training• Memo• Outreach• Physical Plant• UPD

• Provost• Registrar• Reminder• Research• SAP• Student Health• Study Abroad• UM Sports• Weather

Timeline

Retire E-mail to Groups Wednesday, Sept. 15

Enable Ole Miss Today Friday, Sept. 17

Deliver Ole Miss Today Monday, Sept. 20

Ole Miss Today… tomorrow, the world!