Alfresco Vision and Roadmap

Bas  Peters  Solu-ons  Architect  bas.peters@alfresco.com  

San Mateo Atlanta London Maidenhead Sydney Japan

Founded in 2005

Open Source

24/7, 365 day "follow-the-sun"

support

7 million users

4 billion documents

1300+ active customers in

180 countries

300 employees

95% recurring

subscriptions

CPU based subscription

model

Alfresco in information intensive industries

Government & Intelligence

Banking & Insurance

Manufacturing Media & Publishing

High Tech

Alfresco Customers

From the 2013 Gartner ECM Magic Quadrant

Alfresco Vision

Simple + Smart

!

!

!

Hybrid ECM Control the lifecycle of content from

behind the firewall to the cloud

Firewall

Press Agency Media Agency Advertising Agency

ECM

http://blogs.alfresco.com/wp/connected-enterprise-survey-results/

Content Chaos

Alfresco

Press Agency Advertising Agency Media Agency

Firewall

Alfresco

Syn

c

Alfresco Roadmap

Simple + Smart

Alfresco Platform

Document  Management  Full  access  to  all  the  features  needed  to  manage  your  documents  including  version  control,  access  control  and  workflow.  

Collabora-on  Use  Alfresco  to  create  department,  project  or  team  sites.    Invite  other  users  and  collaborate.  

Cloud  Sync  Allows  employees  to  select  documents  and  folders  from  Alfresco  on-­‐premise  and  sync  them  to  Alfresco  in  the  cloud.  Alfresco  is  the  only  Hybrid  ECM  plaKorm  in  the  world  with  a  seamless  cloud  sync.  

Records  Management  Need  an  extra  level  of  compliance?  Install  the  addi-onal  Records  Management  module  to  manage  your  records.  

Case  Management  Get  a  holis-c  view  of  the  lifecycle  of  a  case,  with  relevant  content  in-­‐context,  based  on  business  roles.  Efficient  content  crea-on,  process  management,  deadline  monitoring,  repor-ng  and  archiving  for  cases  of  any  kind.  

Mobile  Access  Download  the  free  Alfresco  Mobile  app  for  iOS  or  Android  to  access  all  of  your  content  on  the  go.  

Alfresco 4.2 •  New Collaboration Options •  Simplified User Interface •  Workflow Enhancements •  Ease of Administration •  Simple Records Management

Disclaimer The roadmap themes that follow are

areas that we will be working towards but no commitments yet

Desktop Sync!•  Simple sync and share •  Easy collaboration •  Hybrid •  Easy application integration

Roadmap and delivery •  The next major release of Alfresco One will be

announced at Summit 2014 •  The following are the prioritized themes: + Reporting and Analytics + Improved Search + Office Integration + Kickstart and End-user modeling + Accessibility

•  Additional Continuous Improvement Items will also be delivered, currently being prioritized

Reporting and Analytics •  Market Problem

+ Customers have no information on the type or volume of content, how it is being used and how user adoption is progressing

•  Requirements +  Provides graphical and tabular views on how the ECM system is being

used •  Features

+ Number and types of each type of content stored + Repository growth + Uploads, downloads, shares + Most viewed documents + User metrics - numbers, activity levels, top 10 users + Custom reports + Reports can be selected for different date ranges to give trend

information

Office Integration •  Market Problem

+  MS Office and SharePoint is ubiquitous, end-users use both to perform their jobs and there is resistance to changing they way they work

•  Requirements +  Allow Alfresco to masquerade as SharePoint from the perspective of an end user

using MS Office applications +  Allow end-users to interact with content held in Alfresco from within MS Office

applications without leaving their normal working environment •  Features

+  Check in and out documents +  Add metadata +  Launch Activiti workflows +  Act on Activiti workflows e.g. approve documents, provide feedback +  Treat Alfresco as any other shared drive from within Windows with enhanced

WebDAV capabilities +  Take advantage of document management functionality from within Adobe

Acrobat and Reader

SharePoint Integration •  Market Problem + SharePoint is ubiquitous with users trained and processes

established to manage content. Alfresco needs to co-exist with SharePoint as a content repository

•  Requirements + Allow end users to access content stored in Alfresco from

within a SharePoint portal. •  Features + Users can search Alfresco, navigate libraries and perform

all the standard file operations normally available from within SharePoint

Content Application Tools •  Market Problem

+ Enterprises have business specific requirements around Content and Process Management that require customization of ECM systems. This customization currently requires engineering resource (coding)

•  Requirement +  Produce Content Application Tools to give Business Analysts/LOB

Managers who do not have the development skills or resources required, the ability to customize their ECM to match their business needs through configuration.

•  Features"The two features proposed in this category are: + Share Workflow Tool: Kickstart + End User Modeling

Share Workflow Tool (Kickstart) •  Market Problem

+ Customers build custom process solutions, this is typically done with IT or consultants

+ Line of business managers (AP, Purchasing,..) would like to create ad hoc workflows without IT resources

•  Requirements + An extension to Alfresco Share that enables line of business

managers to create their own simple content based workflows

•  Features Include: +  Drag and drop interface with simple steps +  Single use or re-use (template) workflows +  Share with group

End User Modeling •  Market Problem

+ Content Models define the business context for content + We have exceptionally strong modelling capabilities under the

covers however…. + Today they require technical knowledge

•  Requirements + A user interface for content modelling enables the Business Analyst/

LOB manager to define and manage the business context for their content

•  Features Include: + Configure Aspects (property groups), Modify basic display layout,

define/modify forms including Search, Data Entry, View/Edit Forms

Improved Search •  Market Problem

+ Search is Not Intuitive •  Why can’t it just be like Google (or Amazon or eBay…)

+ Rich metadata (a key strength and differentiator) is not matched by the search capabilities

+ If you can’t find it, it doesn’t exist •  Requirements

+ Provide a simple, consumer-like search experience + Allow search to be a primary interface + Support knowledge mining, discovery and re-use

•  Features include: + Auto-Suggest Terms, Filtered (Faceted) Results, Search Term

Highlighting, More Like This, Reusable Searches

Accessibility •  Market Problem

+  Public sector organisations mandate accessibility compliant solutions •  Requirements

+ This feature addresses Industry and Government standards for Accessibility

+ Regulatory Compliance •  Standards

+ W3Cs Web Content Accessibility Guidelines & US Section 508 Compliance

•  Features +  Full Keyboard Navigation, User Agent (Browser) Zoom support, High

Contrast Theme, Screen Reader Support, WAI-ARIA Widgets

Mobile Server Add-On •  Market Problem

+ Increasing number of mobile devices accessing Alfresco + Majority of mobile enterprise deployments require customized apps

yet often configuration of Alfresco app would suffice •  Requirements

+ Administrative tool to control device/user access + Administrative tool to manage mobile content including role

based access •  Features Include:

+  Registering devices for secure access and notification +  Remote wipe stored content +  Configuration of individual device’s features and personalization +  Push content (briefcase)

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