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FEDERATION INTERNATIONALE DES VEHICULES ANCIENS

FINANCIAL REPORT 2013 – 2014

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GENERAL ASSEMBLY 2014Budapest, Hungary

Treasurer: Stéphane De Smedt

Period: September 1st 2013 – August 31st 2014.

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AGENDA

Introduction by Stéphane De Smedt, treasurer Short history reorganisation FIVA accounting: Hilde De Boeck from Deloitte Fiduciaire Belgium

1.Financial Report 2013-2014

2.Auditor’s report

3.Annual membership fees FIVA 2014-2015

4.Budget 2014-2015

5.Appointment of auditors for 2015- 2016

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AccountancyDeloitte Accountancy is the trusted advisor for growth companies and for finance departments of large companies.

Hilde De BoeckDirector at Deloitte Fiduciaire

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1.Financial Report 2013-2014

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INCOME 2013-2014Actual Budget 13/14

Membership fees …………   € 182.079,87 € 180.000,00

Legislation fees …………   € 47.864,54 € 50.000,00

FIVA Events Calendar …… Less events on the calendar than expected   € 16.893,63 € 20.000,00

Sales FIVA ID-Cards to ANFs …   € 70.963,99 € 66.000,00

Sponsorship of FIVA …….   € 21.000,00 € 21.000,00 Regalia Sales Shop ……

Very little sales; review of the web shop will be made   € 427,70 € 2.500,00

Interest income ……   € 9.488,19 € 8.000,00

Other income ……………   € 767,38 € 2.300,00

Adjustments for e.g., VAT……   € - € -10.000,00

TOTAL INCOME € 349.485,30 € 339.800,00

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EXPENSES 2013-2014

Actual Budget 13/14

LEGISLATION COMMISSION

Contract EPPA   € 35.566,10   € 45.000,00

Working Group   € 4.180,61   € 3.000,00 Statistics Survey …

Part of the work has to be done, publications, press release, printing of the results,…

The cost for the survey will be written of in 3 years   € 48.023,24   € 125.000,00

MEP Meeting Group   € 453,40   € 3.500,00

Office (travelling,office) …………   € 2.079,79   € 500,00 Total Legislation € 90.303,14 € € 177.000,00 €

TECHNICAL COMMISSION

Working Groups,…   € 12.063,16   € 15.000,00

travelling + office equipment ………   € 2.357,36   € 5.000,00 Electronic library project ……

The cost for the library will be written off in 3 years   € 2.855,47   € 14.300,00

FIVA ID Card scanning …   € 35.000,00   € 50.000,00

Symposium TC …   € 14.278,81   € 24.000,00

      Total Technical Commission € 66.554,80 € € 108.300,00€

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COMMUNICATION IT Contracts ………

+ work on database   € 15.349,67   10.000,00 Electronic newsletter ………   € 1.094,92   2.000,00

Translations …………   € 4.056,44   5.000,00 Printing - Layout …………

The work for the new yearbook will only start in december   € 5.405,19   15.000,00

Working group………………..   € 103,78   1.500,00

Promotion e.g., FIVA, exhibitions   € 11.997,11   15.000,00

Total Communication € 38.007,11 € 48.500,00STRATEGY

Office (travel and office expenses )   € 6.875,20   5.000,00

Other ………   € 621,18   7.000,00

Lawyer Statutes     Total Strategy Commission € 7.496,38 € 12.000,00

CULTURE COMMISSION Office (travel and office expenses ) …

More meetings, handbook Charter, ….   € 6.355,51   2.000,00

Charter of Turin   € 2.123,00   10.000,00

    Total Cultural Commission € 8.478,51 € 12.000,00

EXPENSES 2013-2014

Actual Budget 13/14

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MOTORCYCLE COMMISSION

Office (travel and office expenses )   € 2.100,00   1.000,00

Other Marketing for motorcycle events   € 2.125,19   9.000,00

Total Motorcycle Commission 4.225,19 €   10.000,00 €

EVENTS COMMISSION

Working Group, seminars There was no Steward seminar,

reported to 2015   € 2.830,25   6.500,00

Office (travelling, office, )   € 1.069,63   2.000,00

Total Events Commission 3.899,88 €   8.500,00 €

UTILITARIAN COMMISSION

Office (travel and office expenses )   € -   1.500,00

Other …   € -   4.500,00

Total Utilitarian Commission - 6.000,00 €

EXPENSES 2013-2014

Actual Budget 13/14

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TRADE & SKILLS COMMISSION

Office (travel and office expenses ) …   € 19,01   2.500,00

Other … € 947,90   500,00 Total Trade & Skills Comission € 966,91 € 3.000,00

EXTERNAL RELATIONS

Travel, meetings       700,00

Membership fee FIA …   € 222,00   300,00

Total External Relations € 222,00 € 1.000,00

Actual Budget 13/14

EXPENSES 2013-2014

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Actual Budget 13/14

EXPENSES 2013-2014 General Operational Costs

Office BruxellesStamps/UPSRental office

Phone/fax/InternetFee office manager

Material, parking,…..…….

 5.025,006.974,761.023,29

30.908,012.254,58

€ 46.185,64 55.000,00

General Committee Additional meetings and full payment of travel expenses for General Committee

members   € 54.337,50 30.000,00

President …   € 19.161,40 20.000,00

General Assembly Cost for coffee breaks between

meetings, rental meeting rooms and equipment are getting very expensive.   € 40.120,18 10.000,00

FIVA internal auditors   € 5.329,98 5.000,00

Membership …   € - 2.000,00

Treasurer (office/representation )   € 1.776,32 2.000,00

Insurances   € 158,40 2.000,00

Depreciation …   € 3.382,68 1.600,00

Bank charges …   € 2.153,16 500,00

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Actual Budget 13/14

EXPENSES 2013-2014

Director General * 4 months Budget was not used yet, reported to

2014-2015       20.000,00

BDO services   € 3.752,83   10.000,00

Accounting & consulting DeloitteAccounting for 1 year + research on

obligations of FIVA , VAT, …   € 18.119,55   5.000,00

Stock movement   € 2.375,20  

Provision doubtful debtors   € 22.442,60  

Total General Operational costs € 219.295,44 163.100,00

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Actual Budget 13/14

TOTAL EXPENSES € 439.449,36 € 549,400,00

TOTAL INCOME € 349.485,30 € 339,800,00

Total Loss 2013 – 2014 € -89.964.06 € -209.600,00

RESULT 2013-2014

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PROFIT AND LOSS ACCOUNT

31/08/2014 31/08/2013

Turnover 339.730,93 € 378.273,83 €

Stock movement -2.375,20 € -2.385,07 €

Services & Miscellaneous goods

-401.284,42 € -214.024,06 €

Gross Earnings -63.928,69 161.864,70 €

DepreciationsWrite-off: Trade debtors receivable

-11.193,98 €-22.442,60 €

-1.576,64 €

Financial Income 9.754,37 € 6.763,00 €

Financial charges -809,84 € -892,91 €

Withholding tax -1.343,32

Profit/Loss for the period -89.964,06 € 166.158,15 €

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CASH AT BANK AND IN HAND on 31/8/2014

General Total 977.732,84 €

BNP PARIBAS FORTIS 27.889,35 €

BNP PARIBAS FORTIS Saving account

948.562,21 € This amount will be split into a second account at ING Bank

CASH 1.281,28 €

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2. AUDITOR’S REPORT

The auditor’s report

Marianne Waplan and Gerd Hagemeier

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Acceptance of the accounts

We have to vote on the acceptance of the proposed

Accounts

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3. Annual FIVA membership fees 2014-2015

There will be no change in the annual fees for the Next period. (based on the updated European rate of inflation)

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Actual figures BUDGET TOTALS 2014-2015

Membership fees …………   € 182.079,87   € 170.000,00

Legislation fees …………   € 47.864,54   € 50.000,00

FIVA Events Calendar ……   € 16.893,63   € 16.500,00 Sales FIVA ID-Cards to ANFs …

The GC has decided in its meeting in September to raise the price of the FIVA ID

Card with 5 Euro.Price will be 30 Euro VAT 6% included as

from January 1st 2015 

€ 70.963,99   € 70.000,00

Sponsorship of FIVA …….   € 21.000,00   € 21.000,00 Regalia Sales Shop ……

We will work on the layout of the web shop and promote the FIVA Shop via our

newsletters   € 427,70   € 1.000,00

Interest income ……   € 9.488,19   € 8.000,00

Other income ……………   € 767,38   € 2.000,00      

TOTAL INCOME € 349.485,30 € 338.500,00

INCOME 4. Budget 2014 - 2015

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4. Budget 2014 - 2015

LEGISLATION COMMISSION

Contract EPPA   € 35.566,10   € 45.000,00

Working Group   € 4.180,61   € 4.000,00 Statistics Survey … Second part of activities to be done: press conference,

printing results, information to our members,….   € 48.023,24   € 75.000,00

MEP Meeting Group   € 453,40   € 3.500,00

Office (travelling,office) …………   € 2.079,79   € 2.200,00 Total Legislation € 90.303,14 € 129.700,00 €

TECHNICAL COMMISSION

Working Groups, Seminar …   € 12.063,16   € 7.500,00

travelling office equipment ………   € 2.357,36   € 5.000,00 Electronic library project ……

Scanning of new stock of books   € 2.855,47   € 7.500,00 FIVA ID Card scanning …

Total amount will be 50.000 euro : 35.000 past year + 15.000 for this budget   € 35.000,00   € 15.000,00

Symposium TC …   € 14.278,81   € 12.000,00

Printing new stock ID cards       € 3.000,00 Total Technical Commission € 66.554,80 € 50.000,00 €

EXPENSES Figures 2013-2014 BUDGET TOTALS 2014-2015

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COMMUNICATION IT Contracts ………

Last part of the FIVA Database   € 15.349,67   € 17.500,00 Electronic newsletter ………

Will be send out via the new database so no cost anymore   € 1.094,92   € -

Translations …………   € 4.056,44   € 5.000,00 Printing - Layout …………

Yearbook   € 5.405,19   € 15.000,00 Working group………………..   € 103,78   € 2.000,00 Promotion e.g., FIVA, exhibitions   € 11.997,11   € 10.000,00

Total Communication € 38.007,11 € 49.500,00 €STRATEGY

Office (travel and office expenses )   € 6.875,20   € 5.000,00 Other ………   € 621,18   € 3.000,00 Lawyer for Statutes     € 10.000,00

Total Strategy Commission € 7.496,38 € 18.000,00 €

4. Budget 2014 - 2015 EXPENSES

Actual figures BUDGET TOTALS 2014-2015

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MOTORCYCLE COMMISSION

Office (travel and office expenses )   € 2.100,00   € 5,000,00

Other   € 2.125,19   € 5.000,00 Total Motorcycle Commission 4.225,19 €   10.000,00 €

EVENTS COMMISSION

Working Group, seminars   € 2.830,25   € 5.400,00

Office (travelling, office, )   € 1.069,63   € 2.000,00

Steward seminar       € 4.000,00 Total Events Commission 3.899,88 €   11.400,00 €

4. Budget 2014 - 2015 EXPENSES

Actual figures BUDGET TOTALS 2014-2015CULTURE COMMISSION

Office (travel and office expenses ) …   € 6.355,51   € 2.000,00

Unesco   € 2.123,00   € 10.000,00 50th Anniversary FIVA

Book with the history of FIVA     € 18.000,00 Total Cultural Commission € 8.478,51 € 30.000,00 €

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4. Budget 2014 - 2015 EXPENSES

TRADE & SKILLS COMMISSION

Office (travel and office expenses ) …   € 19,01   € 2.500,00

Other … € 947,90   € 500,00 Total Trade & Skills Comission € 966,91 € 3.000,00

EXTERNAL RELATIONS

Travel, meetings       € 1.000,00

Membership fee FIA …   €

222,00   € 300,00 Total External Relations € 222,00 € 1.300,00

Actual figures BUDGET TOTALS 2014-2015

UTILITARIAN COMMISSION

Office (travel and office expenses )   € -   € 4.500,00

Other …   € -   € 4.500,00 Total Utilitarian Commission - 9.000,00 €

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4. Budget 2014 - 2015 EXPENSES

General Operating Expenses

Office Bruxelles

Stamps/UPSRental office

Phone/fax/InternetFee office manager

Material, parking…..

5.025,006.974,761.023,29

30.908,012.254,58

€ 46.185,64

7.500,00 € 7.000,00 € 1.500,00 €35.000,00 € 4.000,00 €

€ 55.000,00

General Committee   € 54.337,50 € 55.000,00

President …   € 19.161,40 € 20.000,00

General Assembly   € 40.120,18 € 20.000,00

Actual figures BUDGET TOTALS 2014-2015

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FIVA internal auditors   € 5.329,98 € 5.000,00

Membership …   € - € 2.000,00

Treasurer (office/representation   € 1.776,32 € 2.000,00 Insurances

New contract with extra protection for GC members and FIVA in general is in a final

stage   € 158,40 € 5.000,00

Depreciation …   € 3.382,68 € 1.000,00

Bank charges …   € 2.153,16 € 1.500,00

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External Consultancy      € 25.000,00

BDO services Research about legal obligations

in France   € 3.752,83    € 10.000,00

Accounting for 1 year   € 18.119,55   € 10.000,00

Stock movement   € 2.375,20  

Provision for doubtful debtors   € 22.442,60  

Total General Operational costs € 219.295,44 € 211.500,00

4. Budget 2014 - 2015 EXPENSES

Actual figures BUDGET TOTALS 2014-2015

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TOTAL EXPENSES € 439.449,36 € 523.400,00

TOTAL INCOME € 349.485,30 € 338.500,00

Total loss € -89.964,06 € -184.900,00

4. Budget 2014 - 2015

Actual figures BUDGET TOTALS 2014-2015

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Acceptance of the budget 2014-2015.

The General Assembly has to vote on the acceptance of the proposed

budget.

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5. Auditors for 2014-2015 and election

Gerd Hagemeier (Lux) was elected two years ago and becomes 1st for 2014-2015

2nd for 2014-2015 and 1st for 2015-2016:Bernhard Jühe (D), Who was elected last year

Bernhard Jühe was 1st auditor last year.

New candidates:2nd for 2015-2016 and 1st for 2016-2017

Marianne Waplan (SE)Who was first auditor this year

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We thank all the members, board members, commission members and the auditors for their positive collaboration.

Thank you for your attention