there is a way

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THERE IS A WAY

- Organizing Self

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“To become a ringmaster, you must realize that there’s a

time and a place for everything.

Successful time managers realize its all about

DISCIPLINE”

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T - Things To Do

I - Identify priorities

M - Make It Happen

E - Evaluate

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• What is the goal?

• Why am I doing this?

• How & Why will I succeed?

• What happens if I chose not to have a goal?

Goals – A few questions

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“The difference between a Goal and a Dream is the written word”

• A goal is the end result towards which time, energy and resources are directed.

• It should define the outcome and the purpose

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SMART Goals

• S SPECIFIC

• M MEASURABLE

• A ATTAINABLE / ACHIEVABLE

• R RELEVANT

• T TIME BOUND

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Plan your work & Work your Plan

• Break each goal down to specific tasks – with clear outcomes

• Plan the execution of those tasks – with timetables

• Gather the necessary resources

• Execute the plan

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• Review– Can be done daily/ monthly/quarterly– Self review (Use of metrics, To Do Lists)

• Revaluate– Incorporate necessary changes & document

• Reschedule– Agree upon date of next review and final dates

for completion

The 3 Important R’s

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External Time Wasters

• Interruption

• Office Socializing

• Too many unplanned meetings

• Unscheduled Visitors

• Unclear Goals

• Poor work environment

• Bureaucratic ways

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Internal Time Wasters

• Procrastination• Lack of Planning• Lack of prioritizing• Slow reading• Indecision• Not being able to say “NO”• Physical & Mental exhaustion• Low self motivation• Messy Work place

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Let me do it tomorrow

Procrastination

Is“putting things off”

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• Phase 1 : Thinking We can do it• Phase 2 : Anxiety• Phase 3 : Foreboding• Phase 4 : Guilt & Fear• Phase 5 : Frenetic Activity• Phase 6 : Uneasiness• Phase 7 : Secretiveness• Phase 8 : Superstition• Phase 9 : Hopelessness

Phases of Procrastination

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So, What are the ways to use our time ?

Can we save money; as Time is Money!

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Checklist of some Time Savers & Have Fun!

Write things down

Prioritize your to do list

Plan your week ( Broad List)

Carry a notebook/ Organizer

Learn to say ‘No’

Identify Bad Habits

Continuously improve yourself

Keep a Goal Journal

Get enough Sleep

Don’t be a perfectionist

Utilize “Productive Procrastination”

Ask Questions

Apply the 80/20 rule

Use your energy cycles

Clean your desk , cupboards

Learn to relax

Learn to Speed read

Find a Role Model

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Some Tools• Day Planners

• Handheld PDA’s

• PDA / Cell Phones

• Handheld tape recorders

• PIM Software

• Tablet PC’s

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Using the TOOLS

• Don’t be afraid of the learning curve

• Be consistent - daily is daily, occasionally is not worth much.

• One source works – multiple sources mean you never have the information you need when you need it.

• Backup everything. An appointment lost, a contact lost, may mean work is a do-over, and who needs that.

iExpertSome tips to increase Productivity & Concentration

• Candle watching• Separate yourself from your environment• Set Goals• Avoid Stimulants• Eliminate distractions ahead of time• Develop an interest in your task• Practice the “5 More” rule

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LIST OUT ONLY

THINGS THAT YOU WANT TO DO…

TO CREATE THE DIFFERENCE !

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““Be . Be .

Be . Be .

Think . Think .

THERE IS ALWAYS A THERE IS ALWAYS A WAY!”WAY!”