technical proposal writing

Parul Institute of Engineering & Technology

Subject Code : _____710001N________ _

Name Of Subject :Communication and Research Skills _

Name of Unit : _ UNIT-1 _____ __

Topic : Technical Proposal writing_

Name of Faculty :_ Emil Christie__________

Name of Students: (i) Darshan Vithani_______

(ii) Pranav Pathak_________

Sub: CRS Topic: Technical Proposal writing

Technical Proposals

• Definition

• Purposes

• Types

• Structure

Sub: CRS Topic: Technical Proposal writing

DEFINITION• Sales offer• Product or Service• Written offer to solve a technical

problem or to undertake a project of practical or theoretical in nature

Sub: CRS Topic: Technical Proposal writing

PURPOSES• To sell property, buildings, machines, etc.• To construct buildings, highways, etc.• To survey areas for water resources• To design training programmes• To take up office automation• To undertake research

Sub: CRS Topic: Technical Proposal writing

Types Solicited Unsolicited

Sales Research

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SALES PROPOSALS

• Business Proposals• Outside the company• Requests: mails or newspaper

Sub: CRS Topic: Technical Proposal writing

RESEARCH PROPOSALS

• Academic in nature• Mostly solicited• Educational Institutions, research labs,

etc.• May appear in foreign language also

Sub: CRS Topic: Technical Proposal writing

Structure • Prefatory • Main body • Supplementary parts

Sub: CRS Topic: Technical Proposal writing

Prefatory • Title page • Letter of transmittal• Draft contract• Table of contents • List of illustrations• Executive summary

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Main body

• Introduction • Technical section • Management section • Cost estimate • Conclusion

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Supplementary

• Appendix

• Sources and References

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LETTER OF TRANSMITTAL• Cover letter• Accompanies or bound• After the title page• Government Organizations • Introductory paragraph (topic, purpose, scope)• Middle paragraph ( highlights)• Concluding paragraph ( inviting to respond positively)

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Draft contract

Quick summary Topic Proposer details Duration Cost

1st year/ subsequent years

Sub: CRS Topic: Technical Proposal writing

CONTENTS

• Brief proposals do not require• Long proposals need ‘CONTENTS’

page• To locate topics and subtopics• Don’t have too many subtopics

Sub: CRS Topic: Technical Proposal writing

CONTENTSDraft contract (ii)Executive summary (iii)1. Technical section 1 1.1.Structure of the manufacturing unit 1.2. Details of machinery 1.3. The process2. Management Section 2.1. Proposer details 2.2. Plan of action 2.3. Schedules3. Cost estimateAppendixReferences

Sub: CRS Topic: Technical Proposal writing

LIST OF ILLUSTRATIONS• Long proposals & more illustrations

( more than 5)• Separate “Contents” page for

illustrations (graphs, tables, diagrams, etc.)

• To locate easily• Check the page numbers

Sub: CRS Topic: Technical Proposal writing

Executive summary Back ground

Purpose

Scope

infrastructure facilities

Technical details

Significance

Reemphasis

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Introduction • Problem statement (clear understanding)

• Purpose, scope

• Technical overview

• Methodology

• Significance

• Structure

Sub: CRS Topic: Technical Proposal writing

Technical section • System overview (Technical description)

• Analysis of existing situation

• Possible design solutions

• Proposed solution

• Sources of information

• Methodology

Sub: CRS Topic: Technical Proposal writing

Management section

Chains of command (org. charts)Corporate / employee credentials Schedules (work, implementation, reporting,

maintenance, delivery, completion, payment, forecast)

Gantt chart, Milestone chart Team organization Company profile

Sub: CRS Topic: Technical Proposal writing

Cost Estimate Important funding (if internal)Break up (equipment details man power

expenses miscellaneous / consumables)Match with draft contract

Sub: CRS Topic: Technical Proposal writing

Conclusion

• Reemphasize strengths

• Assure the reader

• No new ideas

• Very brief (one paragraph)

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Appendix

• Credentials details

• Supporting technical documents

• Illustrations

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DEMO

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Sub: CRS Topic: Technical Proposal writing