technical proposal writing

Parul Institute of Engineering & Technology

Subject Code : _____710001N________ _

Name Of Subject :Communication and Research Skills _

Name of Unit : _ UNIT-1 _____ __

Topic : Technical Proposal writing_

Name of Faculty :_ Emil Christie__________

Name of Students: (i) Darshan Vithani_______

(ii) Pranav Pathak_________

Sub: CRS Topic: Technical Proposal writing

Technical Proposals

• Definition

• Purposes

• Types

• Structure


DEFINITION• Sales offer• Product or Service• Written offer to solve a technical

problem or to undertake a project of practical or theoretical in nature


PURPOSES• To sell property, buildings, machines, etc.• To construct buildings, highways, etc.• To survey areas for water resources• To design training programmes• To take up office automation• To undertake research


Types Solicited Unsolicited

Sales Research


SALES PROPOSALS

• Business Proposals• Outside the company• Requests: mails or newspaper


RESEARCH PROPOSALS

• Academic in nature• Mostly solicited• Educational Institutions, research labs,

etc.• May appear in foreign language also


Structure • Prefatory • Main body • Supplementary parts


Prefatory • Title page • Letter of transmittal• Draft contract• Table of contents • List of illustrations• Executive summary


Main body

• Introduction • Technical section • Management section • Cost estimate • Conclusion


Supplementary

• Appendix

• Sources and References


LETTER OF TRANSMITTAL• Cover letter• Accompanies or bound• After the title page• Government Organizations • Introductory paragraph (topic, purpose, scope)• Middle paragraph ( highlights)• Concluding paragraph ( inviting to respond positively)


Draft contract

Quick summary Topic Proposer details Duration Cost

1st year/ subsequent years


CONTENTS

• Brief proposals do not require• Long proposals need ‘CONTENTS’

page• To locate topics and subtopics• Don’t have too many subtopics


CONTENTSDraft contract (ii)Executive summary (iii)1. Technical section 1 1.1.Structure of the manufacturing unit 1.2. Details of machinery 1.3. The process2. Management Section 2.1. Proposer details 2.2. Plan of action 2.3. Schedules3. Cost estimateAppendixReferences


LIST OF ILLUSTRATIONS• Long proposals & more illustrations

( more than 5)• Separate “Contents” page for

illustrations (graphs, tables, diagrams, etc.)

• To locate easily• Check the page numbers


Executive summary Back ground

Purpose

Scope

infrastructure facilities

Technical details

Significance

Reemphasis


Introduction • Problem statement (clear understanding)

• Purpose, scope

• Technical overview

• Methodology

• Significance

• Structure


Technical section • System overview (Technical description)

• Analysis of existing situation

• Possible design solutions

• Proposed solution

• Sources of information

• Methodology


Management section

Chains of command (org. charts)Corporate / employee credentials Schedules (work, implementation, reporting,

maintenance, delivery, completion, payment, forecast)

Gantt chart, Milestone chart Team organization Company profile


Cost Estimate Important funding (if internal)Break up (equipment details man power

expenses miscellaneous / consumables)Match with draft contract


Conclusion

• Reemphasize strengths

• Assure the reader

• No new ideas

• Very brief (one paragraph)


Appendix

• Credentials details

• Supporting technical documents

• Illustrations


DEMO