team 3 – law enforcement and mro mark lovell, cppb, fcn charles beall, c.p.m. mina barekat, c.p.m

TEAM 3 – Law Enforcement and MRO

Mark Lovell, CPPB, FCNCharles Beall, C.P.M.Mina Barekat, C.P.M.

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Presentation Objectives

• Introduce and Outline Facilities Service State Term Contracts and New Solicitations

• Introduce and Outline Law Enforcement State Term Contracts and New Solicitations

• Briefly Touch on Other Contracts

• Questions?

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MRO Supplies

• Effective: 11/14/2003 Through 11/13/2006

• Strategically Sourced Using MyFloridaMarketPlace eProcurement System

• Original Estimated Annual Spend - $13.0M

• Vendor Reported Spend for FY 05/06 - $15.4M

• Eligible Users – All FL Government Entities

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Awarded Lots

Lot Awarded VendorCompressors & Pumps Grainger Industrial Supply

Air Filters Andrews Filter & Supply

HVAC/Heating & Ventilation Grainger Industrial Supply

Lighting/Lamps Marpan Supply

Electrical Equipment Mayer Electric Supply

Hardware Grainger Industrial Supply

Material Handling Equipment Grainger Industrial Supply

Paint Supplies Grainger Industrial Supply

Plumbing Equipment Grainger Industrial Supply

Safety Equipment Medical & Safety Solutions

Testing Equipment Mayer Electric Supply

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Vendor Reported Spend

Awarded Vendor Spend FY 05/06

Grainger Industrial Supply $12.4M

Andrews Filter & Supply $0.5M

Marpan Supply $1.9M

Mayer Electric Supply $0.3M

Medical & Safety Solutions $0.3M

Total Vendor Reported Contract Spend

$15.4M

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MRO Spend % as Reported by Vendor

Mayer2%

Medical & Safety

2%

Andrews3%

Marpan12%

Grainger81%

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MRO Savings

Name% MSRPSavings

% ofContract Spend Savings

Grainger 17% 81% $12.4M $2.5M

Andrews 55% 3% $0.5M $0.6M

Marpan 88% 12% $1.9M $13.9M

Mayer 44% 2% $0.3M $0.2M

Medical & Safety 40% 2% $0.3M $0.2M

Cont. Avg. 48.80% 100% $15.4M $17.4M

Wtd. Avg. 53.22%

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Next Steps in MRO Contract

• We have Bid Electrical and Safety Supply lots in August to gain more verifiable pricing with price lists. New lots will be added to the contract in October 2006.

• Plan is to renew remainder of MRO through 11/13/2007(Service, Delivery and Pricing on these lots are satisfactory)

• NOTE: This contract is for MRO (Maintenance, Repair and Operating) supplies, large construction purchases should be bid.

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Presentation Objectives

• Highlight State of Florida MRO Supplies Contract

• Introduce and Outline Facilities Service State Term Contracts and New Solicitations

• Introduce and Outline Law Enforcement State Term Contracts and New Solicitations

• Briefly Touch on Other Contracts

• Questions?

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Facilities Services Solicitations

Planned Solicitation

• Can Liners, Plastic, Disposable (Planned bid launch date is end of October)

• Contract expires 12/31/06

• Contract includes various sizes, thicknesses, configurations and materials

• There are 3 suppliers (Calico, Central Poly & All American Poly)

• Annual spend is $750K

• Annual savings is $290K

• Any input you have to offer for the solicitation from your agency is appreciated

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Tools: Hand Held & Hand Held Electric

• New three year contract expires 7/29/09

• There are 9 contractors

• Contract improved by addition of Snap-On, Craftsman, and MATCO.

• Annual spend is $7.0M

• Annual Savings is $3.8M

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Batteries, Dry Cell & Rechargeable

• New three year contract expires 2/13/09

• Contract contains line item pricing for highest volume batteries, and discount from price list for remainder of items

• Includes AA, AAA, D, Two-Way Radio batteries with equivalents for Motorola, M/A-COM and others

• 3 Suppliers

• Annual Spend $1.5M

• Annual Savings $1.9M

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Team 3 Contracts

New Lawn Equipment Contract

Mina Barekat, C.P.M.

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Lawn Equipment Contract

• Three-year contract awarded on 05/17/2006 with Three-year renewal option

• Fourteen Suppliers

• Annual spend $10 Million

• Savings opportunities for customers of up to $3 Million per year (15% - 31% savings off MSRP)

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Presentation Objectives

• Highlight State of Florida MRO Supplies Contract

• Introduce and Outline Facilities Service State Term Contracts and New Solicitations

• Introduce and Outline Law Enforcement State Term Contracts and New Solicitations

• Briefly Touch on Other Contracts

• Questions?

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Law Enforcement State Term Contracts& Solicitations

• Uniforms

• Officers’ Equipment

• Drug Screening Test Kits

• Ammunition, Targets, Handcuffs, Pepper Spray and Less-Lethal Munitions

• Protective Vests (Body Armor)

• State EOC and Homeland Security Contracts

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Uniforms

• Five-year contract awarded on 10/20/2004

• Two Suppliers: VF Imageware (DEP L.E.) and Superior Uniform Group (others)

• Outside audit identified $1.5mm savings (40% off MSRP) from current State Agency spend. Additional savings opportunities for OEU customers (minimum of 35% savings off MSRP)

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Officers’ Equipment

• Three-year contract awarded on 12/23/2004

• Strategically Sourced Using MyFloridaMarketPlace eProcurement System

• Will be combined and rebid when Ammunition STC expires in October, 2007

• Mostly badges, insignia, OC and leather goods

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Drug Screening Test Kits

• Three-year contract awarded on 3/12/2004

• Overall MSRP discount is 54%. High-spend, single panel products at 79% discount

• MMCAP multi-state contract averages $1.50 per single-panel test. Florida State Term Contract price is $0.56 or $0.58 for most tests

• Current contract expires in January, 2007. SP strategy is to renew through 1/31/2010

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Ammunition, Targets, & Handcuffs

• ITB issued 9/1/06 – Bids Due 9/21/06

• 12 month contract with three, one year renewal options

• Renewal strategy depends on commodity prices in Summer ’07. Lower prices will result in new ITB, ITN, Reverse Auction or renewal with PPI-based cost reduction. Higher prices lock-in 2006 prices plus PPI adjustment.

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Protective Vests (Body Armor)

• Invitation to Bid

• Three-year contract awarded on 12/23/2004 • Rebid as part of Strategic Sourcing (Officers’

Equipment), but bid prices exceeded current “baseline” prices

• Final Settlement Agreement with Toyoba Corp. (Zylon) entered in August 2006

• 13 Current Contractors – Will be reduced based on CMR evaluations

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New Team 3 ContractsX-Rays, Metal Detectors and Wands

• Invitation to Negotiate - Three-year contract awarded on 6/06/2006

• Four Suppliers: Astrophysics, Rapiscan, Smiths Detection and Control Screening

• Evaluation Committee included DMS, State Court System and TLH Airport Authority

• MSRP discount averages 26.1%

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New Team 3 ContractsWater and Ice for Emergency Ops.

• Invitation to Negotiate – (2) Three-year contracts, will be posted later this month

• Still collecting Contract Signatures and Ordering Instructions; evaluating pricing and terms

• Large and Small-Scale Disasters

• State EOC/DOACS orders – also direct County P.O.’s

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Presentation Objectives

• Highlight State of Florida MRO Supplies Contract

• Introduce and Outline New Facilities Service Solicitations

• Introduce and Outline Law Enforcement State Term Contracts and New Solicitations

• Briefly Touch on Other Contracts

• Questions?

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Pest Control Services Contract

• Invitation to Bid

• Strategically Sourced Using MyFloridaMarketPlace eProcurement System

• Five-year contract awarded on 5/3/2005 with Option to renew for five years

• Primary Users are DOC and DJJ

• Office Location services were added 1/1/06

• Single contractor is Terminix

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Lawn Care Services Contract

• Invitation to Negotiate

• Strategically Sourced Using MyFloridaMarketPlace eProcurement System

• Five-year contract awarded on 12/1/2004 with option to renew for five years

• One contractor that was not performing was replaced by second bidder

• Had a DOAH hearing with replaced contractor – no decision rendered yet

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Expired Team 3 Contracts

• Park and Playground Equipment

• Expired 7/31/2006• Small usage – only one State Agency• Poor discounts (11.5% average)• Recommend buyers reference U.S.

Communities, City of Jacksonville contracts• Best option may be individual, “spot” bids

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Contact Information

• Mark Lovell– Email: mark.lovell@dms.myflorida.com – Phone: (850) 487-2304

• Charles Beall– Email: chuck.beall@dms.myflorida.com – Phone: (850) 487-0635

• Mina Barekat– Email: mina.barekat@dms.myflorida.com – Phone: (850) 922-1214

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Open Discussion

Questions?

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Conclusion

The End!